Docstoc

WP_Engg

Document Sample
WP_Engg Powered By Docstoc
					Careers Education & Placement Centre

                            Written Application
                          for Engineering Position

              Date : 18 November,1999 (Thur)
                Time : 6:00 p.m. - 7:00 p.m.
              Venue : T2, Meng Wah Complex

F:/Apps/Dapp/Lectnote/Emily/letter-Engineering       Slide 1
Careers Education & Placement Centre


                                                 Ms Emily Wong
                                                    Manager

           Email: eypwong@hkucc.hku.hk
          Homepage: http://www.hku.hk/cepc

F:/Apps/Dapp/Lectnote/Emily/letter-Engineering                   Slide 2
   When you apply for a job, you will need:


                                                 cover letter
                                                      +
                                                   resume
                                                   AND/OR
                                     Company Application Form


F:/Apps/Dapp/Lectnote/Emily/letter-Engineering                  Slide 3
         Resume & Covering Letter

 A Resume is a one or two
 pages     history     of    your
 achievements, education and
 characteristics that qualify you
 for the position you seek.

F:/Apps/Dapp/Lectnote/Emily/letter-Engineering   Slide 4
  Resume & Covering Letter (Cont’d)
A Covering Letter introduces your
resume to the employer and links your
most important skills and experience
to the job.
It should explain why you are
interested in that career and that
employer.


F:/Apps/Dapp/Lectnote/Emily/letter-Engineering   Slide 5
             Who are the READERS?
            What are their backgrounds?


• The Human Resources Personnel
• The Line Managers
• The Selection Committee




F:/Apps/Dapp/Lectnote/Emily/letter-Engineering   Slide 6
                                         Your Challenge
To show where you are different or
better than your competitors!

Add value - your experiences inside
and outside of school will set you
apart from your peers.

F:/Apps/Dapp/Lectnote/Emily/letter-Engineering            Slide 7
                                                 Remember
   The resume and covering letter are your
     own personal marketing document

                                      no standard format
 Your can read examples of resumes,
         but don’t copy them.
                               Make one for yourself.
F:/Apps/Dapp/Lectnote/Emily/letter-Engineering              Slide 8
    Competition is fierce in 98 - 99

Banking

             Company                             Applications    First      %     Job      %
                                                  Received      Shortlist         Offer
 Standard Chartered                                  745           37       5      6       0.8
 Hong Kong Bank                                      345           28       8      0         0
 Warburg Dillon Read                                 98            39       40     3       3.1
 Goldman Sachs                                       320           12       3.8    1      0.003

F:/Apps/Dapp/Lectnote/Emily/letter-Engineering                                             Slide 9
   Competition is fierce in 98 - 99

Information Technology

           Company                               Applications    First      %     Job              %
                                                  Received      Shortlist        Offer
Citibank N.A.                                        83            11       13     3               3.6
Hong Kong Bank                                       150           16       11   unknown    unknown

Andersen Consulting                                  52            10       19     3               5.8
Goldman Sachs                                        91            8        9      1               1.1


F:/Apps/Dapp/Lectnote/Emily/letter-Engineering                                          Slide 10
                                                 Your goal
• Catch the employers’ attention in the
  first few seconds

• To get an interview

• To remind the employer of you after
  the interview

F:/Apps/Dapp/Lectnote/Emily/letter-Engineering               Slide 11
                                         Covering Letter
Basic knowledge of cover letter
• Limit it to one page, one and a half at the
  most
• A4 size quality paper
• Be brief and specific - don’t re-produce
  your resume
• be addressed to the relevant named person
  in the organization
F:/Apps/Dapp/Lectnote/Emily/letter-Engineering             Slide 12
                        Covering Letter … cont’d
• say how you came to know about the
  vacancy
• draw attention to relevant skills and
  experience
• don’t merely quote what skills your have,
  give specific examples
• say why you are attracted to and suitable for
  the job

F:/Apps/Dapp/Lectnote/Emily/letter-Engineering     Slide 13
                                    Mechanical Engineer

Job Description

- concern with the design, manufacture and
  maintenance of machines and equipment
  with moving parts




F:/Apps/Dapp/Lectnote/Emily/letter-Engineering            Slide 14
                                      Mechanical Engineer
Typical Work Activities
• understanding and using physics
• using mathematics to solve technical or scientific
  problems
• learning how machines work
• responsible for controlling or adjusting equipment
• understanding technical drawings and diagrams
• understanding the scientific properties and uses of
  materials
• planning how work is to be carried out
• problem solving by seeking new ideas
• being interested in 3-dimensional design,
  manufacturing or processing industries
• keeping accurate records or reports
F:/Apps/Dapp/Lectnote/Emily/letter-Engineering              Slide 15
               Electronics / Electrical Engineer
Job Description
concern with any project which uses
electronics and/or electricity :
- improving communication links using
   telecommunications
- electronic mailing systems
- balancing electricity supplies
- maintaining electrical equipment


F:/Apps/Dapp/Lectnote/Emily/letter-Engineering     Slide 16
   Electronics / Electrical Engineer
Typical Work Activities
- understanding and using physics
- using mathematics to solve technical or scientific
   problems
- working with electricity or electronics
- learning how to machines work
- understanding technical drawings and diagrams
- planning how work is to be carried out
- problem solving by seeking new ideas
- work requiring accuracy and attention to detail
- understanding the programming of computers
- responsible for controlling or adjusting
equipment
- keeping accurate records or reports
F:/Apps/Dapp/Lectnote/Emily/letter-Engineering   Slide 17
                            Format for Cover Letter
                                                                   Your Address
                                                                           Date
 The person’s name
 Job tile
 Employer name
 Address

 Dear (Mr/Mrs/Ms Surname),

                                                 Ref: (Position)

 Introduction - Explain why you are writing


 Middle paragraph/s - Match your qualification, experiences, and
 achievements with the primary tasks of the appointee. Make them
 interested in meeting you!
F:/Apps/Dapp/Lectnote/Emily/letter-Engineering                            Slide 18
             Format for Cover Letter … cont’d
Penultimate paragraph - Say why you are attracted by
this employer and occupation.



Closing paragraph - Leave the way open for further
communication.



Yours sincerely,



Your name
F:/Apps/Dapp/Lectnote/Emily/letter-Engineering   Slide 19
                                         Covering Letter
Why are you interested in the company and the job??
Research!!
• recruitment talk
• career booklet
• company file/newspaper cutting file
• world wide web (e.g. South China Morning Post
  Achive)
• alumni contact/friends
• CEPC homepage

F:/Apps/Dapp/Lectnote/Emily/letter-Engineering             Slide 20
                                       Covering Letter
Why the Company is interested in you
e.g. I understand that you are looking for people with
     strong analytical and interpersonal skills. I
     believe these traits are demonstrated by the
     academic success, previous work experience and
     active participation in extracurricular activities
     described in my resume. In the summer of 1997,
     I was employed as a Student Research Assistant
     in ABC Research Co. During this period, I
     conducted several research projects, one of
     which was to investigate the .... I carefully
     studied the data and...... My observation
     was.........
F:/Apps/Dapp/Lectnote/Emily/letter-Engineering           Slide 21
                                         Covering Letter
•         Leave the way                           open   for   further
          communication

e.g. I have included my resume and transcripts for
     your consideration. I look forward to hearing
     from you soon.




F:/Apps/Dapp/Lectnote/Emily/letter-Engineering                    Slide 22
                                                 Exercise
Common mistake:
I have hands-on experience in using major computer
software

Revision:
In my final year research project, I used SPSS to
process the statistical data and....
I used Foxpro to store the 500 XXX records that I
collected from the telephone interviews....


F:/Apps/Dapp/Lectnote/Emily/letter-Engineering              Slide 23
                                                 Exercise
Common mistake:
I am a self-starter with excellent leadership ability. I
believe these qualities will be an asset to your
company.
Revision:
In my last summer job, I took the initiative to help
the supervisor set up a systemic filing system, ...This
system allows the team to retrieve information
easily and effectively.

F:/Apps/Dapp/Lectnote/Emily/letter-Engineering              Slide 24
        Basic Knowledge of Resumes
 • Keep it to 1-2 pages
 • Use quality A4 paper and matching
   envelope
 • Neat and clear presentation
 • Include information that is relevant
   to the job
 • Leave out expected salary unless
                               asked
   for
F:/Apps/Dapp/Lectnote/Emily/letter-Engineering   Slide 25
                Information to be included
Personal Information
• Include only relevant information (e.g.
  telephone number, address, e-mail)
• Information on your height, weight, place of
  birth, gender, marital status etc is not
  needed.
• Don’t take up too much space with this
  section

F:/Apps/Dapp/Lectnote/Emily/letter-Engineering   Slide 26
                Information to be included
Summary Statement (value adding)

It is useful for employers to have a brief
summary of your strengths, skills and
experience for the job.



F:/Apps/Dapp/Lectnote/Emily/letter-Engineering   Slide 27
    Information to be included (cont’d)
Summary Statement (value adding)

• It underscores the important message
  in the cover letter
• It repeats the key words in the cover
  letter
• It leads into the career objective

F:/Apps/Dapp/Lectnote/Emily/letter-Engineering   Slide 28
                         Summary - Example 1
An undergraduate at the University of Hong Kong
with a major in Business Administration
(Accounting and Finance). Able to work under
pressure and possess effective communication and
interpersonal skills. Willing to face challenges and
have commitment and drive to succeed. Actively
participated in extra-curricular activities during
University career and enjoy team work. Proficient
in English and Cantonese. Taking Mandarin course
in University. Knowledge of major computer
software.
F:/Apps/Dapp/Lectnote/Emily/letter-Engineering   Slide 29
                         Summary - Example 2

HKU English major, with particular interest
and strength in creative writing; most
outstanding achievement being the piece of
investigative journalism conducted in Beijing,
aspire to research and analytical work.




F:/Apps/Dapp/Lectnote/Emily/letter-Engineering   Slide 30
            Information to be included
Career Objective (value adding)

Tell the employer
• what type of job you are looking for,
• what type of industry,
• what skills would you like to apply to his
  position.

F:/Apps/Dapp/Lectnote/Emily/letter-Engineering   Slide 31
                                      Career Objective
me-me trap:
“ A trainee position in a well established
  software house where I can gain experience in
  writing computer documents”
Revision:
“ A trainee position in a well established
  software house where I can use my background
  in computer science to write computer
  programmes.”

F:/Apps/Dapp/Lectnote/Emily/letter-Engineering           Slide 32
                  Information to be included
 Education
 • Start with your MOST RECENT education
   and work backwards
 • Give the name of the University, the title of
   the degree in full, date of graduation and
   final year project title, if relevant
 • Other relevant training courses that you
   have attended

F:/Apps/Dapp/Lectnote/Emily/letter-Engineering   Slide 33
                  Information to be included
 Work Experience
 • Start with your most recent or most relevant
   experience,
 • Give the company name, period of
   employment and job title,
 • Describe your duties and responsibilities,
 • Show what your have done rather than simply
   tell (statement of achievements, showing
   result).

F:/Apps/Dapp/Lectnote/Emily/letter-Engineering   Slide 34
                Information to be included
Extra-Curricular Activities
• Include student activities, committees,
  sports or responsible positions that you have
  held,
• Include related achievements,
• Include title, period, statement of
  responsibilities,    and     statement     of
  achievement as with “Work Experience”.
F:/Apps/Dapp/Lectnote/Emily/letter-Engineering   Slide 35
                Information to be included
Skills

• Include other qualifications that are relevant
  to the company
e.g. language and computer skills



F:/Apps/Dapp/Lectnote/Emily/letter-Engineering   Slide 36
                              Hobbies and Interest
•     Useful if they are relevant to your career
      objective.
•     Avoid being too general such as “reading” or
      “sports”,
•     Be specific and list achievement, if any
 e.g. reading detective stories, war game strategies,
      literature classics etc.,
       bird-watching and keeping log book of
      species seen,
       hiking, improved from grade __,
       walks to grade __ walks.
F:/Apps/Dapp/Lectnote/Emily/letter-Engineering       Slide 37
                        Professional Membership
    • If it is relevant to your career objective, put
      it down
    e.g.
    Student Member of
    • the Hong Kong Institute of Bankers
    (Banking posts),
    • he Hong Kong Institute of                  Marketing
      (marketing posts).


F:/Apps/Dapp/Lectnote/Emily/letter-Engineering       Slide 38
                                        Expected Salary
• Leave it out unless it is asked for.
• Do some research and find our what news
  recruits are paid in that industry.
• state a range
?? HK$ 10,000 - HK$20,000
  HK$ 10,000 - HK$12,000



F:/Apps/Dapp/Lectnote/Emily/letter-Engineering            Slide 39
                                         Resume Format
                                                 Name
                                                 Address
                                                 Contact Numbers
Summary
Career Objective
Education
Extra-Curricular Activities:
      (Position, Organisation, Period, Statement of
      responsibilities (use action words to show skills))
      Statement of achievement (showing results)
F:/Apps/Dapp/Lectnote/Emily/letter-Engineering                     Slide 40
                                          Resume Format
• Work Experience
  (Position, Organisation, Period, Statement of
                                             responsibilit
  ies (use action words to show skills))
  Statement of achievement (showing results)
• Hobbies and Interest
• Skills and other qualifications relevant to the
                                             company
• References (Ideally three referees, not relatives, to
  comment on your ability, character, attitude to work,
  achievements)
• Expected Salary (unless asked for)
F:/Apps/Dapp/Lectnote/Emily/letter-Engineering            Slide 41
                                                 The DOs
    • write the resume yourself
    • make it error free
    • make it look good
    • stress your accomplishments
    • be brief and specific
    • be honest
    • keep it lively - use action words (e.g.
      organised, participated, handled..etc)
    • address to the right person

F:/Apps/Dapp/Lectnote/Emily/letter-Engineering              Slide 42
                                         The DON’Ts
•     Incomplete Information
•     Poor layout
•     Too fancy/complicated
•     Incorrect dates (e.g. date of birth, year
      of graduation)



F:/Apps/Dapp/Lectnote/Emily/letter-Engineering         Slide 43
                                          One Final Rule

Remember the 4Ss
• SIMPLE
• SUCCINCT
• STRAIGHT-FORWARD
• SPECIFIC

F:/Apps/Dapp/Lectnote/Emily/letter-Engineering             Slide 44
                                       Other Resources
•     The Resume Writing Workbook
•     Write for the job
•     Getting the job you really want
•     Write, giving full details (video)
•     The Miracle Resume (video)
•     Language Centre
•     More .......
                 Careers Library, 3/F, Meng Wah Complex

F:/Apps/Dapp/Lectnote/Emily/letter-Engineering            Slide 45
                                                 Summary

• The formats of application letter and
  resume?
• What the employer expects from your
  application?
• What to include in your application?
• How to make your application effective?
• How to get in touch with the CEPC?

F:/Apps/Dapp/Lectnote/Emily/letter-Engineering             Slide 46
                                                 ANSWERS

QUESTIONS




F:/Apps/Dapp/Lectnote/Emily/letter-Engineering        Slide 47

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:8
posted:9/8/2012
language:English
pages:47