3 Field Training Waiver by 3xW3Uj

VIEWS: 4 PAGES: 8

									SKIES Staff User Guide                                                       Employment Security Department
3 Entitlement / Waiver

Job Seeker – Trade Adjustment Act (TAA)


Job Seeker – Entitlement Determination



TAA Staff and Job Seekers generate a TAA / TRA Waiver Form. The Waiver preserves and establishes
eligibility to draw basic TRA benefits when the customer is not enrolled in a TAA approved training program
and is participating in an active job search.

Entering and tracking the Training Waiver in SKIES provides a common place to store and access
information.



New TAA / TRA Entitlement – Training Waiver


Start             SKIES WELCOME Screen


Step 1            Use the Select (Locate) Seeker screen to query for the TAA Job Seeker.


Step 2            From the Locate (Select) Seeker screen, click >Job Seeker > Applicant Info (Fig. 1).




         Applicant Info




                          Fig. 1


Step 3            The Applicant Information screen displays (Fig. 2). When a Job Seeker exists, the form
                  autofills with applicable information.




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SKIES Staff User Guide                                                            Employment Security Department
3 Entitlement / Waiver




                                                                                                      Click




                           Fig. 2

Step 4            Click > button data field right of the Waiver? data field (Fig. 2).

Note: When the Waiver ? data field is check marked, there is an existing Waiver.


                  The TAA / TRA Entitlement screen displays. This screen is view only.


                  Click > Training Waiver Tab.



                                                                    Training Waiver




                          Fig. 3




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SKIES Staff User Guide                                                           Employment Security Department
3 Entitlement / Waiver

Step 5            Training Waiver screen displays (Fig. 4)




                                              Click




                                       Effective Date




                                                             Fig. 4




Step 6            Enter the 4-digit Org Index # and tab key. Corresponding office autofills.

                                     - or -

                  Tab to the Office data field. Click > arrow right of the Office data field. A drop down
                  Displays. Use the Find feature and/or scroll bar. Click > Office. Click > OK. When
                  the Office is selected, the corresponding Org Index # autofills.


Step 7            Click > arrow right of the Staff data field. A drop down list of staff assigned to the selected
                  office display. Use the Find feature or scroll bar. Click > Name. Click > OK. The staff
                  name autofills.


Step 8            In the Effective Date data field, enter the date using MM/DD/YYYY format. (Fig. 4).

                  Click > arrow right of the Waiver Reason data field. A drop down list displays (Fig. 6)

                  Click > Reason. Click > OK (Fig. 5)




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SKIES Staff User Guide                                                       Employment Security Department
3 Entitlement / Waiver




      Effective Date




     Click




                                                     Comments


                                                     Fig. 5




                                     Fig. 6

Step 9            Click > Comments data field. Using free form text, enter comments or double click for the
                  Editor. Click > OK. (Fig. 7)




                  Fig. 7




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SKIES Staff User Guide                                                       Employment Security Department
3 Entitlement / Waiver




Waiver Denied


Step 10           The Waiver Approved radio button autofills. When the Waiver is not approved, click >
                  Waiver Denied radio button and Reason for Denial data field activates (Fig. 8).




      Waiver Denied




     Comments




                   Fig. 8

Step 11           Using free form text, enter comments in the Comments data field (Fig. 8). Double click in
                  the Comments data field to use the Editor.




Step 12           When the Training Waiver is approved, click > Review Date data field under Review of
                  Waiver. The system date autofills (Fig. 9).



                                                                                                   Reviewed By




                 Fig. 9

Step 13           Click > under Reviewed By. A drop down list of Names displays. Use the Find feature or
                  the scroll bar. Click > Name. Click > OK.




B – Job Seeker                                 August 9, 2007                                                 5
SKIES Staff User Guide                                                       Employment Security Department
3 Entitlement / Waiver

Step 14           Using free form text, enter Comments. Double click in the Comments data field to use the
                  Editor.

Step 15           Click > SAVE.


Step 16           When desired, click > Print Waiver button. Adobe Reader activates and displays the form.
                  Click > Print icon (Fig. 10). Click > X to close.




                                                                                                 Close




 Print icon




                  Fig. 10

Step 17           When desired, click > Print Waiver Summary button. Adobe Reader activates and
                  displays the Waiver Summary (Fig. 11). Click > Print icon. Click > X to close Adobe
                  Reader.




                    Fig. 11




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SKIES Staff User Guide                                                        Employment Security Department
3 Entitlement / Waiver

Step 18            Click > Door to exit.


Step 19            The Application Information screen displays. The Waiver ? data field is check marked.
                   Click > Door to exit.




                                                                                                       Waiver




Step 20            Click > Door to exit.


 TAA / TRA ENTITLEMENT TRAINING WAIVER
DATA FIELD                                              FUNCTIONALITY
Petition Number                                         VIEW ONLY. Displays when new Waiver is created.

Application Date                                        VIEW ONLY. Displays when new Waiver is created.

Organization Index Number                               VIEW ONLY. Displays when new Waiver is created.

Office                                                  No default. CREATE/ UPDATE required data field.
                                                        Click > arrow right of Office data field. Drop Down
                                                        list displays. User will view only offices to which
                                                        assigned and have active access to the office. Office
                                                        must be active.

Staff                                                   CREATE / UPDATE required field.

WAIVER
Effective Date                                          Enter the Effective Date using MM/DD/YYYY format.

Waiver Reason                                           May be required data field.
                                                        Click > arrow for drop down list. No free form entry.

Comments                                                Enter Comments using free form text. Double click
                                                        for the Editor. The number of characters will not


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SKIES Staff User Guide                                 Employment Security Department
3 Entitlement / Waiver

                                 exceed an amount that makes the TAA/TRA
                                 Entitlement print out more than 1 page.

Waiver Approved                  Defaults to Waiver Approved.

Waiver Denied                    No UPDATE to Denied if revocation Date or Review
                                 Date exists for the Waiver. If Waiver is changed to
                                 Denied, Waiver Reason and Waiver Comments
                                 clear.

Reason for Denial                Enter the Reason for Denial using free form text.
                                 Data field displays when Waiver Denied. Double
                                 click for the Editor.

REVIEW OF WAIVER
Review Date                      Enter the Review Date using MM/DD/YYYY format.
                                 Review Date cannot be prior to the Effective Date or
                                 before Application Date. Enter the Review Date prior
                                 to entering the Effective Date. No duplicate Review
                                 Date. If a duplicate review date is entered, the
                                 following message displays: “Duplicate Review
                                 Date, please enter another date.”

Review By                        Defaults to the User logged into the system. No free
                                 form text. User may UPDATE.

Comments                         Enter comments using free form text. When Waiver
                                 denied Comments cannot be entered. Double click
                                 for the Editor. The number of characters will not
                                 exceed an amount that makes the TAA/TRA
                                 Entitlement print out more than 1 page. Comments
                                 are not attached to Waiver Review. Do not clear
                                 Comments if all Waiver Reviews are deleted.

REVOCATION OF WAIVER
Revocation Date                  Defaults to system date. Enter Revocation Date
                                 using MM/DD/YYYY format. Revocation Date must
                                 be greater than the Effective Date. The Revocation
                                 Date must be less than the system date.

Comments                         Enter Comments using free form text. Double click
                                 for the Editor. The number of characters will not
                                 exceed an amount that makes the TAA/TRA
                                 Entitlement print out more than 1 page.

Print Waiver Form                Click > Print Waiver Form.

Print Waiver Summary             Click > Print Waiver Form.




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