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									                                       VENDOR GUIDELINES                                           Page 1

                          29th Annual Scottish Highland Games
                          June 26th, 2010, Lions Park, Eagle River, Alaska

Since 1981, the Alaskan Scottish Club has produced an annual Highland Games and Gathering of the Clans.
Over the years, thousands of Alaskans and visitors have enjoyed this exciting opportunity to learn about
Scottish culture through such venues as Highland dance performances, bagpipe competitions, unique
athletic field events, historical re-enactments, clan and genealogical booths, children’s activities, contests,
sheepdog herding demonstrations and more. We have attracted bands & athletes from the western region of
the US and Canada, as well as from New Zealand and Scotland.
The 29 Annual Alaska Scottish Highland Games will take place at Lions Park in Eagle River on June 26,
2010, and we look forward to continued growth and success. (We anticipate a gate of 4,000±.). Our post
games Ceilidh (BIG PARTY) will be on the field again this year, from 7:30 to Midnight; our featured
internationally known Celtic band this year is Still to be confirmed. Please note on the application whether
or not you would like to stay open during the Ceilidh which should attract an additional crowd of customers.
Our games have gained in popularity each year and one thing that makes them successful is the well-
rounded group of vendors who have provided food, crafts, gifts, entertainment and educational material.
Come celebrate with us!

Please feel free to contact us with any questions, concerns or ideas you may have, or if you would like to be
a sponsor and place an ad in this years commemorative program.

ASHG--Vendor Coordinator
PO Box 244416,
Anchorage, Alaska 99524-4416             
                        Detach and send with payment - keep top portion for your records

                                      VENDOR APPLICATION
                        Absolute Vendor application deadline – June 1st, 2010
            Inclusion in the Games Program list of vendors requires receipt by May 14th!

NAME:                                   BUSINESS:______________________
MAILING ADDRESS:                                                                    .
CONTACT PHONE:                                           EMAIL:_____________________

FEES: Food vendor; minimum 12’x20’ space ($150.00) + $5/added foot in width _______
       Craft vendor; minimum 12’x12’ space ($50.00) + $3/added foot in width _______

Willing to stay open for the evening Ceilidh on the field Y____ N____

        Please send check or money order to:
        ASHG—Vendor Registration, PO Box 244416, ANCHORAGE, AK, 99524-4416.

                Please read terms and conditions on back page – signature required
                                       VENDOR GUIDELINES                                            Page 2

1.      All vendors are responsible for providing their own insurance and health permits. The Scottish
        Highland Games assumes no liability for the safety/quality of the products sold or offered to the
        public by the individual vendors.

2.      Vendors are responsible for their own booths and must be set up no later than 8:00 am, Saturday
        June 28 . All vendors are required to keep their booths open until the closing ceremonies around
        5:30 p.m. Those not staying open for the Ceilidh may bring vehicles on the field at 6:30 p.m. and
        leave the field at 7:30 p.m. Those staying for the Ceilidh may begin leaving the field after 9:30 p.m.
        Security will be provided to the area for vendors wishing to set up booths the evening before (Friday,
        June 27th). However, please use good sense and do not leave valuables within the tents unattended
        overnight. Vendors must bring their own trash bins so the field bins stay on the field.
        Dumpsters are available to empty your bins during the day.

3.      There are a limited number of electrical hookups available. Vendors requiring electricity will be taken
        on a first come, first serve basis. Please check appropriate box on application regarding these needs
4.      All private vehicles used for setting up must be off the field by 7:45 AM, Saturday, June 26 .
        In the event of rain, no vehicles will be allowed on the field before the Games. Vendors will
        park in designated parking areas only. Private vehicles are not allowed back on the field until the
        times listed in Item 2. Please use caution, as there are still many children of participants and vendors
        on the field at that time. DRIVE SLOWLY.

5.      You will receive a map, along with your identification ribbons (limit 4) upon receipt of fees. Fees are
        due in full not later than the time of the registration deadline, June 1st, 2010. Mail check or money
        order to: ASHG-Vendor Registration, PO Box 244416, ANCHORAGE, AK, 99524-4416.

6.      Any questions, concerns, complaints or ideas, please feel free to contact us (addresses/numbers on
        Page 1).

I have read and agree to the vendor guidelines set forth above.

Vendor’s Signature                                                   Date__________________

                                      Please do not write below this line

     Date received: ________________ Ribbon/map sent: ________________

NOTES:                                                                                                   .

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