PARENT INFORMATION LETTER
SESSION II: “Let it Snow!”
Greetings from the Winter Camp Staff!!
We are looking forward to spending a week of exploration, discovery, fun and excitement with your child. I
would like to take this opportunity to familiarize you with our camp program and provide you with some
information which should help make your child’s camp week a special one.
SESSION II SCHEDULE: Winter Camp Session II, “Let It Snow” runs Monday, December 28th through
Thursday, December 31st. Camp begins at 8:00 a.m. and runs until 3:00 p.m. Please send a sack lunch with
your child on all days except the last day of the session (Thursday, December 31st ). On this day we will be
enjoying a camper prepared meal, so lunch is provided. On Monday we will be hosting Wildlife Associates
for an awesome animal show. Tuesday we will enjoy a visit from Georgia Churchill, storyteller
extraordinaire, and we will be watching a movie (TBD) in our home-made Winter Camp Theater, complete
with buttered popcorn! Wednesday we will visit Pump It Up for some bouncing fun! Please make sure to
pick up an emergency release form for your child on the first day of camp and return ASAP! These will be
available on Monday from the Camp Director. The Without this form your child will not be allowed to
participate in the field trip. Thursday we will be making our lunch (Home Made Pizzas in Chef Big’s
kitchen), and inviting all parents to join us at 1:30pm for our Parent’s Afternoon Program, complete with
skit and songs! Winter Camp is held at the Finley Community Center which is located at 2060 West
College Ave (On the corner of West College Ave. and Stony Point Road). Drop off and pick up of campers
will take place in the Person Auditorium. Please be prompt with all drop-off/pick-up times. Please note
that we will be enforcing a $5 late fee for every 15 minutes you are late in picking up your child.
MONDAY MORNING CHECK-IN: Please arrive a few minutes early on Monday morning to check in
your child. This is the only day that this is necessary. We need to assign your child to a group, confirm
emergency information, and your child’s Counselor has a few questions they like to ask parents directly.
We understand that many parents will be eager to get to work, but it is imperative that the counselors obtain
all the necessary information to make your child’s experience a positive one.
EXTENDED HOURS: For those parents who prefer longer hours, we offer Extended Hours from 3:00 -
5:15 p.m. Monday through Thursday. There is an additional fee of $40.00 for this service. You must sign
up prior to the first day of camp for this service.
REQUEST A FRIEND: In order for requests to be considered, BOTH campers must request each other at
the time of registration. We will try to accommodate up to one friend. We do ask that the children be
of similar ages. If you would like to make a request after you have registered your child, call the Recreation
Department (543-3282) and we will add this information to your computer form. Please note that requests
for specific group placement must be made 5 days PRIOR to the start of camp!
AFTERNOON THEATER: You are invited to our Afternoon Theater on Thursday from 1:30 p.m. until
2:15 p.m. This performance gives the children a creative opportunity to show their parents and friends what
they have been doing during the week as they take part in skits and sing songs. Please wait for us in the
Person Auditorium Lobby. There will be signs to guide you to the proper area. The program lasts
approximately one hour.
LOST AND FOUND: It has been our experience that the children have a difficult time keeping track of
their belongings. The staff does everything they can to assist with this problem, but with 75 campers, it can
be challenging! To help with this problem, we are asking that you label everything that your child brings
to camp, and ask that you do not send anything valuable with them. Please check your child’s belongings
on Thursday afternoon and if anything is missing, see the Counselor or Camp Director. All unclaimed items
for the week will be taken to the Community Center, 415 Steele Lane. Items that are not picked up after 2
weeks will be donated or thrown away.
THINGS TO BRING: Everyday, campers should wear sturdy tennis shoes (please no open-toe shoes!) and
bring along a sweatshirt or sweater. Even though Winter Camp will be based indoors, please make sure to
send a raincoat with your child. Also, a sack lunch should be brought everyday, except for Thursday when
we have our camper prepared buffet bonanza! Please label all items!
RAINY DAY: Never Fear! Winter Camp was created with rainy weather in mind, so we have many
activities designed to keep the day fun, safe and energized while remaining indoors. In the event of dry
weather, we will utilize the grassy acres surrounding the Finley Community Center. In the event of a power
outage, Finley Community Center has a generator, so the fun will continue!
“BEHAVIOR MANAGEMENT”: Our goal is to provide a safe and fun environment for each child
involved in Winter Camp. We are committed to your child, and will do all that we can to help them have a
good experience. We do reserve the right, however, to remove a child from the camp program if their
behavior becomes too disruptive. Please let us know ahead of time if your child has a potential behavior
problem that we can assist with or should be aware of. Contact Ryan Shepherd, the Camp Coordinator at
543-3428. It would also be helpful to speak with your child’s Camp Counselor when you check in on
ACCOMMODATION REQUEST: If you or your child has a special need or accommodation request,
please contact the Camp Coordinator at the Recreation Department (543-3428) at least one week prior to the
camp. Every effort will be made to reasonably accommodate your request.
REFUND POLICY: Please note the Santa Rosa Recreation and Parks Department refund policy. A 25%
cancellation fee will be charged if request is received less than 7 days prior to the start of camp. No refunds
will be issued for requests made 24 hours or less before the camp session begins.