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INTERNATIONAL MARITIME ORGANIZATION
4 ALBERT EMBANKMENT
LONDON SE1 7SR E
Telephone: 020 7735 7611
Fax: 020 7587 3210
IMO
Ref. T5/5.02 Circular letter No.2967
19 June 2009
To: Contracting Parties to the Convention on the Prevention of Marine Pollution by Dumping
of Wastes and Other Matter, 1972 (London Convention 1972);
Contracting Parties to the 1996 Protocol to the London Convention
(London Protocol 1996);
Elected/nominated members of the Compliance Group under the London Protocol 1996;
UN Members that are neither Contracting Parties to the London Convention, nor to the
London Protocol;
The United Nations, its Specialized Agencies, the International Atomic Energy Agency,
the UNEP Regional Seas Programme and the International Bank for Reconstruction and
Development (World Bank);
Intergovernmental organizations which have been granted observership status by the
governing bodies under the London Convention and Protocol∗; and
Non-governmental international organizations which the governing bodies under the
London Convention and Protocol had decided to invite*
Subject: Second Meeting of the Compliance Group established under the 1996 Protocol to
the London Convention 1972
The Secretary-General has the honour to invite representation at the Second Meeting of the
Compliance Group established under the 1996 Protocol to the London Convention 1972, which will
be held at IMO Headquarters, 4 Albert Embankment, London SE1 7SR, from Monday, 26 October
(commencing at 2.30 p.m.) to Wednesday, 28 October 2009. The provisional agenda for this
meeting is attached hereto (LP-CG 2/1) and is prepared on the basis of the decisions taken at
the 3rd Meeting of Contracting Parties in 2008.
This second session, which will be conducted in English only, will be held in parallel to
th
the 4 Meeting of Contracting Parties.
Elections for the Compliance Group prior to its second session
The second session will start following the election of nominated members of the
Compliance Group (maximum 15 members), which is scheduled to take place in the morning session
of the Meeting of Contracting Parties on Monday, 26 October 2009. Contracting Parties are
reminded in this regard that:
∗
Listed on page 3.
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Circular letter No.2967 -2-
.1 members shall be nominated by Contracting Parties to the London Protocol, based on
equitable and balanced geographic representation of the five Regional Groups of the
United Nations as per the 2007 Compliance Procedures and Mechanisms;
.2 any of the five UN Regional Groups which has not provided three members at
the 3rd Meeting of Contracting Parties held in 2008 may do so in the intersessional
period with the approval of the Chairman and Vice-Chairmen of the Meeting of
Contracting Parties (LC 30/16, paragraph 6.7.4). It should be noted in this respect
that there are currently nine vacancies for the Compliance Group, as follows:
.1 the Africa Group has currently one elected member and two vacancies;
.2 the Asia/Pacific Countries Group has currently two elected members and
one vacancy;
.3 the GRULAC Countries Group has currently no elected members and
three vacancies;
.4 the Central and Eastern European Countries Group has currently one elected
member and two vacancies; and
.5 the Western European and Other Countries Group has currently two elected
members and one vacancy;
.3 any members nominated at the 4th Meeting of Contracting Parties itself will be
considered for election on Monday, 26 October 2009, and members so proposed
would have to commit to preparing for the second session of the Compliance Group;
.4 a three-term replacement needs to be elected for the current member from the Africa
Group, who was elected last year for one term, expiring on Friday, 30 October 2009;
and
.5 the list of members elected at the 3rd Meeting of Contracting Parties and the length of
their terms is shown below for ease of reference.
Current members of the LP Compliance Group
Mr. Mongezi Nqoro (South Africa) elected for 1 term
Prof. Hisakazu Kato (Japan) elected for 2 terms
Ms Zhou Qian (China) elected for 3 terms
Ms Marinka Bogdanova (Bulgaria) elected for 2 terms
Ms Anne Daniel (Canada) elected for 3 terms
Captain Federico Crescenzi (Italy) elected for 2 terms
Any Party to the London Protocol or any non-Party observer listed in this invitation may
attend this meeting of the Compliance Group. The arrangements governing the participation of
accredited observer organizations are set out in the invitation of the 4th Meeting of Contracting
Parties (Circular letter No.2932, distributed on 19 December 2008).
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-3- Circular letter No.2967
Security at IMO Meetings
With reference to Circular letter No.2692 of 20 January 2006 concerning security at
IMO meetings, all delegates are required to carry a specially issued pass to gain access to
IMO meetings. Furthermore, delegates are required, on first arrival at IMO meetings, to show proof
of their identity, e.g., passport or identity card. Additionally, Member Governments,
intergovernmental organizations and non-governmental organizations are required to transmit a list
of their representatives to meetings prior to any meeting date, so that their particulars may be entered
into the list of participants’ database. In addition, the attached Pre-Registration Form should be
completed for every delegate (including Permanent Representatives to IMO). The list, which serves
as authorization for representatives to attend meetings, must be on official letter-headed paper and
signed by the officer responsible. No representative will be registered without evidence of his/her
authorization to attend the meetings. Those delegates whose names appear in the list of a particular
meeting will be issued with a requisite pass for entry to that meeting. Those delegates whose names
are not on the list will be requested to provide evidence of their authorization to attend the meetings.
Early arrival on the starting day of the Meeting (26 October 2009) would be of assistance with
registration services provided as from 7.30 a.m.
Visas
The attention of delegates requiring United Kingdom entry visas is drawn to the attached
information on procedures governing the support by IMO of visa applications.
________________________
*
International organizations that the governing bodies decided to invite:
Intergovernmental organizations other than United Nations organizations:
Organisation for Economic Co-operation and Development (OECD)
European Commission (EC)
International Council for the Exploration of the Sea (ICES)
Helsinki Commission
OSPAR Commission
Mediterranean Action Plan (UNEP-MAP)
Permanent Commission for the South Pacific (CPPS)
South Pacific Regional Environment Programme (SPREP)
Regional Organisation for the Protection of the Marine Environment (ROPME)
North Pacific Marine Science Organization (PICES)
Non-governmental international organizations:
International Association of Ports and Harbors (IAPH)
European Chemical Industry Council (CEFIC)
Greenpeace International
International Navigation Association (PIANC)
The World Conservation Union (IUCN)
International Association of Oil and Gas Producers (OGP)
Advisory Committee on Protection of the Sea (ACOPS)
World Organization of Dredging Associations (WODA)
International Ocean Institute (IOI)
World Wide Fund For Nature (WWF)
***
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INTERNATIONAL MARITIME ORGANIZATION
E
IMO
SECOND MEETING OF THE LP-CG 2/1
COMPLIANCE GROUP UNDER THE 19 June 2009
LONDON PROTOCOL 1996 ENGLISH ONLY
26 – 28 October 2009
Agenda item 1
PROVISIONAL AGENDA
for the 2nd session of the Compliance Group under the London Protocol, to be held at
IMO Headquarters, 4 Albert Embankment, London SE1 7SR from Monday, 26 October
at 2.30 p.m. to Wednesday, 28 October 2009
Opening of the Meeting
1 Adoption of the agenda
2 Organizational matters
3 Review of individual submissions
4 Consideration of any reports referred under paragraphs 6.2, 6.4 and 6.5 of the Compliance
Procedures and Mechanisms
5 Examination of reports received under Articles 9.4.2 and 9.4.3 of the Protocol
6 Identification and review of factors contributing to the difficulties experienced by Protocol
Parties in fulfilling their reporting obligations under Article 9.4.1 of the Protocol
7 Identification and review of factors contributing to the difficulties experienced by
Convention Parties in fulfilling their reporting obligations under Article VI(4) of the
Convention
8 Consideration of compliance issues related to the “Barriers to Compliance” Project
9 Examination of how to make the Guidance on National Implementation of the Protocol
a more effective tool for prospective Parties
10 Future work programme
For reasons of economy, this document is printed in a limited number. Delegates are
kindly asked to bring their copies to meetings and not to request additional copies.
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LP-CG 2/1 -2-
11 Any other business
12 Election of Chairman and Vice-Chairman for the next term
13 Consideration and adoption of the report to the 4th Meeting of Contracting Parties
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INTERNATIONAL MARITIME
ORGANIZATION
2nd Meeting of the Compliance Group under the London
Protocol 1996
From: 26 October 2009 to: 28 October 2009
PRE-REGISTRATION FORM
Attendee Name First Name: Last Name:
Title (Mr/Mrs/Miss/Ms/Other)
Position
Organization
Delegation
Attendee Status Representative Alternate Adviser Observer
Number of copies required
English
Individual documents required
during the meeting
Preferred address during the
meeting
Permanent Contact information:
Name
Job title
Organization/Company
Street line 1
Street line 2
City
State/County
Post Code/Zip
Country
Phone
Fax
Mobile phone
E-Mail
Please fill in the blank fields and return the form to IMO by Fax: +44 (0)20 7463 4116
E-mail: registration@imo.org
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Procedures governing the support by IMO of visa applications
Delegates invited by the Organization, and who require United Kingdom entry visas should,
in the first instance, apply for a visa at the nearest British Consulate or Embassy and obtain reference
numbers. The necessary documentation such as copy of the IMO programme of meetings (usually
issued during December/January each year); the original and relevant IMO official letter of
invitation (usually issued some six months prior to the time the meeting is to convene at IMO); copy
of the completed IMO Pre-Registration Form; nomination letter and note verbale from the Ministry
of Foreign Affairs must accompany United Kingdom visa applications.
Delegates must be nominated by the Ministry of Transport or the National Maritime
Administration. The nomination letter should be taken to the Ministry of Foreign Affairs to prepare a
note verbale to the British Embassy/High Commission.
If upon following the above procedures, the delegates still have visa problems, then either the
Ministry of Foreign Affairs, Ministry of Transport or the National Maritime Administration should
communicate, on letterhead, the following details to the Head, Human Resources Services,
requesting visa assistance and communicating to us the reasons, given by the British Embassy/High
Commission, why the visas have been refused or may be refused.
i First Name:
Surname:
Profession:
Date of birth:
Place of birth:
Type of passport:
Passport No:
Place of issue:
Date of issue:
Valid until:
Visa reference number:
Date and place of visa application:
ii Purposes of visit:
iii Duration of anticipated stay in the United Kingdom:
This exercise must be undertaken at least six weeks before the date on which the meeting is
to be convened at IMO. IMO will then be in a position to support the visa applications accordingly
and the visas may be issued in good time*.
___________
*
Request for visa assistance should be sent to IMO by fax at (+44 (0)20 7587 3210) or by e-mail at: visa@imo.org
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