My Server RCP rivacy Statement ENU by ubxKoBx

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									Privacy Statement for Pre-release Version of Microsoft My
Server Applications for Windows Phone and Windows 8
Last updated: August 2012
Microsoft is committed to protecting your privacy, while delivering software that brings you the performance, power,
and convenience you desire in your personal computing. This privacy statement explains many of the data collection
and use practices of the pre-release version of the Microsoft My Server applications (referred to as “My Server”) for
Windows Phone and Windows 8. This is a preliminary disclosure that focuses on features that communicate with the
Internet, and it is not intended to be an exhaustive list.
My Server is an application for Windows Phone and Windows 8 devices, which enables access to and remote
management of Windows Server 2012 Essentials. A standard user can access files and media on a server running
Windows Server 2012 Essentials, and an administrator can manage server status, network alerts, user accounts, and
devices. A credentials store is offered to store connections to multiple servers running Windows Server 2012
Essentials. Windows Phone and Windows 8 Live Tile functionality is also offered if you choose to pin My Server to the
Windows Phone or Windows 8 home screen.
Collection and Use of Your Information
The information that is collected from you will be used by Microsoft and its controlled affiliates to enable the features
that you are using and to provide the services or carry out the transactions that you have requested or authorized. It
may also be used to analyze and improve Microsoft products and services.
We may send certain mandatory service communications such as welcome letters, billing reminders, information
about technical service issues, and security announcements. Some Microsoft services may send periodic member
letters that are considered part of the service. We may occasionally request your feedback, invite you to participate in
surveys, or send you promotional mailings to inform you about other products or services that are available from
Microsoft and its affiliates.
To offer you a more consistent and personalized experience in your interactions with Microsoft, information that is
collected through one Microsoft service may be combined with information that is obtained through other Microsoft
services. We may also supplement the information that we collect with information obtained from other companies.
For example, we may use services from other companies that enable us to derive a general geographic area based on
your IP address to customize certain services to your geographic area.
Except as described in this statement, personal information that you provide will not be transferred to non-Microsoft
affiliates without your consent. We occasionally hire other companies to provide limited services on our behalf, such
as packaging, sending and delivering purchases and other mailings, answering customer questions about products or
services, processing event registration, or performing statistical analysis of our services. We will provide those
companies only the personal information that they need to deliver the service, and they are prohibited from using
that information for any other purpose.
Microsoft may access or disclose information about you, including the content of your communications, to:
(a) Comply with the law or respond to lawful requests or legal process.
(b) Protect the rights or property of Microsoft or our customers, including enforcing our agreements or policies that
govern your use of the services.
(c) Act on a good faith belief that such access or disclosure is necessary to protect the personal safety of Microsoft
employees and customers, or the public.
We may also disclose personal information as part of a corporate transaction, such as a merger or sale of assets.
Information that is collected by or sent to Microsoft by the My Server may be stored and processed in the United
States or any other country in which Microsoft or its affiliates, subsidiaries, or service providers maintain facilities.
Microsoft abides by the safe harbor framework as set forth by the U.S. Department of Commerce regarding the
collection, use, and retention of data from the European Union, the European Economic Area, and Switzerland.
Collection and Use of Information about Your Computer
When you use software with Internet-enabled features, information about your computer (referred to as "standard
computer information") is sent to the websites you visit and the online services you use. Microsoft uses standard
computer information to provide Internet-enabled services for you, to help improve our products and services, and
for statistical analysis. Standard computer information typically includes information such as your IP address,
operating system version, browser version, and regional and language settings. In some cases, standard computer
information may also include hardware ID, which indicates the device manufacturer, device name, and version. In
addition, if a particular feature or service sends information to Microsoft, standard computer information will be sent.
The privacy details for each My Server feature, software, or service that is listed in this privacy statement describe
what additional information is collected and how it is used.
Security of Your Information
Microsoft is committed to helping protect the security of your information. We use a variety of security technologies
and procedures to help protect your information from unauthorized access, use, or disclosure. For example, we store
the information that you provide on computer systems with limited access. This data is located in controlled facilities.
Changes to This Privacy Statement
We will occasionally update this privacy statement to reflect changes in our products, services, and customer
feedback. When we post changes, we will revise the "Last updated" date at the top of this statement. If there are
material changes to this statement or in how Microsoft will use your personal information, we will notify you by
posting a notice of such changes prior to implementing the change or by directly sending you a notification. We
encourage you to periodically review this statement to be informed about how Microsoft is protecting your
information.
For More Information
Microsoft welcomes your comments regarding this privacy statement. If you have questions about this statement or if
you believe that we have not adhered to it, please contact us by email at sbsprivacy@microsoft.com, or by postal mail
at:
Windows Server Essentials Privacy
Microsoft Corporation
One Microsoft Way
Redmond, Washington 98052 USA

Specific features

The remainder of this document addresses specific features.

Special note
Through My Server, you can access the data on your servers running Windows Server 2012 Essentials. To protect
access to your device and data, please ensure that you are using your Windows Phone or Windows 8 device with a
PIN-protected Lock Screen. If you lose your device or someone gains access to your device, the security of the server
credentials that are stored within My Server may be at risk, in addition to all other personal information on your
device. Please refer to the Windows Phone Privacy Statement at http://www.microsoft.com/windowsphone/en-
us/privacy.aspx and the Windows Release Preview Privacy Statement at
http://go.microsoft.com/fwlink/?linkid=190175.


Web Service on Windows Server 2012 Essentials

What this feature does: Windows Server 2012 Essentials exposes a set of web APIs to the Internet for authorized
users to access functions on the server. For information about controlling the Internet-enabled features in Windows
Server 2012 Essentials, see the Windows Server 2012 Essentials Privacy Statement at
http://go.microsoft.com/fwlink/?linkid=229570.
Information collected, processed, or transmitted: The required information is sent to the web service for each
specific feature, and the result is sent back to My Server through a secure method. For more information, see the
following feature sections in this document.
Use of information: My Server calls the web service that is exposed by the server running Windows Server 2012
Essentials, to authenticate the user, access files, and folders on the server; read server status; read user and device
information; or read network alerts. No information is sent to Microsoft.
Choice and control: If you don’t want My Server to access any function on the server through Web Service, don’t
install the My Server applications.


Authentication

What this feature does: Authentication is a key element in My Server. My Server can only perform actions for an
account on the target server running Windows Server 2012 Essentials if the account is properly authenticated. A
properly authenticated user account exists on the server, and it has the correct set of permissions assigned to it.
Information collected, processed, or transmitted: The server URL, the user name, and the user password information
are sent to the server over the Internet. The server URL and user name are stored within My Server. Password storage
is optional. No information is sent to Microsoft.
Use of information: The server URL, user name, and password information are used for authentication. If Stay logged
on or Remember my password are enabled, the password will be stored on the Windows Phone or Windows 8
device.
Choice and control: Authentication is a key aspect of My Server. You cannot use My Server without this feature, but
you can uninstall the entire application from your Windows Phone or Windows 8 device if you tap and hold the My
Server icon, and then choose Uninstall.


Shared Folder, Private Folder, Recent

What this feature does: You can browse files and folders from the shared resources that you have access to or from
your private folders on the server running Windows Server 2012 Essentials. You can also quickly open a recently
accessed file on server from the Recent list. My Server on Windows 8 also saves a local copy of the file opened, so
that the server file can still be opened even if the Windows 8 device is in offline mode.
Information collected, processed, or transmitted: The path of the file or folder is sent from the Windows Phone or
Windows 8 device to the web service that is being used by Windows Server 2012 Essentials. Files are listed or
downloaded to the device if the current user has the right access level to the file or folder. No information is sent to
Microsoft.
Use of information: The path of the file or folder is used by the web service to locate the file or folder on the server.
No information is sent to Microsoft.
Choice and control: File browsing and downloading through shared folders, private folders, and recent files is a key
feature of My Server. If you don’t want My Server to browse or download files from the server running Windows
Server 2012 Essentials, don’t open any folders or files from My Server.

Conflict Resolution

What this feature does: This feature is only available for My Server on Windows 8. If you open a locally cached file,
My Server on Windows 8 detects the version on the server running Windows Server 2012 Essentials and the version
on the device, and it decides whether synchronization is needed. If conflict exists between the two versions, you can
choose to keep the version on the server, keep the version on the device, or keep both.
Information collected, processed, or transmitted: When you open a file, the feature checks the metadata of the file
on the server and the file on the local device, to see if synchronization is needed. If synchronization is needed, or if a
conflict is resolved, the corresponding upload or download operation will be run. No information is sent to Microsoft.
Use of information: The modified time of the files on the server and the devices are compared to check if
synchronization is needed.
Choice and control: You cannot use My Server on Windows 8 without this feature, but you can uninstall the entire
application from your device if you tap and hold the My Server icon, and then choose Uninstall.



File Open Picker and Sharing Extension
What this feature does: These features are only available for My Server on Windows 8. These two Windows 8
extensions allow another application to open or save files to Windows Server 2012 Essentials through My Server.
Information collected, processed, or transmitted: The file is opened or saved through My Server applications. No
information is sent to Microsoft.
Use of information: No information is sent to Microsoft.
Choice and control: You cannot use My Server without this feature, but you can uninstall the entire application from
your device if you tap and hold the My Server icon, and then choose Uninstall.


Network Alerts
What this feature does: This feature is only available to an administrator for a server running Windows Server 2012
Essentials, or to users who are authorized to see health alerts. It displays the network health alerts in My Server. It
also provides opportunities to enable or disable any given alert, transmit its details, and perform a repair action if
there is one specified for the alert.
Information collected, processed, or transmitted: Network health alerts are transmitted to the device. No
information is sent to Microsoft.
Use of information: You can view network alerts and perform certain standard tasks on them. No information is sent
to Microsoft.
Choice and control: An administrator cannot use My Server without this feature, but you can uninstall the entire
application from your device if you tap and hold the My Server icon, and then choose Uninstall.


Devices
What this feature does: This feature is available only to an administrator for a server running Windows Server 2012
Essentials. It presents a list of devices that are connected to the server. Some properties, the online status, and
backup status can also be queried. The administrator can also start or stop a backup for a device from this view. For
more information about the devices that are connected to the server running Windows Server 2012 Essentials, see
the Windows Server 2012 Essentials Privacy Statement at http://go.microsoft.com/fwlink/?linkid=229570.
Information collected, processed, or transmitted: The names of the devices that are connected to the server, their
backup states, and their property information are exposed to an authenticated recipient. No personal information is
sent to Microsoft.
Use of information: This information is intended to be used with My Server, but it can also be used by other clients
that properly authenticate.
Choice and control: An administrator cannot use My Server without this feature, but you can uninstall My Server the
application from your phone if you tap and hold the My Server icon, and then choose Uninstall.


Users
What this feature does: This feature displays a list of user accounts on the server running Windows Server 2012
Essentials. Server administration tasks, such as enabling or disabling a user, viewing user details, or changing the
password, can also be performed.
Information collected, processed, or transmitted: You can view user accounts on the server running Windows Server
2012 Essentials and perform certain standard tasks on them. No information is sent to Microsoft.
Use of information: No information is sent to Microsoft.
Choice and control: You cannot use My Server without this feature, but you can uninstall My Server from your phone
if you tap and hold the My Server icon, and then choose Uninstall.



Live Tile
What this feature does: For My Server on Windows Phone, if you pin My Server to the home screen, and opt-in to
this feature through the Settings screen, this feature allows you to view the number of network health alerts for the
last authenticated server running Windows Server 2012 Essentials that you were connected to. You can also view the
used and free storage space for the server. For My Server on Windows 8, after installation, My Server is on the home
screen, and you can view the number of network health alerts and the file transfer status. This view is updated
through push notifications from the server to the phone. However, this is not a real-time service.
Information collected, processed, or transmitted: The following information is transmitted from the server running
Windows Server 2012 Essentials to My Server: count per network health alert type, used storage percentage, and the
server name. The information is sent as a Live Tile picture on the device.
For the information to be displayed as a Live Tile, it must also be sent to the Microsoft Push Notification Service. You
can read about the Microsoft Push Notification Service for Windows Phone at http://msdn.microsoft.com/en-
us/library/ff402558%28v=VS.92%29.aspx. For more information, see the Windows Release Preview and Windows
Server Release Candidate Privacy Statement at http://go.microsoft.com/fwlink/?linkid=190175.
Use of information: This information is used by the Microsoft Push Notification Service so that it can be provided to
the Live Tile in My Server.
Choice and control: You can choose to not use this feature by: (a) not mounting My Server to your home screen; or
(b) not opting into the Live Tile feature through the Settings screen of My Server.



Media Access
What this feature does: This feature enables you to stream the videos, music, and pictures that are stored on the
server running Windows Server 2012 Essentials to a Windows Phone or Windows 8 device. My Server on Windows
Phone also allows you to upload pictures to your private folder under the Users shared folder on the server.
Information collected, processed, or transmitted: Music, pictures, and video files that are stored on the server are
sent to a properly authenticated recipient by streaming. You can store this information on your device and also
upload pictures from your device to the server. No information is sent to Microsoft.
Use of information: You can play music and view pictures and video files that are stored on the server by using My
Server. You can also store pictures from the device to a server running Windows Server 2012 Essentials. No
information is sent to Microsoft.
Choice and control: You cannot separately turn off this feature, but if you want to stop Media Access, you can
uninstall My Server from your phone if you tap and hold the My Server icon, and then choose Uninstall.
The administrator can control which users are allowed remote media access by setting the appropriate settings for
each user on the Users tab on the Dashboard of the server running Windows Server 2012 Essentials. The
administrator can turn off Media Server through the Settings screen on the Dashboard of the server running
Windows Server 2012 Essentials.


Customer Experience Improvement Program
What This Feature Does: The Customer Experience Improvement Program (CEIP) collects basic information about
your hardware configuration and how you use our software and services to identify trends and usage patterns. CEIP
also collects the type and number of errors that you encounter, software and hardware performance, and the speed
of services. We will not collect your name, address, or other contact information. Only My Server on Windows 8 has
CEIP enabled.
Information Collected, Processed, or Transmitted: For more information about the information collected,
processed, or transmitted by CEIP, see the CEIP privacy statement at
http://go.microsoft.com/fwlink/?LinkId=193007.
Use of Information: We use this information to improve the quality, reliability, and performance of Microsoft
software and services.
Choice/Control: Because this is a pre-release version of the software, CEIP is turned on by default so that we can
collect information about how you use My Server to improve the commercially released software.
If you choose to participate and you later change your mind, you can turn off CEIP at any time through the Settings
screen of My Server.

								
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