VENDOR GUIDELINES Page 1 29th Annual Scottish Highland Games June 26th, 2010, Lions Park, Eagle River, Alaska Since 1981, the Alaskan Scottish Club has produced an annual Highland Games and Gathering of the Clans. Over the years, thousands of Alaskans and visitors have enjoyed this exciting opportunity to learn about Scottish culture through such venues as Highland dance performances, bagpipe competitions, unique athletic field events, historical re-enactments, clan and genealogical booths, children’s activities, contests, sheepdog herding demonstrations and more. We have attracted bands & athletes from the western region of the US and Canada, as well as from New Zealand and Scotland. th The 29 Annual Alaska Scottish Highland Games will take place at Lions Park in Eagle River on June 26, 2010, and we look forward to continued growth and success. (We anticipate a gate of 4,000±.). Our post games Ceilidh (BIG PARTY) will be on the field again this year, from 7:30 to Midnight; our featured internationally known Celtic band this year is Still to be confirmed. Please note on the application whether or not you would like to stay open during the Ceilidh which should attract an additional crowd of customers. Our games have gained in popularity each year and one thing that makes them successful is the well- rounded group of vendors who have provided food, crafts, gifts, entertainment and educational material. Come celebrate with us! Please feel free to contact us with any questions, concerns or ideas you may have, or if you would like to be a sponsor and place an ad in this years commemorative program. ASHG--Vendor Coordinator PO Box 244416, Anchorage, Alaska 99524-4416 Vendors@alaskascottish.org www.alaskascottish.org Detach and send with payment - keep top portion for your records VENDOR APPLICATION Absolute Vendor application deadline – June 1st, 2010 Inclusion in the Games Program list of vendors requires receipt by May 14th! NAME: BUSINESS:______________________ MAILING ADDRESS: . CONTACT PHONE: EMAIL:_____________________ FEES: Food vendor; minimum 12’x20’ space ($150.00) + $5/added foot in width _______ Craft vendor; minimum 12’x12’ space ($50.00) + $3/added foot in width _______ ELECTRICAL HOOKUP NEEDED? ____YES ____ NO Optional____ Willing to stay open for the evening Ceilidh on the field Y____ N____ Please send check or money order to: ASHG—Vendor Registration, PO Box 244416, ANCHORAGE, AK, 99524-4416. Please read terms and conditions on back page – signature required VENDOR GUIDELINES Page 2 1. All vendors are responsible for providing their own insurance and health permits. The Scottish Highland Games assumes no liability for the safety/quality of the products sold or offered to the public by the individual vendors. 2. Vendors are responsible for their own booths and must be set up no later than 8:00 am, Saturday th June 28 . All vendors are required to keep their booths open until the closing ceremonies around 5:30 p.m. Those not staying open for the Ceilidh may bring vehicles on the field at 6:30 p.m. and leave the field at 7:30 p.m. Those staying for the Ceilidh may begin leaving the field after 9:30 p.m. Security will be provided to the area for vendors wishing to set up booths the evening before (Friday, June 27th). However, please use good sense and do not leave valuables within the tents unattended overnight. Vendors must bring their own trash bins so the field bins stay on the field. Dumpsters are available to empty your bins during the day. 3. There are a limited number of electrical hookups available. Vendors requiring electricity will be taken on a first come, first serve basis. Please check appropriate box on application regarding these needs th 4. All private vehicles used for setting up must be off the field by 7:45 AM, Saturday, June 26 . In the event of rain, no vehicles will be allowed on the field before the Games. Vendors will park in designated parking areas only. Private vehicles are not allowed back on the field until the times listed in Item 2. Please use caution, as there are still many children of participants and vendors on the field at that time. DRIVE SLOWLY. 5. You will receive a map, along with your identification ribbons (limit 4) upon receipt of fees. Fees are due in full not later than the time of the registration deadline, June 1st, 2010. Mail check or money order to: ASHG-Vendor Registration, PO Box 244416, ANCHORAGE, AK, 99524-4416. 6. Any questions, concerns, complaints or ideas, please feel free to contact us (addresses/numbers on Page 1). I have read and agree to the vendor guidelines set forth above. Vendor’s Signature Date__________________ Please do not write below this line Date received: ________________ Ribbon/map sent: ________________ NOTES: .
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