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					Artist Manual
The Edmonton International
Fringe Theatre Festival
Edited by Thomas Scott, Program Director




 Fringe Theatre Adventures
 April 16, 2012
ARTIST MANUAL
Edmonton International Fringe Theatre Festival

Table of Contents

This document contains guidelines and procedures for the theatre producers, artists, and
performers who participate in the annual Edmonton International Fringe Theatre Festival.

Section 1: Introduction
       1.1 About Fringe Theatre Adventures (FTA)
       1.2 FTA Mandate
       1.3 How to Fringe
       1.4 Contact Information
Section 2: Theatre Artists and Outdoor Performers
       2.1 Indoor Theatre Productions
       2.2 Theatre for Young Audiences Productions
       2.3 Bring Your Own Venue (BYOV)
       2.4 Outdoor Stage Performers
       2.5 Buskers
       2.6 International Artists
Section 3: Festival Applications
       3.1 Festival Applications
       3.2 Union and Association Obligations
       3.3 Contractual Obligations
Section 4: Program Technical Form
       4.1Program Technical Form
Section 5: Festival Venue Allocation and Scheduling
       5.1 Venue Allocation and Scheduling
       5.2 Schedule Changes and Show Cancellations
Section 6: Festival Program Guide
       6.1 Festival Program Guide
       6.2 Festival Program Guide Artist Information
Section 7: Festival Indoor Venues
       7.1 Technical Rehearsal
       7.2 Indoor Technical Equipment
       7.3 Venue Package
       7.4 Festival Run
       7.5 Equipment Rentals
       7.6 Fire, Flames and Cigarettes
       7.7 Venue Safety
       7.8 Animals
       7.9 Selling Show Merchandize at the Fringe
       7.10 Food
Section 8: Festival Outdoor Stages
       8.1 Outdoor Stages
       8.2 Stage Specifics
       8.3 Outdoor Technical Equipment
       8.4 LX Notes
       8.5 Sound Notes


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       8.6 Flammables
       8.7 Set Up and Strike
       8.8 Storage
Section 9: Large Busking Circles and Small Busking Pitches
       9.1 Hours of Operation
       9.2 Amplified Sound
       9.3 General Safety
       9.4 Storage of Props & Equipment
       9.5 Sales of Musical Recordings
Section 10: Artist Billeting and Alternate Accommodations
       10.1 Artist Billeting
       10.2 Alternate Accommodations
Section 11: Box Office and Ticketing
       11.1 Box Office
       11.2 Box Office Hours of Operation
       11.3 Artist Services
       11.4 Bring Your Own Venue (BYOV) Ticketing
       11.5 Artist Comps
       11.6 Pump Up the Volume
       11.7 Refunds
Section 12: Accounting
       12.1 Ticket Sales Payout
       12.2 Canada Revenue Agency (CRA)
Section 13: Media, Marketing & Publicity
       13.1 Festival Marketing and Publicity
       13.2 Festival Media
       13.3 Media Interviews
       13.4 Media/Press Kits
       13.5 Festival Media Launch
       13.6 Posting of Promotional Materials
       13.7 Film and Photography at Indoor Stage Productions
       13.8 Fringe and Fringe Festival Trademarks
       13.9 Proper Usage of the Fringe and Fringe Festival Trademarks
       13.10 Trademark Infringement
Section 14: Sponsorship
       14.1 Sponsorship
Section 15: General Information
       15.1 Welcome Package
       15.2 Artist Button
       15.3 Parking
       15.4 Mail Service
       15.5 The Artist Greenroom
Section 16: Festival Events
       16.1 Performer Parade
       16.2 Free for All
       16.3 Fringe Forums


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       16.4 Late Night Cabaret
Section 17: Volunteers
       17.1 Volunteer
Section 18: Festival Patrons
       18.1 Festival Commandments
       18.2 Official Fringe Time
       18.3 Festival Hours of Operation
       18.4 Purchasing Tickets
       18.5 Frequent Fringe and Double Fringer Passes
       18.6 Latecomers
       18.7 Lost and Stolen Property
Section 19: General Information
       19.1 Privacy
       19.2 Insurance




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Section 1: Introduction
1.1 About Fringe Theatre Adventures (FTA)
From its grassroots beginnings as Chinook Touring Theatre in 1980, Fringe Theatre Adventures
(FTA) is an organization committed to supporting the creation of theatre. FTA produces the
Edmonton International Fringe Theatre Festival and manages the TransAlta Arts Barns, a center
for performing arts in Old Strathcona.

1.2 FTA Mandate
Fringe Theatre Adventures is dedicated to the creation of theatre that challenges and celebrates
the cultural fabric of our communities, with an emphasis on developing new and emerging
artists, audiences and forums.

The Edmonton International Fringe Theatre Festival is a member of the Canadian Association of
Fringe Festivals (CAFF). CAFF has established a set of guidelines to which all members must
adhere:

1) Artists will be selected on a non-juried basis through a first-come, first served process, a
   lottery, or other method approved by the Association.

2) The audience must have the option to pay a ticket price, 100% of which goes directly to the
   artists (government taxes notwithstanding).

3) Fringe festival producers have no control over the artistic content of performances.

4) Fringes should provide accessible opportunities for audiences and artists to participate.

1.3 How to Fringe
The Edmonton Fringe hosts on average 150 theatre companies and artists who produce and
perform over 1,200 performances each year.

The festival program guide is the official source for information about the festival, such as show
descriptions, venue map and the master schedule. It is available at various retailers in Edmonton
and online.

One of the benefits of the festival is the number and diversity of theatre patrons that attend the
Fringe each summer. They are well educated and willing to take a risk on new theatre.

Tickets can be purchased in advance or at the door of each venue. Patrons are offered a limited
opportunity to purchase Frequent Fringer or Double Fringer passes at a small discount.

A large number of the venues are within walking distance of the main Fringe site; however as of
the last four years venues have been cropping up all over the city. Patrons are encouraged to
incorporate travel time into their schedule as latecomers are not admitted into performances.
There is also limited parking to the festival site so green alternatives are encouraged such as
public transit, cycling or walking.


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Patrons are encouraged to spread the word about plays they have enjoyed. The festival offers
forums for people to engage one another like the internet café and beer tents. There are also
online reviews and blogs that are available to the public on our website.

1.4 Contact Information
The FTA administration office is located in the TransAlta Arts Barns, 10330-84 Avenue,
Edmonton, Alberta, T6E 2G9, on the southwest corner of the building just off of 83rd Avenue.
When you arrive head in the main door to our reception area. One of our helpful staff members
will be happy to assist you. Before the festival FTA office hours are 9:00 a.m. to 5:00 p.m.,
Monday to Friday. Office hours during the festival are 9:00 a.m. to 9:00 p.m. daily.

The main festival site runs from 83rd to 85th Avenue, between 103rd and 104th Street.

Our website is www.fringetheatre.ca.

There are three important hotlines set up during the festival.
    Administration:                  780-448-9000
    Box Office:                      780-409-1910
    Volunteer Department:            780-409-1923

Section 2: Theatre Artists and Outdoor Performers
2.1 Indoor Theatre Productions
Indoor theatre productions shall be selected through a lottery. Indoor productions shall apply
under one of three categories: local (with a 50 km radius outside of Edmonton), National and
International. Applications shall be made available in October of each year. The lottery will be
held in late November. If successful in the lottery draw;
     FTA will allocate the artist an eighty (80) to a three hundred (300) seat performance
        venue based on variety of technical parameters as defined by FTA. Each venue is fully
        equipped with festival lighting, sound, stage, masking, seating risers and chairs provided
        at the sole cost of FTA.
     FTA will provide up to two (2) professional technicians for each performance and for
        such technical rehearsal as is scheduled by FTA for the staging of the performances. FTA
        is responsible for all wages related to the FTA technicians.
     FTA will schedule an average of six (6) performance times over the eleven (11) days of
        the festival, based upon the identified length of the artist’s performance (90 minutes
        maximum), availability, cast sharing and touring schedule. The artist will also be allotted
        time, within festival standards, for a technical rehearsal prior to the festival.
     The artist agrees to be present at the venue thirty (30) minutes prior to the start of each
        performance, to set up within fifteen (15) minutes before the performance, execute the
        performance within the allotted time requested by the artist and then strike the stage
        within fifteen (15) minutes.




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2.2 Theatre for Young Audiences Productions (TYA)
Theatre for Young Audiences (TYA) productions will be selected via a lottery. Applications
shall be made available in October of each year. The lottery will be held in late November. If
successful in the lottery draw;
     FTA will allocate a seventy five (75) seat performance venue to the artist. The venue will
        be fully equipped with festival lighting, sound, stage, masking, seating risers and chairs
        provided at the sole cost of FTA.
     FTA will provide up to two (2) professional technicians for each performance and for
        such technical rehearsal as is scheduled by FTA for the staging of the performances. FTA
        is responsible for all wages related to the FTA technicians.
     FTA will schedule a minimum of seven (7) performance times over the eleven (11) days
        of the festival, based upon the identified length of the artist’s performance, availability,
        cast sharing and touring schedule. The artist will also be allotted time, within festival
        standards, for a technical rehearsal prior to the festival.
     The artist agrees to be present at the venue thirty (30) minutes prior to the start of each
        performance, to set up within fifteen (15) minutes before the performance, execute the
        performance within the allotted time requested by the artist and then strike the stage
        within fifteen (15) minutes.

2.3 Bring Your Own Venue (BYOV)
Bring Your Own Venue (BYOV) artists may apply to participate in the festival. Applications
shall be made available in October of each year, and will be accepted on a first-come, first-
served basis, through to the end of March.

The BYOV artist is responsible for all costs, damages or claims directly related to the
production, communication, marketing and promotion of their performances including, but not
limited to;
     The procuring and payment of rental agreements, insurance and liability coverage for the
        performance venue. The venue must meet safety, occupancy and fire-code regulations, as
        outlined by the City of Edmonton, the Province of Alberta, and the Government of
        Canada. The City of Edmonton Fire Marshal must be permitted to inspect your venue.
     The procuring and payment all expenses related to costumes, props and set pieces,
        actor(s), director, stage manager, front of house staff, technicians, lighting and sound
        design, stage, masking, seating risers and chairs and any related equipment.
     The artist determines the performance schedule, time and duration of their presentation
        within the start and closing times of the festival as set by FTA. The FTA lottery venue
        schedule will not be altered to accommodate the artist’s scheduling.
     The artist is obligated to adhere strictly to the performance schedule, time and duration as
        submitted by the artist for the festival program guide, and will be held accountable for
        any financial losses resulting from any deviation of the pre-determined schedule.
     FTA will provide venue signage consistent with the festival design and theme. It is the
        responsibility of the artist to pick up the venue signage from the administrative office and
        take it down after the festival is over. The artist may keep the festival signage provided or
        discard it at their discretion.




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2.4 Outdoor Stage Performers
Outdoor stage performers shall be selected via a lottery. Applications shall be made available in
October of each year. The lottery will be held in late November. If successful in the lottery draw;
     FTA will provide the performer two outdoor stages. Each stage is fully equipped with
      festival lighting, sound, and performance area provided at the sole cost of FTA.
     FTA will provide one professional technician for each performance.
     FTA will provide an Outdoor Performer Manager to ensure efficient operations of the
      outdoor stages.
     FTA will schedule a minimum of sixteen (16) performance times, based upon a forty five
      (45) minute show.
     The performer agrees to be present at the designated stage twenty (20) minutes prior to
      the start of each performance, to set up within seven and a half (7 ½) minutes before the
      performance, execute the performance within the allotted time and then strike the stage
      within seven and a half (7 ½) minutes.
     The performer will perform for donations made by the patrons of the festival. The
      performer is obligated and accepts responsibility for remitting applicable taxes to the
      Receiver General of Canada.
     In the event the performer employs the use of fire, ladders, or other dangerous props
      during their act they must sign a Dangerous Waiver Form provided by FTA.
     FTA will provide all flammable liquids for the applicant’s performance provided that the
      flammable liquids required are specified prior to the festival AND they meet the FTA
      policy and guidelines regarding the use of fire. FTA will ensure safe storage and manage
      all flammable liquids.
     If the performer uses fire, the performer may only handle the fire during the actual
      performance and must maintain a safe distance from the audience. FTA will determine
      the distance prior to the festival and clearly mark the stage for the performer. This policy
      is strictly enforced.
     FTA reserves the right to intervene and stop a performance at their discretion if they
      believe that there is an unsafe situation.
     Outdoor stage performers must keep in mind that the outdoor site is a family-friendly
      environment and they are accountable for their act.

2.5 Buskers
Buskers shall be selected via a lottery. Applications shall be made available in October of each
year. The lottery will be held in early April. There are two busking categories; Large Busking
Circle and Small Busking Pitch. The outdoor stage performers may not apply as a busker. If
successful in the lottery draw;
     FTA will provide the performer four large busking circles on 83rd Avenue or five small
        busking pitches throughout the festival site. The large circles or small pitches will be
        fully marked and FTA will provide storage for props for the duration of the festival. FTA
        assumes no responsible for any damage, loss or theft of props, costumes and/or
        equipment.
     FTA will provide an Outdoor Performer Manager to ensure efficient operations of the
        busking circles and pitches.




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        FTA will hold a lottery draw each morning to create a daily schedule for large busking
         circle shows based on a forty five (45) minute show. Small Busking Pitch performers will
         receive a schedule in advance of the festival.
        The performer agrees to be present at the schedule street pitch twenty (20) minutes prior
         to the start of each performance, to set up within seven and a half (7 ½) minutes before
         the performance, execute the performance within the allotted time and then strike the
         circle or pitch within seven and a half (7 ½) minutes.
        The performer will perform for donations made by the patrons of the festival. The
         performer is obligated and accepts responsibility for remitting applicable taxes to the
         Receiver General of Canada.
        The use of fire or broken glass is not allowed in the performance.
        Performers may only perform in specific locations identified by FTA.
        FTA will not provide electricity for any acts. All canned amps must be self-sufficient.
        In the event the performer employs the use of ladders, whips, chainsaws or other
         dangerous props during their act they must sign a Dangerous Waiver Form provided by
         FTA.
        FTA reserves the right to intervene and stop a performance at their discretion if they
         believe that there is an unsafe situation.
        Performers must keep in mind that the outdoor site is a family-friendly environment and
         they are accountable for their act.

2.6 International Artists
FTA will issue invitation letters to non-Canadian theatre companies and artists in order to help
facilitate their entry into Canada. http://www.cic.gc.ca/english/work/apply-who-
nopermit.asp#artists

Section 3: Festival Applications
3.1 Festival Applications
FTA is the producer of the Edmonton International Fringe Theatre Festival. The artistic
programming of the festival is unjuried and selected through a first come first serve process or a
lottery draw. The application process is subject to change annually at the discretion of FTA.

An artist or performer shall submit an application fee to be determined each year with the
completed application agreement. An application will only be accepted when all the necessary
information is filled out correctly and the fee paid in full. There are no exceptions.

In the event an artist or performer is not drawn in the lottery OR is placed on the waiting list and
then subsequently withdraws at any time, a refund will be issued minus an administration fee.

If an artist or performer is accepted into the festival through the lottery draw and subsequently
withdraws the application, refunds will be issued within the following parameters;
     Up to and including May 31st during regular business hours MST the applicant will
        receive a full refund minus an administration fee.
     Up to and including June 29th during regular business hours MST, minus a charge of $200
        and an administration fee.

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      After June 29th, the Applicant will receive no refund.
      The applicant is the primary contact and is first point of contact when dealing with FTA
       and is liable for their production.
     FTA will accept payment of application fees using the following methods: certified
       cheque* (please note: uncertified cheques will not be accepted), money order, debit, cash,
       or credit card.
*A certified cheque is a cheque that a financial institution draws on an individual's account and
then certifies to indicate that sufficient funds are available to cover the amount of the cheque
when cashed.

Artists or performers who wish to withdraw from the festival must do so in writing. The notice to
withdraw must come from the company’s primary contact person.

All changes to contact information, show information, etc. must be submitted in writing by the
company’s primary contact person.

All international artists or performers must acquire the necessary travel visa and work permits
required by the Government of Canada. This is the sole responsibility of the artist or performer.

An artist or performer may submit more than one application into the lottery, however it must be
for different projects and all application fees must be paid in full.

3.2 Union and Association Obligations
The participating artist or performer guarantees that all applicable contracts and contractual
obligations that may be required by professional associations, unions and holders of copyrights
for the performances have been duly adhered to and are in place as required. All payments
required under such contracts will be made by, and are the sole responsibility of, participating
artist or performer.

3.3 Contractual Obligations
The participating artist or performer assumes sole responsibility for any and all contractual
obligations related to the production under the application, and for ensuring that the artistic
content of the production abides by the laws of Alberta and Canada. The participating artist or
performer would hold FTA blameless and accepts full liability for any claims arising from these
responsibilities.

Section 4: Program Technical Form
4.1 Program & Technical Form
All festival artists and performers are required to fill out an online Program & Technical form.
This information will be published in the festival program guide and inform venue allocation and
festival scheduling. The online Program & Technical form is made available in April of each
year.




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Section 5: Festival Venue Allocation and Scheduling
5.1 Venue Allocation and Scheduling
Venue allocation and the festival scheduling are prepared by the Production and Program
departments.

Venue allocation is determined by the technical requirements and touring schedule of each artist.
FTA will do its best to accommodate the artistic vision, with in the festival criteria, of each artist.
There is no guarantee that all of an artist’s technical requests will be met. If this is the case it is
expected that the artist will work with FTA to make the production work in the allocated venue.

FTA cannot guarantee that venue sight-lines will always be ideally suited for an artist’s
performance. However, if an artist has special requirements (for example a large portion of the
performance occurs on the floor or the audience needs to see the feet of cast members) the artist
will provide details in the Program & Technical form, and FTA will do its best to accommodate
the artist’s requirements.

Each artist will receive a mix of schedule times. FTA will do its best to accommodate the touring
schedules of artists. Please note that scheduled times and average number of shows may be
affected if artists are sharing cast and or crew with other productions.

FTA may not be able to solve all cast and or crew sharing scheduling conflicts, which may result
in loss of a scheduled show or shows being schedule in off-peak times. FTA will NOT schedule
around cast and or crew sharing conflicts that involve BYOV plays.

Every artist must take their share of off-peak time slots for their performances (off-peak = early
afternoon and late nights during week days). FTA considers all time slots on weekends to be
prime time.

5.2 Schedule Changes and Show Cancellations
All artists are expected be present for all scheduled performances. However during the festival
there are times when a show must be cancelled due to unforeseen circumstances.

FTA may choose to cancel a show if:
   Performance conditions are unsafe or untenable due to inclement weather.
   An artist who fails to appear on time for his or her performance.
   The performance contravenes a law of the Governments of Canada, Alberta, or
     Edmonton.
   A Force Majeure/Act of God occurs (including but not limited to fire, flood, earthquake,
     hurricane, tornado, lightning strike, disease, war, riot, insurrection, performance failures
     of parties outside the control of FTA, destruction of property, act of terrorism, acts of
     public authorities, government regulations, labour dispute, and strike).
   A legitimate reason not listed above.

An Artist may choose to cancel a show if:
    A member of their company does not show up for the performance.


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        A member of their company is ill.
        An artist has a personal emergency.
        Performance conditions are unsafe or untenable due to inclement weather.
        A legitimate reason not listed above.

The Executive Director or Program Director must confirm a cancellation before the box office
will process the request.

Changes in the schedule of indoor performances must be handled as follows:
    If a producer or performer wishes to cancel a show they must submit a written request to
      the Program Director. Once the cancelation has been confirmed, the Program Director
      will notify the Box Office Manager and Venue Technical Director, as well as the
      Marketing Director who will inform any reviewers who may be booked to review the
      show.
    A FTA representative will be at the venue during the scheduled performance time to deal
      with patrons.
    If any tickets were sold by the box office for the cancelled performance, Front of House
      will redirect patrons to the Central Box Office for a refund.
    The change will be published in the daily festival information news feed.

Section 6: Festival Program Guide
6.1 Festival Program Guide
The festival program guide is a full colour magazine style publication which is available for the
public to purchase. The publication contains a plethora of information on the Edmonton Fringe
such as show listings, venue maps, master schedules, etc. FTA distributes the festival program
guides to various retail outlets in Edmonton. There is also an online version for patrons to
purchase. Artists may purchase an advertisement in addition to the show listing in the festival
program guide. Information on how to purchase an advertisement in the program guide will be
made available to the artist.

6.2 Festival Program Guide Artist Information
For the Festival Program Guide it is encouraged artists provide accurate show descriptions
including an audience rating for their production. However, if patron feedback overwhelmingly
indicates that a show has been given an inappropriate audience rating (e.g. a show described as
being “Especially for Young Audiences” features a bloody dismemberment) FTA reserves the
right to alert patrons to the discrepancy.

Section 7: Festival Venues
7.1 Technical Rehearsal
Technical Rehearsals are scheduled by the Production Department. Artists will mark when they
are available for a technical rehearsal in the Program & Technical form, however this does not
guarantee they will get the date and time they requested. FTA does it best to accommodate artists
schedules but in some cases it is not possible and it is asked that artists work with the Production
Department to make it happen.

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        All set pieces required for the festival run are to arrive at the venue at the beginning of
         the participant’s scheduled technical rehearsal.
        Artists will provide all necessary hardware and materials to ensure safe and efficient set
         up for their staging. Technicians will not allow practices, which they deem unsafe.
        There is limited vehicle access to all venues so check with the Venue Technical Director
         for clarification.
        There are no open flames or burning allowed in venues, except candles encased in a glass
         enclosure and lighters. Only certain venues are equipped to handle these technical
         requirements. Please verify this with your Venue Technical Director.
        All hanging backdrops or fabric screens must be fire proofed with a flame retardant.
        Artists must provide their own crew to load in and set up their staging.
        Technicians will address all lighting, sound, and rigging needs for the artist. Rigging
         hardware must be provided by the artist.
        It is encourage that artists use their time wisely and cast and crew get to work
         immediately upon arrival in the venue.
        It is advised that an artist delegate one company member to inform the technicians of
         their lighting and sound requirements.
        Artist should build cues with the technicians as soon as they are done with their
         equipment set up.
        Artist should try to work towards getting a full run through in. It is a good idea to let the
         technicians run the show in real time then address minor blocking and technical notes
         afterwards.
        It is strongly recommended that each production have a stage manager but if not it is
         advised to provide a script with clear notes indicating both sound and light cues to the
         technicians.
        Borrowed or rental equipment of any kind is advised to be tested by the artist before the
         tech rehearsal. There is generally no time to try and fix it during the tech rehearsal.

7.2 Indoor Technical Equipment
Venues come equipped with general lighting.
     One warm and one cool wash with three (3) focusable specials
     Two (2) CD players
     One microphone, stand and 1/8” to ¼” patch cable
     iPod and Mp3 players connection

7.3 Venue Package
The Venue Package will be sent to artists with the venue allocation and schedule in June. The
Venue Package will have further details about the venue equipment. If an artist requires other
equipment not on the list the artist is responsible for making arrangements to get additional
equipment. If it is not a standard theatrical piece of equipment, an artist must be able to instruct
the technicians on its use and troubleshooting.

7.4 Festival Run
Due to the tight turn-around with the festival schedule, artists are expected to be present at their
venues thirty (30) minutes prior to their scheduled performance.


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        Artists may enter their venues for pre-show prep when venue technicians permit. Access
         will be granted thirty (30) minutes prior to their scheduled performance.
        Pre-show set-up will be executed within fifteen (15) minutes. This includes load in, set
         up, and lighting focus. The artist will be asked by the venue technicians to modify his or
         her set, should set-up exceed the maximum allowed time.
        Houses open to the public fifteen (15) minutes in non-licensed venues and thirty (30)
         minutes in licensed venues prior to the scheduled start time for each performance.
         Holding the house is not an option.
        Set strike will be complete within a fifteen (15) minute time frame following each
         performance. During this time, artists will work uninterrupted on the stage before the
         next group enters the stage.
        Technicians will close, or instruct Front-of-House to close the house at the start time of
         each performance. A house closing call to warn patrons is necessary before closing the
         doors. There will be absolutely no access for anyone after the doors are closed.
        Latecomer disputes are to be resolved by FOH and FOH team leaders. In the event that
         assistance is needed the Box Office Manager will be contacted.
        Technicians will call Crowd Management directly to remove, at their discretion, unruly
         patrons acting in a disruptive or unsafe manner.
        As performances are scheduled back-to-back, performances, on both indoor and outdoor
         stages, will not exceed the maximum time allowed according to the festival performance
         schedule, based on the running time (90 min. max) provided to FTA by the artists via the
         Program & Technical form.
        Artists will respect all venues, venue equipment, and other artist’s property.
        Artists will pay for damages caused by negligence at the discretion of FTA.
        Artists must remove all set pieces and properties immediately following their last
         performance. Special arrangements can be made with the venue technicians for venues
         that are not accessible for vehicles on site during festival. Improper disposal (i.e.
         unauthorized) of sets and props will result in being black listed from participating in the
         festival in the future.

7.5 Equipment Rentals
If additional equipment is required, a selected list of local Edmonton suppliers is provided below.
FM Systems supplies the festival with all the festival sound equipment and Allstar Show
Industries provides the lighting. Production Lighting provides equipment for the Outdoor stages.

Sound:                      FM Systems                        (780) 451-1353
                            Allstar Show Industries Inc.      (780) 486-4000
                            Long & Mcquade                    (780) 423-4448
                            Lillo’s Music                     (780) 433-0138
                            Axe Music                         (780) 471-2001
                            Mother’s Music                    (780) 425-1400
                            Baldwin Pianos                    (780) 484-3170
                            Dorcy Piano Moving                (780) 436-1274

Lighting:                   Allstar Show Industries Inc.      (780) 486-4000


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                            Production Lighting               (780) 448-7298
                            Christie Lighting                 (780) 488-4825

7.6 Fire, Flames and Cigarettes
In accordance with the City of Edmonton by-law, smoking is not permitted in the outdoor beer
tents, wine gardens, or in any festival venues.

Indoor Stage Productions:
    A by-law introduced in Edmonton in 2005 prohibits smoking, holding a lit cigarette, or
       burning of any tobacco product in public facilities. Herbal cigarettes are no longer
       permitted in any venue as of 2009. Please recognize that a fine will likely be issued by
       the City of Edmonton if the by-law is not abided by.
    Some of the venues do not allow for the use of fire in shows, so please be sure to indicate
       this on the Program & Technical form in the event there is any kind of fire in the show
       (matches, lighters, candles, etc.)
    If artists use candles in their show, they must be contained within a glass receptacle.
    No pyrotechnics of any kind.
    Indoor productions that involve the use of fire must ensure that all items on-stage
       (costumes, props, drapes, etc.) have been properly fire-proofed. If you have questions
       about fire-proofing, please contact Venue Technical Director.
    You must sign the release of Liability/Waiver of Claims (BWAI (05/05)) document if
       you are using, fire, stilts, ladders, dangerous props or are engaged in dangerous activities.

7.7 Venue Safety
FTA’s technicians are responsible first and foremost for the safety and well-being of all the
theatre’s occupants. If in their opinion a performer or patron is being placed at risk, they are
authorized to intervene and/or end the performance at any time.

7.8 Animals
If an artist requires the use of a live animal as part of your performance, please make note of this
on the Program & Technical form, as permission must be granted by FTA.

7.9 Selling Show Merchandize at the Fringe
Artists may sell show-related merchandize at their venue following their performances, as long
as the selling of the product does not interfere with the striking of their sets in time. All
merchandize must be related to the show in some way.

7.10 Food
No food or drinks, other than water, are allowed in festival indoor venues, unless otherwise
indicated.

Section 8: Festival Outdoor Stages
8.1 Outdoor Stages
     Edmonton Journal Stage: McIntyre Park on 104st and 83ave
     TransAlta Power Stage: 104st between the Library and Knox Church


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Please note performances may be canceled due to inclement weather.

8.2 Stage Specifics
Edmonton Journal Stage:              Height: 24”         *Stage covered in painted plywood
                                     Width: 24’          *Sitting on grass area and standing room
                                     Depth: 24’

TransAlta Stage:                     Height: N/A         *Stage on concrete road surface
                                     Width: Approx 24’   *In the Round Configuration
                                     Depth: Approx 24’   *Standing room

8.3 Outdoor Technical Equipment
Stages may have extra A/C cable, however it is recommended to bring your own cable for
onstage practicals or musical instruments. All equipment that is designed to have a grounded
plug must bring the appropriate cables. Please note that any improperly wired equipment will not
be plugged in.
     One 24/42 Mixing console
     Two sm58 mics
     One 1/3 Octave EQ
     One Active DI box
     One double CD player
     One wireless handheld mic
     One wireless body mic
     One 16 channel snake (booth to stages)
     Monitors (4 @ TransAlta Stage)
     One mini disc player
     iPod and Mp3 players connection

8.4 LX Notes
FTA provides a general wash. Lights are not controlled therefore there are no lighting looks or
blackouts for scene changes.

8.5 Sound Notes
Outdoor Stages are conducive to street style performances and music acts with a limited number
of sound cues. Cue heavy shows do not work technically on outdoor stages and, in past, have
failed to maintain the attention of audiences.

If performers are bringing wireless mics, they must submit frequency numbers to FTA.
Frequencies need to be tracked to prevent interference from other venues using wireless mics. If
performers need to rent or want to alleviate any concern of technical difficulties, it is suggested
renting from FM Systems who supply the festival’s audio equipment and track radio frequencies
on site. They offer a discount for Fringe performers and assurance that their equipment will
work. Performers can bring their own mics; however, in the event their equipment causes
interference, performers will be asked to stop using it.




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If performers are burning CDs for cue playback, please make several copies because FTA cannot
guarantee that our players will be able to read them. There is nothing technicians can do if the
CD’s don’t playback and it’s important to remember that the players are not to blame.
Performers are welcome to bring Mp3 players and iPods. If performers are bringing corded mics,
please ensure there is enough XLR to run to the snake.

8.6 Flammables
Performers may only use open flame on the Outdoor stages. FTA will determine safe distances,
in advance to each festival, to be strictly enforced by the outdoor technicians. Markers on stage
will be visible for performers to define safe distance from the audience. Audience participation,
in terms of handling fire or being in the vicinity of fire, is strictly prohibited during performances
involving fire.

FTA will provide all flammable liquids required for performances on the outdoor stages;
carrying flammable liquids on site is strictly prohibited. Torches, or any implement soaked in a
flammable liquid or gel, will be soaked and the excess liquid shook over a tray in a fixed upstage
position. FTA will provide the tray containing an absorbent product and canister containing the
liquid. Technicians will ensure safe storage and place flammable liquids prior to fire
performances. FTA reserves the right to intervene and stop unsafe practices if warranted.

The use of pyrotechnics on site is strictly prohibited.

8.7 Set Up and Strike
Technicians will assist performers with sound needs before each performance; performers are
responsible for setting and striking all set pieces. Performers are responsible for bringing all
necessary hardware for their set pieces.

FTA strictly adheres to festival scheduling. All performances go on stage on time. Performers set
up and strike time should take less than seven (7) minutes apiece. There is a maximum of fifteen
(15) minute turnarounds on outdoor stages. Performers should be at their stage twenty (20)
minutes before show time.

The technicians are there to manage the stages and ensuring that shows go up in time. They are
there to be of service for performers. Performers must understand how to operate their equipment
and this will alleviate the need to troubleshoot gear during turnarounds.

8.8 Storage
One secure trailer will be provided for performers to secure their belongings. Access to this
trailer will be provided by the Outdoor Performer Manager or the stage technicians. FTA
assumes no responsible for any damage, loss or theft of props, costumes and/or equipment.




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Section 9: Large Busking Circles and Small Busking Pitches
9.1 Hours of Operation
Performers may perform on site according to the following schedule:
     The first Friday to the last Saturday (12:00 pm – 11:00 pm)
     The last Sunday (12:00 pm – 8:00 pm)

9.2 Amplified Sound
Performers may use a self-contained, battery-powered amplification system. This amplification
is to enhance your normal voice and should not over power or interfere with festival activities.
      Performers must provide their own equipment.
      FTA will not provide electrical power for the operation of amplified sound or other
        devices.
      Performers must ensure that their equipment, cables and cords meet current safety
        standards.
      Cords and cables should be taped down to prevent accidents.
      Cords or other equipment must be contained within the circle/pitches and in no way
        interfere with the safe and convenient movement of pedestrians.
      FTA reserves the right to disconnect any equipment that is likely to cause injury or
        damage.
      FTA assumes no responsibility for any damage that may occur with a performer’s
        equipment, including damage or loss caused by disconnection or removal of equipment.
      Performers are expected to monitor their own noise level. FTA staff reserves the right to
        ask a performer to turn down their sound to ensure that surrounding theatres and
        operations are not adversely affected.

9.3 General Safety
Performers must ensure their performance does not directly or indirectly compromise the safety
and enjoyment of festival patrons. FTA reserves the right to determine the standard of
proficiency and suspend or revoke a busking permit if a performers is receiving complaints
and/or unable to consistently maintain the necessary safety standard with no refund.

Dangerous props are not permitted on busking circle/pitches. However, performers may seek
permission to use certain props that are “perceived to be dangerous by the audience.” A
Dangerous Waiver Form must be signed by the performer before performing the act.

9.4 Storage of Props & Equipment
Buskers may leave props and equipment overnight in storage provided by the FTA. Buskers
must make arrangements with the Street Performer Manager. FTA assumes no responsible for
any damage, loss or theft of props, costumes and/or equipment.

9.5 Sales of Musical Recordings
Performers may sell original recordings of their work with the permission of the Program
Director.
     Performers are responsible for ensuring they have acquired the necessary rights, licenses,
       clearances, and permission to sell the recordings.

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        Performers are required to collect and remit all taxes and fees arising from the sale of
         recordings.
        Performers may only offer recordings for sale during their performances. Sale of
         recordings must be subtle and inconspicuous, not be aggressive and must be passive in
         nature. Only small displays may be used.
        Performers must ensure the recordings offered for sale are of good and lasting quality and
         must offer customers a complete refund or replacement of defective recordings.
        Performers may not advertise, endorse or promote products or sponsors without the
         written permission of the Program Director. Signs, banners or displays that are not
         integral to the performance are not permitted. FTA reserves the right to remove any sign,
         banner or display that obstructs or interferes with pedestrian or traffic circulation,
         interferes with normal business activity or obstructs views or other signs.
        FTA reserves the right to suspend sale of musical recording privileges if a performer does
         not uphold the guidelines.

Section 10: Artist Billeting and Alternate Accommodations
10.1 Artist Billeting
FTA recognizes that many artists are only able to make the festival viable by staying in private
homes. FTA is able to place some out-of-town artists in private homes, at little or no cost to the
artist. The artists remain responsible for their own food, transportation, and for any phone
charges incurred while staying in the home.

There is an online billeting form that is available in April. Fill it out in as much detail as
possible. Artists are allocated based on suitability, and on a first-come, first-served basis. Please
note on the billet form if coming to the festival with either children or animals. Please recognize
that bringing animals or children significantly reduces the chances of being placed.

If being billeted with a local host, it is encouraged to enquire with the hosts regarding their
“house rules” to avoid any confusion. And although it goes without saying, please remember to
be respectful of the hosts and their home. Thank you in advance!

Local Artists: One of the greatest kindnesses you can do a fellow performer is to open your
home, if you have space available. Most touring performers have a vehicle at their disposal, so
being farther away from the festival grounds is not an impediment. You may obtain a hosting
form by calling the volunteer hotline at (780) 409-1923. We encourage you to circulate copies of
the form to the members of your company, and to participate even more fully in this event. You
get additional volunteer benefits, and a great opportunity to meet your fellow performers.

10.2 Alternate Accommodations
There are several accommodation options for visiting artists. There are a number of inexpensive
hotels and bed & breakfasts in the Old Strathcona neighborhood. Please visit Travel Alberta or
Edmonton Tourism on the internet for more information. A list of paid accommodations will be
sent out in June with venue allocation and festival schedule.




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Section 11: Box Office and Ticketing
11.1 Box Office
FTA is pleased to provide on-line, phone and in-person box office ticketing services to festival
artists within the following conditions:
     FTA shall provide ticketing services for the artist’s performances and all festival ticket
        revenue shall be collected through the FTA box office.
     FTA will sell 100% of the participant’s ticket inventory in advance through the FTA box
        office.
     Tickets go on sale August 7th, 2012.
     The artist is permitted to define two (2) ticket prices that include GST. The top ticket
        price may not exceed $12.50, including GST.
     FTA agrees to pay the artist one hundred percent (100%) of gross box office receipts,
        based on the ticket prices as defined by the artist, less GST and any applicable
        withholding taxes. Please note: FTA is obligated and accepts responsibility for remitting
        any taxes, including GST, to the Receiver General of Canada.
     The artist may, at their discretion, designate up to 5% of their ticket inventory as
        complimentary tickets to their performances. The artist will provide the list of
        complimentary ticket names to artist services no later than 5 pm the day prior to each
        performance.
     FTA will apply a capital replacement fee to each ticket sold. This fee, paid by the patron,
        will help to offset a portion of the festival’s operating costs.
     FTA may reasonably designate complimentary tickets to the participant’s performances
        for use by festival volunteers, staff, media, funders, sponsors and industry peers.
     Performance venues, whenever possible, will include wheelchair seating. These stalls are
        included in the total ticket inventory and will only be sold to wheel chair patrons. This
        inventory will NOT be released for sale to able bodied patrons.

11.2 Box Office Hours of Operation
Central Box Office Hours

Prior to the festival Central Box Office Hours will be:
     Aug 7th                          Noon – 6:00 pm
               th         th
     Aug 8 – Aug 10                   10:00 am – 6:00 pm
                 th         th
     Aug 11 – Aug 12                  Noon – 6:00 pm
     Aug 13th – Aug 15               10:00 am – 6:00 pm

During the festival the Central Box Office Hours will be:
    Aug 16th – Aug 25th             10:00 am – Midnight
               th
    Aug 26                          10:00 am – 8:00 pm

For Holdovers the Central Box Office Hours will be:
    Aug 27th                       Closed
              th
    Aug 28                         12:00 pm – 6:00 pm
    Aug 29th – Sept 2nd            12:00 pm – 9:00 pm


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Site Box Offices are open one hour prior to the first scheduled performance of the day and close
immediately after the last show at that particular venue.

11.3 Artist Services
The Artist Services window is located next to the Central Box Office in the TransAlta Arts Barns
lobby and will take care of all artist ticketing requests including comp tickets, “Pump up the
Volume” and unsold BYOV door ticket inventory.

11.4 Bring Your Own Venue (BYOV) Ticketing
Advance tickets for the Bring Your Own Venues will be sold by all Festival Box Offices until
show time. BYOV artists will have the opportunity to submit a request by 5:00 pm the day
before the performance indicating that they would like to receive a number of unsold and
undesignated comp tickets to sell at the door of their venue.

It is the sole responsibility of the BYOV artist, either Primary or Secondary Contact, to obtain
the supply of tickets from the Artist Services the day of the performance.

Please note that Festival Passes and Fringe Bucks may not be redeemed at the door of BYOVs,
but may be used in advance to obtain tickets to BYOV shows.

Advanced tickets are sold through our Central Box Office or any Festival Box Office location up
until show time. An Independent Producer may sell an hour before show time at their venue.

The BYOV artist is permitted to define two (2) ticket prices that include GST. The top ticket
price may not exceed $12.50, including GST. The BYOV artist must sell the tickets at the door
for the pre-determined price set out in the festival program guide.

The BYOV artist is responsible for the remittance of any taxes related to the BYOV artist’s at
door sales to the Receiver General of Canada.

The BYOV artist will comply with FTA’s established “latecomer” policy.

11.5 Artist Comps
5% of the house capacity will be held for the artist to use as comp tickets. Comp ticket requests
must be submitted to the Artist Services Office by 5:00 pm the day before the performance in
question. If the comp request is not made by the 5:00 pm deadline, then the 5% of held tickets
will be released into the system for sale to the public through the festival box offices. Artists may
book comp tickets under the first and last name of the person the comp is designated to. All artist
comp tickets MUST be picked up at the Artist Services Office and will not be redeemed at
festival box office locations, so please inform all recipients of comp tickets to proceed to the
Artist Services Office to obtain their tickets.

11.6 Pump Up the Volume
The artist has the option of taking up to 25% of the tickets to give away as complementary
tickets to market the show. Under no circumstances may these tickets be sold. A Pump Up the


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Volume form must be filled out and dropped off at the Artist Services Office window no later
than 5:00 pm the day before the performance in question. The artist may wish to give these to
the volunteers as a gesture of volunteer appreciation. If so, the tickets will be printed and taken
to Volunteer Headquarters by the Artist Services staff.

11.7 Refunds
Refunds are only given if there are cancellations or changes in the schedule of a performance.
Such refunds are handled at the Central Box Office.

Refunds on tickets may only be issued if:
    A patron arrived late for a performance due to a mistake made by FTA staff or volunteers
      (e.g. providing incorrect directions to a venue, closing the door to the venue early
      according to “Official Fringe Time,” misprint of address on ticket, misprint in the
      program guide, etc.).
    A performance was cancelled.
    Another extreme and legitimate reason as determined by FTA.

All refunds are issued by the Central Box Office.

Section 12: Accounting
12.1 Ticket Sales Payout
ALL revenue from ticket sales will be in settled in cheque form. One (1) payment will be issued
for ticket sales for the 2012 Edmonton International Fringe Theatre Festival, unless otherwise
requested. This payment will be issued the day after the artist’s last performance of the festival.
The primary or secondary contact will be able to pick up your cheque at Artist Services located
in the Central Box Office in the TransAlta Arts Barns.

On the online Program &Technical form the artist will indicate to whom the cheque should be
made payable.

The primary and secondary contact is responsible for picking up the Artist Payout cheque as
indicated on your 2012 festival Application Agreement or otherwise notified to the Program
Director.

FTA will only release the settlement cheque to the primary or secondary contact and these
individuals are required to show PHOTO IDENTIFICATION. No photo identification – no
settlement cheques.

Please note that any settlement cheques that have not been picked up by Monday, August 27th
will be mailed by regular mail to the address on file for the primary contact. Courier packages
must be provided by the artist.

All requests for changes MUST be submitted in writing to the Program Director before June 29th,
2012.



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For non-Canadian artists who plan on cashing their cheque in Canada, the cheque MUST be
payable to a person and not a company name UNLESS the artist has a Canadian in their
company who can cash a cheque in their name company name.

Upon request all non-Canadian artists will be issued the paperwork needed to cash their cheques
at a local branch of HSBC. The closest HSBC branches are located at 10561 Jasper Avenue and
5241 Calgary Trail.

Please note that FTA cannot cash any settlement cheques under any circumstances.

12.2 Canada Revenue Agency (CRA)
The Canada Revenue Agency recommends to artists who are attending more than one Fringe
festival in Canada, you should send your 105 Waiver Application to that CRA office for the first
city in which you will perform. This will assist with the timeliness of obtaining your waiver.
Also if you have an Individual Tax Number (ITN) from prior years please ensure that this
number is provided in Question 6 on the application. This will speed up the application process
as CRA will not have to search their database.

http://www.cra-arc.gc.ca/E/pbg/tf/r105/README.html

Section 13: Media, Marketing & Publicity

13.1 Festival Marketing and Publicity
FTA will include a listing of the artist’s production and related performance information in the
festival program guide and on the FTA website. The website has approximately 250,000 unique
visits each summer.

FTA is responsible for general advertising of the festival and the related marketing and box
office expenses.

FTA may provide an opportunity for artists to be involved in publicity to promote the festival
and/or the artist’s production. Participation in such publicity opportunities is at the sole
discretion of the artist.

Publicity for each production is the responsibility of the presenting artist or company. FTA will
provide a comprehensive media contact list in June when the venue allocation and schedule is
released.

13.2 Festival Media
The Edmonton International Fringe Theatre Festival receives a lot of media attention. The local
media is committed to reviewing as many shows as possible during the festival. Both of the
Edmonton daily papers cover more than half of the productions, and our entertainment weeklies
cover all or almost all of the shows. Other papers, radio, and TV also manage a fair assortment of
reviews.




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13.3 Media Interviews
The festival will provide members of the media with contact information for all indoor, outdoor
and BYOV productions at the festival, provided that the primary contact for each show has
granted the festival permission to release their information. The responsibility of booking
interviews with artists shall remain with the individual media outlets.

13.4 Media/Press Kits
In June there will be an opportunity to post media/press kits online. There are more media outlets
than ever before and FTA has made it possible to upload a media/press kit, video links and
images to our server. This provides greater accessibility to your material for the media. It is
primarily how the media request information now.

13.5 Festival Media Launch
The festival media launch is organized to give all theatre companies the opportunity for media
coverage. FTA invites artists to reserve space to set up a display to meet the media and promote
their shows. Come in costume, have great props, warm up your vocal chords, and be ready to
market the show. FTA will provide table space for theatre companies as well as present a 60
second excerpt from their play. This is first come first serve as space is limited. Contact the
Program Director to reserve a spot.

13.6 Posting of Promotional Materials
There is a finite amount of postering space on and around the festival site. As such, we request
that artists limit posters to a maximum size of 11”x17”.

While Fringe patrons may be judicious regarding which shows they want to see, they do not have
any choice regarding what they see on-site. Since the festival site is open to everyone, we ask
that artists refrain from using obscenities on any handbills or posters, city by-law officers may
fine artists per poster if it includes obscenities.

FTA is pleased to offer poster marquees for artists to display their posters on site. The poster
marquees will be located on 104th Street just south of 83rd Avenue and on the East side of 83rd
Avenue by 103rd Street. The marquees will be organized by venue, so the posters will be well-
organized and easy for patrons to read. Please note that there is only space for one poster per
show on each flat. Extra posters that are posted will be removed immediately.

There will also be a poster marquee at each venue for artists to put a poster on. Be aware of
poster etiquette and avoid placing posters on the marquees at venues that are not yours; don’t
cover other show’s posters; and only place one poster in any given location. If an artist puts up
multiple copies of their poster at one location, it may be covered and or taken down.

FTA will provide additional poster space on a make-shift "wall" in McIntyre Park, behind the
Edmonton Journal Stage. Once again, space is limited, please be courteous.

In Edmonton, posters are not allowed on “ornamental” lamp posts, on any traffic control device,
street signs, buildings, or on “furniture” (benches, bus shelters, garbage cans, etc.). Posters are
allowed to be posted on ordinary lamp posts, poster kiosks, and electrical poles. When postering


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on painted surfaces it is advised not to use glue, duct tape, or anything else likely to pull paint
off. Postering in a prohibited manner or place may result in fines per poster. FTA will not
assume responsibility for paying any fines incurred by artists or other third parties.
The use of graffiti is not allowed anywhere. This is a serious offense and will result in a stiff fine
and possible criminal charges.

Artists will not be allowed to place their own sandwich boards anywhere on the festival site or in
venues. Please note that FTA will confiscate and dispose of any sandwich boards onsite or in
venues.

13.7 Film and Photography at Indoor Stage Productions
Patrons are not allowed to film or photograph indoor stage productions. No exceptions at any
time.

Members of the media or individual artists involved with the production may request permission
to film an indoor stage production. In order to grant the request, the following procedure must be
adhered to:
      The artist makes all the arrangements with the videographer, Venue Technical Director
        and venue technicians.
      All recordings during public performances are subject to approval by the venue
        technician. Technicians have the right to deny access to this opportunity if they believe
        the filming will be disruptive to the audience, and will in no way be responsible for
        operation of said camera.
      The artist is responsible to book up to three seats for each location a camera is placed and
        one ticket for each person in the film crew.
      The camera-person must remain in the designated three seats for the entire duration of the
        performance.
      Flash photography is not allowed under any circumstances.
      The artist must place a sign on the entrance to the venue prior to the start of the
        performance, informing patrons that the performance will be filmed and or photographed.
        If a patron does not want to attend the performance the artist is asked to give the patron a
        ticket to another performance or a refund.

13.8 The Fringe and Fringe Festival Trademarks
Both the Fringe and Fringe Festival trade-marks are considered “regular” trade-marks, that is, a
word(s) or slogan used to identify the source of certain wares sold or services performed in
association with the mark. The Canadian Association of Fringe Festivals (CAFF) has registered
the Fringe and Fringe Festival as trade-marks to be used in the following manner in Canada:
     Services: Presentation, the advertisement and the promotion of theatre productions.
     Wares or Merchandise: T-shirts, caps, brochures, programs, posters and mugs,
        bookmarks, calendars, decals, collectible cards, greeting cards, notepads, diaries, pens,
        glasses, mugs, tumblers, memo pads, key chains, bumper stickers, adult and children’s
        clothing, - namely shirts, pants, woven shirts, polo shirts, fleece shirts, sweaters, tank
        tops, sweat pants, shorts, scarves, hats, caps and sun visors, umbrellas, hand held fans and
        cushions. FTA may grant use of the trade-mark and the festival logo and/or poster image



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         to artists, festival sponsors, media, and other groups or individuals at the discretion of
         FTA.

13.9 Proper Usage of the Fringe and Fringe Festival Trademarks
     Use Special Typography: A trade-mark should be distinguished from other text. This may
       be achieved by using the trade-mark in capitals, a distinctive script or a different size or
       colour than the remaining wording. For example: This announcement has been brought
       to you by the “Edmonton International Fringe Theatre Festival this year’s Fringe is…
       sponsored by...”
     Use the Generic Name for the Service: A trade-mark should not be used alone but should
       as much as possible be used as a proper adjective together with the generic name of the
       product or service, e.g. Fringe theatre festival or Barbie doll.
     Use a Trade-mark Notice: In Canada there is no statutory marking requirement. However,
       it is recommended practice that the owner of the trade-mark is properly identified e.g.
       Fringe and Fringe Festival are registered trade-marks of CAFF. The symbol ™ may be
       used as well, e.g. Fringe ™ and Fringe Festival ™. The words “Registered Trade-mark”
       or abbreviation “Reg. T.M.” may also be used. Finally, the symbol ® or ® is actually a
       U.S. designation, but is commonly used to denote a registered trade-mark in Canada and
       you should feel free to use it within Canada.

13.10 Trademark Infringement
Fringe and Fringe Festival are registered trademarks of CAFF. The Edmonton International
Fringe Theatre Festival uses the term “Fringe Festival” with the expressed permission of CAFF.
The Edmonton International Fringe Theatre Festival grants permission to festival artists and
sponsors to use the festival’s logos/word marks. Media outlets are also granted permission to use
the festival’s logos.

Section 14: Sponsorship
14.1 Sponsorship
If an artist is planning to or has secured a sponsorship for a production please notify the Program
Director as soon as possible. The Development Department will verify if there are any potential
conflicts with the festival sponsors. It is important to note that FTA does not extend to the artist’s
sponsors the right to use the Edmonton International Fringe Theatre Festival title and logo.
However your theatre company has the right to use the festival title and logo on any print
material including flyers, posters and program for your theatre production.

There are more than thirty (30) different organizations of every scale and background that choose
to sponsor the Edmonton International Fringe Theatre Festival. Many of our media and retail
sponsors are of course also friendly to festival artists. For example College Copy offers a 10%
discount on all print services.




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Section 15: General Information
15.1 Welcome Package
The Welcome Package can be picked up starting August 5th, at the administrative office. Enter
through the door on the south-west corner of the TransAlta Arts Barns, 10330 – 84 Ave. This
package will contain a Program Guide, Pump Up the Volume and Artist Comp forms, as well as
Artist Buttons for each member of the company. Only the Primary or Secondary contacts may
sign for the package. Artists will be asked to leave your current contact number.


15.2 Artist Button
Each artist receives an Artist Button. The Artist Button entitles an artist to a free ticket, each
night, to the Late Night Cabaret, as well as artists get to ride the Edmonton Transit Service to and
from the Fringe site for free when wearing the button.

15.3 Parking
There is very little parking in the Old Strathcona neighbourhood at the best of times, and even
less during the festival. There is a parking lot north of 83rd Avenue, between 102nd and 103rd
Street. The lot is operated by the Farmers’ Market. Other than that, there will probably be a walk
of at least a few blocks to the festival site. Pack for portability and allow for lots of travel time.
The easiest solution, of course, is to not bring a car at all. Taxis are abundant, the buses run until
around midnight, and it’s a great time of year to bike or walk.

15.4 Mail Service
Artists may forward mail to the TransAlta Arts Barns (see 1.4 for the building address). FTA is
not responsible for notifying artists that mail has arrived. Artists must check in to see if it has
arrived at the administrative office.

15.5 The Artist Greenroom
The Greenroom is located in Studio A in the TransAlta Arts Barns. There will be computers with
internet access, tables and chairs, a make-up table, washrooms and a change room available for
artists. The Greenroom offers a place to prepare for a show, check your email and ticket sales or
count your earnings from a street show in a secure environment.

15.6 Transportation
Parking at the Fringe site in Old Strathcona is extremely limited so car travel is not
recommended. Consider the following options when going to your venue:

Bike: There will be bicycle parking lots located at the North end of the festival site.

Public Transit: The Edmonton Transit System (ETS) provides artists, volunteers and patrons the
option to travel for free after 6 pm with a Fringe program guide, Fringe benefits sticker or artist
button (the artist button will be in your welcome package). Show the ETS operator and you may
ride to anywhere in the city. The Free Ride Home program is available from bus stops on Whyte
Avenue between 99th and 109th Streets and a transfer to connecting transit is included with the
ride. www.takeETS.com


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Edmonton Radial Railway Society (ERRS) Streetcar: This mode of transportation goes along the
historic High Level Bridge line. It goes from the Fringe site to downtown Edmonton. Please see
ERRS website for the schedule. www.edmonton-radial-railway.ab.ca

If you have a distance to travel it is encouraged to give yourself a lot of time so that you are not
late for your call. Remember you only have a limited amount of time to get into the venue, set up
your stage and you are on.

15.7 Green Revolution
The Edmonton Fringe is conscious of the festival’s impact on the environment and continues to
provide green solutions.
     Setting up water stations for patrons to refill water bottles.
     Bigger & better recycling stations featuring recycling for bottles/cans, paper/cardboard
       and now compost materials (food waste).
     All venders must use bio-degradable cutlery, plates & cups.

Section 16: Festival Events

16.1 Performers Parade
The Performers Parade is a tradition dating back to 1983. It kicks off the festival and receives TV
and print coverage. Gathering for the parade happens at 7:00 pm at gets under way at 7:30 pm on
August 16th on 85th Avenue. A parade participant form will be made available in June.

16.2 Free for All
The Free for All presents a series of live commercials for indoor Fringe shows on the first night
of the festival, August 16th at 8:00 pm until 10:00 pm, following the Performers Parade. This is a
great chance to get the buzz started for the festival, with up to a thousand patrons on-hand,
looking for the must-see shows. Spaces are limited and first come first served. A form will be
provided at the same time as the parade participant form. Please note that families do attend the
Free for All so please keep this in mind when selecting which scene you are doing from your
show.

16.3 Fringe Forums
Alberta Playwrights’ Network, The Writers Guild of Alberta and Fringe Theatre Adventures
present the Fringe Forums. There are different forums that touch on issues that concern Fringe
Theatre currently. The forums are in the PCL Studio Theatre (Venue 11) located in the TransAlta
Arts Barns. The forums and schedule will be printed in the Festival Program Guide.

16.4 Late Night Cabaret
Fringe Theatre Adventures and Rapid Fire Theatre present Late Night Cabaret with hosts and
house band. The Late Night Cabaret a one hour late-night variety show with interviews, comedy,
games and guest appearances.

The Late Night Cabaret is located in the Fringe Cabaret Lounge (Venue 2), TransAlta Arts
Barns, on the nights of August 17th – 25th starting at midnight. Artists get a free ticket with their


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Edmonton International Fringe Theatre Festival

artist button, maximum one per artist. Artists must line up for the LNC in a designated line and
will be allowed entry 15 minutes prior to show time if tickets are available and on a first come,
first served basis.

Section 17: Volunteers
17.1 Volunteer
FTA is always on the look-out for great volunteers. Without volunteers, the festival would not
operate. It is encourage to artists who have some downtime between shows and are looking for
another awesome reason to hang-out on site, please volunteer! Check out the FTA website for
information and click on “Volunteer”. Fill out an application, do the required 16 hours, and get a
coveted Fringe Volunteer T-Shirt and messenger bag! Bring some friends, or make some new
ones. Either way, there will be loads of fun.

If you have any questions, please contact the Volunteer Hotline at (780) 409-1923.

Section 18: Festival Patrons
18.1 Festival Commandments
The Fringe has basic rules for patrons to follow to ensure the smooth operations of the festival.
     When in doubt ask! Fringe staff and volunteers are happy to answer your questions. Look
        for us, visit an information booth, or check out our website at www.fringetheatre.ca.
     Arrive early. All shows begin on time and once a performance has started, we cannot
        admit latecomers. There are no exceptions.
     Everyone needs a ticket to enter a Fringe venue (including babies). All ticket sales are
        final and there are no refunds or exchanges unless a show is cancelled or the schedule
        changes due to some unforeseen circumstances.
     Turn off cell phones and pagers prior to each performance. Cameras and other recording
        devices are not permitted.
     No animals allowed into the theatre (unless it’s a service dog)
Show your appreciation. Performers work hard entertaining you in the hot sun and the pouring
rain because they love the Fringe. Please be generous!

18.2 Official Fringe Time
The festival operates on official Fringe time as set by the Operations Department. It is
recommended that all Fringe staff, volunteers, artists, and technicians set their watches to official
Fringe time. There shall be clocks at the Front-of-House table at every venue set to official
Fringe time. Performances are to begin strictly on time.

18.3 Festival Hours of Operation
The festival site is officially open between noon and midnight. KidsFringe operates from 9:30
a.m. until 5:00 p.m. weekdays and 11:00 am to 6:00 pm on weekends. The Theatre for Young
Audiences performance venue starts from 11:00 a.m. until 7:00 p.m. Indoor Theatre Productions
have start times from noon to midnight (with the exception of the Late Night Cabaret).Outdoor
Stage performances start at noon and finish by 11:00 p.m. Busking performances start at noon
and end at midnight.


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On the opening Thursday of the festival, the site officially opens at 6:00 p.m. and indoor stage
productions begin at 8:00 p.m. On the closing Sunday, the site officially closes at 8:00 p.m. and
the final indoor stage productions start at no later than 8:15 p.m.

18.4 Purchasing Tickets
Advanced ticket sales begin at noon on Tuesday, August 7th, 2012.
Patrons my purchase tickets:
     Online at www.fringetheatre.ca; click on Box Office. Online tickets may be picked up at
       the Central Box Office “Pick Up” window or at any or the Festival Box Offices.
     In-person at the Central Box Office located in the TransAlta Arts Barns (10330 – 84
       Avenue). During the festival, tickets may be purchased at the Central Box Office or at
       any of the Festival Box Offices. A map is provided in the festival program guide and on
       the website.
     By phone, by calling the Central Box Office at (780) 409-1910 to order tickets. It is
       advised to have a festival program guide available to make the transaction as efficient as
       possible. Tickets purchased by phone may be picked up August 7th at the Central Box
       Office “Pick Up” window during box office hours and on August 16th at any of the
       Festival Box Offices for the duration of the festival.
     When purchasing a ticket, all patrons should be informed that it is best to arrive at the
       venue at least 15-20 minutes before the performance is scheduled to begin.

18.5 Frequent Fringe and Double Fringer Passes
     The Frequent Fringer pass gives one person one ticket to any ten (10) performances
       during the festival.
     The Double Fringer pass a maximum of two people two tickets to any ten (10)
       performances; or one ticket to any twenty (20) performances; or any combination of the
       two to a maximum of twenty (20) tickets.
     The Frequent Fringe and Double Fringer passes are non-transferable. They can be
       purchased and redeemed in-person, by phone, or online using a user code and password.
       There is a limited quantity of these passes.
     Frequent Fringer Passes and Double Fringer Passes are available for purchase through the
       Central Box Office.

18.6 Latecomers
Due to the intimate nature of Fringe theatres, patrons arriving after the doors of the venue have
closed will not be admitted under any circumstance. Patrons are advised to arrive 15 to 20
minutes before the beginning of the performance.

18.7 Lost and Stolen Property
FTA shall not be held responsible for items belonging to artists, patrons, vendors, volunteers, or
staff that have been lost, damaged or stolen.




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Section 19: General Information
19.1 Privacy
FTA shall abide by the Freedom of Information and Privacy Act. To this end, FTA will ensure
that all personal records and contact information for artists, volunteers, patrons, and staff will be
kept confidential and secure.

All personal information shall be kept according to the standards required by the Personal
Information and Privacy Act (PIPA) and any other like legislation or regulation that may exist
now or in the future. As FTA is a society incorporated under the Societies Act, the Personal
Information Protection Act [PIPA] applies only when the Fringe collects, uses, or discloses
personal information in connection with a commercial activity within the boundaries of Alberta.

19.2 Insurance
FTA holds liability insurance covering its activities, and Workers’ Compensation covering all
staff (employed and contract) and volunteers. It is recommended that all participants arrange for
their own insurance coverage including travel insurance.




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