"Strengthening Households Ability to Respond to Development Opportunities II”
(SHOUHARDO II) Program, funded by USAID and the GoB. The Program will operate in 11
districts of the north char, mid char, haor and coastal areas of Bangladesh for a period of 5 years
starting from June 2010. The overall goal of SHOUHARDO II is "to transform the lives of women and
men in 370,000 households in 11 of the poorest and most marginalized districts by reducing their
vulnerability to food insecurity". The Program will target the poor and extreme poor populations
and address availability, access and utilization issues of food insecurity as well as the underlying
causes, which include social injustice and discrimination and heightened vulnerability to natural
disasters and climate change. Over the next five years, the Program will expand its approaches to
address sustainable food security, with support from government service providers and greater
private sector engagement with the poor population of Bangladesh. The program will be
implemented in 10% area by CARE directly and rest 90% area through partnership with qualified
Position Title, Location & Contract Duration
Regional Commodity Logistics Manager (1 position, Sirajganj)
The duration of the proposed contract is up to May 2015.
I. Job Summary:
In a brief paragraph, state the position's overall purpose or objective, highlighting the general
functions for which the position is responsible. Why does the position exist and what must it
The Regional Commodity Logistics Manager (RCLM) is responsible for commodity movements &
management in the different districts under the region through the establishment and
implementation of effective systems for transporting, handling, storing, distribution and accounting
for commodities will be distributed under SHOUHARDO II Program. S/he will be responsible for
training and overseeing logistical operations at regional and district level warehouse locations in all
aspects of commodity handling, storage and transport. The Logistics Manager will be responsible for
supervising the full compliance with commodity accounting and tracking procedures implemented
by the commodity management team and with the partner NGOs.
S/he will be responsible for the preparation and submission of timely and accurate regional reports
through Regional Coordinator (RC) to CARE Bangladesh Headquarter (CBHQ) commodity
management unit. S/he is responsible for the compilation and verification of commodity receipt and
dispatch from warehouses, tracking the performance of transporters, minimizing losses in transit,
and ensuring timely delivery of commodities to support distributions and activities at project sites,
safe transport of commodities.
S/he will manage teams consisting of CARE and partners. S/he will supervise, Warehouse
Manager/Warehouse Officer and Food Distributor in field level and provide technical guidance to
ensure timely and accurate commodity accounting and reporting following the complex rules and
regulation for USAID Title II food aid.
II. Responsibilities and Tasks:
- Describe the major responsibilities, principal tasks, competencies and end results for which the
position is accountable (try to limit responsibilities to five). List the responsibilities in the order
of importance and state the percentage of time the employee spends on each responsibility
during a typical year.
- Employees who supervise other regular employees on a continuous basis should have Staff
Management as the number one Job Responsibility. The general rule of thumb for percentage of
time for management of others is 5% per direct report. Example: If a supervisor has six direct
reports then at least 30% of his/her job should be allocated to supervising those employees.
Responsibility # 1: Commodity planning and budgeting 20%
Prepare pipeline and optimum inventory of commodity at district and regional level
and provide information to the Commodity Manager (CM).
As per the pipeline analysis and warehouse capacity, prepare yearly commodity
requirement for the districts and region (regional AER).
Prepare regional/district call forward plan based on the warehouse capacity, get
approval on it, submit it to CMU for effect transportation from central warehouse and
arrange to receive commodity at the warehouses.
Be familiar with USAID guideline on preparing ITSH and other logistics budget and
guide to the RCAO, CAO, WM/WO for preparing logistic budget (warehousing,
transportation, procurement of goods for warehouse etc.).
Prepare ITSH and other budget, check with the CM and get approval on regional ITSH
budget from the RC before submitting it to CARE mission and USAID.
Responsibility # 2: Transport and Logistics management 20%
Lead to carry out the logistic assessment and designing on logistical planning,
communications and transportation to support project activities.
Lead the logistic team to carry out assessment on transporters capacity and availability
and arrange to enter an agreement with the transporters.
Identify transport needs each month form warehouse to final distribution point, and
manage transport providers in the field and ensure that transporters are providing
sufficient number of trucks/trailer/trawler.
Organize payment to transporters, ensure that all attachment are attached with the
invoice and bills are paid after deducting the amount of lost quantity if any incurred by
Ensure that all way bills are properly filled and provide technical guidance to the staffs
and transporter in this regard.
Ensure that all system and documents regarding commodity loss and damage ledger,
claim file are maintained and update regularly and claim are settled.
Assists to Support Section involving with the multi mode transport selection process
and ensure in time contract of that multi mode transporter.
Responsibility # 3: Warehouse management 20%
Develop commodity loading and transport plan. Collaborate with warehouse team to
ensure sufficient loading capacity, equipment, and schedule to support distribution
Make plan for receiving and dispatching of the commodity at warehouse and make
sure the warehouse space is used properly and ensure that FIFO must be practiced.
Ensure all warehouse are equipped and suitable for storing food commodities as per
USAID and CARE policy.
Inspect overall warehouse premises to ensure commodity safety i.e. check for roof
leaks, drainage, compound fence, fire-fighting and other pertinent equipment, gates,
locks, padlocks and lighting and ascertain serviceability. Follow-up and ensure
remedial measures are taken as necessary on identified defects and also the security
system of warehouse.
Overseeing stock movements and daily operations to ensure accountability of all
commodities from delivery at warehouses to distribution sites within budget.
Ensure that all commodities are stacked properly and FIFO is followed and other
procedure for stacking, handling and reporting.
Ensure that damage food are stacked separately, arranging appropriate regular
inspection, cleaning, fumigation and disposal of damage of commodities.
Provide training to the loaders, warehouse staffs on receiving, dispatching, stacking
Lead to form loaders association and establish system for making payment to the
Responsibility # 4: Commodity supply chain management and accounting 10%
Establish commodity supply management in program from reception to end-use for all
activities, including monetization, food for work and MCHN.
Ensure appropriate procedure of tracking and monitoring in all stage of commodity
including receipt, storage, transportation and distribution. Identify gap and provide
guideline to eliminate them. Arrange inland transport and ensure that appropriate loss
claims are filed for shortages / damages.
Introducing effective commodity accounting and reporting system and organize to
design computerized inventory system for commodity reporting.
Provide training and disciplining all commodity staff to establishment of internal
control system to avoid loss and damage as per the CARE and donor regulation.
Participate in the selection and capacity building of local counterpart in commodity/
logistics management and reporting, through a combination of on-the-job training and
degree and non-degree course seminars and workshops. Develop list of critical skills
and monitor counterpart's progress, gradually changing relationships from manager to
coach/mentor until counterpart is fully able to handle all relevant program tasks.
Responsibility # 5: Reporting, monitoring and Audit 10%
Ensure that CSR, RSR, LSR and DMCR are prepared accurately and get approval from
RC and submit to CMU within the stipulated time.
Ensure that daily warehouse are prepared and checked by the RCAO/CAO and ensure
that RCAO/ CAO’s are submitted daily warehouse report to region on weekly basis.
Ensure that PNGo’s are submitting their commodity report on weekly basis.
Organize to form an independent team comprising with finance, admin and other
project staff project team in all district to carry out the physical inventory at
warehouse/distribution center in each month after completion of transaction/
Ensure all warehouses are inspected and fumigated as required and take appropriate
action based on the findings by the monitoring team.
Assist M&E unit to develop end-use monitoring guideline and actively participate with
activities. Ensure monitoring take place properly during distribution. Develop
monitoring guideline for the food monitor to monitor the food distribution by the
Assist Internal / External Auditors in conducting their business with reference to AID
Mitigate audit concerns and collects queries from the partners and different corners.
Ensure implementation of Audit recommendation from External Auditors, USAID, RIG
and Internal Audit.
Conducting regular field visits and coordinating with donors/supplies to ensure
regular monitoring and reporting on quantity and quality of commodities.
Responsibility # 6: Coordination, liaison and other activities 10%
Assist the RC in preparing/issuing the following key reports/documents: Half yearly
Project Progress Report, CSR-4 submission, Commodity Report, etc.
Ensure that all contractual reporting and documentation requirements.
Organize procurement of warehouse and distribution materials, arrange periodic
Handling of regional Office Procurement ensuring policies and practices are adhered to
the standards of CARE and that all procurement is done in a timely and cost effective
Attending coordination meetings, providing regular activity/commodity and project
reports that contain data, information for donors and program, administration and
Maintain good liaison with Transport Company and Fumigation Company and ensure
payments are made on time to them.
Responsibility # 7: Planning and management of commodities staffs 10%
Supervise the Warehouse Manager/ Warehouse Officer and Food Distributor.
In consultation with the RC, develop and review Job Descriptions (JD) of commodity
staff and ensure that they reflect the SHOUHARDO II program requirement. Regularly
update organogram of commodity management to reflect the lines of delegation of
authority. Keep HRD&M abreast on the development of commodity staff JDs.
Liaison with HRM and assist RC for recruitment and transferring of staffs. Coordinate
with RC’s in finalizing the commodity staff appraisals.
Maintain and keep update of commodity staffs JDs and organogram.
Regional Coordinator, SHOUHARDO II Program
IV. Working Condition:
The placement will be at district level Regional Office. The incumbent will require travel to the
remote villages under the program areas and to work with the disadvantaged peoples. Meet the
challenges of managing a project of large size and complexity. Solicit the cooperation and support of
a wide variety of offices and individuals in successfully advancing the project. Negotiation and
coordination with different internal and external actors would be an essential element of the job.
Master degree in any discipline. Educational qualification may be relaxed for highly
Computer skills in Microsoft Office Word, Microsoft Office Excel, Microsoft Office PowerPoint
and Microsoft Outlook.
5 years professional experience, including 3 years of direct supervision of logistics activities,
finance, Administration, Donor & GOB/NGO coordination and reporting etc.
3 years experience of working in a logistics farm/development organization in managerial
VI. Core Competencies:
Strong financial and administrative management/budgeting skills.
Excellent written and oral communication skills in English and Bengali.
Experience in liaison and networking with Government, NGOs, donor agencies, national &
international customer and other stakeholders.
A good “track record” in demonstrating gender sensitivity in the workplace.
Demonstrated analytical/ conceptual skills and innovative thinking.
Strong negotiation and influencing skills that brings others (both staff and other participants)
Candidates need to be highly motivated and committed to CARE Bangladesh’s vision,
mission, and long term development work to significantly improve the lives of the most
vulnerable and marginalized. Candidates must be capable of displaying great learning agility,
support and encouragement of knowledge sharing across projects, to the ultimate benefit of all of
CARE’s mission wide initiatives.
This is an interesting time in the development of CARE as an organization which is shifting towards
a program approach where it has developed longer-term impact visions to have MORE sustainable
changes in the lives of the extreme poor and marginalized. CARE is looking for a Regional
Commodity Logistic Manager who will play a key role in the leadership of the SHOUHARDO II
Program whilst at the same time building a learning culture that promotes knowledge sharing
across CARE and excellence.
Monthly gross salary is Taka 70,500 plus other admissible benefits as are per policy.
CARE Bangladesh invites applications from qualified individuals. Summary job descriptions and the
application format can be found on the website at: www.carebangladesh.org. Please note that
only applications filled in as per CARE format will be considered. Please email the application to
email@example.com on or before August 13, 2012. For those wanting to send hard copies of the CARE
application format please send to: Acting Head of HR, HRD&M, CARE Bangladesh, 20-21,
Kawran Bazar, Dhaka 1215. Interested persons may also collect the application form from our
Receptions desk (9th floor).
Note: Note: Women are particularly encouraged to apply Any persuasion will disqualify the
candidates Internal and external applicants shall be treated equally in the entire selection process
Applicants who have relatives in CARE must mention it in the application form Please write the
position name on top of the envelope.