offer_letter_template by cuiliqing


									LETTER OF OFFER TEMPLATE FOR: Teaching Assistants, Graduate Part-Time Instructors, Research Assistants,
and Graduate Assistants.

NOTE: Specific figures for the percent time, hours/week, etc., as required in the offer letter are available from tables on the
Graduate School web site at: One table is used for Graduate
Part-Time Instructors (GPTI) and the other is used for both Graduate Assistant (GA) and Teaching Assistant (TA)
If this student position requires a background check (see “flowchart for all student appointments” at for details) and a background check
(BGC) has not been processed within three years, a BGC may be necessary. Be sure to complete the BGC box in the
upper right-hand corner of the offer letter for all letters.


                                                                                                               BGC BOX
                                                                                                    1. Is a BGC needed? Yes No
                                                                                                    2. If yes, an e-mail has been sent
                                                                                                       to candidate and HR ________
                                                                                                    3. BGC completion date _______


Campus Box
Employer ID Number: 846000555

RE: Letter of Offer - Appointment to Position of _______________

Dear Name,

The University of Colorado at Boulder (“University”), Department of ______ (“Department”) is pleased to offer you a ___%
time, ___ hrs/wk (.__ FTE) (insert appropriate title: Teaching Assistant, Graduate Part-Time Instructor, Research Assistant, or
Graduate Assistant) appointment for the Academic Year ___. The compensation for this appointment is based on AY____
rates and is estimated to be $___ with a maximum of A-B hours of tuition credits for the Fall Semester and C-D hours of
tuition credits for the Spring Semester. Your appointment begin date is _________. The compensation is paid in monthly
increments of approximately $___, distributed in nine (9) monthly payments, beginning September 30, (year) through May 31,
(year). The exact stipend amount is generally available at the end of July prior to the beginning of the academic year.

In this position you will be required to perform the following duties, including, but not limited to (list job duties):

The following are additional terms and conditions applicable to your appointment:

    You must be enrolled as a full-time, degree seeking graduate student each semester, with no grade of “incomplete” in any
    course, and with at least a B (3.0) grade point average. You also must maintain satisfactory academic performance and
    progress toward your degree.

    You may not accept other University employment that would result in your being employed more than 50% time by the
    University unless you receive approval by the Dean of the Graduate School in advance of the beginning date of your
    appointment. International students with student visas may not, under any circumstances, exceed 50% employment.
    If you are not a Colorado resident and are a qualified person, you must petition for Colorado in-state tuition classification
    within one year so that you are eligible for in-state tuition for your second year of graduate study. Instructions on how to
    apply for residency can be found on the registrar’s website: . Failure to do so may result in ineligibility to hold a
    monthly appointment at the University.

    You may be assigned to work during semester breaks. You are ineligible for paid vacation or sick leave. You will receive
    all University holidays as paid leave.

    You are required to attend discrimination and harassment training. For a training schedule, see:

    During academic year 12/13 the University will pay $1,100/term towards the cost of the Gold Comprehensive Insurance
    Plan for appointments of 20% or greater, Additional information is available by calling the Wardenburg Student Health
    Insurance Office at 303-492-5107 or accessing the Golden Buffalo Student Health Insurance website at .

    You are responsible for paying mandatory student fees and any applicable course fees.

    Tuition remission is provided for the purpose of supporting the scholarly pursuits of graduate students who work at least
    twelve weeks in an academic year semester and maintain satisfactory academic progress toward their degrees.

    You agree to comply with all resolutions, rules, and regulations adopted by the Board of Regents, and with policies and
    regulations adopted by the University, the Boulder Campus, the Graduate School, the Department, school, college, or other
    unit in which your appointment is made consistent with the policies and procedures of the University.

    The terms of this appointment shall be construed and interpreted according to the laws of the state of Colorado. This
    appointment is subject to the laws and policies of the University of Colorado, as they may be amended from time to time.
    To the extent that the laws and policies of the University conflict with state or federal laws, state or federal laws shall

    Once your appointment has been approved, the specific terms and conditions of your appointment, as described in this
    letter of offer, may be changed only by a duly executed written addendum to this letter of offer. The University, may,
    however, make changes to its employment policies that affect all employees or certain classes of employees and these shall
    become effective without the necessity of a written addendum to this letter of offer.

    The laws of the state of Colorado require that people employed to teach in any state university who are citizens of the
    United States affirm in writing that they will support the constitutions of the United States and of Colorado, and that they
    will faithfully execute the duties of their employment. The required oath form is attached. You must return it, notarized,
    with your offer letter if you have not completed one previously.

    [If background check is required]
    This offer is contingent upon the satisfactory completion of a criminal (and financial, if appropriate) background check as
    required by the University. You will receive an e-mail from one of our department staff members with details regarding
    the background check requirement. Shortly thereafter you will receive an e-mail from the University’s external vendor,
    HireRight Customer Support ( ), that will direct you to complete the authorization form
    on-line. The background check must be completed prior to employment.

    State of Colorado law specifically provides that you be an employee-at-will in this position and that the
    following paragraph be included verbatim in this letter of offer; the provisions of this paragraph shall
    supersede and control any conflicting provisions of any University policy or employee handbook:
         Your employment contract is subject to termination by either party to such contract at any time during its term, and
         you shall be deemed to be an employee-at-will. No compensation, whether as a buy-out of the remaining term of the
         contract, as liquidated damages, or as any other form of remuneration, shall be owed or paid to you upon or after
         termination of such contract except for compensation that was earned prior to the date of termination.

Please indicate your intention to accept this offer by signing below on the appropriate line, and returning the original and the
notarized oath form (if you are teaching) to [department contact name], ___ UCB, by [specific date].

[Chair Name]
Chair, Department of ____________

I accept this offer as stated above.

Name:_________________________________________________                 Date:____________________

Candidate’s e-mail address

 For Department/Program Use Only: Funding Distribution SpeedType ____________________
 BGC required: Criminal Financial None
 Funding Source: L&R ____ Other: ___________Position # _____________________
 Budget Avail ________________________________________
               Faculty Oath                                        If you are not a citizen of the United
                                                                   States and are appointed on a
OATH                                                               temporary basis, you are not
REQUIRED BY C.R.S. 22-61-104                                       required to take this oath. To
                                                                   exercise this option, please print
State of Colorado        )                                         your name on the line below in this
                         ) ss.                                     box.
County of ______________ )

I solemnly (swear)* (affirm)* that I will uphold the Constitution of the United States and the

Constitution of the State of Colorado, and I will faithfully perform the duties of the position upon

which I am about to enter.

                                              Signature ___________________________

                                                      Name Printed _______________________

Subscribed and (sworn to)* (affirmed)* before me this ______ day of ____________, 20______.

                                                      Notary Public
               Notary Seal
                                                      My commission expires: _______________

*Strike inapplicable word


This oath is not an oath of allegiance to the United States or to the State of Colorado. Subscribing to this
oath does not confer rights or responsibilities of citizenship in the United States or in the State of
Colorado, nor is subscribing to it intended to modify or revoke any obligations to the nation or to the state
in which the subscriber holds citizenship.

ASA 6/00

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