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SOUTHEASTERN SWIMMING, INC. 2012 Last Chance Meet July 14, 2012 The meet will be conducted under the auspices of Southeastern Swimming, Inc. of United States Swimming, the rules of which will apply. Sanctioned by Southeastern Swimming, Inc. Sanction #: 12SECTA7-14 12SECTA7-14TT HOSTED BY: Crimson Tide Aquatics; 415 Bryant Drive, Tuscaloosa, AL 35487; 205-348-3916 LOCATION: The University of Alabama Aquatic Center at the corner of Bryant Dr. and Hackberry Ln. on the University of Alabama campus, Tuscaloosa, AL. Parking is available in the lot adjacent to the Aquatic Center. PLEASE DO NOT PARK IN THE DRIVEWAYS OR ANYWHERE OTHER THAN DESIGNATED PARKING SPACES. Cars parked in driveways or drop-off circles adjacent to the buildings near the pool are subject to being towed by the University Police at owner’s expense. MEET COURSE: The meet will be LCM. The competition course has been certified in accordance with 104.2.2C (4). The copy of such certification is on file with USA Swimming. Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms. FACILITIES: Pool: A 50 meter, eight lane pool with standard starting blocks and non-turbulence lane ropes. There will be a warm-up/warm-down pool available during competition, and fully automatic Daktronics electronic timing equipment. Spacious deck area and bleacher seating . A concession stand serving lunch and snack items opens during first warm-up. RULES: Current USA Swimming rules will govern the conduct of the meet unless otherwise noted herein. OFFICIALS: Meet Director: Referee: Donna Williamson Karen Schille/Christie Sellers 601-678-8598 email@example.com ELIGIBILITY: All participants must be USA Swimming registered athletes. Entries will not be accepted without 2012 registration numbers. Coaches and officials must present evidence of certification as required by Southeastern Swimming. A swimmer’s age on the first day of the meet will determine his or her age for the entire meet. WARM-UP: Southeastern Swimming Meet Safety Guidelines and Warm-Up procedures will be in effect at this meet. The meet director will post and announce the warm-up assignments prior to the start of meet warm-up. Alternatively, warm-ups will be conducted as open warm-ups with dedicated pace and sprint lanes announced as the need occurs. Swimmers attending the meet without a coach must report to the Meet Director or Referee to be assigned a coach for warm-up prior to each session unless their coach has submitted a Swimmer Assignment form prior to the meet .Any swimmer entered in the meet, unaccompanied by a USA Swimming member coach, must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. It is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement. STARTING TIMES: Warm-Up Competition Saturday: 8:45 AM 10:00 AM ENTRIES: Emailed HYTEK entries will be accepted. Entry forms must be completely filled out including the swimmers’ best times for meters. Please provide a written copy of entries for verification purposes. Teams without Hytek’s “Team Manager” or Meet Manager are encouraged to use Hytek’s Team Manger Lite which is available free for download direct from Hytek via the following website: http://www.hy-tekltd.com/downloads.html Otherwise teams without meet manager or other suitable Hytek product must use the enclosed entry forms. Entries are to be listed in long course meters or “NT”. All teams are asked to completely fill out the enclosed Team Information Form, including the names and contact numbers for all registered officials affiliated with the team that are willing to serve as a meet official during the weekend. If possible, teams submitting their entries via email are asked to send their completed forms either by fax or scanned documents attached to email. If these delivery methods are not available, the completed forms should be submitted by physical mail for prompt delivery. DISABILITIES: Swimmers with disabilities are welcome and must complete the Information Form for Disabled swimmers and return it with the entries. DEADLINE: Please note that it is CTA’s intention to strictly adhere to the following meet entry deadlines. Email entries and or printouts, summary/release sheets, and entry fees including surcharges must be received by the Meet Director on or before Monday, July2, 2012. Late entries will be accepted for available lanes only. No new heats will be formed. Coaches are asked to strictly adhere to these deadlines which are necessary in order for all pre-meet activities to be completed by volunteer workers in a timely and efficient manner. Completed entries should be mailed to: Karen Schille/Christie Sellers 14793 Hwy 216 Brookwood, AL 35444 Cell: 601-678-8598 email: firstname.lastname@example.org Please include the words “Last Chance Meet” in the subject line of all meet related email. FEES: $30.00 Flat Fee, $3.00 per swimmer SES surcharge, $5.00 per swimmer for non-SES surcharge Please make checks payable to: Crimson Tide Aquatics. All entry fees are non-refundable. LIMITS: Swimmers are limited to 3 individual events per day. The host team reserves the right to limit the number of heats in deck-seeded events in order to run the meet in the allotted time MEET FORMAT: This is a timed finals meet. Both boys and girls along with all age groups will be combined. All events will be pre-seeded, except the 400 free and 400 IM, which will be deck seeded. Swimmers must check in at the Clerk of Course for deck seeded events by 10:00. Only the swimmer or his/her coach may sign in for deck seeded events. If the swimmer is not checked in with the Clerk of Course, the swimmer is legally scratched from the event. SCORING: There will be no scoring or awards at this meet. OFFICIALS’ CORNER: The Meet Referee is asking all officials who are available to serve at this meet to notify him by email of their availability. This information should be sent to Dave Smith via email to: COACHES’ CORNER: Before picking up the team’s packet, coaches are asked to ensure that the Clerk of Course has a completed Team Information sheet with the lead deck coach’s cell phone number listed. A coaches’ meeting will be held Saturday morning, 5 minutes after the completion of warm-ups in the hospitality room. No swimmers will be allowed in the pool during this time. Competition will not start until after the conclusion of the coaches’ meeting. Coaches expecting to have swimmers participating in a session that the coach will not be attending are asked to complete a Swimmer Assignment form in advance of the session and send it to the Meet Referee and Meet Director by email. SAFETY: In the interest of safety and accident prevention, coaches and swimmers are asked to observe all posted pool rules and conduct themselves in a safe manner. Nobody will be allowed to climb on the diving boards for any reason. All swimmers and coaches are asked to remain on the pool deck and in the bleachers. Any questions or concerns should be reported to the Meet Director. ONLY MEET WORKERS, COACHES, OFFICIALS AND SWIMMERS WILL BE ALLOWED ON THE POOL DECK AREA BEHIND STARTING BLOCKS. Coaches are asked to help control the crowded pool deck by asking parents of their swimmers to stay away from the starting block area of the pool. There will no bullpen. Swimmers will need to get behind the blocks for their events. HOPSITALITY: There will be a hospitality area available for coaches and officials only. MEET EVALUATIONS: Please send any comments, suggestions, or evaluations concerning the meet to: Matt Webber 1519 Bower Drive Huntsville, AL 35807-0102 email@example.com The following forms are attached as an integral part of the meet invitation and are required for entry processing (unnumbered pages 8-11): SES 2011-2012 Waiver, Acknowledgement and Liability Release Form Team Information Form and Summary of Fees SES Consolidated Entry Form (duplicate as needed) SES Information Form for Disabled swimmers (duplicate as needed) Order of Events CTA Last Chance Meet July 14, 2012 1 200 Individual Medley 2 50 Butterfly 3 100 Backstroke 4 200 Breaststroke 5 50 Freestyle 6 400 Freestyle# 7 100 Butterfly 8 200 Backstroke 9 50 Breaststroke 10 100 Freestyle 11 400 Individual Medley# 12 200 Butterfly 13 50 Backstroke 14 100 Breaststroke 15 200 Freestyle # Deck-seeded event. Positive check in is due by 10:00 AM. If a swimmer is not checked in, that swimmer will not be seeded, nor allowed to swim the event. SOUTHEASTERN LSC INFORMATION FORM FOR SWIMMERS WITH A DISABILITY This non mandatory form is for accommodation purposes. Name _______________________________A d d r e s s ___________________________ Team ________________________ U S A R e g i s t r a t i o n # __________________ Age and Birth Date: _________ / ___________________________________ Events to be S w u m : ________ / ________ / ________ / ________ / ________ / ________ / _____ ________ / ________ / ________ / ________ / ________ / ________ / ________ / ________ / ________ / _ Meet Name Location Meet Date ___________________________________________________________________________________________ Type of Disability Blind Cognitive / Intellectual Deaf P h y s i c a l O t h e r ________________ Extent of Disability: Be specific e.g. totally or partially blind, totally or partially deaf, loss of one or more limbs, multiple disabilities, etc. ___________________________________________________________________________________________ The following person(s) will accompany the swimmer for any needed assistance: ___________________________________________________________________________________________ Accommodations requested, Examples: Lane #, inside lane, starter side preference, assistance to the blocks, water start, hand signals, etc. ___________________________________________________________________________________________ ___________________________________________________________________________________________ Information gathered on this form will only be used for swimmers accommodation during Meet, and forwarded to the SE LSC Disability chair for purposes of evaluation and tracking Swimmers attendance and performance. The Disability Chair welcomes any feedback and or comments concerning your Meet experience. This form can be attached to an email to the Meet Referee or printed and carried with you to the meet. Meet Director Email: firstname.lastname@example.org Meet Referee: email@example.com Disability Chair Email: firstname.lastname@example.org Walter Smalley 901-486-1782 2010 WAIVER, ACKNOWLEDGMENT AND LIABILITY RELEASE I, the undersigned coach or team representative, verify that all of the swimmers and coaches listed on the enclosed entry form/team information are registered and entered into the meet in accordance and subject to USA Swimming Rules and Regulation: 501.7 .1 All Clubs, including seasonal clubs, shall ensure that all athletes and coaches participating in USA Swimming sanctioned competition(S) are members of their LSC and USA Swimming. .2 All coaches of USA Swimming clubs, including seasonal clubs, shall join USA Swimming as coach members and shall satisfactorily compete safety training required by USA Swimming. And as 302.4 False Registration Southeastern Swimming imposes a fine up of $100.00 per event against a member coach or a member club submitting a meet entry which indicates a swimmer is registered with USA Swimming when that swimmer or the listed club is not properly registered. I also acknowledge that I am familiar with the rules of USA Swimming and Southeastern Swimming, Inc. regarding warm-up procedures and meet safety guidelines, and that I shall be responsible for the compliance of my team’s swimmers with those rules during this meet. The University of Alabama, Crimson Tide Aquatics, Southeastern Swimming, Inc. and USA Swimming, their agents, officers, representatives, employees and coaches shall be free from any liability or claim for damages for any and all injuries, illnesses or damage to valuables which may be sustained at this meet or while in transit to and from this meet. I also acknowledge that by entering this meet, I am granting permission for the names of any or all of my team’s swimmers to be published on the internet in the form of Psych Sheets, Meet Results or any other documents associated with the running of this meet. Signature of Coach or Club Official: Title: Club: Date: TEAM INFORMATION CLUB NAME: INITIALS: ADDRESS: LSC: HEAD COACH: CONTACT PERSON: PHONE NUMBER: FAX NUMBER: CELL PHONE: EMAIL: COACHES NAME COACHES CARD EXPIRATION DATE: ATTENDING: 1. 2. 3. 1. MAY CERTIFIED OFFICIALS WHO 2. WISH TO WORK: 3. 4. ATTACHED: NUMBER OF SWIMMERS ENTERED: UNATTACHED: TOTAL: SUMMARY OF FEES NUMBER OF SWIMMERS: X $3.00 SES SURCHARGE = NUMBER OF NON-SES SWIMMERS: X $5.00 NON-SES SURCHARGE = NUMBER OF SWIMMERS: X $30.00 FLAT FEE = TOTAL DUE= Please duplicate as needed EVENT # EVENT NAME BEST TIME EVENT # EVENT NAME BEST TIME NAME OF SWIMMER USS REGISTRATION NO. DATE OF BIRTH SEX NAME OF SWIMMER USS REGISTRATION NO. DATE OF BIRTH SEX NAME OF SWIMMER USS REGISTRATION NO. DATE OF BIRTH SEX NAME OF SWIMMER USS REGISTRATION NO.
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