Do the Right Thing: Reinforce Life Saving Rules

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					                           Do the Right Thing: Reinforce Life Saving Rules   2011




               Safety Day
                th
             (5 July, 2011)




            Guideline For Leaders




Do The Right Thing: Reinforce Life Saving Rules


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                                                        Do the Right Thing: Reinforce Life Saving Rules   2011




About this Guide

This guide is designed to help you plan and design your team’s Safety Day event that will take place from
the 5th July, 2011. It’s divided into sections, and contains hints and tips about how to get the most from
your engagement session. It should only take about 20 minutes to read and assist in planning a
successful Safety Day.

Safety Day is for you and your team. These engagements should generate understanding about the Life
Saving Rules and, more importantly, drive long-term behavioral change that contributes to performance
improvement. It’s a great way to challenge assumptions and check everyone is working in a way that is
as safe as possible and supporting the Goal Zero journey.

To help you plan and design your Safety Day we have provided a few ideas. You may choose to use them
as they are presented, modify them, or create a unique engagement that addresses the specific needs of
your team.

The theme is Do the Right Thing: Reinforce Life Saving Rules




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                                                                                 Do the Right Thing: Reinforce Life Saving Rules                 2011


Contents

  1.   Background………………………………………………………………………………………….……4
       1.1 Safety Day – What is it?…………………………………………………………….……………….4
       1.2 Do the Right Thing: Reinforce Life Saving Rules…………………………………………………4
       1.3 Emphasis on contractors in 2011…………………………………………………………………….4
  2.   The role of Event Leader on Safety Day....................................................................................................5
       2.1 On Safety Day you need to...................................................................................................................5
       2.2 Leader, Supervisor, and Contract Holder Accountability................................................................5
       2.3 Preparing Your Event...........................................................................................................................6
       2.4 Preparation Checklist............................................................................................................................6
  3.   Designing your Event..................................................................................................... ...............................7
       3.1 Resources available………………………………………….................................................................7
  4.   Safety Day Sessions Outcome.......................................................................................................................8




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                                                          Do the Right Thing: Reinforce Life Saving Rules   2011


    1. Background

1.1 Safety Day – what is it?
Safety Day is a major highlight in the PDO calendar, PDO staff and contractors are expected to unite
behind a common theme. For 2011, the theme is Do the Right Thing: Reinforce Life Saving Rules and the
campaign launches on Tuesday 05th July.

The theme is chosen to create a culture where safety is a core value and people want to comply with
Life Saving Rules.


1.2 Do the Right Thing: Reinforce Life Saving Rules
The decisions each of us make at work impacts our safety and that of our colleagues and our facilities. It
is important everyone realises that our safety performance relies on all of us choosing to Do The Right
Thing: Reinforce Life Saving Rules every time.

Life Saving Rules were launched in 2009 to:

     Focus on the activities that carry the greatest potential threat of serious injury or death to our
      people.

     Support the three HSE Golden Rules Comply, Intervene, and Respect

     Support the Goal Zero journey by driving a more compliant safety culture

Violations of the Life-Saving Rules contributed to a very large proportion fatalities in the industry (e.g.
>50% of all Shell fatalities)



To comply with Life Saving Rules each PDO and Contracting employee needs to:

     Know and understand the 12 Life-Saving Rules

     Intervene in unsafe situations

     Take a proactive approach – identify and address potential Life-Saving Rules issues before work
      is started

     Report Life-Saving Rules violations




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                                                         Do the Right Thing: Reinforce Life Saving Rules   2011


1.3 Emphasis on Contractors in 2011
Our contracting community plays a significant role in our operations. In 2011, you are encouraged to
participate in contractor’s engagement sessions and utilise the materials available.

For example:
    Invite Contract Managers to attend department Leadership Team engagement sessions.
    Invite contractor leaders (counterparts) to jointly lead safety engagements in workplaces
    Ensure that Safety Day activities and engagements include the contractors’ views and needs


    2. The role of the Event Leader on Safety Day
2.1 On Safety Day You Need To:

     Organize an engagement session with your team.

     Focus on Life Saving Rules, which are relevant to your work. Detailed information on each rule is
      available in the Educational Pack on the 12 Life Saving Rules. It can be accessed via Safety Day
      website. http://sww1.pdo.shell.om/dept/cd/csm/blocks/hsefunction/safetyday2011.asp

     Have the team identify blockers and be part of developing solutions.

     Escalate and get help when the team cannot remove the blocker.

     The team should then determine how they will manage the blocker to ensure Life Saving Rules
      compliance in the interim until it is addressed.

2.2 Leader, Supervisor and Contract Holder Accountability

Leaders, supervisors and contract holders need to:

     Lead by example and visibly demonstrate commitment to following the Life Saving Rules;

     Ensure and verify all PDO employees and all contractors within your remit have been engaged;

     Create the right conditions for compliance with the rules and encourage discussions about the
      rules before work begins to help to remove any blockers to compliance;

     Recognise and reward those who follow the rules and who champion them in the workplace;

     Ensure there is no “say-do” gap: hold yourself and your team accountable if a rule is broken and
      consistently and transparently apply the maximum appropriate disciplinary action – also for
      leaders who created the circumstances for rule breaking to occur;

     Work with contractors to improve contractor safety behavior and performance;

     Regularly engage your teams/contractors on the rules to sustain energy and build commitment
      (and in doing so, make use of the available engagement materials).

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                                                         Do the Right Thing: Reinforce Life Saving Rules   2011


2.3 Preparing Your Event

As the event leader, you should tailor an engagement that is relevant to the team’s risks, needs and
culture.

The Safety Day project team has provided materials to help you with this. You may also choose to
develop your own ideas that best meet the needs of your teams.

2.4 Preparation checklist

When preparing your event, we recommend you consider the following steps for checklist:

Checklist                                                                                   Action          Action
                                                                                                            Party
Make sure everyone in your organisation knows about Safety Day well in
advance, and has it in their
calendar and/or work plans to participate

Include your departmental HSE performance data/statistics especially Life
Saving Rules violations
Identify relevant Life Saving Rules in your operations and focus the
engagement to overcome compliance blockers
Put a plan in place to involve everyone in your team. Think about meeting
location and get all the relevant materials from the safety day website.
http://sww1.pdo.shell.om/dept/cd/csm/blocks/hsefunction/safetyday2011.asp

It is recommended that the session will last at least one hour and ideally take
place face-to-face.

Sessions can be held as part of other meetings/events

Watch the Life Saving Rule video before you use it for your session

Think through personal examples so you can really personalise the session




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                                                         Do the Right Thing: Reinforce Life Saving Rules   2011


    3. Designing your event

The following provides a suggested structure for Safety Day engagements. The structure and duration
may differ depending on the needs of the team.

You will focus on the relevant Life Saving Rules which are applicable to your operations. The
activities or interactions you choose to use should be inclusive so that all members of your team are
encouraged to participate, share, and learn from each other. As a guideline, you may outline your event
into sections such as:
    1) Opening: The opening segment is to welcome the team, set the stage, and create a safe and
         open environment for the discussion

    2) Video: Show 5 minutes video provided and then have a discussion about the video.
       Allow approximately 15 minutes for this segment

    3) Slide Pack: Share / present the slide pack to the team, and have discussion for about 15
       minutes. This should be an engagement session in which two way discussion takes place

    4) Educational Pack on the Life Saving Rules: for more detailed information on the Life Saving
       Rules you may refer to the available educational pack

    5) Confirmation: Once all employees have attended the Life Saving Rules engagement session,
       they need to confirm their participation through the Safety Day website.


3.1 Resources available

A set of materials and tools are available for you to facilitate engagement with staff on Life Saving Rules.
These include:

       Leaders slide pack with speaker notes: This is to facilitate the engagement sessions with staff. It
        includes MD message, key information on the Life Saving Rules and some statistics and impact
        of rules on our safety performance.
       Life Saving Rules new video: to support leaders and supervisors with reinforcing the Life-Saving
        Rules. This film features interviews with some of the PDO senior management, contractors and
        front line supervisors in which they speak about the benefits and impact of the Life-Saving Rules.
       Guideline for leaders: This guide is designed to help you plan and design your team’s Safety Day
        event. It’s divided into sections, and contains hints and tips on preparation for Safety Day and
        how to get the most from your engagement session.
       Educational Pack on the 12 Life Saving Rules: This pack is developed to provide staff with
        detailed information on the Life Saving Rules. It includes description of each rule and how to
        comply with it. It also includes examples on rules violations incidents and some interactive
        questions to facilitate learning.
       Posters: It includes key messages to help advertisement of the Safety Day event and Life Saving
        Rules engagement.


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                                                       Do the Right Thing: Reinforce Life Saving Rules   2011


      Set of questions that you can choose from to focus your discussion in certain areas.
      Tell and discuss stories of saved lives. We need to emphasize on the positive aspects of the Life
       Saving Rules. So, you can come up with examples on how compliance to the Life Saving Rules
       contributed to saving lives.
       To access Safety Day materials go to:
       http://sww1.pdo.shell.om/dept/cd/csm/blocks/hsefunction/safetyday2011.asp



   4. Safety Day sessions outcomes
Every individual should:
     Know how to comply with Life Saving Rules and understand their role in our Goal Zero journey
     Agree tangible actions which will improve safety performance
     Know what they can do to help build a stronger Safety culture
     Review and reaffirm their focus and commitment to Safety
Leaders should capture, the commitments and ensure follow through after Safety Day.
Agree with the team the plans for follow up after Safety Day.




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