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Bid # 873 Dry Good Food Products Brenham Campus Bids must be submitted to: Mail Bids to: Deliver Bids to: Blinn College Purchasing Blinn College Purchasing 902 College Avenue 806 College Avenue Brenham, Texas 77833 Old Main Room 204 Brenham, Texas 77833 Bids must be received: No later than: January 11, 2012 - 2:00 PM Central Standard Time Faxed bids will not be allowed. BLINN COLLEGE – BID 873 – Dry Goods Food Products – Brenham Campus Page 1 Blinn College, the Junior College District of Washington County, is receiving bids for Dry Good Products for the Cafeteria located on the Brenham Campus. Bids must be submitted in the Blinn College Purchasing Department, 902 College Avenue, Old Main Room 204, Brenham, Texas 77833, by 2:00 PM January 11, 2012.. Pursuant to the Provisions of Texas Government Code Title 10 subtitle D Chapter 2156.121-2156-127, General Services Act rules and regulations adopted there under, bids will be received until the date and time established for receipt. After receipt, bids will be read aloud. All bids shall become the property of the College. Please indicate in the lower left hand corner that this is bid #873 – Dry Good Food Products. Bids shall be opened in the Administration Building, second floor, room number 230. Bidders must submit their forms on the bid form which is provided at the end of this document. The bid may be reproduced if multiple bids are submitted. The bidder (not the carrier/mail service/other or College) is solely responsible for ensuring the bid is received prior to the bid opening date and time in the Purchasing Department as specified on the bid form. Late offers will be returned to Respondent unopened. Faxed proposals are not acceptable. TO FOLLOW: I. GENERAL REQUIREMENTS II. BID SPECIFICATIONS III. BID FORM IV. BIDDERS INFORMATION. V. FELONY CONVICTION NOTIFICATION. Blinn College is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, religion, national origin, age, disability, veteran’s status or any other legally protected status in employment. BLINN COLLEGE – BID 873 – Dry Goods Food Products – Brenham Campus Page 2 I. GENERAL REQUIREMENTS 1.0 Definitions: 1.0.0 Bidder: The vendor; person offering a price for a product or service. 1.0.1 Contractor: The vendor who has received the bid award and will enter into a contract with Blinn College. 1.1 Blinn College reserves the right to award bids in a manner most advantageous to the College. 1.2 Blinn College reserves the right to reject any and all bids and to waive any formalities connected therewith. 1.3 Blinn College is a state-supported public junior college and, as such, is exempt from paying state sales tax. 1.4 The contractor may not assign his rights and duties without the written consent of Blinn College. Such consent shall relieve the assignor of liability in the event of default by his assignee. 1.5 In case of default by the original contractor, Blinn College may procure the service from another source and hold the contractor responsible for any excess cost. 1.6 By submitting a bid, the bidder agrees that all requirements specified are met. 1.7 Blinn College reserves the right to cancel this agreement, with good cause, upon a thirty (30) day written notice. 1.8 Insurance: Contractor must furnish Blinn College with a certificate of insurance for Commercial Liability, including Personal and Workman’s Compensation (Statutory Limits) 1.9 Contractor will assume full responsibility for any damages to Blinn College’s equipment or premises caused by negligent or intentional acts or omissions of the Contractor’s employees, agents or officers. 2.0 Blinn College will not be responsible for damage or loss to Contractor’s equipment due to vandalism or other causes. 2.1 Blinn College will not enter into any contract where the cost is provisional under such clauses as “escalator” or “cost plus”. BLINN COLLEGE – BID 873 – Dry Goods Food Products – Brenham Campus Page 3 2.3 Please direct all questions regarding General Requirements or Bid Formalities to: Blinn College 902 College Avenue Brenham, Texas 77833 Attn: Ross Schroeder 979-830-4118 2.4 Please direct all questions regarding Bid Specifications to: Blinn College 902 College Avenue Brenham, Texas 77833 Attn. James Harvill 979-830-4165 BLINN COLLEGE – BID 873 – Dry Goods Food Products – Brenham Campus Page 4 II. BID SPECIFICATIONS 1.0 Bid 872 will be awarded as a WHOLE section, not by line item. Bidders are encouraged to bid on all items in each section. (See below for substitutions.) The successful bidder will be determined by the total overall cost to the college for the entire bid. The total cost to the college will be determined by the estimated forecasted usage number multiplied by the cost per unit of measure. The estimated forecasted usage number is based on a 6 month history. 1.1 Brand names, preferred packer, and manufacture code, when specified, are required to be bid as such. Substitutions will only be considered once a sample is provided to the Blinn College Director of Food Services, preferably prior to the bid opening and award. It will then be determined if the substitute brand is acceptable. Substitute items should be CLEARLY noted on the bid form. If a substitute item is not accepted by Blinn College, that particular item/items only may be pulled from the winning bidder and purchased from another vendor of choice. 1.2 The duration of Bid #872 will be for six (6) months, March 1, 2012 to August 31, 2012. 1.3 The successful bidder is required to make a minimum of two (2) deliveries per week. Deliveries must be made between the hours of 6 a.m. and 11 a.m. 1.4 If the vendor that is awarded the bid for a particular product is not able to fulfill their obligations due to availability of that product, Blinn College shall have the right to purchase that product from another vendor of choice. 1.5 The successful bidder must furnish Blinn College with a certificate of insurance for Commercial General Liability, including personal injury and workman’s compensation (statutory limits) within fifteen days of award. 1.6 The bid shall include any and all costs of delivery BLINN COLLEGE – BID 873 – Dry Goods Food Products – Brenham Campus Page 5 VI. BID FORM SECTION II DRY GOODS ESTIMATED ITEM PREFERED PACKER/ ALTERNATE 6 mos BID # PRODUCT DESCRIPTION IF APPLICABLE MFG. CODE USAGE PRICE 1.0 HELLMAN'S MAYONNAISE (4/1 GAL) 88 1.1 CATTLEMAN'S BBQ SAUCE MILD (4/1 GAL) 75 1.2 IDAHOAN REAL INST. POTATOES 180 1.3 STARKIST-CHUNK LIGHT TUNA IN WATER (6-43 OZ) 22120 120 1.4 CHEESE SAUCE (6/10#) 175 1.5 SHORTENING OTRANS FAT CANOLA (1/35 #) 480 1.6 WESON VEGETABLE OIL (6/128 OZ) 60 1.7 LIQUID BUTTER (4/1 GAL ) VENTURA FOODS MOR-GOLD 12489 LOU 137 CON ANGRA ANGELINA MIA SPAGHETTI SAUCE 1.8 (6/10 #) 42201 108 BLINN COLLEGE – BID 873 – Dry Goods Food Products – Brenham Campus Page 6 V. PROPOSER’S INFORMATION SHEET The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this proposal in collusion with any other proposer, and that the contents of this proposal as to prices, terms or conditions of said proposal have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. Company Name____________________________________________________________ Address __________________________________________________________________ City _________________________ State _______________________Zip_____________ Federal Tax ID or SSN ______________________________________________________ Authorized Signature _______________________________________________________ Signature Typed or Printed __________________________________________________ Title _______________________________________________ Date _________________ Phone # ___________________ Fax # _________________ E-mail___________________ BLINN COLLEGE – BID 873 – Dry Goods Food Products – Brenham Campus Page 7 VI. FELONY CONVICTION NOTIFICATION State of Texas Legislative Senate Bill No. 1, Section 44.034, Notification of Criminal History, Subsection (a), states “a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony.” Subsection (b) states “a school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (1) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract. This notice is not required of a publicly-held Corporation. The following information must be submitted as part of the proposal. I, the undersigned agent for the firm named below, certify that the information concerning notification of felony convictions has been reviewed by me and the following information furnished is true to the best of my knowledge. VENDORS NAME: __________________________________________________________________ AUTHORIZED COMPANY OFFICIAL’S NAME: (PRINTED) _________________________________________________________________________ A. My firm is a publicly-held corporation, therefore this reporting requirement is not applicable. Signature of Company Official _______________________________________________ B. My firm is not owned nor operated by anyone who has been convicted of a felony. Signature of Company Official _______________________________________________ C. My firm is owned or operated by the following individuals (s) who has/have been convicted of a felony. Name of Felon (s) __________________________________________________________ BLINN COLLEGE – BID 873 – Dry Goods Food Products – Brenham Campus Page 8
"BID 873 - Dry Goods"