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					Sales of Nonstock Item with
Order Specific Procurement

SAP Best Practices Baseline Package
(Japan)




SAP Best Practices
Scenario Overview – 1

     Purpose and Benefits:

      Purpose
           In this scenario a customer orders a material that is currently not in stock. The
            material is therefore procured from an external supplier.

      Benefits
           Handover of customer’s requirements directly to external supplier
           Material is sent from external supplier to trader. The trader stays in charge for
            the complete delivery process
           Fulfillment of customer’s requirements despite of material shortage
Scenario Overview – 2

    SAP Applications Required:
             SAP enhancement package 4 for SAP ERP 6.0
    Company Roles Involved in Process Flows:
             Sales Administrator
             Purchasing Manager
             Purchasing Administrator
             Billing Administrator
             Warehouse Clerk
             Accounts Payable Accountant

    Key Process Flows Covered:
             Create Sales Order
             Convert Purchase Requisitions to Purchase Order
             Approval of Purchase Orders
             Post Goods Receipt
             Invoice verification
             Delivery Processing and Goods Issue
             Billing
Scenario Overview – 3

    Detailed Process Description:

      Sales of Nonstock Item with Order specific Procurement
           In this scenario a customer orders a material that is currently not in stock.
            The material is therefore procured from an external supplier. Example:

           The customer 100003 orders 100 PC of the material H14 at the sales
            organization 1000.
           When creating the sales order, a purchase requisition is generated. In the
            next step, the purchase requisition is converted into a purchase order for
            the supplier 300000.
           The goods receipt is created on a customer’s special stock for the customer
            100003. The delivery and the invoice follow from here. Finally the invoice
            verification for the goods receipt is created.
           Toward the end of this process, you will also check the customer’s credit
            level.
Process Flow Diagram
 Sales of Nonstock Item with Order Specific Procurement
   Vendor




                                                                                                          Delivery of                  Incoming
                                                                                                           Items to                     Vendor
                                                                                                           Trader’s                     Invoice
                                                                                                          Warehouse
   Customer




                                             Credit                                           Order
                     Customer              Managemen                                                                                                                      Billing
                    Request for                                                            Confirmation                                                                  Document
                                                t
                      Material                (108)
Adminis-
 Sales
 trator




                                                                       Credit
                   Create Sales           (Optional)                 Managemen           Auto-generates a
                      Order              Change Order                     t                Requisition
                                           Quantity                     (108)
  Purchasing
   Manager




                           Quotation
                              for                  Display List of               Convert                  Approval of
                          Procuremen                 Purchase                   Assigned                   Purchase
                               t                   Requisitions to            Requisitions to               Orders
                             (128)                  be Assigned              Purchase Orders
 Billing
 Sales




                                                                                                                                                                           Billing
 Warehouse




                                                                                                                                                       Delivery Due      Post Goods
                                                                                                                                                            List           Issue
   Clerk




                                                                                  Print GR Slip                         Post Goods
                                                                                                                          Receipt

                                                                                                                                                        Pick List
Accountant
Receivable
 Accounts




                                                                       AP –
 Payable/




                                                                      Outgoing                                    COGS Vendor                                         AR–Incoming
                                                                                                                                     Invoice Receipt
                                                                      Payment                                                                                           Payment
                                                                       (158)                                                                                             (157)




               AP = Accounts Payables, AR = Accounts Receivables, COGS = Cost of Goods Sold, GR = Goods Receipt
 Legend

Symbol                         Description                                                Usage              Symbol                 Description                           Usage Comments
                                                                                          Comments

                               Band: Identifies a user role, such as Accounts             Role band                                 To next / From last Diagram: Leads    Flow chart continues on the next /
                                                                                                                                    to the next / previous page of the    previous page
                               Payable Clerk or Sales Representative. This band           contains tasks                            Diagram
   <Function>




                               can also identify an organization unit or group,           common to that               Diagram
                               rather than a specific role.                               role.                       Connection
                               The other process flow symbols in this table go into
                               these rows. You have as many rows as required to
                               cover all of the roles in the scenario.                                                              Hardcopy / Document: Identifies a     Does not correspond to a task
                                                                                                                                    printed document, report, or form     step in a document; instead, it is
                                                                                                                      Hardcopy /                                          used to reflect a document
                               External Events: Contains events that start or end the                                 Document                                            generated by a task step; this
   External




                               scenario, or influence the course of events in the                                                                                         shape does not have any outgoing
   to SAP




                               scenario.                                                                                                                                  flow lines



                                                                                                                                    Financial Actuals: Indicates a        Does not correspond to a task
                               Flow line (solid): Line indicates the normal sequence      Connects two                              financial posting document            step in a document; instead, it is
                                                                                          tasks in a                   Financial                                          used to reflect a document
                               of steps and direction of flow in the scenario.            scenario                                                                        generated by a task step; this
                               Flow line (dashed): Line indicates flow to infrequently-
                                                                                                                        Actuals
                                                                                          process or a                                                                    shape does not have any outgoing
                               used or conditional tasks in a scenario. Line can          non-step event                                                                  flow lines
                               also lead to documents involved in the process flow.


                               Business Activity / Event: Identifies an action that       Does not                                  Budget Planning: Indicates a          Does not correspond to a task
                               either leads into or out of the scenario, or an outside    correspond to a                           budget planning document              step in a document; instead, it is
                Business       Process that happens during the scenario                   task step in the                                                                used to reflect a document
                                                                                                                        Budget                                            generated by a task step; this
                Activity /                                                                document
                                                                                                                       Planning                                           shape does not have any outgoing
                 Event                                                                                                                                                    flow lines


                               Unit Process: Identifies a task that is covered in a       Corresponds to
                               step-by-step manner in the scenario                        a task step in                            Manual Process: Covers a task         Does not generally correspond to
                                                                                          the document                              that is manually done                 a task step in a document;
                Unit Process                                                                                            Manual                                            instead, it is used to reflect a task
                                                                                                                        Proces                                            that is manually performed, such
                                                                                                                           s                                              as unloading a truck in the
                                                                                                                                                                          warehouse, which affects the
                                                                                                                                                                          process flow.
                               Process Reference: If the scenario references another      Corresponds to
                               scenario in total, put the scenario number and name        a task step in
                  Process      here.                                                      the document
                                                                                                                                    Existing Version / Data: This block   Does not generally correspond to
                 Reference                                                                                                          covers data that feeds in from an     a task step in a document;
                                                                                                                        Existing    external process                      instead, this shape reflects data
                                                                                                                        Version /                                         coming from an external source;
                                                                                                                          Data                                            this step does not have any
                               Sub-Process Reference: If the scenario references          Corresponds to                                                                  incoming flow lines
                               another scenario in part, put the scenario number,         a task step in
                   Sub-        name, and the step numbers from that scenario here         the document
                  Process
                 Reference                                                                                                          System Pass / Fail Decision: This     Does not generally correspond to
                                                                                                                        System      block covers an automatic             a task step in the document;
                                                                                                                        Pass/F      decision made by the software         instead it is used to reflect an
                               Process Decision: Identifies a decision / branching        Does not
                                                                                                                          ail                                             automatic decision by the system
                                                                                                                        Decisio                                           that is made after a step has been
                               point, signifying a choice to be made by the end           usually                                                                         executed.
                               user. Lines represent different choices emerging           correspond to a                 n
                  Proces       from different parts of the diamond.                       task step in the
                     s                                                                    document;
                  Decisio                                                                 Reflects a
                    n                                                                     choice to be
                                                                                          made after step
                                                                                          execution

				
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posted:9/8/2012
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