HR Business Manager-Education and Children’s Services
Tel: 020 8891 7668
Fax: 020 8891 7710
To all Head Teachers
26th August 2008
Dear Head Teachers
I hope you all had a restful summer break, and you are looking forward to the
challenges of the new academic year.
As many of you will be aware there are a number of forthcoming statutory changes to
school teachers’ pay and conditions which will have wide implications, I am therefore
writing to bring these changes to your attention and to give you some practical
guidance to assist you in implementing them.
The School Teachers Pay and Conditions Document (STPCD) 2008 was laid before
Parliament on 11th August and until 21 days have elapsed it is possible there could
be some changes, although this is highly unlikely.
Preliminary guidance on four of these is provided on the following:
The issues are:
Increases to pay scales effective from 1 September 2008.
Amendment to the Pay Scale for Unqualified Teachers from 10 to 6 points.
Standardisation to part-time teacher pay and working time arrangements.
Calculating holiday pay for short-notice teachers.
PAY AWARD EFFECTIVE FROM 1ST SEPTEMBER 2008
Attached to this letter are the new pay scales effective from the 1st September
following the 2. % pay award. Although the pay scales will not be officially confirmed
until 1st September our Payroll Section are taking action now to implement the new
pay scale for Teacher’s September pay.
AMENDMENT TO THE PAY SCALE FOR UNQUALIFIED TEACHERS
The pay scale for unqualified teachers is being changed with effect from 1
September 2008. A process for the assimilation to the new scale has been provided
in the DCSF guidance (see web link above). The HR Section will process this
assimilation and update the payroll record. HR will send letters to the unqualified
teachers confirming their point on the new scale and provide a copy to the School.
In addition, I have been advised that changes are being made to the rules for the
award of additional salary allowance for unqualified teachers (e.g. to recognise
experience/qualifications that the school does not consider are adequately
recognised within the pay scale). Further guidance is expected on this when the
School Teachers’ Pay and Conditions Document 2008 is issued.
CHANGES TO PART-TIME TEACHER PAY AND WORKING ARRANGEMENTS
Immediate attention needs to be given to this change as it will be implemented as a
statutory measure with effect from 1 September 2008. Once again, fuller guidance is
given at the web address above.
The key issue is that each individual school will have to review the calculation of pay
that its part-time teachers receive as a proportion of what a full time teacher would
receive. A very specific formula is given that schools will need to apply given the
particular timetable arrangements at each individual school.
The steps to follow are as follows (these are explained more fully in the DCSF
1. Calculate the school’s timetabled teaching week (STTW).
The STTW refers to the school session hours that are timetabled for teaching,
including PPA time and other non-contact time but excluding break times,
registration and assemblies.
2. Consider the working patterns of all part-time teachers in the school; calculate
for each teacher the hours that he/she is timetabled for teaching, including
PPA time and other non-contact time but excluding break times, registration
3. Calculate the percentage of the STTW that the part-time teacher works.
e.g. if the STTW is 25 hours and the part-time teacher’s time is 15 hours, the
percentage is 60%.
- The teacher should therefore be paid 60% of an equivalent full-time
- The same percentage is used to calculate the ‘directed time’ hours of
the part-time teacher (i.e. 60% of 1265 hours is 759 hours).
The hours in addition to the teachers’ timetabled time in which they can be
directed can be calculated as per the following example:
The teacher’s timetable time is 15 hours per week. Annually this works out as:
15 X 39 = 585 hours.
The teacher’s directed time (as shown above) is 759 hours.
759 – 585 = 174 hours. This is the additional time for which the teacher’s time
can be directed.
Note regarding directed time
Having checked the practice of other Local Authorities and obtained the view of
NEOST, it appears that there is a general view that part-time teachers cannot be
expected/required to attend on days that they are not contracted to work (e.g. where
they might be asked to attend a parents evening or an inset day that falls on a day
other than their normal working days). This would not prevent a headteacher asking if
the teacher could do this which, if agreed, would either be offset against the teacher’s
directed time or would otherwise attract an extra hours payment.
For some part-time teachers the new method of calculation may identify a lower
salary than under the current method of calculation used by the school. When this is
the case, there will be safeguarding provisions for up to a maximum of 3 years. This
safeguarding provision only applies to changes as a direct result of the new method
If a part-time teacher has been offered a contract to commence from 1 September
and the new method of calculation would lead to a lower pay than has been offered
to them already, preliminary advice is that the safeguard would apply. However this
point will be further clarified in further guidance to be published to support the
Schools should make a list of all the teachers who will be working part-time at the
school from 1 September 2008.
Against each individual the following should be identified:
i. The current FTE they are paid (or were due to be paid if already offered a
new or revised contract from September).
ii. The number of timetabled hours work
iii. The FTE they will be paid under the new calculation.
iv. Whether safeguarding appears to apply (Y/N).
To help you with the above calculations, we have created a spreadsheet, which will
automatically calculate the new FTE and salary. The spreadsheet is attached with
this letter and will be available on Extranet.
Schools are recommended to initiate this work from now. NEOST had advised that
although further guidance will be issued, this will not amend the basic method of
calculation as indicated in the guidance already issued and summarised in this note.
On receipt of the notification of the changes HR Advice will communicate with Payroll
and send a letter to the individual teachers confirming the change to their Contract.
The new arrangements will be back-dated to 1 September 2008.
CALCULATING PAY FOR SHORT-NOTICE TEACHERS (I.E. SUPPLY
Please note that although the guidance I have referred to above states that this
change will come in September 2008, this has now been changed and the new
measures will take effect from 1 April 2009.
I shall write further in respect of this change after further guidance has been issued
by the DCSF.
If you have any queries in relation to the changes to School Teachers Pay and
Conditions please contact the HR Advice Team on 020 8891 5155 or email
HR Business Partner