Board Minutes - 23rd November 2011

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Board Minutes -  23rd November 2011 Powered By Docstoc
					                           Tauranga City Aquatics Limited (TCAL)
                                   Minutes of a Meeting held
                                 Wednesday, 23rd November 2011

PRESENT

Shirley Baker (Chairperson), Hemi Rolleston, Ken Paterson, Tania Delahunty, Sarah-Jane Jones
(minute recording).

A meeting of Tauranga City Aquatics Limited (TCAL) was held at 7.30am on Wednesday, 23rd November
2011, where the following points and actions were noted under the relevant agenda items.


CONFIDENTIAL ITEMS

The full agenda was assessed and all confidential items were noted and transferred into the Confidential
Section of the meeting.


1.     APOLOGIES

       There were no apologies received for the meeting.


2.     CONFLICTS OF INTEREST

       Ken Paterson declared the following conflicts:

       o   Director of TCIL (shareholder)
       o   CEO of Tauranga City Council

       IT WAS RESOLVED that Ken Paterson abstains from voting or taking part in discussions where
       a conflict may arise.


3.     BOARD ONLY SESSION

       The board of directors met from 7.30am to 8.15am in confidential.


4.     CEO REPORT

       The CEO report was distributed with the agenda.       Discussion on the CEO report moved to
       confidential.

       IT WAS RESOLVED that the Board adopt the CEO report.

                                                                                 S Baker / H Rolleston

5.     FINANCIAL REPORTS

       Moved to confidential.


Ken Paterson departed the meeting at 9.50 am.
6.    PREVIOUS MINUTES (dated 26th October 2011)

      The minutes dated 26th October 2011 were confirmed as a true and correct record. A copy was
      signed by the Chairperson to be placed on file.
                                                                             S Baker / H Rolleston

7.    REVIEW ACTION LIST

      The action list was reviewed and updated.


8.    CORRESPONDENCE / MEDIA

      The directors reviewed all correspondence and media items that were tabled at the meeting.


9.    FRAUD CHECKLIST

      The board of directors discussed and the Chairperson signed off the fraud checklist with the
      Directors.


10.   REVIEW CREDIT CARD TRANSACTIONS

      The Chairperson reviewed and signed off the credit card transactions.

Meeting closed 10.10 am.

				
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