MUNSTER COMMUNITY ASSOCIATION EXECUTIVE COMMITTEE - DOC by PmMsL0uP

VIEWS: 3 PAGES: 3

									                       MUNSTER COMMUNITY ASSOCIATION
                      MINUTES OF ANNUAL GENERAL MEETING

Date: April 28, 2008
Location: Munster Community Centre

Present:

President                   Mario Tremblay
Vice President              vacant
Treasurer                   Joy Price
Secretary                   George Jaremek
Recreation Director         Ian Oracheski
Recreation Director         John Hale
Social Director             Tracey McIntyre
Social Director             Shannon Morrow
Member at Large             Joni Newman
Member at Large             Greg Wilcox
Member at Large             Jay Alma

Absent:

Communication Director      Duncan Toswell
Membership Director         Paul Spafford

CALL TO ORDER - Meeting called to order by President at 7:45 pm.

APPROVAL OF THE PREVIOUS MINUTES
Motion to approve minutes of the May 7, 2008 Annual General Meeting as tabled was
moved by Joni Newman and seconded by Shannon Morrow. Motion carried.

MATTERS ARISING FROM THE PREVIOUS MINUTES
   MCA will begin to upgrade Christmas lights to LCD starting next year.
   There have been no complaints about the paintball activity across from the North Field.

PRESIDENT’S REPORT
   Mario expressed disappointment in general lack of interest in MCA business
   Munster Green Day activities went well
   Munster Patio is upcoming on June 21, 2008
   Munster community pool is something that incoming MCA should look into
   More volunteers are needed to help with Community Centre expansion activities
   Operation “Clean Sweep” is run by the City in the fall as well as the spring. We should
     organize a Munster fall cleanup day in addition to the spring one.

TREASURER’S REPORT
   MCA no longer must pay for phone at the community centre. This is worth about $1000
    per year.
   Treasurer tabled MCA financial position for the year ending March 31, 2008, (detailed
    financial statement on separate document).
               Financial Summary

   General account balance:                  $ 1,233.98
   Rink account balance:                     $ 8,826.53
   Youth account balance:                    $    817.03
   Community Centre account balance:         $ 2,925.69
   Overall balance:                          $ 13,803.14

   Munster Winter Carnival operated at a loss $146.08
   Rideau Carleton Raceway Day operated at a loss of $18.53


VICE-PRESIDENT’S REPORT – no report

MEMBERSHIP DIRECTOR’S REPORT
   Paul Spafford volunteered to do the data base management activity only
   Shannon had difficult time finding quadrant reps
   Membership Director is an essential position
   MCA should look at on-line membership renewals (especially for rural members)

SOCIAL DIRECTORS’ REPORT
   May 9, 2007 garage sale was successful with over 30 homes participating. Definitely
     should be done this year and next.
   Munster Summer Social (Raceway Day) on June 15, 2007 had a good turnout with 60
     people participating.
   Santa visit was very poor as only 6 families turned up at the community centre.
   Munster Winter Carnival was a great success. Pancake breakfast, chili cook-off, family
     skate, bonfire & hot chocolate, Munster Idol, Dr. Kaboom magic show, games & races
     run by City, games and crafts in school gym were highlights.
   MCA will get a stage from Cavanaugh for live band for the Patio Party (June 21, 2008).
     Some discussion concerning a shelter against the elements for the Patio Party took place.

MOTION
Motion to purchase a used tent/shelter and to rent another for the patio party was moved by Joni
Newman and seconded by Joy Price. Motion carried.

COMMUNICATION DIRECTOR’S REPORT – no report

RECREATION DIRECTORS’ REPORT
   John & Ian reported a very challenging year to maintain the rink. They had little help and
    poor cooperation.

ELECTION

President:                    Mario Tremblay (acclaimed)
Vice-President:               Duncan Toswell (acclaimed)
Treasurer:                    Joy Price (acclaimed)
Secretary:                    George Jaremek (acclaimed)
Recreation Director:          Paul Lalonde (acclaimed)
Communication Director:       open
Social Director:              open
Membership Director:          open
Members at large:     Jay Alam              Greg Wilcox            John Hale
                      Joni Newman           Ian Oracheski          Shannon Morrow

Notes: Paul Spafford will manage membership data on behalf of Membership Director
       Pam Wilcox will work on MCA Newsletter on behalf of Communication Director
       Tracey McIntyre & Shannon Morrow will volunteer to organize Winter Carnival

NEW BUSINESS
   $266 earned via Movie Night; $1,284.50 via Community Centre rental; $408 is owed
     MCA by the City
   Community Centre continues to be very messy Mondays following weekend activities.
     Something needs to be done to cleanup as the state of disorder is too severe for activities
     by groups during the week.

MOTION
Motion to hire a cleaner for $10 (if possible) to clean Community Centre for Monday morning
was moved by Joy Price and seconded by Brian Gray. Motion carried.

ADJOURNMENT
Motion to adjourn meeting at 9:05 pm was moved by Brian Gray and seconded by John Hale.
Motion carried.

								
To top