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					  PERFORMANCE
MANAGEMENT SYSTEM
       AT
ePMS : milestones so far ……..
 PMS in four structures :
        -For Non-Executives in S0 to S2 grades
         -For Non-Executives in S3 to S7 grades
         -For Executives up to E7 grades
         -For Senior Officials in E8 & E9 grades as per DPE formats

 Phase wise launch of ePMS from 2003 onwards i.r.o. executives up to
  E7 levels
 Initially total reliance on Oracle based system
 Subsequent introduction of SAP utilities
 Steady transition from Oracle to SAP
 Launch of ePMS i.r.o. Non-Executives from Appraisal Year 2007
                     PMS MODE

For Non-Executives           Online PMS (ePMS)

For Executives upto E-7 grade Online PMS (ePMS)

For Senior Executives in E-8 & Offline PMS as per DPE
E-9 grades                     formats
                Salient Aspects of ePMS
 Coverage of all Non-Executives and Executives upto E7
  grades

 Hosted on GAIL Intranet. Backend support from SAP-HR

 Access through individual Intranet accounts

 Confidentiality ensured through two levels of passwords

 Reporting structures in respect to each employees picked
  up from existing data available in SAP-HR

 A HELPLINE made operational during the entire duration of
  ePMS for sorting out all kind of queries and problems
  faced by users at various locations
                 APPRAISAL PERIODS

Levels                      Periods


Non-Executives              Calendar Year basis


Executives upto E-7 level   Calendar Year basis


E-8 & E-9                   Financial Year basis
                  APPRAISAL STAGES
Levels             Stages

Non-Executives     2 tier :
upto S-2           Reporting & Reviewing cum Accepting

Non-Executives     3 tier :
from S-3 to S-7    Self Appraisal, Reporting & Reviewing cum
                   Accepting
Executives upto    4 tier :
E-7                Self Appraisal, Reporting, Reviewing &
                   Accepting
E-8 & E-9          4 tier :
                   Self Appraisal, Reporting, Reviewing &
                   Accepting
                   APPRAISAL PROCESS

                      Self Assessment   Feedback & counseling,
  Goal Setting                          Training            &
                       by employee      Development inputs by
                                        Reporting Officer




  Performance                              Final Accepted
                       Moderation
   Rating by                                Performance
                        Process
   Appraisers                                  Rating




Communication of
  the accepted
     Ratings
         ATTRIBUTES AGAINST WHICH PERFORMANCE ASSESSMENT
                IS MADE FOR EXECUTIVES UP TO E7 GRADE
SNo                                       Attribute                                           Weightage/ Score
                                                                                  Up to E-3         E-4 & E-5    E-6 & E-
                                                                                                                    7
(i)       Knowledge of Company's business, rules & regulations, systems and          5                  5           5
          procedures
(ii)      Individual Work Output (Quantity, Quality, Time and Cost)                  40                35          25
(iii)     Inter-Personal skills, facilitating Team Output and relations with         10                10          10
          stakeholders
(iv)      Support to superior with accountability                                    5                  5           5
(v)       Innovative Initiatives and Planning ability                                5                 7.5         10
(vi)      Potential to coach and develop subordinates                                5                  5           5
(vii)     Learning, uptake and self development                                      5                  5           5
(viii)    Exploiting favourable factors and coping with hindering circumstances      5                  5           5
(ix)      Leadership and Managerial Qualities                                        5                 7.5         10
(x)       Decision Making Ability                                                    5                  5          10
(xi)      Communication Skills                                                       5                  5           5
(xii)     Aptitude and Potential for varied/higher responsibilities                  5                  5           5
                                    TOTAL SCORE                                     100               100          100
        RATING DISTRIBUTION

Total Accepted Score   Performance Ratings

     90 to 100         Outstanding

      80 to 89         Very Good

      61 to 79         Good

      40 to 60         Satisfactory

     Up to 39          Poor (Below par)
                                 METHODOLOGY

Entry of Reporting Structure in SAP-HR

Checking of reporting structures by Corporate HRD in line with laid down guidelines

Changes made as and where required

Communications to employees with timelines

Training Programmes to be offered during the year, are linked with the PAD Reports

ePMS Go Live

Reminders to Appraisers for expediting the appraisals

Training inputs flow to Gail Training Institute (GTI)

Distribution of ratings : Analysis & Information to management

Normalization of ratings in consultation with appraisers

Communication of ratings to executives (E1-E7)
                 Usage of ePMS data :

• Career Progression & Career Planning

• Placement / Job Rotation

• Training need Assessment

• Competency Mapping

• Payment of Incentives (PRP)

• Foreign Training

• Data used for release of various advances / benefits
              ePMS : Way Forward ……

• Establishing a distinctive connections between Corporate
  strategy and individual KPAs /KPIs

• Linking Key Performance Areas/Key           Performance
  Indicators with the appraisal process

• Introduction of function / level specific performance
  parameters

• System generated training needs based on Appraisals

• Integrated e-PMS on upgraded version of SAP platform
Thank You

				
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