Recruitment Pack - WaterAid

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Recruitment Pack - WaterAid Powered By Docstoc
					IT Administrator – 10 month
  maternity cover contract
Job Description

Job title:                   IT Administrator
Place of work:               47-49 Durham Street, London, SE11 5JD
Band:                        G
Reports to:                  Head of IT & Systems
Manages:                     None


This role sits within the IT department in London which is responsible for leading on the
provision of IT throughout the organisation. The team aims to ensure the organisation
has robust and effective IT and systems to enable staff to be able to undertake their
work and achieve the objectives of the organisation.

Job purpose

To supply administrative support, ensuring IT contracts and services are administered in
a timely and efficient manner.

Key accountabilities

   1. Manage key supplier relationships and ensure value for money in procurement
      and contract engagement.

   2. Implement and maintain a system for monitoring procurement and rolling
      replacement of IT assets in line with IT policies.

   3. Reconcile the departmental expenditure against budget highlighting variances to
      departmental budget holders.

   4. Manage the mobile phone account including inducting new users, reviewing use,
      monthly billing, reviewing tariffs, liaising with provider etc.

   5. Produce and input IT & Systems updates for the WaterAid intranet

   6. Provide administrative support for IT projects as part of project team

   7. Coordinate changes and updates for Country programme

   8. Support IT officers based in Country Programme in liaising with UK suppliers for
      quotes and purchases.

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9. Ensure IT follows WaterAid procurement policy as defined by Finance.

10. Coordinate and plan for IT events or international visits.

11. Support The People and Organizational development team in online learning

12. Undertake any other responsibilities, tasks or activities as reasonably required.

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Person Specification
 GCSE’s in English and Mathematics
 Well organised with an ability to juggle multiple priorities
 Experience of setting up and working with administration systems
 Good IT skills in MS Office; Microsoft Word, Excel, Outlook and Powerpoint;
   knowledge and experience of databases
 Excellent verbal communication skills with an ability to forge effective working
   relationships cross organisation and with suppliers
 Demonstrable interest in information and communication technology
 Commitment to personal learning and development in pursuit of own objectives,
   those of the team and those of the organisation
 A team player, able to work in a collaborative way
 Commitment to WaterAid’s values and a working style that reflects these

 Proficiency in French and/or Portuguese
 Interest in international development

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Abbreviated Terms & Conditions
Salary            Starting from £18,415 per annum
Location          WaterAid, 47 - 49 Durham Street, London, SE11 5JD
Working Hours     Full time (minimum 35 hours per week). Core office hours are
                  between 10.00am and 4.00pm
Annual Leave      25 days per year. This increases to 27 after four years’ service.
                  Plus UK public holidays
Contract Period   The post is offered on a fixed term 10 month maternity cover
Probation         The appointment is subject to the satisfactory completion of a six
                  month probationary period
Benefits          Group Personal Pension Scheme with following contribution rates:
                    Employee’s Contribution         E Employer’s Contribution
                    3%                                6%
                    4%                                8%
                    5%                                10%
                   There is an option for pension contributions to be made through a
                   salary sacrifice arrangement
                  Life Assurance
                  Interest free season ticket loan, available on completion of
                  Employee Assistance Programme with access to 24 hour free and
                  confidential helpline
                  Child Care Voucher and Bike Salary Sacrifice schemes

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Recruitment process
Closing date: 5th August 2012
Interviews: 10th August 2012
To apply, please send us the following:
   1. A covering letter of no more than two A4 pages setting out why you are applying,
      how your skills and experience demonstrate that you meet the person
      specification requirements, and what you would bring to WaterAid.
   2. A copy of your current CV
   3. The names, positions and contact details of at least two referees, including your
      current or most recent employer. No contact will be made with any referee in
      advance of an offer being made, without your prior approval.
   4. The completed equal opportunities monitoring form.
   5. WaterAid is committed to welcoming people from the widest possible diversity of
      backgrounds, culture and experience, and is signed up to the Positive About
      Disabled People scheme. We will make any practical reasonable adjustments to
      enable disabled people to participate fully in an inclusive working environment.
      Please let us know if you are disabled and need any assistance in making your
      application. Please also let us know if you have any special requirements, should
      you be selected for interview.

Send your application to with the job title in the subject heading

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