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Human Resources
Job Profile
Exams, Data and MIS
Administrator
BCUTC Pay Scale
£18,453 - £20,198
Overview of Job
To provide the Executive Leadership Team with
accurate, timely and user friendly data.
To be responsible for data entry and returns, analysing
the data, identifying trends and anomalies. Respond to
queries from the Executive Leadership Team.
To be responsible for the administration and
organisation of all aspects of internal and external
examinations in accordance with the regulations laid
The Black Country UTC The first of its kind
down by the awarding bodies.
across the country, an exciting new school
To assume ultimate responsibility for the security and
offering 14 – 19 year old students the
maintenance of all UTC data.
opportunity to focus on science and engineering
subjects in a specialist environment. It gives
Key Responsibilities & Accountabilities
young people with an interest in science and
engineering, the chance to learn and succeed To be responsible for the set up the data, maintenance,
within an inspirational institution, supported by and development of the SIMS MIS system of the UTC. To
expert staff, utilising the latest technology that ensure supporting administrative processes are
industry has to offer. implemented.
To set up the SISRA online system to meet the data
needs of curriculum staff and produce reports on the
The Black Country UTC will focus on becoming a
performance of learners.
centre of excellence for new engineering.
To ensure data is inputted in a consistent and accurate
Students attending the UTC should be
manner.
passionate and committed about developing the
To assist with the analysis of data for Senior Leaders,
skills required for a career in engineering.
Executive Leadership Team and Governors.
To set up the reporting system for parents and oversee
The Black Country UTC will help create the next the production of learner reports.
generation of engineers and scientists, who will
To ensure production, analysis and co-ordination of all
work on exciting and challenging projects,
data requirements and reports at the UTC.
developing innovative new products and
To manage consistency, accuracy and integrity of data
processes that could change the way we, live in
to meet internal and externally set deadlines.
the future. It will provide forward thinking
students with a unique opportunity to get a To ensure that the UTC complies with particular
head start in developing the skills required for legislative requirements e.g. Data Protection.
an exciting and rewarding career in the fast- To oversee examinations regarding entries.
changing engineering industry. It is intended To disseminate information, answering enquiries from
that this exciting new training academy will external examinations boards, staff, students and
reinvigorate the Black Country's engineering parents/carers.
heritage and create a national standard for To submit accurate entries for external examinations to
excellence in engineering. awarding bodies in advance of deadlines.
To organise SEN provision, including liaising with the
All Black Country UTC staff are a community of SEN coordinator regarding:
learners committed to the journey towards candidates with SEN
teaching and learning excellence. You will applying to awarding bodies for special
participate in team and organisational arrangements for such candidates.
continuous improvement processes and
activities to further your professional
development and enhance the learning
experience you provide to the students
Human Resources
Job Profile
To oversee administration for all other exams, as school
determines to use e.g. CATs.
To liaise with Directors of Study regarding examination
requirements; entries, controlled assessment.
To manage the daily running of internal and external
examinations.
To organise exam rooms and materials, providing safe
custody of and organising examination stationery and
Standard requirements materials, including question papers, in accordance with
There are a number of key commitments that the Black regulations.
Country UTC expects you to adhere to, please see below: To provide a centre timetable to include dates, times,
venues and number of candidates.
GTC, IFL & Relevant Professional Regulatory Body Arranging invigilation, including briefing and training
In order to comply with the General Teaching Council, the
invigilators
Further Education Teachers’ Continuing Professional
Development and Registration (England) Regulations 2007, To be responsible for notified, and overseeing the
or other relevant regulatory bodies ‘associative distribution of results to candidates on results days
requirements, you are required to register with and Providing statistics on examination entries and results for
adhere to the appropriate guidelines associated with the Executive Leadership team and Governors
your professional membership and codes of conduct in the Checking DfES and other examination statistics before
course of your employment with the UTC.
publication.
Equality and Diversity Overseeing the checking and distribution of certificates.
To comply with the requirements of the UTC’s Equality & Processing enquiries about results and requests for return
Diversity Policy and to promote Equality & Diversity in all of scripts.
activities. Ensuring that costs of retakes etc. are reimbursed by
candidates/directorates, as appropriate.
CRB
All staff will be required to have an enhance CRB check. Encouraging a positive examination culture in the school
to which all staff and students.
Key Responsibilities & Accountabilities Continued To brief candidates on examination regulations and
To create and maintain report templates for use with producing written guidelines for staff and students;
Assessment Manager. ensuring candidates are aware of their own examination
To provide timely census data. timetables.
To liaise with the Director of ICT on the Any other duties reasonably required.
synchronisation of the VLE.
To liaise with the IT Systems SIMs team on ICT
technical issues affecting the MIS system.
To ensure MIS data backup in co-operation with the IT
Systems Administrator Walsall College.
Human Resources
Job Profile
J
Core Competencies
Refers to level 1 competencies
Leadership and Management Special Qualifications/Skills
Acts consistently with College values. Experience & Education
Always considers the impact of decisions on
the learner. Essential
Planning & Organising Good numeracy and literacy skills.
Prioritises routine issues. Experience of working within an education
Monitors and reviews progress of own work. administration environment.
Makes effective use of available resources. Experience of working within an educational
Quality Orientation Information Systems office.
Uses established processes and procedures to Ability to analyse data.
ensure consistency of quality. Good interpersonal skills and able to work as
Specialist Knowledge part of a team.
Undertakes occasional upgrading of skills Ability to work under pressure and to tight
through training and development. deadlines.
Problem Solving and Analysis Ability to influence others.
Receptive to new ideas. Good organising, planning and prioritising skills.
Action Orientation. Methodical with a good attention to detail
Considers the impact of decisions on others. Excellent IT skills in particular databases and
Oral and Written Communication spread sheets.
Uses effective communication to communicate
vision and strategy. Desirable
Business Awareness Experience of Examination processes
Uses resources effectively and looks for ways Data management within an educational
to improve efficiency and effectiveness. environment.
Interpersonal Sensitivity NVQ 3 Business and Administration or
Acts in a diplomatic and tactful manner and equivalent qualification in a relevant
shows respect. discipline.
Flexibility Working knowledge of relevant
Is happy to change working methods when policies/practices and external regulations.
situation demands.
Resilience
Demonstrates perseverance and resilience to
overcome reasonable obstacles.
