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2012 Last Chance Meet Invite-1

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									                                       SOUTHEASTERN SWIMMING, INC.
                                           2012 Last Chance Meet
                                               July 14, 2012
The meet will be conducted under the auspices of Southeastern Swimming, Inc. of United States Swimming, the
rules of which will apply.

Sanctioned by Southeastern Swimming, Inc.                Sanction #: 12SECTA7-14 12SECTA7-14TT

HOSTED BY: Crimson Tide Aquatics; 415 Bryant Drive, Tuscaloosa, AL 35487; 205-348-3916

LOCATION: The University of Alabama Aquatic Center at the corner of Bryant Dr. and Hackberry Ln. on the
University of Alabama campus, Tuscaloosa, AL. Parking is available in the lot adjacent to the Aquatic Center.
PLEASE DO NOT PARK IN THE DRIVEWAYS OR ANYWHERE OTHER THAN DESIGNATED PARKING SPACES. Cars
parked in driveways or drop-off circles adjacent to the buildings near the pool are subject to being towed by the
University Police at owner’s expense.

MEET COURSE: The meet will be LCM.

The competition course has been certified in accordance with 104.2.2C (4). The copy of such certification is on
file with USA Swimming.

Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or
locker rooms.

FACILITIES: Pool: A 50 meter, eight lane pool with standard starting blocks and non-turbulence lane ropes.
There will be a warm-up/warm-down pool available during competition, and fully automatic Daktronics
electronic timing equipment. Spacious deck area and bleacher seating . A concession stand serving lunch and
snack items opens during first warm-up.

RULES: Current USA Swimming rules will govern the conduct of the meet unless otherwise noted herein.

OFFICIALS:     Meet Director:                            Referee: Donna Williamson
                       Karen Schille/Christie Sellers
                       601-678-8598
        ctameetdirectors@gmail.com

ELIGIBILITY: All participants must be USA Swimming registered athletes. Entries will not be accepted without
2012 registration numbers. Coaches and officials must present evidence of certification as required by
Southeastern Swimming. A swimmer’s age on the first day of the meet will determine his or her age for the
entire meet.

WARM-UP: Southeastern Swimming Meet Safety Guidelines and Warm-Up procedures will be in
effect at this meet. The meet director will post and announce the warm-up assignments prior to the start of
meet warm-up. Alternatively, warm-ups will be conducted as open warm-ups with dedicated pace and sprint
lanes announced as the need occurs. Swimmers attending the meet without a coach must report to the Meet
Director or Referee to be assigned a coach for warm-up prior to each session unless their coach has submitted a
Swimmer Assignment form prior to the meet .Any swimmer entered in the meet, unaccompanied by a USA
Swimming member coach, must be certified by a USA Swimming member coach as being proficient in
performing a racing start or must start each race from within the water. It is the responsibility of the swimmer
or the swimmer’s legal guardian to ensure compliance with this requirement.

STARTING TIMES:          Warm-Up                                  Competition

Saturday:                8:45 AM                                  10:00 AM


ENTRIES: Emailed HYTEK entries will be accepted. Entry forms must be completely filled out including the
swimmers’ best times for meters. Please provide a written copy of entries for verification purposes. Teams
without Hytek’s “Team Manager” or Meet Manager are encouraged to use Hytek’s Team Manger Lite which is
available free for download direct from Hytek via the following website:

                                   http://www.hy-tekltd.com/downloads.html

Otherwise teams without meet manager or other suitable Hytek product must use the enclosed entry forms.
Entries are to be listed in long course meters or “NT”.

All teams are asked to completely fill out the enclosed Team Information Form, including the names and
contact numbers for all registered officials affiliated with the team that are willing to serve as a meet official
during the weekend. If possible, teams submitting their entries via email are asked to send their completed
forms either by fax or scanned documents attached to email. If these delivery methods are not available, the
completed forms should be submitted by physical mail for prompt delivery.

DISABILITIES: Swimmers with disabilities are welcome and must complete the Information Form for Disabled
swimmers and return it with the entries.

DEADLINE: Please note that it is CTA’s intention to strictly adhere to the following meet entry deadlines. Email
entries and or printouts, summary/release sheets, and entry fees including surcharges must be received by the
Meet Director on or before Monday, July2, 2012. Late entries will be accepted for available lanes only. No new
heats will be formed. Coaches are asked to strictly adhere to these deadlines which are necessary in order for
all pre-meet activities to be completed by volunteer workers in a timely and efficient manner.

Completed entries should be mailed to:
Karen Schille/Christie Sellers
14793 Hwy 216
Brookwood, AL 35444
Cell: 601-678-8598       email: ctameetdirectors@gmail.com

Please include the words “Last Chance Meet” in the subject line of all meet related email.

FEES: $30.00 Flat Fee, $3.00 per swimmer SES surcharge, $5.00 per swimmer for non-SES surcharge

Please make checks payable to: Crimson Tide Aquatics. All entry fees are non-refundable.
LIMITS: Swimmers are limited to 3 individual events per day. The host team reserves the right to limit the
number of heats in deck-seeded events in order to run the meet in the allotted time

MEET FORMAT: This is a timed finals meet. Both boys and girls along with all age groups will be combined. All
events will be pre-seeded, except the 400 free and 400 IM, which will be deck seeded. Swimmers must check in
at the Clerk of Course for deck seeded events by 10:00. Only the swimmer or his/her coach may sign in for deck
seeded events. If the swimmer is not checked in with the Clerk of Course, the swimmer is legally scratched from
the event.

SCORING: There will be no scoring or awards at this meet.

OFFICIALS’ CORNER: The Meet Referee is asking all officials who are available to serve at this meet to notify him
by email of their availability. This information should be sent to Dave Smith via email to:

COACHES’ CORNER: Before picking up the team’s packet, coaches are asked to ensure that the Clerk of Course
has a completed Team Information sheet with the lead deck coach’s cell phone number listed.

A coaches’ meeting will be held Saturday morning, 5 minutes after the completion of warm-ups in the
hospitality room. No swimmers will be allowed in the pool during this time. Competition will not start until after
the conclusion of the coaches’ meeting.

Coaches expecting to have swimmers participating in a session that the coach will not be attending are asked to
complete a Swimmer Assignment form in advance of the session and send it to the Meet Referee and Meet
Director by email.


SAFETY: In the interest of safety and accident prevention, coaches and swimmers are asked to observe all
posted pool rules and conduct themselves in a safe manner. Nobody will be allowed to climb on the diving
boards for any reason. All swimmers and coaches are asked to remain on the pool deck and in the bleachers.
Any questions or concerns should be reported to the Meet Director. ONLY MEET WORKERS, COACHES,
OFFICIALS AND SWIMMERS WILL BE ALLOWED ON THE POOL DECK AREA BEHIND STARTING BLOCKS. Coaches
are asked to help control the crowded pool deck by asking parents of their swimmers to stay away from the
starting block area of the pool. There will no bullpen. Swimmers will need to get behind the blocks for their
events.

HOPSITALITY: There will be a hospitality area available for coaches and officials only.

MEET EVALUATIONS:
Please send any comments, suggestions, or evaluations concerning the meet to:
Matt Webber
1519 Bower Drive
Huntsville, AL 35807-0102
cutiger276@yahoo.com
The following forms are attached as an integral part of the meet invitation and are required for entry
processing (unnumbered pages 8-11):

                     SES 2011-2012 Waiver, Acknowledgement and Liability Release Form
                     Team Information Form and Summary of Fees
                     SES Consolidated Entry Form (duplicate as needed)
                     SES Information Form for Disabled swimmers (duplicate as needed)
                                            Order of Events
                                         CTA Last Chance Meet
                                             July 14, 2012


                                       1         200 Individual Medley
                                       2         50 Butterfly
                                       3         100 Backstroke
                                       4         200 Breaststroke
                                       5         50 Freestyle
                                       6         400 Freestyle#
                                       7         100 Butterfly
                                       8         200 Backstroke
                                       9         50 Breaststroke
                                      10         100 Freestyle
                                      11         400 Individual Medley#
                                      12         200 Butterfly
                                      13         50 Backstroke
                                      14         100 Breaststroke
                                      15         200 Freestyle




# Deck-seeded event. Positive check in is due by 10:00 AM. If a swimmer is not checked in, that swimmer will
not be seeded, nor allowed to swim the event.
                                    SOUTHEASTERN LSC
                  INFORMATION FORM FOR SWIMMERS WITH A DISABILITY
                    This non mandatory form is for accommodation purposes.

Name          _______________________________A d d r e s s       ___________________________

Team  ________________________            U S A R e g i s t r a t i o n # __________________
Age and Birth Date:       _________ / ___________________________________

Events       to    be   S w u m : ________ / ________ / ________ / ________ / ________ / ________ / _____


________ / ________ / ________ / ________ / ________ / ________ / ________ / ________ / ________ / _


Meet     Name                              Location                                  Meet     Date
___________________________________________________________________________________________

Type    of    Disability

Blind             Cognitive / Intellectual              Deaf        P h y s i c a l O t h e r ________________

Extent of Disability: Be specific e.g. totally or partially blind, totally or partially
deaf, loss of one or more limbs, multiple disabilities, etc.

___________________________________________________________________________________________

The following person(s) will accompany the swimmer for any needed assistance:

___________________________________________________________________________________________
Accommodations requested, Examples: Lane #, inside lane, starter side
preference, assistance to the blocks, water start, hand signals, etc.

___________________________________________________________________________________________

___________________________________________________________________________________________

Information gathered on this form will only be used for swimmers accommodation
during Meet, and forwarded to the SE LSC Disability chair for purposes of
evaluation and tracking Swimmers attendance and performance. The Disability
Chair welcomes any feedback and or comments concerning your Meet experience.

This form can be attached to an email to the Meet Referee or printed and carried
with you to the meet.



Meet Director Email: ctameetdirectors@gmail.com
Meet Referee: davesmith@cox.net
Disability Chair Email: walleybob@hotmail.com
Walter Smalley 901-486-1782
2010 WAIVER, ACKNOWLEDGMENT AND LIABILITY RELEASE
I, the undersigned coach or team representative, verify that all of the swimmers and coaches listed on the enclosed entry
form/team information are registered and entered into the meet in accordance and subject to USA Swimming Rules and
Regulation:
501.7
.1 All Clubs, including seasonal clubs, shall ensure that all athletes and coaches participating in USA Swimming sanctioned
competition(S) are members of their LSC and USA Swimming.
.2 All coaches of USA Swimming clubs, including seasonal clubs, shall join USA Swimming as coach members and shall
satisfactorily compete safety training required by USA Swimming.
And as
302.4 False Registration
Southeastern Swimming imposes a fine up of $100.00 per event against a member coach or a member club submitting a
meet entry which indicates a swimmer is registered with USA Swimming when that swimmer or the listed club is not
properly registered.
I also acknowledge that I am familiar with the rules of USA Swimming and Southeastern Swimming, Inc. regarding warm-up
procedures and meet safety guidelines, and that I shall be responsible for the compliance of my team’s swimmers with
those rules during this meet. The University of Alabama, Crimson Tide Aquatics, Southeastern Swimming, Inc. and USA
Swimming, their agents, officers, representatives, employees and coaches shall be free from any liability or claim for
damages for any and all injuries, illnesses or damage to valuables which may be sustained at this meet or while in transit to
and from this meet. I also acknowledge that by entering this meet, I am granting permission for the names of any or all of
my team’s swimmers to be published on the internet in the form of Psych Sheets, Meet Results or any other documents
associated with the running of this meet.
Signature of Coach or Club Official:
Title:
Club: Date:
                                         TEAM INFORMATION

CLUB NAME:                                                                  INITIALS:


ADDRESS:

LSC:                               HEAD COACH:

CONTACT PERSON:                                                          PHONE NUMBER:

FAX NUMBER:                        CELL PHONE:                           EMAIL:

COACHES                       NAME                                 COACHES CARD EXPIRATION DATE:

ATTENDING:                    1.

                              2.

                              3.

                              1.

                        MAY
CERTIFIED OFFICIALS WHO 2.
WISH TO WORK:
                              3.

                              4.

                                                 ATTACHED:

NUMBER OF SWIMMERS ENTERED:
                                                 UNATTACHED:

                                                 TOTAL:

                                                 SUMMARY OF FEES

  NUMBER OF SWIMMERS:                      X $3.00 SES SURCHARGE    =

  NUMBER OF NON-SES SWIMMERS:              X $5.00 NON-SES SURCHARGE =

  NUMBER OF SWIMMERS:                      X $30.00 FLAT FEE =




                                           TOTAL DUE=
Please duplicate as needed         EVENT #   EVENT NAME   BEST TIME EVENT #   EVENT NAME BEST TIME



NAME OF SWIMMER




USS REGISTRATION NO.




DATE OF BIRTH                SEX




NAME OF SWIMMER




USS REGISTRATION NO.




DATE OF BIRTH                SEX




NAME OF SWIMMER




USS REGISTRATION NO.




DATE OF BIRTH                SEX




NAME OF SWIMMER




USS REGISTRATION NO.

								
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