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                                                                       Volume




OCONEE REGIONAL LIBRARY
Serving Glascock, Johnson, Laurens, Treutlen and
Washington Counties




                         GENERAL
          THIS VOLUME IS FOR STAFF USE ONLY

                    FEBRUARY 2007




           Regional Policy and
Supporting Information
                   Note: The Public Computer Use Policy and Manual is contained in Volume 2.
                  OCONEE REGIONAL LIBRARY


Regional Policy and Supporting
         Information




                          VOLUME 1:
                           GENERAL


                          Oconee Regional Library
                            801 Bellevue Avenue
                           Dublin, Georgia 31021
                    Phone 478.272.5710 • Fax 478.275.5381




  Note: The Public Computer Use Policy and Manual is contained in Volume 2.




                          Oconee Regional Library Regional Policy and Affected Procedure, Volume 1
                                                                                            Page 2
                                                                            Last Revised 8/28/2007
Table of Contents
Introduction ......................................................................................................................................... 8
    Organizational Chart ...................................................................................................................................... 9
Chapter 1 - Emergency ..................................................................................................................... 10
    Emergency Policy .........................................................................................................................................11
    Glascock County Library ...............................................................................................................................12
         Administrative Contacts in Case of Emergency ......................................................................................................... 12
         Accident, Serious Injury, Illness ................................................................................................................................. 13
         Bomb Threat Procedures .......................................................................................................................................... 14
         Building Contacts ...................................................................................................................................................... 16
         Civil Disturbance ....................................................................................................................................................... 17
         Computer Contacts ................................................................................................................................................... 18
         External/Other Factors with Potential to Disrupt Operations ...................................................................................... 19
         Fire Procedures......................................................................................................................................................... 20
               Special Evacuation Procedures for the Disabled................................................................................................................................ 20
         Safety Officer ............................................................................................................................................................ 21
         Toxic Fumes ............................................................................................................................................................. 22
         Vital Records and Safe Storage ................................................................................................................................ 23
               Vital Records ....................................................................................................................................................................................... 23
               Safe Storage ....................................................................................................................................................................................... 23
         Weapons at the Library and Violent Incidences ......................................................................................................... 24
         Weather-related Emergencies ................................................................................................................................... 25
               Closing ................................................................................................................................................................................................. 25
               Earthquake .......................................................................................................................................................................................... 26
               Flood Warning ..................................................................................................................................................................................... 27
               Tornado Watch/Warning ..................................................................................................................................................................... 29
               Tornado Watch Procedure .................................................................................................................................................................. 29
               Tornado Warning Procedure ............................................................................................................................................................... 29
               Water Damage .................................................................................................................................................................................... 30
    Harlie Fulford Library.....................................................................................................................................31
         Administrative Contacts in Case of Emergency ......................................................................................................... 31
         Accident, Serious Injury, Illness ................................................................................................................................. 32
         Bomb Threat Procedures .......................................................................................................................................... 33
         Building Contacts ...................................................................................................................................................... 35
         Civil Disturbance ....................................................................................................................................................... 36
         Computer Contacts ................................................................................................................................................... 37
         External/Other Factors with Potential to Disrupt Operations ...................................................................................... 38
         Fire Procedures......................................................................................................................................................... 39
               Special Evacuation Procedures for the Disabled................................................................................................................................ 39
         Safety Officer ............................................................................................................................................................ 40
         Toxic Fumes ............................................................................................................................................................. 41
         Vital Records and Safe Storage ................................................................................................................................ 42
               Vital Records ....................................................................................................................................................................................... 42
               Safe Storage ....................................................................................................................................................................................... 42
         Weapons at the Library and Violent Incidences ......................................................................................................... 43
         Weather-related Emergencies ................................................................................................................................... 44
               Closing ................................................................................................................................................................................................. 44
               Earthquake .......................................................................................................................................................................................... 45
               Flood Warning ..................................................................................................................................................................................... 46
               Tornado Watch/Warning ..................................................................................................................................................................... 48

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           Tornado Watch Procedure .................................................................................................................................................................. 48
           Tornado Warning Procedure ............................................................................................................................................................... 48
           Water Damage .................................................................................................................................................................................... 49
Laurens County Library .................................................................................................................................50
     Administrative Contacts in Case of Emergency ......................................................................................................... 50
     Accident, Serious Injury, Illness ................................................................................................................................. 51
     Bomb Threat Procedures .......................................................................................................................................... 52
     Building Contacts ...................................................................................................................................................... 54
     Civil Disturbance ....................................................................................................................................................... 55
     Computer Contacts ................................................................................................................................................... 56
     External/Other Factors with Potential to Disrupt Operations ...................................................................................... 57
     Fire Procedures......................................................................................................................................................... 58
           False Alarm – Fire ............................................................................................................................................................................... 58
           Fire Alarm ............................................................................................................................................................................................ 58
           Special Evacuation Procedures for the Disabled................................................................................................................................ 59
           Fire Extinguisher Locations ................................................................................................................................................................. 60
     Safety Officer ............................................................................................................................................................ 61
     Toxic Fumes ............................................................................................................................................................. 62
     Vital Records and Safe Storage ................................................................................................................................ 63
           Vital Records ....................................................................................................................................................................................... 63
           Safe Storage ....................................................................................................................................................................................... 63
     Weapons at the Library and Violent Incidences ......................................................................................................... 64
     Weather-related Emergencies ................................................................................................................................... 65
           Closing ................................................................................................................................................................................................. 65
           Earthquake .......................................................................................................................................................................................... 66
           Flood Warning ..................................................................................................................................................................................... 67
           Hurricane Watch.................................................................................................................................................................................... 68
           Hurricane Warning................................................................................................................................................................................. 68
           Tornado Watch/Warning ..................................................................................................................................................................... 69
           Tornado Watch Procedure .................................................................................................................................................................. 69
           Tornado Warning Procedure ............................................................................................................................................................... 69
           Water Damage .................................................................................................................................................................................... 70
Rosa M. Tarbutton Memorial Library .............................................................................................................71
     Administrative Contacts in Case of Emergency ......................................................................................................... 71
     Accident, Serious Injury, Illness ................................................................................................................................. 72
     Bomb Threat Procedures .......................................................................................................................................... 73
     Building Contacts ...................................................................................................................................................... 75
     Civil Disturbance ....................................................................................................................................................... 76
     Computer Contacts ................................................................................................................................................... 77
     External/Other Factors with Potential to Disrupt Operations ...................................................................................... 78
     Fire Procedures......................................................................................................................................................... 79
           False Alarm – Fire ............................................................................................................................................................................... 79
           Fire Alarm ............................................................................................................................................................................................ 79
           Special Evacuation Procedures for the Disabled................................................................................................................................ 80
           Fire Extinguisher Locations ................................................................................................................................................................. 81
     Safety Officer ............................................................................................................................................................ 82
     Toxic Fumes ............................................................................................................................................................. 83
     Vital Records and Safe Storage ................................................................................................................................ 84
           Vital Records ....................................................................................................................................................................................... 84
           Safe Storage ....................................................................................................................................................................................... 84
     Weapons at the Library and Violent Incidences ......................................................................................................... 85
     Weather-related Emergencies ................................................................................................................................... 86
           Closing ................................................................................................................................................................................................. 86
           Earthquake .......................................................................................................................................................................................... 87
           Flood Warning ..................................................................................................................................................................................... 88
           Tornado Watch/Warning ..................................................................................................................................................................... 90
           Tornado Watch Procedure .................................................................................................................................................................. 90
           Tornado Warning Procedure ............................................................................................................................................................... 90
           Water Damage .................................................................................................................................................................................... 91
Treutlen County Library .................................................................................................................................92
     Administrative Contacts in Case of Emergency ......................................................................................................... 92
     Accident, Serious Injury, Illness ................................................................................................................................. 93
     Bomb Threat Procedures .......................................................................................................................................... 94
     Building Contacts ...................................................................................................................................................... 96
     Civil Disturbance ....................................................................................................................................................... 97
     Computer Contacts ................................................................................................................................................... 98
     External/Other Factors with Potential to Disrupt Operations ...................................................................................... 99
     Fire Procedures....................................................................................................................................................... 100
           Special Evacuation Procedures for the Disabled.............................................................................................................................. 100
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         Safety Officer .......................................................................................................................................................... 101
         Toxic Fumes ........................................................................................................................................................... 102
         Vital Records and Safe Storage .............................................................................................................................. 103
              Vital Records ..................................................................................................................................................................................... 103
              Safe Storage ..................................................................................................................................................................................... 103
         Weather-related Emergencies ................................................................................................................................. 104
              Closing ............................................................................................................................................................................................... 104
              Tornado Watch/Warning ................................................................................................................................................................... 106
              Tornado Watch Procedure ................................................................................................................................................................ 106
              Tornado Warning Procedure ............................................................................................................................................................. 106
              Water Damage .................................................................................................................................................................................. 107
Chapter 2 - PINES............................................................................................................................ 108
    Oconee Regional Library PINES Participation Policy..................................................................................109
    PINES Circulation Policies (August 2006) ...................................................................................................110
              Temporary Borrowing Privileges ....................................................................................................................................................... 112
              When PINES Patrons Move to Another PINES Library System ....................................................................................................... 112
              User Status ........................................................................................................................................................................................ 113
              Proxy Borrowing ................................................................................................................................................................................ 113
              Renewals ........................................................................................................................................................................................... 113
              Overdue Notices ................................................................................................................................................................................ 114
              Paying Fines/Fees ............................................................................................................................................................................. 114
              Lost Items .......................................................................................................................................................................................... 115
              Recovering Lost Items and Refunding Payment .............................................................................................................................. 115
              Claims Returned ................................................................................................................................................................................ 115
              Intra-PINES Lending ......................................................................................................................................................................... 115
    PINES Code of Ethics .................................................................................................................................118
    PINES Mission Statement ...........................................................................................................................119
    PINES Bylaws .............................................................................................................................................120
    PINES Membership Agreement ..................................................................................................................125
Chapter 3 - Circulation.................................................................................................................... 129
    Circulation Policy.........................................................................................................................................130
Chapter 4 – Patron Confidentiality ................................................................................................ 133
    Patron Confidentiality Policy .......................................................................................................................134
    Law Enforcement Requests for Patron Information Procedure ...................................................................135
Chapter 5 – Interlibrary Loan ......................................................................................................... 137
    Interlibrary Loan Policy................................................................................................................................138
         Oconee Regional Library as a Borrowing Library: .................................................................................................... 138
         Oconee Regional Library as a Lending Library: ....................................................................................................... 140
    Interlibrary Loan Procedure .........................................................................................................................141
Chapter 6 - Collection Development ............................................................................................. 142
    Collection Development Policy ....................................................................................................................143
Chapter 7 - Copyright ..................................................................................................................... 148
    Copyright Policy ..........................................................................................................................................149
Chapter 8 – Hours, Addresses, Telephone, Staff ........................................................................ 150
    Glascock County Library .............................................................................................................................151
    Harlie Fulford Memorial Library ...................................................................................................................152
    Laurens County Library ...............................................................................................................................153
    Rosa M. Tarbutton Memorial Library ...........................................................................................................154
    Treutlen County Library ...............................................................................................................................155
Chapter 9 – Library Use Policy ...................................................................................................... 156
    Library Use Policy - Oconee Regional Library ............................................................................................157
Chapter 10 - Unattended Minors .................................................................................................... 158
    Unattended Minors Policy ...........................................................................................................................159
    Unattended Minors Procedure ....................................................................................................................160
Chapter 11 - Meeting Room ........................................................................................................... 161
    Meeting Room Policy ..................................................................................................................................162
         Glascock County Library ......................................................................................................................................... 164
         Harlie Fulford Memorial Library ............................................................................................................................... 165
         Laurens County Library ........................................................................................................................................... 166
              Meeting Rooms and Equipment Loan Information ........................................................................................................................... 166
              Meeting Rooms and Equipment Loan Application and Agreement .................................................................................................. 167
              InFocus Projector Loan Agreement .................................................................................................................................................. 168

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         Rosa M. Tarbutton Memorial Library ....................................................................................................................... 169
               Meeting Room Maintenance Fee Policy ........................................................................................................................................... 169
               Thomas J. Elder Meeting Room and Equipment Loan Application and Agreement ........................................................................ 170
         Treutlen County Library ........................................................................................................................................... 172
Chapter 12 - Administrative ........................................................................................................... 173
         Administration of Gifts and Property Policy .............................................................................................................. 174
         Civil Rights Officer Policy ........................................................................................................................................ 175
         Display Policy.......................................................................................................................................................... 176
         Distribution of Services Policy ................................................................................................................................. 177
         Extension Services Policy ....................................................................................................................................... 177
         Fax Policy ............................................................................................................................................................... 178
         Financial Policy ....................................................................................................................................................... 179
         Laurens County Library ........................................................................................................................................... 180
         Investments and Restricted Funds Policy ................................................................................................................ 180
         No Solicitation Policy ............................................................................................................................................... 181
Chapter 13 – Personnel Policy ...................................................................................................... 182
    Personnel Handbook of Employment Policies and Workplace Practices ....................................................183
         INTRODUCTION..................................................................................................................................................... 185
               1   ORIENTATION .............................................................................................................................................................................. 185
               2   EQUAL OPPORTUNITY EMPLOYER .......................................................................................................................................... 185
               3   THE BOARD OF TRUSTEES ....................................................................................................................................................... 185
               4   THE REGIONAL DIRECTOR........................................................................................................................................................ 185
         EMPLOYMENT ....................................................................................................................................................... 187
               5 HIRING PROCESS ...................................................................................................................................................................... 187
               6 APPOINTMENTS .......................................................................................................................................................................... 187
               7 OUTSIDE EMPLOYMENT ........................................................................................................................................................... 189
               8 EMPLOYMENT OF RELATIVES ................................................................................................................................................. 189
               9 RESIGNATIONS .......................................................................................................................................................................... 189
               10 REDUCTION IN FORCE ............................................................................................................................................................ 189
               11 PERSONNEL RECORDS .......................................................................................................................................................... 190
         FEDERAL ACTS ..................................................................................................................................................... 191
               12    DRUG FREE WORKPLACE ...................................................................................................................................................... 191
               13    SEXUAL HARASSMENT ........................................................................................................................................................... 192
               14    COBRA - Consolidated Omnibus Budget Reconciliation Act of 1985 ....................................................................................... 193
               15    FAMILY MEDICAL LEAVE ACT of 1993 ................................................................................................................................... 194
         WORK PLACE PRACTICES ................................................................................................................................... 198
               16   WORKING HOURS .................................................................................................................................................................... 198
               17   PAY ............................................................................................................................................................................................ 198
               18   ATTENDANCE AND ABSENCE ................................................................................................................................................ 199
               19   DRESS AND PERSONAL GROOMING .................................................................................................................................... 200
               20   MEDIA CONTACT...................................................................................................................................................................... 201
               21   SAFETY PRACTICES ................................................................................................................................................................ 201
               22   SOLICITATION & DISTRIBUTION OF PROMOTIONAL LITERATURE AND GAMBLING .................................................. 202
               23   ELECTRONIC RESOURCES .................................................................................................................................................... 202
         BENEFITS .............................................................................................................................................................. 204
               24    RETIREMENT PROGRAM ........................................................................................................................................................ 204
               25    SOCIAL SECURITY INSURANCE PROGRAM......................................................................................................................... 204
               26    HEALTH PROGRAM (Full-time Employees) ............................................................................................................................. 204
               27    SICK LEAVE (Full-time Employees) .......................................................................................................................................... 205
               28    PERSONAL LEAVE ................................................................................................................................................................... 206
               29    VACATION ................................................................................................................................................................................. 206
               30    HOLIDAYS (Full-time Employees) ............................................................................................................................................. 207
               31    WORKERS' COMPENSATION.................................................................................................................................................. 207
               32    FUNERAL LEAVE ...................................................................................................................................................................... 207
               33    COURT LEAVE .......................................................................................................................................................................... 207
         JOB PERFORMANCE ............................................................................................................................................ 208
               34    JOB REVIEW ............................................................................................................................................................................. 208
               35    TERMINATION ........................................................................................................................................................................... 208
               36    CORRECTABLE BEHAVIOR/UNSATISFACTORY PERFORMANCE PROCEDURE ............................................................. 209
               37    NON-CORRECTABLE BEHAVIOR / EMERGENCIES ............................................................................................................. 209
               38    TRAINING/IN SERVICE/CONTINUING EDUCATION .............................................................................................................. 210
               39    PUBLIC PROGRAM EMPLOYEES ........................................................................................................................................... 210
               40    VOLUNTEERS ........................................................................................................................................................................... 211
         CHANGES AND AMENDMENTS ............................................................................................................................ 212
               41 CHANGES AND AMENDMENTS .............................................................................................................................................. 212
Chapter 14 – Drug Free Workplace ............................................................................................... 213
    Drug Free Workplace Policy .......................................................................................................................214
Chapter 15 – Sexual Harassment .................................................................................................. 215
    Sexual Harassment Policy ..........................................................................................................................216
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Chapter 16 – Non-Smoking Policy ................................................................................................ 217
    Non-Smoking Policy ....................................................................................................................................218
Chapter 17 - Talking Books ............................................................................................................ 219
    Talking Books Center Operations Policy .....................................................................................................220
Chapter 18 – Appendices ............................................................................................................... 223
    Appendix A ..................................................................................................................................................224
         Incident Report Form............................................................................................................................................... 224
    Appendix B ..................................................................................................................................................225
         Salvaging Water-Damaged Documents and Heirlooms ........................................................................................... 225
              Saturated volumes ............................................................................................................................................................................ 225
              Wet volumes ...................................................................................................................................................................................... 226
              Damp volumes/Volumes with only wet edges .................................................................................................................................. 226
              Salvage Procedures for Microforms .................................................................................................................................................. 227
    Appendix C .................................................................................................................................................231
         Georgia Code Dealing with Theft, Damage or Failure to Return Library Materials ................................................... 231
    Appendix D .................................................................................................................................................232
         The Freedom to Read ............................................................................................................................................. 232
    Appendix E ..................................................................................................................................................236
         The Freedom to View .............................................................................................................................................. 236
    Appendix F ..................................................................................................................................................237
         The Library Bill of Rights ......................................................................................................................................... 237
    Appendix G .................................................................................................................................................238
         Request for Consideration of Material Not Owned ................................................................................................... 238
    Appendix H .................................................................................................................................................239
         Request for Reconsideration of Library Materials .................................................................................................... 239
    Appendix I ...................................................................................................................................................241
         Form Letter to Accompany Written Recommendation.............................................................................................. 241
    Appendix J ..................................................................................................................................................242
         Limitations on Exclusive Rights: Fair Use ............................................................................................................... 242
    Appendix K ..................................................................................................................................................243
         Limitations on Exclusive Rights: Reproduction by Libraries and Archives ............................................................... 243
    Appendix L ..................................................................................................................................................247
         Annual Oconee Regional Job Performance Evaluation ........................................................................................... 247
    Appendix M .................................................................................................................................................250
         Georgia Smokefree Air Act of 2005 ......................................................................................................................... 250
Chapter 19 – Addenda .................................................................................................................... 255
    Addendum 1 ................................................................................................................................................256
         Reconsideration of Library Materials: Procedures for Patron Interactions ................................................................ 256
    Addendum 2 ................................................................................................................................................257
         Library Use Policy Violations Procedures ................................................................................................................ 257
    Addendum 3 ................................................................................................................................................263
         Exhibit and Display Policy ....................................................................................................................................... 263

Note: The Public Computer Use Policy and Manual is contained in Volume 2.




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Introduction
This manual should serve as a manual for some, but not all, of the operations of the Oconee
Regional Library, headquartered in Dublin, Georgia. “Regional policies” and “supporting
documents” included in this manual can be defined as the following:

        “Regional Policy” refers to policy approved by the Oconee Regional Library Regional
        Board. The Oconee Regional Library System Bylaws state that it is the “duty and
        responsibility of Members of the Board of Trustees … to establish policies governing library
        programs.” As stated in the Bylaws for each local library in the region: the local library
        board “… shall set policies for the operation of” that local library “where there is no
        Regional Library System policy governing that area of service.” Additionally, each
        constitution states: “There is to be no conflict between provisions of local Constitutions and
        Bylaws and those of the Oconee Regional Library System” Because the Regional Board is
        legally liable and required to oversee the actions of the local board, any differing local policy
        should also be approved by the Regional Board.

        “Supporting Documents” includes procedures, documents, forms and other information
        developed in support of regional or local policies. These are approved by the Regional
        Director. Other procedures, documents, forms and other information not resulting directly
        from policy may not necessarily be included in this manual.

Note: The Public Computer Use Policy and Manual is contained in Volume 2.




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      I N T R O D U C T I O N



      Organizational Chart

                                    University System of Georgia Board of Regents

                                             Office of Public Library Services

                                               Oconee Regional Library

                                               Regional Director and
                                              Head, Technical Services

                                                                                  Assistant Director


             Glascock   Johnson   Treutlen    Washington      Head Ref.                                                           Heritage
Regional                                                                         Business      Head          Head        TBC
              County     County   County       County         and Info.                                                            Center
Substitute                                                                       Manager     Children's   Circulation   Manager
             Manager    Manager   Manager      Manager          Tech.                                                             Manager

                                               Info. Tech.    Reference      Reference       Children's   Circulation    TBC      Heritage
                                               Assistants     Librarians     Assistants       Clerks        Clerks      Clerks     Center
                                                                                                                                   Clerks




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                                                              1
                                                               Chapter




Chapter 1 - Emergency




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E M E R G E N C Y    P O L I C Y



Emergency Policy

It is the policy of Oconee Regional Library to have in place an Emergency Plan containing the
following information:

        Accident, Serious Injury, Illness
        Administrative Contacts
        Bomb Threat
        Building Contacts
        Civil Disturbance
        Computer Problems
        Fire
        Intruders
        Other Factors with the Potential to Disrupt Operations
        Salvaging Water Damaged Documents and Heirlooms
        Security
        Weapons at the Library and Violent Incidences
        Weather Related Emergencies

Each county library within the Oconee Regional Library System develops and maintains a plan
specific to that library. Any changes to an individual library’s plan shall be submitted to the regional
headquarters for approval by the Regional Director and will then be added to each copy of this
manual.




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E M E R G E N C Y   P R O C E D U R E    –   G L A S C O C K       C O U N T Y      L I B R A R Y



Glascock County Library
Administrative Contacts in Case of Emergency

Betty Cook, Branch Manager (706) 598-3425
Anthony Lamb, Chair, Glascock County Library Board (706) 598-3818
Leard Daughety, Regional Director (478) 275-8571, cell (706) 566-1918
Elizabeth White, Business Manager (478) 274-9722




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E M E R G E N C Y   P R O C E D U R E    –   G L A S C O C K       C O U N T Y      L I B R A R Y


Accident, Serious Injury, Illness

1. Staff members should exercise their own judgment to do what is reasonable in an
   emergency where one has been sick or injured. Use caution when administering first
   aid because of the possibility of further harm.

2. Contact the Branch Manager or Regional Director and stay with the sick or injured
   person.

3. Do not move anyone injured in a fall.

4. Disperse the crowd if necessary.

5. In the event of a serious problem call 911 immediately.

6. Offer to contact a friend or family member for the injured/ill person. Complete an
   Incident Report Form (Appendix A) as soon as possible and provide copies to the
   Regional Director.

7. If the person is an employee, Workers Compensation guidelines must be followed.
   Promptness in reporting employee injuries is extremely important.

8. Use extreme caution when disposing of hazardous, including potential bio-hazardous
   material as all body fluids should be considered to contain potentially infectious agents
   and contact with all body fluids should be avoided to prevent the risk of infection.
       Wear gloves when touching blood or body fluids of another individual or a
          contaminated surface (e.g., treating nosebleeds and bleeding abrasions, handling
          clothes soiled by urine or feces, cleaning blood or other body fluids off of surfaces.)
       If cleaning a fluid area, spread absorbent evenly over area.
       Wait one minute for powder to absorb fluid.
       Scoop spill with scraper into plastic bag.
       Spray area with disinfectant.
       Wait one minute for disinfectant to kill germs.
       Wipe area clean with paper towels.
       Place towels in plastic bag.
       Remove gloves and place in plastic bag.
       Place all contents in plastic bag and tie.
       Wash your hands. Proper hand washing requires the use of soap, with vigorous
          scrubbing for approximately five seconds, followed by thorough rinsing under a
          running stream of water for another five seconds. Soap suspends easily removable
          soil and microorganisms, allowing them to be washed off.
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E M E R G E N C Y   P R O C E D U R E    –   G L A S C O C K       C O U N T Y      L I B R A R Y


Bomb Threat Procedures

1. Upon receiving a threatening phone call, the person taking the call will ask the following
questions:

        a.      When is the bomb going to explode? _________________________________
        b.      Where did you place the bomb? _____________________________________
        c.      What does the bomb look like? _____________________________________
        d.      What kind of bomb is it? __________________________________________
        e.      What will cause the bomb to explode? ________________________________
        f.      Did you place the bomb? __________________________________________
        g.      What’s your name? ______________________________________________
        h.      What is your address and telephone number? __________________________

Identifying Caller Information

        1.      Sex of the caller_____________________________________

        2.      Accent (If detectable)_________________________________

        3.      Time of call________________________________________

        4.      Did the caller sound like an adult? _______________________

        5.      Did the caller sound like a child? ________________________

        6.      Background sounds heard during the call__________________

        7.      Record as many of the caller’s exact words as possible________

                __________________________________________________

2. While on the phone, attempt to get the attention of another staff member or if another staff
   member overhears the questions, the following steps should be taken:
                i. Notify the Branch Manager and the Regional Director
               ii. Evacuate the building

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E M E R G E N C Y    P R O C E D U R E    –   G L A S C O C K       C O U N T Y      L I B R A R Y


3. While evacuating, staff should attempt to notice suspicious objects, devices, noises or
   disturbances. Report anything unusual to the Branch Manager or Regional Director.

4. If a device is found, do not approach it, touch it or disturb it in any way. Be especially aware of
   the possibility of secondary devices.

5. Contact 911 and:
          a. Give your name
          b. Tell where you are (building address and telephone # from which you are calling)
          c. State nature of call - bomb threat
          d. If possible, stay on the telephone until the 911operator hangs up.

6. Notify the Branch Manager at (706) 598-3425 also notify the Regional Director, Leard Daughety
   at (478) 275-8571 or cell (706) 566-1918.

7. Staff should account for everyone, and no-one should be allowed to return to the building until
   it is cleared by law enforcement officials.

8. Remain at the upper parking lot until the all clear is given by law enforcement officials.

9. Qualified staff should be assigned to provide first aid at the evacuation site.

10. Only the Regional Director or person designated by the Director will make statements to the
    staff and news media. The Regional Director will notify the Regional Board Chairman and
    other library officials of the situation as appropriate.




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Building Contacts
Glascock County Board of Education                 (706) 598-2291
If Board of Education is closed:
       Superintendent Jim Holton                   (478) 864-0073 (H)




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Civil Disturbance

Disturbances That Occur on Library Property

Level I - Disruption is confined to one area with no threat to patrons or staff.

Level II – Disruptive forces are mobile or pose a direct threat or potential threat to patrons and staff.

Level III – Disruption is widespread with large-scale outsider participation and a serious threat to
patrons and staff.

Level II and Level III require immediate request for assistance to 911 or law enforcement agency (s).

1. The Branch Manager or Regional Director will assess the situation.

2. Patrons and staff will be isolated into small groups when possible.

3. Only the Regional Director or person designated by the Director will make statements to the
   staff and news media. The Regional Director will notify the Regional Board Chairman and other
   library officials of the situation as appropriate.




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Computer Contacts
In Case of Problems with Computers
In the Absence of the Automation Staff
Handle it, if possible and advise Automation staff upon return.
If not, can it wait until Automation staff is here?
If not, try to determine the source of the problem.
Notify Automation Staff of the status of the problem when they are available.

General Problems - Contact Interface Electronics Helpdesk 1-800-329-3289.
Daryl Fletcher can offer assistance or possibly recommend someone else to call.
Pines Problems - Submit a ticket to the Georgia Public Library Service Help
Desk at http://help.georgialibraries.org or call 877-475-7435. However, if
Internet is down, see the section on Internet Problems below.
Galileo Problems - Submit a ticket to the Georgia Public Library Service Help
Desk at http://help.georgialibraries.org or call 877-475-7435. If you cannot
access this site you may try calling Georgia Public Library System at 404-982-
3560. However, if Internet is down, see the section on Internet Problems below.
Print Revenue Management
Contact Interface Electronics Helpdesk 1-800-329-3289.
Internet problems - Contact BellSouth Network Operations Center (NOC) at 1-
800-317-3343, select option 2, select option 5. Indicate you are calling from a
Georgia public library with the Board of Regents, University System of Georgia.
Tell them your Router ID number which is listed below. Please refer other
questions to the Georgia Public Library Service Help Desk by submitting a ticket
to http://help.georgialibraries.org or calling 877-475-7435.
           GPLS Customer                                                                         Router ID
   LATA Site                          Site Address         Circuit ID                   PON      Number
                                      738 Railroad Ave.
   Macon   Glascock County Library    Gibson, GA 30810                                         SOGAR 318
           Johnson County                                  4002 T3Z MACNGAJEH01
   Macon   Harlie Fulford Library     301 West Elm St      MACNGAMTK11                  JCHFL MRSGPLS5314
                                                           4002 T3Z MACNGAJEH01
   Macon   Laurens County Library     801 Bellevue Ave.    MACNGAMTK11                  LCL  MRSGDOE5496
           Rosa M. Tarbutton Memorial                      4002 T3Z MACNGAJEH01         ORTM
   Macon   Wash. County Library       314 S. Harris St.    MACNGAMTK11                  WCL  MRSGPLS5316
                                                           4002 T3Z MACNGAJEH01         OTCL
   Macon   Treutlen County Library    Second St.           MACNGAMTK11                  2    MRSGPLS5326

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External/Other Factors with Potential to Disrupt Operations

External Factors may include loss of electrical power, water, heat/natural gas, transportation
services, communications, mail delivery and financial services, disrupted public safety, emergency
medical services, 911 systems, civil unrest and declared states of emergency.

1. In the event of loss of power or other utilities, failure of HVAC systems, failure of
   transportation systems, disruption of public safety services or civil unrest, library services will be
   closed until services can reinstated.

2. The primary means for notifying staff not to come into work in case of disaster or emergency
   will be by telephone.

Other Factors may include failure of electronic access controls, security systems, fire warning, and
suppression systems.

1. Regular library operations may be suspended. The Branch Manager, Regional Director, or
   person designated by the Director will determine rescheduling of hours.

2. The first condition for making a decision to suspend library operations is safety. The Regional
   Director makes final decisions concerning closing of the library.

3. The branch Manager, Regional Director, or designated person should be in contact with the
   National Weather Service, state and local law enforcement, EMA and GEMA, and others to
   determine if changes in operations or library closure is needed.

4. Only the Regional Director or designated person will make statements to the staff and news
   media. The Regional Director will notify the Regional Board Chairman and other library
   officials of the situation as appropriate.




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Fire Procedures

Call 911 to notify the fire department

No sprinkler system.
   1. If possible try to contain the fire to the area

    2. Use the fire extinguisher located beside the door behind the desk.

    3. Evacuate all occupants following the posted evacuation plan and remain a safe distance
       from the building.

    4. Notify the Regional Director or Assistant Director of any emergency.

    5. Only the Regional Director or person designated by the Director will make statements to
       the staff and news media. The Regional Director will notify the Regional Board Chairman
       and other library officials of the situation as appropriate.

Special Evacuation Procedures for the Disabled
Attempts should be made to render whatever special assistance is necessary in case of evacuation.
Identify yourself by name and as a library employee. Then briefly explain evacuation procedures.

    For Wheelchair or Walker Assisted:
           Accompany the patron to the appropriate exit, or delegate someone else to do so.
    For Visually Impaired:
       1. Accompany patron to appropriate exit, offering your arm to guide them.
       2. If there is a guide dog, let the patron guide you in its handling.
       3. Accompany the patron to a place of safety.
    For Hearing Impaired:
       1. Communicate the need to evacuate the building to the patron by speaking slowly (to
           allow lip reading), by writing a note, or by sign language.
       2. Accompany the patron to a place of safety.
       3. Be sure to check areas where there are not visual emergency signs.




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Safety Officer
The Regional Director is designated as the library Safety Officer.




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Toxic Fumes

Toxic fumes can be caused by many situations including:
1.      Electrical or mechanical fires
2.      Chemical spills (cleaning products)
3.      Carbon Monoxide
4.      Incident involving transportation of toxic chemicals

Report unusual odors to the Branch Manager or the Regional Director so that the problem can be
investigated. Sometimes toxic fumes can be odorless. Immediately report symptoms of illness
(headaches, nausea, grogginess, breathing difficulties) to the Branch Manager or the Library Director.
They will determine if the situation is threatening, possibly evacuate the building, and notify
emergency personnel (911) to a possible toxic fumes condition. Emergency personnel will make a
final determination about the situation.

Complete an Incident Report (Appendix A).




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Vital Records and Safe Storage


Vital Records

Vital records are defined and maintained according to the retention policy as outlined by the
Georgia Secretary State's Office Department of Archives (Georgia Records Act, Chapter 18,
Article 5 of the Georgia Code)

Safe Storage

Records are stored in remanufactured covered cardboard storage boxes, metal filing cabinets,
or a fire secure safe depending upon the value of the documents. If a fireproof safe is not
available on site for storage of original financial certificates of deposits, safe deposit boxes are
recommended.




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Weapons at the Library and Violent Incidences

Georgia Law 16-11-127 states that “a person is guilty of a misdemeanor when he carries to or while
at a public gathering any explosive compound, firearm, or knife designed for the purpose of offense
and defense, except as provided in Code Section 16-11-127.1.”

Control of a hostage/shooter situation is the responsibility of local safety officials. Library staff
members should not attempt to disarm anyone in possession of a weapon.

Weapons at the Library
1. Call 911.
2. Answer questions from law enforcement.
3. Complete an Incident Report (Appendix A).

Violent Incident
1. Call 911.
2. Record as many details as possible—time, location, no. of patrons involved, and description of
   violators.
3. Provide any relevant information to law enforcement officers.
4. Complete an Incident Report (Appendix A).




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Weather-related Emergencies
Closing

In the event of a weather emergency or natural disaster, the Branch Manager or person designated
by the Director will decide if the library will be closed. In the event that the library is closed or will
not open due to an emergency, the Branch Manager will notify the Regional Director or Assistant
Director who will then notify the Regional Board Chairman and other library officials as appropriate.
The Branch Manager or designated staff person will notify other staff members. If the library is
closed for these reasons, pay will be made as if regular schedules had been followed.

When an emergency closing has not been announced but conditions are worsening, an employee
may decide on his/her own to request permission to leave. In this event the employee will spend
vacation time for the portion in advance of the actual closing.




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Weather-related Emergencies
Earthquake

An earthquake is a movement of the earth’s tectonic plates, which causes the violent movement of
the earth’s crust endangering structures and occupants. Georgia is situated on two earthquake zones.
The southern part of the state is designated a number one or “minor-expected damage” zone. The
northern part of the state is designated a number two or “moderate-expected damage” zone.
Tremors have been recorded within a sixty mile radius of Dublin.


1. While tremors are occurring, everyone should remain in place, cover their heads with coats
   and/or books or find cover under sturdy tables.

2. After tremors, provide first aid as needed.

3. Call 911 and provide details of building damage and emergency needs.

4. Monitor local emergency broadcast for the latest bulletins.

5. Evacuate the building.

6. Make sure that no one re-enters the building.

7. Complete an Incident Report (Appendix A).




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Weather-related Emergencies
Flood Warning

It is highly unlikely that the any River will reach a flood level high enough to flood Gibson, but in
the event that a flood warning is in effect for this area, follow the procedure below:

1. The Branch Manager will notify the Regional Director who will decide if the library should be
   evacuated and closed.
2. Staff should account for everyone during and after the event.
3. Complete an Incident Report (Appendix A).

Only the Regional Director or Branch Manager will make statements to the staff and news media.
The Regional Director will notify the Regional Board Chairman and other library officials of the
situation as appropriate.

After the building has been declared safe, procedures should be followed according to Salvaging
Water Damaged Documents and Heirlooms (Appendix B).




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Weather-related Emergencies
Hurricane Watch (36 to 48 hours prior to landfall)

1. Staff should monitor weather alerts.
2. Tie down or bring inside objects on the property that may be blown about by the hurricane
   winds.
3. Place vital records in a safe storage area.
4. Check all emergency equipment, such as flashlights for proper operating condition.

Hurricane Warning (Indicates that a hurricane is expected to strike an area within 24 hours)

1. The Regional Director will determine at what point facilities will cease public service in order to
   secure the building.
2. At the instruction of the Regional Director, dismiss staff.
3. Turn off air conditioners, disconnect electrical equipment and turn off lights.




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Weather-related Emergencies
Tornado Watch/Warning


Tornado Watch Procedure

In the event of a National Weather Service tornado watch, follow the procedure outlined below:
    1. Print three copies of the National Weather Service announcement.
    2. Announce the following to patrons:
        “The National Weather Service has issued a tornado watch”, then read the watch and
        definition of watch from the National Weather Service.
    3. Post one copy of the announcement at the circulation desk.
    4. Post a pair of announcements (one on each side of the door) of the entrance door.


Tornado Warning Procedure

In the event of a National Weather Service tornado warning, follow the procedure outlined below:
    1. Announce the following to patrons:
        “The National Weather Service has issued a tornado warning”, then read the warning and
        definition of warning from the National Weather Service.
    2. If a warning has been issued for a lengthy period of time-an hour or more, for a single
        county or multiple county area, include in the announcement that the Library will be closing
        for the rest of the day and that patrons who do not have responsible adults with them
        should call them for pick up. This decision will be made at the discretion of the Branch
        Manager after consulting with the Regional Director, providing time permits.
    3. If there is an immediate threat of a tornado, staff should gather all patrons to interior walls,
        away from exterior walls and windows. If a patron refuses to follow these guidelines, do not
        attempt to physically force them to do so.
    4. Close all doors in the near vicinity.
    5. The Branch Manager should take the weather radio with them.
    6. All persons should remain in the designated areas until notified that it is safe to resume
        operations.
    7. Only the Regional Director or person designated by the Director will make statements to
        the staff and news media. The Regional Director will notify the Regional Board Chairman
        and other library officials of the situation as appropriate.




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Weather-related Emergencies
Water Damage

Based on past experiences, the most likely emergency regarding water damage for our library is a
leaky roof. The following procedures should be followed:

1. Remove library materials from shelves and move to dry area. Use book trucks if possible;
   otherwise hand carry materials to dry location.

AND/OR

2. Cover immediate and adjacent areas with plastic sheeting (use plastic sheeting located in the
   storage room).

3. Use trash cans to collect water coming down from roof.

4. Call the Board of Education (706) 598-2291

5. Notify Regional Director or Assistant Director.

6. Complete an Incident Report (Appendix A).




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Harlie Fulford Library
Administrative Contacts in Case of Emergency

Marolyn Fortner, Branch Manager (478)-864-3359
Dr. Eugene Whatley, Chair, Johnson County Library Board (478)-864-4104
Leard Daughety, Regional Director (478) 275-8571, cell (706) 566-1918
Elizabeth White, Business Manager (478) 274-9722




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Accident, Serious Injury, Illness

1. Staff members should exercise their own judgment to do what is reasonable in an
   emergency where one has been sick or injured. Use caution when administering first
   aid because of the possibility of further harm.

2. Contact the Branch Manager or Regional Director and stay with the sick or injured
   person.

3. Do not move anyone injured in a fall.

4. Disperse the crowd if necessary.

5. In the event of a serious problem the police department at (478) 864-3941 immediately.

6. Offer to contact a friend or family member for the injured/ill person. Complete an
   Incident Report Form (Appendix A) as soon as possible and provide copies to the
   Regional Director.

7. If the person is an employee, Workers Compensation guidelines must be followed.
   Promptness in reporting employee injuries is extremely important.

8. Use extreme caution when disposing of hazardous, including potential bio-hazardous
   material as all body fluids should be considered to contain potentially infectious agents
   and contact with all body fluids should be avoided to prevent the risk of infection.
       Wear gloves when touching blood or body fluids of another individual or a
          contaminated surface (e.g., treating nosebleeds and bleeding abrasions, handling
          clothes soiled by urine or feces, cleaning blood or other body fluids off of surfaces.)
       If cleaning a fluid area, spread absorbent evenly over area.
       Wait one minute for powder to absorb fluid.
       Scoop spill with scraper into plastic bag.
       Spray area with disinfectant.
       Wait one minute for disinfectant to kill germs.
       Wipe area clean with paper towels.
       Place towels in plastic bag.
       Remove gloves and place in plastic bag.
       Place all contents in plastic bag and tie.
       Wash your hands. Proper hand washing requires the use of soap, with vigorous
          scrubbing for approximately five seconds, followed by thorough rinsing under a
          running stream of water for another five seconds. Soap suspends easily removable
          soil and microorganisms, allowing them to be washed off.
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Bomb Threat Procedures

1. Upon receiving a threatening phone call, the person taking the call will ask the following
   questions:

        a. When is the bomb going to explode? _________________________________
        b. Where did you place the bomb? _____________________________________
        c. What does the bomb look like? _____________________________________
        d. What kind of bomb is it? __________________________________________
        e. What will cause the bomb to explode? ________________________________
        f. Did you place the bomb? __________________________________________
        g. What’s your name? ______________________________________________
        h. What is your address and telephone number? __________________________

Identifying Caller Information

    1. Sex of the caller_____________________________________

    2. Accent (If detectable)_________________________________

    3. Time of call________________________________________

    4. Did the caller sound like an adult? _______________________

    5. Did the caller sound like a child? ________________________

    6. Background sounds heard during the call__________________

    7. Record as many of the caller’s exact words as possible________

                __________________________________________________

2. While on the phone, attempt to get the attention of another staff member or if another staff
   member overhears the questions, the following steps should be taken:
                i. Notify the Branch Manager and the Regional Director
               ii. Evacuate the building



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3. While evacuating, staff should attempt to notice suspicious objects, devices, noises or
   disturbances. Report anything unusual to the Branch Manager or Regional Director.

4. If a device is found, do not approach it, touch it or disturb it in any way. Be especially aware of
   the possibility of secondary devices.

5. Contact the police department at (478) 864-3941 and:
          a. Give your name
          b. Tell where you are (building address and telephone # from which you are calling)
          c. State nature of call - bomb threat
          d. If possible, stay on the telephone until the dispatcher hangs up.

6. Notify the Branch Manager at (478) 864-3359 or cell (478) 697-4921 also notify the Regional
   Director, Leard Daughety at (478) 275-8571 or cell (706) 566-1918.

7. Staff should account for everyone, and no-one should be allowed to return to the building until
   it is cleared by law enforcement officials.

8. Remain at the upper parking lot until the all clear is given by law enforcement officials.

9. Qualified staff should be assigned to provide first aid at the evacuation site.

10. Only the Regional Director or person designated by the Director will make statements to the
    staff and news media. The Regional Director will notify the Regional Board Chairman and
    other library officials of the situation as appropriate.




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Building Contacts


 Problems                     Name/Agency                         How to Contact
                              Contact
 Telephone service            BellSouth                           800-945-6500
 No power in the              Georgia Power                       888-660-5890
 building                                                         888-891-0938
 Heat and Air                 Doug Eaves                          478-864-3388
 Lights, electrical           School Board                        478-864-3302
 Plumbing needs               Doug Eaves                          478-864-3388
 Toilet overflowing
 Fire extinguisher            Dublin Fire and Safety 478-275-0161
 service
 Roof leaking                 Doug Eaves                          478-864-3388




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Civil Disturbance

Disturbances That Occur on Library Property

Level I - Disruption is confined to one area with no threat to patrons or staff.

Level II – Disruptive forces are mobile or pose a direct threat or potential threat to patrons and staff.

Level III – Disruption is widespread with large-scale outsider participation and a serious threat to
patrons and staff.

Level II and Level III require immediate request for assistance to 911 or law enforcement agency (s).

1. The Branch Manager or Regional Director will assess the situation.

2. Patrons and staff will be isolated into small groups when possible.

3. Only the Regional Director or person designated by the Director will make statements to the
   staff and news media. The Regional Director will notify the Regional Board Chairman and other
   library officials of the situation as appropriate.




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Computer Contacts
In Case of Problems with Computers
In the Absence of the Automation Staff
Handle it, if possible and advise Automation staff upon return.
If not, can it wait until Automation staff is here?
If not, try to determine the source of the problem.
Notify Automation Staff of the status of the problem when they are available.

General Problems - Contact Interface Electronics Helpdesk 1-800-329-3289.
Daryl Fletcher can offer assistance or possibly recommend someone else to call.
Pines Problems - Submit a ticket to the Georgia Public Library Service Help
Desk at http://help.georgialibraries.org or call 877-475-7435. However, if
Internet is down, see the section on Internet Problems below.
Galileo Problems - Submit a ticket to the Georgia Public Library Service Help
Desk at http://help.georgialibraries.org or call 877-475-7435. If you cannot
access this site you may try calling Georgia Public Library System at 404-982-
3560. However, if Internet is down, see the section on Internet Problems below.
Print Revenue Management
Contact Interface Electronics Helpdesk 1-800-329-3289.
Internet problems - Contact BellSouth Network Operations Center (NOC) at 1-
800-317-3343, select option 2, select option 5. Indicate you are calling from a
Georgia public library with the Board of Regents, University System of Georgia.
Tell them your Router ID number which is listed below. Please refer other
questions to the Georgia Public Library Service Help Desk by submitting a ticket
to http://help.georgialibraries.org or calling 877-475-7435.
           GPLS Customer                                                                         Router ID
   LATA Site                          Site Address         Circuit ID                   PON      Number
                                      738 Railroad Ave.
   Macon   Glascock County Library    Gibson, GA 30810                                         SOGAR 318
           Johnson County                                  4002 T3Z MACNGAJEH01
   Macon   Harlie Fulford Library     301 West Elm St      MACNGAMTK11                  JCHFL MRSGPLS5314
                                                           4002 T3Z MACNGAJEH01
   Macon   Laurens County Library     801 Bellevue Ave.    MACNGAMTK11                  LCL  MRSGDOE5496
           Rosa M. Tarbutton Memorial                      4002 T3Z MACNGAJEH01         ORTM
   Macon   Wash. County Library       314 S. Harris St.    MACNGAMTK11                  WCL  MRSGPLS5316
                                                           4002 T3Z MACNGAJEH01         OTCL
   Macon   Treutlen County Library    Second St.           MACNGAMTK11                  2    MRSGPLS5326

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External/Other Factors with Potential to Disrupt Operations

External Factors may include loss of electrical power, water, heat/natural gas, transportation
services, communications, mail delivery and financial services, disrupted public safety, emergency
medical services, 911 systems, civil unrest and declared states of emergency.

1. In the event of loss of power or other utilities, failure of HVAC systems, failure of
   transportation systems, disruption of public safety services or civil unrest, library services will be
   closed until services can reinstated.

2. The primary means for notifying staff not to come into work in case of disaster or emergency
   will be by telephone.

Other Factors may include failure of electronic access controls, security systems, fire warning, and
suppression systems.

1. Regular library operations may be suspended. The Branch Manager, Regional Director, or
   person designated by the Director will determine rescheduling of hours.

2. The first condition for making a decision to suspend library operations is safety. The Regional
   Director makes final decisions concerning closing of the library.

3. The branch Manager, Regional Director, or designated person should be in contact with the
   National Weather Service, state and local law enforcement, EMA and GEMA, and others to
   determine if changes in operations or library closure is needed.

4. Only the Regional Director or designated person will make statements to the staff and news
   media. The Regional Director will notify the Regional Board Chairman and other library
   officials of the situation as appropriate.




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Fire Procedures

In case of fire call (478) 864-3311.

No sprinkler system.
1. If possible try to contain the fire to the area.

2.   Be sure to use the nearest extinguisher to extinguish the fire. An all-purpose fire extinguisher is
     located in the main part of the library near the drop-box.

3.   Evacuate all occupants following the posted evacuation plan and remain across the road from
     the library.

4.   Notify the Regional Director or Assistant Director of any emergency.

5.   Only the Regional Director or person designated by the Director will make statements to the
     staff and news media. The Regional Director will notify the Regional Board Chairman and
     other library officials of the situation as appropriate.

Special Evacuation Procedures for the Disabled
Attempts should be made to render whatever special assistance is necessary in case of evacuation.
Identify yourself by name and as a library employee. Then briefly explain evacuation procedures.

     For Wheelchair or Walker Assisted:
            Accompany the patron to the appropriate exit, or delegate someone else to do so.
     For Visually Impaired:
       1. Accompany patron to appropriate exit, offering your arm to guide them.
       2. If there is a guide dog, let the patron guide you in its handling.
       3. Accompany the patron to a place of safety.
     For Hearing Impaired:
       1. Communicate the need to evacuate the building to the patron by speaking slowly (to
            allow lip reading), by writing a note, or by sign language.
       2. Accompany the patron to a place of safety.
       3. Be sure to check areas where there are not visual emergency signs.




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Safety Officer
The Regional Director is designated as the library Safety Officer.




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Toxic Fumes

Toxic fumes can be caused by many situations including:
   1. Electrical or mechanical fires
   2. Chemical spills (cleaning products)
   3. Carbon Monoxide
   4. Incident involving transportation of toxic chemicals

Report unusual odors to the Branch Manager or the Regional Director so that the problem can be
investigated. Sometimes toxic fumes can be odorless. Immediately report symptoms of illness
(headaches, nausea, grogginess, breathing difficulties) to the Branch Manager or the Library Director.
They will determine if the situation is threatening, possibly evacuate the building, and notify
emergency personnel (the police department at (478) 864-3941) to a possible toxic fumes condition.
Emergency personnel will make a final determination about the situation.

Complete an Incident Report (Appendix A).




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Vital Records and Safe Storage


Vital Records

Vital records are defined and maintained according to the retention policy as outlined by the
Georgia Secretary State's Office Department of Archives (Georgia Records Act, Chapter 16,
Article 5 of the Georgia Code)

Safe Storage

Records are stored in remanufactured covered cardboard storage boxes, metal filing cabinets,
or a fire secure safe depending upon the value of the documents. If a fireproof safe is not
available on site for storage of original financial certificates of deposits, safe deposit boxes are
recommended.




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Weapons at the Library and Violent Incidences

Georgia Law 16-11-127 states that “a person is guilty of a misdemeanor when he carries to or while
at a public gathering any explosive compound, firearm, or knife designed for the purpose of offense
and defense, except as provided in Code Section 16-11-127.1.”

Control of a hostage/shooter situation is the responsibility of local safety officials. Library staff
members should not attempt to disarm anyone in possession of a weapon.

Weapons at the Library
1. Notify the Branch Manager or call the police department at (478) 864-3941.
2. Answer questions from law enforcement.
3. Complete an Incident Report (Appendix A).

Violent Incident
1. Call the police department at (478) 864-3941.
2. Record as many details as possible—time, location, no. of patrons involved, and description of
   violators.
3. Provide any relevant information to law enforcement officers.
4. Complete an Incident Report (Appendix A).




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Weather-related Emergencies
Closing

In the event of a weather emergency or natural disaster, the Branch Manager or designated staff
person will decide if the library will be closed. In the event that the library is closed or will not open
due to an emergency, the Branch Manager will notify the Regional Director or Assistant Director
who will then notify the Regional Board Chairman and other library officials as appropriate. The
Branch Manager or designated staff person will notify other staff members. If the library is closed
for these reasons, pay will be made as if regular schedules had been followed.

When an emergency closing has not been announced but conditions are worsening, an employee
may decide on his/her own to request permission to leave. In this event the employee will spend
vacation time for the portion in advance of the actual closing.




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Weather-related Emergencies
Earthquake

An earthquake is a movement of the earth’s tectonic plates, which causes the violent movement of
the earth’s crust endangering structures and occupants. Georgia is situated on two earthquake zones.
The southern part of the state is designated a number one or “minor-expected damage” zone. The
northern part of the state is designated a number two or “moderate-expected damage” zone.
Tremors have been recorded within a sixty mile radius of Dublin.


1. While tremors are occurring, everyone should remain in place, cover their heads with coats
   and/or books or find cover under sturdy tables.

2. After tremors, provide first aid as needed.

3. Call the police department at (478) 864-3941 and provide details of building damage and
       emergency needs.

4. Monitor local emergency broadcast for the latest bulletins.

5. Evacuate the building.

6. Make sure that no one re-enters the building.

7. Complete an Incident Report (Appendix A).




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Weather-related Emergencies
Flood Warning

It is highly unlikely that the any River will reach a flood level high enough to flood Wrightsville, but
in the event that a flood warning is in effect for this area, follow the procedure below:

1. The Branch Manager will notify the Regional Director who will decide if the library should be
   evacuated and closed.
2. Staff should account for everyone during and after the event.
3. Complete an Incident Report (Appendix A).

Only the Regional Director or Branch Manager will make statements to the staff and news media.
The Regional Director will notify the Regional Board Chairman and other library officials of the
situation as appropriate.

After the building has been declared safe, procedures should be followed according to Salvaging
Water Damaged Documents and Heirlooms (Appendix B).




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Weather-related Emergencies
Hurricane Watch (36 to 48 hours prior to landfall)

1. Staff should monitor weather alerts.
2. Tie down or bring inside objects on the property that may be blown about by the hurricane
    winds.
3. Place vital records in a safe storage area.
4. Check all emergency equipment, such as flashlights and generators for proper operating
   condition.

Hurricane Warning (Indicates that a hurricane is expected to strike an area within 24 hours)

1. The Regional Director will determine at what point facilities will cease public service in order to
   secure the building.
2. At the instruction of the Regional Director, dismiss staff.
3. Turn off air conditioners, disconnect electrical equipment and turn off lights.




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Weather-related Emergencies
Tornado Watch/Warning

Upon the forecast of severe or potentially severe weather the Regional Director or Branch Manager
will work in conjunction with staff. The staff will notify the Regional Director or Branch Manager in
the event the weather radio sounds an alert and will take the radio to this person. The Regional
Director or Branch Manager will make staff aware of the severe weather status. Also, the Regional
Director or Branch Manager may designate weather spotters and other staff to monitor conditions
via the Internet during this time.

Tornado Watch Procedure
In the event of a National Weather Service tornado watch, follow the procedure outlined below:
    1. Print five copies of the National Weather Service announcement.
    2. Announce the following to patrons:
        “The National Weather Service has issued a tornado watch”, then read the watch and
        definition of watch from the National Weather Service.
    3. Post one copy of the announcement at the circulation desk.
    4. Post a pair of announcements (one on each side of the door) of both entrance doors.


Tornado Warning Procedure
In the event of a National Weather Service tornado warning, follow the procedure outlined below:
    1. Announce the following to patrons:
        “The National Weather Service has issued a tornado warning”, then read the warning and
        definition of warning from the National Weather Service.
    2. If a warning has been issued for a lengthy period of time-an hour or more, for a single
        county or multiple county area, include in the announcement that the Library will be closing
        for the rest of the day and that patrons who do not have responsible adults with them
        should call them for pick up. This decision will be made at the discretion of the Branch
        Manager after consulting with the Regional Director, providing time permits.
    3. If there is an immediate threat of a tornado, staff should gather all patrons to interior walls,
        away from exterior walls and windows. If a patron refuses to follow these guidelines, do not
        attempt to physically force them to do so.
    4. Close all doors in the near vicinity.
    5. The Branch Manager should take the weather radio with them.
    6. All persons should remain in the designated areas until notified that it is safe to resume
        operations.
    7. Only the Regional Director or person designated by the Director will make statements to
        the staff and news media. The Regional Director will notify the Regional Board Chairman
        and other library officials of the situation as appropriate.


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Weather-related Emergencies
Water Damage

Based on past experiences, the most likely emergency regarding water damage for our library is a
leaky roof. The following procedures should be followed:

1. Remove library materials from shelves and move to dry area. Use book trucks if possible;
      otherwise hand carry materials to dry location.

AND/OR

2. Cover immediate and adjacent areas with plastic sheeting (use plastic sheeting located in the
   storage room).

3. Use trash cans to collect water coming down from roof.

4. Call Doug Eaves, County Administrator (478) 864-3388

5. Notify Regional Director or Assistant Director.

6. Complete an Incident Report (Appendix A).




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Laurens County Library
Administrative Contacts in Case of Emergency

Leard Daughety, Regional Director (478) 275-8571, cell (706) 566-1918
Elizabeth White, Business Manager (478) 274-9722
Francis Lewis, Chair, Oconee Regional and Laurens County Library Board (478) 272-
6551




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Accident, Serious Injury, Illness

1. Staff members should exercise their own judgment to do what is reasonable in an
   emergency where one has been sick or injured. Use caution when administering first
   aid because of the possibility of further harm.

2. Contact the Regional Director or Senior Librarian and stay with the sick or injured
   person.

3. Do not move anyone injured in a fall.

4. Disperse the crowd if necessary.

5. In the event of a serious problem, the Senior Librarian should call 911 immediately.

6. Offer to contact a friend or family member for the injured/ill person. Complete an
   Incident Report Form (Appendix A) as soon as possible and provide copies to the
   Regional Director.

7. If the person is an employee, Workers Compensation guidelines must be followed.
   Promptness in reporting employee injuries is extremely important.

8. Use extreme caution when disposing of hazardous, including potential bio-hazardous
   material as all body fluids should be considered to contain potentially infectious agents
   and contact with all body fluids should be avoided to prevent the risk of infection.
       Wear gloves when touching blood or body fluids of another individual or a
          contaminated surface (e.g., treating nosebleeds and bleeding abrasions, handling
          clothes soiled by urine or feces, cleaning blood or other body fluids off of surfaces.)
       If cleaning a fluid area, spread absorbent evenly over area.
       Wait one minute for powder to absorb fluid.
       Scoop spill with scraper into plastic bag.
       Spray area with disinfectant.
       Wait one minute for disinfectant to kill germs.
       Wipe area clean with paper towels.
       Place towels in plastic bag.
       Remove gloves and place in plastic bag.
       Place all contents in plastic bag and tie.
       Wash your hands. Proper hand washing requires the use of soap, with vigorous
          scrubbing for approximately five seconds, followed by thorough rinsing under a
          running stream of water for another five seconds. Soap suspends easily removable
          soil and microorganisms, allowing them to be washed off.
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Bomb Threat Procedures

1. Upon receiving a threatening phone call, the person taking the call will ask the following
   questions:

        a. When is the bomb going to explode? _________________________________
        b. Where did you place the bomb? _____________________________________
        c. What does the bomb look like? _____________________________________
        d. What kind of bomb is it? __________________________________________
        e. What will cause the bomb to explode? ________________________________
        f. Did you place the bomb? __________________________________________
        g. What’s your name? ______________________________________________
        h. What is your address and telephone number? __________________________

Identifying Caller Information

    1. Sex of the caller_____________________________________

    2. Accent (If detectable)_________________________________

    3. Time of call________________________________________

    4. Did the caller sound like an adult? _______________________

    5. Did the caller sound like a child? ________________________

    6. Background sounds heard during the call__________________

    7. Record as many of the caller’s exact words as possible________

                __________________________________________________

2. While on the phone, attempt to get the attention of another staff member or if another staff
   member overhears the questions, the following steps should be taken:
      a. Notify the Regional Director or Senior Librarian and assist them in notifying each
          department:
               i. That a bomb threat has been received


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                 ii. Department heads should evacuate their department immediately, following the
                     prescribed evacuation plan.

3. While evacuating, staff should attempt to notice suspicious objects, devices, noises or
   disturbances. Report anything unusual to the Regional Director or Senior Librarian.

4. If a device is found, do not approach it, touch it or disturb it in any way. Be especially aware of
   the possibility of secondary devices.

5. The Senior Librarian on duty should contact 911 and:
          a. Give your name
          b. Tell where you are (building address and telephone # from which you are calling)
          c. State nature of call - bomb threat
          d. If possible, stay on the telephone until the 911 operator hangs up.

6. Notify the Regional Director, Leard Daughety at (478) 275-8571 or cell (706) 566-1918.

7. Staff should account for everyone, and no-one should be allowed to return to the building until
   it is cleared by law enforcement officials.

8. Remain at the upper parking lot until the all clear is given by law enforcement officials.

9. Qualified staff should be assigned to provide first aid at the evacuation site.

10. Only the Regional Director or person designated by the Director will make statements to the
    staff and news media. The Regional Director will notify the Regional Board Chairman and
    other library officials of the situation as appropriate.




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Building Contacts


During normal business hours, the Director, Assistant Director or Senior
Librarian should be notified before placing calls regarding the building. Some of the
contacts listed below cannot be reached during other hours. If this is the case and the
situation seems of a serious enough nature, contact the Director or Assistant Director
at home. In any case, notify the Director of any calls made regarding the building.

   Problems                     Name/Agency                           How to Contact
                                Contact
   Problems with                Safepro                               Business hours:
   securing                                                           272-1964
   the building
                                                                      Non-business hours:
                                                                      888-710-1212
   Problems with fire  Harvin Carter &                                912-496-4007
   sprinkler system    Associates
   Janitorial needs    Allgood                                        279-1706 cell
                       Jody Prawucki                                  Paul Griggs 272-6271
   Telephone equipment Avaya                                          800-628-2888
   Telephone service   BellSouth                                      800-945-6500
   No power in the     Georgia Power                                  888-660-5890
   building                                                           888-891-0938
   Heat and Air        Dodge Heating and                              275-4590
                       Air
   Lights, electrical  Lausch Electric                                272-7476
   Plumbing needs      Mackey Plumbing                                272-3363
   Toilet overflowing                                                 (open Sat 9-1)
   Fire extinguisher   Fi Extinguisher                                478-875-4307
   service             Service Co.
   Water line problems City of Dublin                                 272-1620
   Roof leaking        Dublin Construction                            272-0721
   Locksmith           Central Georgia Lock                           274-2222
                       and Safe

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Civil Disturbance

Disturbances That Occur on Library Property

Level I - Disruption is confined to one area with no threat to patrons or staff.

Level II – Disruptive forces are mobile or pose a direct threat or potential threat to patrons and staff.

Level III – Disruption is widespread with large-scale outsider participation and a serious threat to
patrons and staff.

Level II and Level III require immediate request for assistance to 911 or law enforcement agency (s).

1. The Regional Director or person designated by the Director will assess the situation.

2. If deemed necessary, staff will be alerted to the crisis by broadcast over the library intercom
   system or by telephone.

3. The location and level of the disruption as well as the resources needed should be included in
   the alert, i.e., (level II –back hall-911-first aid) or (level III circulation desk-911.)

4. Patrons and staff will be isolated into small groups when possible.

5. The Regional Director or designated person will re-evaluate the situation.

6. Only the Regional Director or designated person will make statements to the staff and news
   media. The Regional Director will notify the Regional Board Chairman and other library officials
   of the situation as appropriate.




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Computer Contacts
In Case of Problems with Computers
In the Absence of the Automation Staff

Handle it, if possible and advise Automation staff upon return.
If not, can it wait until Automation staff is here?
If not, try to determine the source of the problem.
Notify Automation Staff of the status of the problem when they are available.

General Problems - Contact Interface Electronics Helpdesk 1-800-329-3289.
Pines Problems - Submit a ticket to the Georgia Public Library Service Help
Desk at http://help.georgialibraries.org or call 877-475-7435. However, if
Internet is down, see the section on Internet Problems below.
Galileo Problems - Submit a ticket to the Georgia Public Library Service Help
Desk at http://help.georgialibraries.org or call 877-475-7435. If you cannot
access this site you may try calling Georgia Public Library System at 404-982-
3560. However, if Internet is down, see the section on Internet Problems below.
Print Revenue Management
Contact Interface Electronics Helpdesk 1-800-329-3289.
Internet problems - Contact BellSouth Network Operations Center (NOC) at 1-
800-317-3343, select option 2, select option 5. Indicate you are calling from a
Georgia public library with the Board of Regents, University System of Georgia.
Tell them your Router ID number which is listed below. Please refer other
questions to the Georgia Public Library Service Help Desk by submitting a ticket
to http://help.georgialibraries.org or calling 877-475-7435.
           GPLS Customer                                                                         Router ID
   LATA Site                          Site Address         Circuit ID                   PON      Number
                                      738 Railroad Ave.
   Macon   Glascock County Library    Gibson, GA 30810                                         SOGAR 318
           Johnson County                                  4002 T3Z MACNGAJEH01
   Macon   Harlie Fulford Library     301 West Elm St      MACNGAMTK11                  JCHFL MRSGPLS5314
                                                           4002 T3Z MACNGAJEH01
   Macon   Laurens County Library     801 Bellevue Ave.    MACNGAMTK11                  LCL  MRSGDOE5496
           Rosa M. Tarbutton Memorial                      4002 T3Z MACNGAJEH01         ORTM
   Macon   Wash. County Library       314 S. Harris St.    MACNGAMTK11                  WCL  MRSGPLS5316
                                                           4002 T3Z MACNGAJEH01         OTCL
   Macon   Treutlen County Library    Second St.           MACNGAMTK11                  2    MRSGPLS5326



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External/Other Factors with Potential to Disrupt Operations

External Factors may include loss of electrical power, water, heat/natural gas, transportation
services, communications, mail delivery and financial services, disrupted public safety, emergency
medical services, 911 systems, civil unrest and declared states of emergency.

    1. The library is equipped with a gas powered generator which will power the telephone,
       emergency lights and security systems indefinitely. The generator tests itself at a designated
       time each week and runs for 30 minutes to recharge the starting battery.

    2. In the event of loss of power or other utilities, failure of HVAC systems, failure of
       transportation systems, disruption of public safety services or civil unrest, library services will
       be closed until services can be reinstated.

    3. The primary means for notifying staff not to come into work in case of disaster or
       emergency will be by telephone.

Other Factors may include failure of electronic access controls, security systems, fire warning, and
suppression systems.

    1. Regular library operations may be suspended. The Regional Director or person designated
       by the Director will determine rescheduling of hours.

    2. The first condition for making a decision to suspend library operations is safety. The
       Regional Director makes final decisions concerning closing of the library.

    3. The Regional Director or designated person should be in contact with the National Weather
       Service, state and local law enforcement, EMA and GEMA, and others to determine if
       changes in operations or library closure is needed.

    4. Only the Regional Director or designated person will make statements to the staff and news
       media. The Regional Director will notify the Regional Board Chairman and other library
       officials of the situation as appropriate.




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Fire Procedures

The library is covered by a fire and security system which activates
automatically.
In the event a fire is discovered and the emergency system has not activated,
pull fire station red box to notify 911.

False Alarm – Fire
If a fire pull station is activated accidentally:

1. Call 1-888-426-6768 and give your proper “pass code.” The Regional Director or Assistant
   Director will do this if they are present in the Library. If they are absent, the Senior Librarian in
   the Reference Department will make the call. The security company will notify the fire
   department that it is a false alarm. (If the person reporting the error cannot provide the proper
   “pass code” the security company will dispatch fire and police immediately.)

2. As soon as possible, press the “Alarm Silence” button on the blue panel in Circulation to silence
   the alarm. Check the alarm map to find which red fire alarm box has been activated. Then,
   using the fire alarm key from the bulletin board in Circulation, reset the red box. Then go to the
   blue security panel in Circulation and press the “Reset” button.

3. Clear the security alarm system by keying in your code and hitting the “Off” button. If this is
   not done, you will be unable to set the alarm when leaving.

Fire Alarm
    General information about the system
           The library is equipped with an automatic sprinkler system which is heat activated. In
           the event of a serious fire the sprinkler system will be activated. If the area sprinkled is
           not localized to a small area, refer to Salvaging Water-Damaged Documents and
           Heirlooms (Appendix B). The building should be evacuated. First response fire
           personnel will shut off the fire sprinkler system as appropriate.

             If the fire alarm goes off, the Voice Evacuation System will automatically announce
             through the loud speaker system to evacuate the building in an orderly manner.

             The panel at the circulation desk will determine the location of the alarm.

             The panel lights will show the type of alarm (pull station, smoke detector, heat detector,
             sprinkler system), and the location of the problem.



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            The security company will dispatch fire and police after confirming with staff by
            telephone that it is a legitimate emergency.

            1. If possible try to contain the fire to the area.

            2. Be sure to use the nearest extinguisher to the fire. All-purpose fire extinguishers are
               located around the inside of the building in each department. See Emergency/
               Laurens County Library/Fire Extinguisher Locations.

            3. It is the responsibility of each department to make sure their area has been
               evacuated.

            4. Evacuate all occupants following the posted evacuation plan and remain at the
               upper parking lot.

            5. All staff should be accounted for when assembled at the upper parking lot.

            6. Notify the Regional Director or Assistant Director of any emergency.

            7. After the all clear signal, the alarm can be reset at the red box with the keys kept on
               the bulletin board in Circulation and the automated fire alarm system can be reset
               on the panel at the circulation desk.

            8. Only the Regional Director or person designated by the Director will make
               statements to the staff and news media. The Regional Director will notify the
               Regional Board Chairman and other library officials of the situation as appropriate.

Special Evacuation Procedures for the Disabled
Attempts should be made to render whatever special assistance is necessary in case of evacuation.
Identify yourself by name and as a library employee. Then briefly explain evacuation procedures.

    For Wheelchair or Walker Assisted:
           Accompany the patron to the appropriate exit, or delegate someone else to do so.
    For Visually Impaired:
           1. Accompany patron to appropriate exit, offering your arm to guide them.
           2. If there is a guide dog, let the patron guide you in its handling.
           3. Accompany the patron to a place of safety.
    For Hearing Impaired:
           1. Communicate the need to evacuate the building to the patron by speaking slowly (to
               allow lip reading), by writing a note, or by sign language.
           2. Accompany the patron to a place of safety.
           3. Be sure to check areas where there are not visual emergency signs.
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Fire Extinguisher Locations
1.    Reference Department - behind desk, on wall
2.    Circulation -by Circulation office
3.    Children’s Department - by exit to outside door
4.    Children’s Department – on column near Adult Internet Computers
5.    Auditorium – to the right inside the door
6.    Special Services – on floor left wall by gray cabinet
7.    Reading Room – brick column, in front of Heritage Center
8.    Heritage Center – on floor to left of desk under the counter
9.    Back door – close to alarm setting device
10.   Back hallway - next to Administrative bathroom
11.   Administrative Office – Business Manager’s Office
12.   Mechanical Room – inside door

      Fi Extinguisher Service Co. confirmed the above to be in working order 5/25/2006




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Safety Officer
The Regional Director is designated as the library Safety Officer.




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Toxic Fumes

Toxic fumes can be caused by many situations including:
   1. Electrical or mechanical fires
   2. Chemical spills (cleaning products)
   3. Carbon Monoxide
   4. Incident involving transportation of toxic chemicals

Report unusual odors to the Library Director or the Senior Librarian so that the problem can be
investigated. Sometimes toxic fumes can be odorless. Immediately report symptoms of illness
(headaches, nausea, grogginess, or breathing difficulties) to the Library Director or the Senior
Librarian. They will determine if the situation is threatening, possibly evacuate the building, and
notify emergency personnel (911) to a possible toxic fumes condition. Emergency personnel will
make a final determination about the situation.

Complete an Incident Report (Appendix A).




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Vital Records and Safe Storage


Vital Records

Vital records are defined and maintained according to the retention policy as outlined by the
Georgia Secretary State's Office Department of Archives (Georgia Records Act, Chapter 16,
Article 5 of the Georgia Code)

Safe Storage

Records are stored in remanufactured covered cardboard storage boxes, metal filing cabinets,
or a fire secure safe depending upon the value of the documents. If a fireproof safe is not
available on site for storage of original financial certificates of deposits, safe deposit boxes are
recommended.




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Weapons at the Library and Violent Incidences

Georgia Law 16-11-127 states that “a person is guilty of a misdemeanor when he carries to or while
at a public gathering any explosive compound, firearm, or knife designed for the purpose of offense
and defense, except as provided in Code Section 16-11-127.1.”

Control of a hostage/shooter situation is the responsibility of local safety officials. Library staff
members should not attempt to disarm anyone in possession of a weapon.

Weapons at the Library
  1. Notify a Senior Librarian or call 911.
  2. Answer questions from law enforcement.
  3. Complete an Incident Report (Appendix A).

Violent Incident
   1. Call 911.
   2. Record as many details as possible—time, location, no. of patrons involved, and description
       of violators.
   3. Provide any relevant information to law enforcement officers.
   4. Complete an Incident Report (Appendix A).




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Weather-related Emergencies
Closing

In the event of a weather emergency or natural disaster, the Regional Director or Senior Librarian
will decide if the library will be closed. If the library is closed for these reasons, pay will be made as if
regular schedules had been followed.

When an emergency closing has not been announced but conditions are worsening, an employee
may decide on his/her own to request permission to leave. In this event the employee will spend
vacation time for the portion in advance of the actual closing.

In the event that the Regional Headquarters is closed or will not open due to an emergency, the
Regional Director will notify the Regional Board Chairman and other library officials as appropriate.
The Assistant Director and Business Manager will notify the Department Heads and Library
Managers; the Department Heads will notify their staffs.




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Weather-related Emergencies
Earthquake

An earthquake is a movement of the earth’s tectonic plates, which causes the violent movement of
the earth’s crust endangering structures and occupants. Georgia is situated on two earthquake zones.
The southern part of the state is designated a number one or “minor-expected damage” zone. The
northern part of the state is designated a number two or “moderate-expected damage” zone.
Tremors have been recorded within a sixty mile radius of Dublin.

    1. If possible, an announcement should be made over the loud speaker.

    2. While tremors are occurring, everyone should remain in place, cover their heads with coats
       and/or books or find cover under sturdy tables.

    3. After tremors, provide first aid as needed.

    4. Call 911 and provide details of building damage and emergency needs.

    5. Monitor local emergency broadcast for the latest bulletins.

    6. Evacuate the building.

    7. Make sure that no one re-enters the building.

    8. Complete an Incident Report (Appendix A).




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Weather-related Emergencies
Flood Warning

It is highly unlikely that the Oconee River will reach a flood level high enough to flood Dublin, but
in the event that a flood warning is in effect for this area, follow the procedure below:

    1. The Senior Librarian will notify the Regional Director who will decide if the library should
       be evacuated and closed.
    2. Staff should account for everyone during and after the event.
    3. Complete an Incident Report (Appendix A).

Only the Regional Director or Senior Librarian will make statements to the staff and news media.
The Regional Director will notify the Regional Board Chairman and other library officials of the
situation as appropriate.

After the building has been declared safe, procedures should be followed according to Salvaging
Water Damaged Documents and Heirlooms (Appendix B).




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Weather-related Emergencies
Hurricane Watch (36 to 48 hours prior to landfall)

    1. Staff should monitor weather alerts.
    2. Tie down or bring inside objects on the property that may be blown about by the hurricane
       winds.
    3. Place vital records in a safe storage area.
    4. Check all emergency equipment, such as flashlights for proper operating condition.

Hurricane Warning (Indicates that a hurricane is expected to strike an area within 24 hours)

    1. The Regional Director will determine at what point facilities will cease public service in order
       to secure the building.
    2. At the instruction of the Regional Director, dismiss staff.
    3. Turn off air conditioners, disconnect electrical equipment and turn off lights.




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Weather-related Emergencies
Tornado Watch/Warning

Upon the forecast of severe or potentially severe weather the Regional Director or Senior Librarian
will work in conjunction with reference staff. The reference staff will notify the Regional Director or
Senior Librarian in the event the weather radio sounds an alert and will take the radio to this person.
The Regional Director or Senior Librarian will make staff aware of the severe weather status. Also,
the Regional Director or Senior Librarian may designate weather spotters and other staff to monitor
conditions via the Internet during this time.
Tornado Watch Procedure
In the event of a National Weather Service tornado watch, follow the procedure outlined below:
    1. Print ten copies of the National Weather Service announcement.
    2. Announce the following over the loud speaker:
        “The National Weather Service has issued a tornado watch”, then read the watch and
        definition of watch from the National Weather Service.
    3. Post one copy of the announcement each at the reference desk, circulation, children’s, and
        genealogy.
    4. Post a pair of announcements (one on each side of the door) on each of the three sets of
        main entrance doors. Remove all announcements once the watch has ended.
Tornado Warning Procedure
In the event of a National Weather Service tornado warning, follow the procedure outlined below:
    1. Announce the following over the loud speaker:
        “The National Weather Service has issued a tornado warning”, then read the warning and
        definition of warning from the National Weather Service.
    2. If a warning has been issued for a lengthy period of time-an hour or more, for a single
        county or multiple county area, include in the announcement that the Library will be closing
        for the rest of the day and that patrons who do not have responsible adults with them
        should call them for pick up. This decision will be made at the discretion of the Senior
        Librarian after consulting with the Regional Director, providing time permits.
    3. If there is an immediate threat of a tornado, staff should gather all patrons to interior walls,
        away from exterior walls and windows. If a patron refuses to follow these guidelines, do not
        attempt to physically force them to do so.
    4. Close all doors leading into hall.
    5. The Regional Director or Senior Librarian should take the weather radio with them.
    6. All persons should remain in the designated areas until notified that it is safe to resume
        operations.
    7. Only the Regional Director or person designated by the Director will make statements to
        the staff and news media. The Regional Director will notify the Regional Board Chairman
        and other library officials of the situation as appropriate.


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Weather-related Emergencies
Water Damage

Based on past experiences, the most likely emergency regarding water damage for our library is a
leaky roof. The following procedures should be followed:

     1. Remove library materials from shelves and move to dry area. Use book trucks if possible;
        otherwise hand carry materials to dry location.

AND/OR

     2. Cover immediate and adjacent areas with plastic sheeting (use plastic sheeting located in the
        storage room near time clock).

     3. Use trash cans to collect water coming down from roof.

     4. The Director, Assistant Director or Senior Librarian should call Dublin Construction
        Company at 272-0721. Note: If the event occurs at night or on Saturday, notify Regional
        Director or Assistant Director at home.

     5. The person who makes the call will complete or co-ordinate the completion (in cases when
        multiple departments are affected) of an Incident Report (Appendix A).




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Rosa M. Tarbutton Memorial Library
Administrative Contacts in Case of Emergency

Dianne Meeks, Branch Manager (478) 552-0192
Carl Forrester, Chair, Washington County Library Board (478) 552-7402
Leard Daughety, Regional Director (478) 275-8571, cell (706) 566-1918
Elizabeth White, Business Manager (478) 274-9722




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Accident, Serious Injury, Illness

1. Staff members should exercise their own judgment to do what is reasonable in an
   emergency where one has been sick or injured. Use caution when administering first aid
   because of the possibility of further harm.

2. Contact the Branch Manager, designated person, Regional Director, Assistant Director, or
   Senior Librarian and stay with the sick or injured person.

3. Do not move anyone injured in a fall.

4. Disperse the crowd if necessary.

5. In the event of a serious problem call 911 immediately.

6. Offer to contact a friend or family member for the injured/ill person. Complete an
   Incident Report Form (Appendix A) as soon as possible and provide copies to the
   Regional Director.

7. If the person is an employee, Workers Compensation guidelines must be followed.
  Promptness in reporting employee injuries is extremely important.

8. Use extreme caution when disposing of hazardous, including potential bio-hazardous
   material as all body fluids should be considered to contain potentially infectious agents
   and contact with all body fluids should be avoided to prevent the risk of infection.
        Wear gloves when touching blood or body fluids of another individual or a
           contaminated surface (e.g., treating nosebleeds and bleeding abrasions, handling
           clothes soiled by urine or feces, cleaning blood or other body fluids off of surfaces.)
        If cleaning a fluid area, spread absorbent evenly over area.
        Wait one minute for powder to absorb fluid.
        Scoop spill with scraper into plastic bag.
        Spray area with disinfectant.
        Wait one minute for disinfectant to kill germs.
        Wipe area clean with paper towels.
        Place towels in plastic bag.
        Remove gloves and place in plastic bag.
        Place all contents in plastic bag and tie.
        Wash your hands. Proper hand washing requires the use of soap, with vigorous
           scrubbing for approximately five seconds, followed by thorough rinsing under a
           running stream of water for another five seconds. Soap suspends easily removable
           soil and microorganisms, allowing them to be washed off.
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Bomb Threat Procedures

1. Upon receiving a threatening phone call, the person taking the call will ask the following
questions:

        a. When is the bomb going to explode? _________________________________
        b. Where did you place the bomb? _____________________________________
        c. What does the bomb look like? _____________________________________
        d. What kind of bomb is it? __________________________________________
        e. What will cause the bomb to explode? ________________________________
        f. Did you place the bomb? __________________________________________
        g. What’s your name? ______________________________________________
        h. What is your address and telephone number? __________________________

Identifying Caller Information

        1.      Sex of the caller_____________________________________

        2.      Accent (If detectable)_________________________________

        3.      Time of call________________________________________

        4.      Did the caller sound like an adult? _______________________

        5.      Did the caller sound like a child? ________________________

        6.      Background sounds heard during the call__________________

        7.      Record as many of the caller’s exact words as possible________

                __________________________________________________

2. While on the phone, attempt to get the attention of another staff member or if another staff
   member overhears the questions, the following steps should be taken:
        a. Notify the Branch Manager or designated staff person and assist them in notifying all
            staff:
                   i. That a bomb threat has been received

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                 ii. Department heads should evacuate their department immediately, following the
                     prescribed evacuation plan.

3. While evacuating, staff should attempt to notice suspicious objects, devices, noises or
   disturbances. Report anything unusual to the Branch Manager, designated person, Regional
   Director, Assistant Director or Senior Librarian.

4. If a device is found, do not approach it, touch it or disturb it in any way. Be especially aware of
   the possibility of secondary devices.

5. The senior person on duty should contact 911 and:
            a. Give your name
            b. Tell where you are (building address and telephone # from which you are calling)
            c. State nature of call - bomb threat
            d. If possible, stay on the telephone until the 911operator hangs up.

6. Notify the Regional Director, Leard Daughety at (478) 275-8571 or cell (706) 566-1918.

7. Staff should account for everyone, and no-one should be allowed to return to the building until it
   is cleared by law enforcement officials.

8. Remain at the parking lot at the rear of the building until the all clear is given by law enforcement
   officials.

9. Qualified staff should be assigned to provide first aid at the evacuation site.

10.Only the Regional Director or person designated by the Director will make statements to the staff
   and news media. The Regional Director will notify the Regional Board Chairman and other
   library officials of the situation as appropriate.




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Building Contacts


 Problems                     Name/Agency                         How to Contact
                              Contact
 Problems with                Southern Security                   Business hours:
 securing                                                         552-2577
 the building
                                                                  Non-business hours:
                                                                  552-2577
 Problems with fire           Southern Security                   552-2577
 alarm
 Janitorial needs             Pat’s Cleaning Service              552-2835
                                                                  Patricia Middlebrooks
 Telephone equipment Brooker Business                             552-6026
                     Products
 Telephone service   BellSouth                                    800-945-6500
 No power in the     City of Sandersville                         552-2525
 building
 Heat and Air        Andrews Climate                              552-7451
                     Control
 Lights, electrical  Joe Evans                                    552-3238
 Plumbing needs      Keith MacDonald                              552-8259
 Toilet overflowing  Plumbing
 Fire extinguisher   Middle Georgia Safety                        552-4000
 service
 Water line problems City of Sandersville                         552-2525
 Roof leaking        Lee Lord, County                             552-2325
                     Administrator
 Locksmith           Sandersville Lock and                        552-0235
                     Safe




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Civil Disturbance

Disturbances That Occur on Library Property

Level I - Disruption is confined to one area with no threat to patrons or staff.

Level II – Disruptive forces are mobile or pose a direct threat or potential threat to patrons and staff.

Level III – Disruption is widespread with large-scale outsider participation and a serious threat to
patrons and staff.

Level II and Level III require immediate request for assistance to 911 or law enforcement agency (s).

1. The Branch Manager or designated person will assess the situation.

2. If deemed necessary, staff will be alerted to the crisis by broadcast over the library intercom
   system or by telephone.

3. The location and level of the disruption as well as the resources needed should be included in
   the alert, i.e., (level II –back hall-911-first aid) or (level III circulation desk-911.)

4. Patrons and staff will be isolated into small groups when possible.

5. The Branch Manager or designated person will re-evaluate the situation.

6. Only the Regional Director or person designated by the Director will make statements to the
   staff and news media. The Regional Director will notify the Regional Board Chairman and other
   library officials of the situation as appropriate.




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Computer Contacts
In Case of Problems with Computers
Notify Automation Staff. If you are unable to contact Automation Staff and
the situation cannot wait, follow one of the options below and notify
Automation Staff of the status of the problem when they are available.
General Problems - Contact Interface Electronics Helpdesk 1-800-329-3289.

Pines Problems - Submit a ticket to the Georgia Public Library Service Help
Desk at http://help.georgialibraries.org or call 877-475-7435. However, if
Internet is down, see the section on Internet Problems below.

Galileo Problems - Submit a ticket to the Georgia Public Library Service Help
Desk at http://help.georgialibraries.org or call 877-475-7435. If you cannot
access this site you may try calling Georgia Public Library System at 404-982-
3560. However, if Internet is down, see the section on Internet Problems below.

Print Revenue Management
Contact Interface Electronics Helpdesk 1-800-329-3289.

Internet problems - Contact BellSouth Network Operations Center (NOC) at 1-
800-317-3343, select option 2, select option 5. Indicate you are calling from a
Georgia public library with the Board of Regents, University System of Georgia.
Tell them your Router ID number which is listed below. Please refer other
questions to the Georgia Public Library Service Help Desk by submitting a ticket
to http://help.georgialibraries.org or calling 877-475-7435.
           GPLS Customer                                                                             Router ID
   LATA    Site                         Site Address         Circuit ID                    PON       Number
                                        738 Railroad Ave.
   Macon   Glascock County Library      Gibson, GA 30810                                             SOGAR 318
           Johnson County                                   4002 T3Z MACNGAJEH01
   Macon   Harlie Fulford Library       301 West Elm St     MACNGAMTK11                    JCHFL     MRSGPLS5314
                                                            4002 T3Z MACNGAJEH01
   Macon   Laurens County Library       801 Bellevue Ave.   MACNGAMTK11                    LCL       MRSGDOE5496
           Rosa M. Tarbutton Memorial                       4002 T3Z MACNGAJEH01           ORTMW
   Macon   Wash. County Library         314 S. Harris St.   MACNGAMTK11                    CL        MRSGPLS5316
                                                            4002 T3Z MACNGAJEH01
   Macon   Treutlen County Library      Second St.          MACNGAMTK11                    OTCL2     MRSGPLS5326




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External/Other Factors with Potential to Disrupt Operations

External Factors may include loss of electrical power, water, heat/natural gas, transportation
services, communications, mail delivery and financial services, disrupted public safety, emergency
medical services, 911 systems, civil unrest and declared states of emergency.

1. In the event of loss of power or other utilities, failure of HVAC systems, failure of
   transportation systems, disruption of public safety services or civil unrest, library services will be
   closed until services can reinstated.

2. The primary means for notifying staff not to come into work in case of disaster or emergency
   will be by telephone.

Other Factors may include failure of electronic access controls, security systems, fire warning, and
suppression systems.

1. Regular library operations may be suspended. The Regional Director or designated person will
   determine rescheduling of hours.

2. The first condition for making a decision to suspend library operations is safety. The Regional
   Director makes final decisions concerning closing of the library.

3. The Regional Director or designated person should be in contact with the National Weather
   Service, state and local law enforcement, EMA and GEMA, and others to determine if changes
    in operations or library closure is needed.

4. Only the Regional Director or person designated by the Director will make statements to the
   staff and news media. The Regional Director will notify the Regional Board Chairman and
   other library officials of the situation as appropriate.




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Fire Procedures

The library is covered by a fire and security system which activates
automatically.

In the event a fire is discovered and the emergency system has not activated,
pull fire station red box to notify 911.

False Alarm – Fire
If a fire pull station is activated accidentally:

1. Call 552-6233 (Sandersville Fire Department) and state that you have a false alarm. The Branch
Manager or designated person will do this if they are present in the Library. If they are absent, the
Circulation Clerk on duty at the front desk will make the call.

2. As soon as possible, press the “Alarm Silence” button on the blue panel in the mechanical room
directly behind Circulation to silence the alarm. Check the alarm map to find which red fire alarm
box has been activated. Then, using the fire alarm key from the alarm panel in the mechanical room,
reset the red box. Then go to the blue security panel in the mechanical room and press the “Reset”
button. Return the key to the alarm panel.

Fire Alarm
             The panel at the circulation desk will determine the location of the alarm.

             The panel lights will show the type of alarm (pull station, smoke detector, heat detector,
             sprinkler system), and the location of the problem.

    1. If possible try to contain the fire to the area.

    2. Be sure to use the nearest extinguisher to the fire. All-purpose fire extinguishers are located
       around the inside of the building in each department. See Emergency/ Washington County
       Library/Fire Extinguisher Locations.

    3. It is the responsibility of each department to make sure their area has been evacuated.

    4. Evacuate all occupants following the posted evacuation plan and remain at the rear
       parking lot.

    5. All staff should be accounted for when assembled at the rear parking lot.

    6. Notify the Regional Director or Assistant Director of any emergency.

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    7. After the all clear signal, the alarm can be reset at the red box with the key kept on the shelf
       in the mechanical room by the main panel.

    8. Only the Regional Director or person designated by the Director will make statements to
       the staff and news media. The Regional Director will notify the Regional Board Chairman
       and other library officials of the situation as appropriate.


Special Evacuation Procedures for the Disabled
Attempts should be made to render whatever special assistance is necessary in case of evacuation.
Identify yourself by name and as a library employee. Then briefly explain evacuation procedures.

    For Wheelchair or Walker Assisted:
           Accompany the patron to the appropriate exit, or delegate someone else to do so.
    For Visually Impaired:
      1. Accompany patron to appropriate exit, offering your arm to guide them.
       2. If there is a guide dog, let the patron guide you in its handling.
       3. Accompany the patron to a place of safety.
    For Hearing Impaired:
       1. Communicate the need to evacuate the building to the patron by speaking slowly (to
          allow lip reading), by writing a note, or by sign language.
       2. Accompany the patron to a place of safety.
       3. Be sure to check areas where there are not visual emergency signs.




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Fire Extinguisher Locations
   1.   Reference Department - on wall at end of audio book rack
   2.   Children’s Department – on wall front left corner
   3.   Foyer—on wall near water fountain
   5.   Reading Room – on wall at emergency exit door in adult non-fiction
   6.   Mechanical Room – inside rear door




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Safety Officer
The Regional Director is designated as the library Safety Officer.




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Toxic Fumes

Toxic fumes can be caused by many situations including:
1.      Electrical or mechanical fires
2.     Chemical spills (cleaning products)
3.     Carbon Monoxide
4.     Incident involving transportation of toxic chemicals

Report unusual odors to the Branch Manager or designated staff person so that the problem can be
investigated. Sometimes toxic fumes can be odorless. Immediately report symptoms of illness
(headaches, nausea, grogginess, breathing difficulties) to the Branch Manager or designed staff
person. They will determine if the situation is threatening, possibly evacuate the building, and notify
emergency personnel (911) to a possible toxic fumes condition. Emergency personnel will make a
final determination about the situation.

Complete an Incident Report (Appendix A).




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Vital Records and Safe Storage


Vital Records

Vital records are defined and maintained according to the retention policy as outlined by the
Georgia Secretary State's Office Department of Archives (Georgia Records Act, Chapter 16,
Article 5 of the Georgia Code)

Safe Storage

Records are stored in remanufactured covered cardboard storage boxes, metal filing cabinets,
or a fire secure safe depending upon the value of the documents. If a fireproof safe is not
available on site for storage of original financial certificates of deposits, safe deposit boxes are
recommended.




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Weapons at the Library and Violent Incidences

Georgia Law 16-11-127 states that “a person is guilty of a misdemeanor when he carries to or while
at a public gathering any explosive compound, firearm, or knife designed for the purpose of offense
and defense, except as provided in Code Section 16-11-127.1.”

Control of a hostage/shooter situation is the responsibility of local safety officials. Library staff
members should not attempt to disarm anyone in possession of a weapon.

Weapons at the Library
1. Notify the Branch Manager/designated staff person or call 911.
2. Answer questions from law enforcement.
3. Complete an Incident Report (Appendix A).

Violent Incident
1. Call 911.
2. Record as many details as possible—time, location, no. of patrons involved, and description of
   violators.
3. Provide any relevant information to law enforcement officers.
4. Complete an Incident Report (Appendix A).




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Weather-related Emergencies
Closing

In the event of a weather emergency or natural disaster, the Branch Manager or designated staff
person will decide if the library will be closed. In the event that the library is closed or will not open
due to an emergency, the Branch Manager will notify the Regional Director or Assistant Director
who will then notify the Regional Board Chairman and other library officials as appropriate. The
Branch Manager or designated staff person will notify other staff members. If the library is closed
for these reasons, pay will be made as if regular schedules had been followed.

When an emergency closing has not been announced but conditions are worsening, an employee
may decide on his/her own to request permission to leave. In this event the employee will spend
vacation time for the portion in advance of the actual closing.




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Weather-related Emergencies
Earthquake

An earthquake is a movement of the earth’s tectonic plates, which causes the violent movement of
the earth’s crust endangering structures and occupants. Georgia is situated on two earthquake zones.
The southern part of the state is designated a number one or “minor-expected damage” zone. The
northern part of the state is designated a number two or “moderate-expected damage” zone.

1. If possible, an announcement should be made over the loud speaker.

2. While tremors are occurring, everyone should remain in place, cover their heads with coats
   and/or books or find cover under sturdy tables.

3. After tremors, provide first aid as needed.

4. Call 911 and provide details of building damage and emergency needs.

5. Monitor local emergency broadcast for the latest bulletins.

6. Evacuate the building.

7. Make sure that no one re-enters the building.

8. Complete an Incident Report (Appendix A).




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Weather-related Emergencies
Flood Warning

It is highly unlikely that the downtown Sandersville area would experience a flood, but in the event
that a flood warning is in effect for this area, follow the procedure below:

1. The Branch Manager will notify the Regional Director who will decide if the library should be
   evacuated and closed.
2. Staff should account for everyone during and after the event.
3. Complete an Incident Report (Appendix A).

Only the Regional Director or Senior Librarian will make statements to the staff and news media.
The Regional Director will notify the Regional Board Chairman and other library officials of the
situation as appropriate.

After the building has been declared safe, procedures should be followed according to Salvaging
Water Damaged Documents and Heirlooms (Appendix B).




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Weather-related Emergencies
Hurricane Watch (36 to 48 hours prior to landfall)

1. Staff should monitor weather alerts.
2. Tie down or bring inside objects on the property that may be blown about by the hurricane
   winds.
3. Place vital records in a safe storage area.
4. Check all emergency equipment, such as flashlights and generators for proper operating
   condition.

Hurricane Warning (Indicates that a hurricane is expected to strike an area within 24 hours)

1. The Regional Director will determine at what point facilities will cease public service in order to
   secure the building.
2. At the instruction of the Regional Director, dismiss staff.
3. Turn off air conditioners, disconnect electrical equipment and turn off lights.




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Weather-related Emergencies
Tornado Watch/Warning

Upon the forecast of severe or potentially severe weather the Branch Manager or Assistant Branch
Manager will monitor the situation with library staff. The library staff will notify the Branch
Manager or Assistant Branch manager in the event the weather radio sounds an alert and will take
the radio to this person. The Branch Manager or Assistant Branch Manager will make staff aware of
the severe weather status. Also, the Branch Manager or Assistant Branch Manager may designate
weather spotters and other staff to monitor conditions via the Internet during this time. The
Regional Director will be notified.

Tornado Watch Procedure
In the event of a National Weather Service tornado watch, follow the procedure outlined below:
    1. Print five copies of the National Weather Service announcement.
    2. Announce the following over the loud speaker:
        “The National Weather Service has issued a tornado watch”, then read the watch and
        definition of watch from the National Weather Service.
    3. Post one copy of the announcement at the reference desk and one copy at the circulation
        desk.
    4. Post a pair of announcements (one on each side of the door) on each of the two entrance
        doors.

Tornado Warning Procedure
In the event of a National Weather Service tornado warning, follow the procedure outlined below:
    1. Announce the following over the loud speaker:
        “The National Weather Service has issued a tornado warning”, then read the warning and
        definition of warning from the National Weather Service.
    2. If a warning has been issued for a lengthy period of time-an hour or more, for a single
        county or multiple county area, include in the announcement that the Library will be closing
        for the rest of the day and that patrons who do not have responsible adults with them
        should call them for pick up. This decision will be made at the discretion of the Branch
        Manager after consulting with the Regional Director, providing time permits.
    3. If there is an immediate threat of a tornado, staff should gather all patrons to interior walls,
        away from exterior walls and windows. If a patron refuses to follow these guidelines, do not
        attempt to physically force them to do so.
    4. Close all doors in the near vicinity.
    5. The Branch Manager or Assistant Branch Manager should take the weather radio with them.
    6. All persons should remain in the designated areas until notified that it is safe to resume
        operations.
    7. Only the Regional Director or person designated by the Director will make statements to
        the staff and news media. The Regional Director will notify the Regional Board Chairman
        and other library officials of the situation as appropriate.
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Weather-related Emergencies
Water Damage

Based on past experiences, the most likely emergency regarding water damage for our library is a
leaky roof. The following procedures should be followed:

1. Remove library materials from shelves and move to dry area. Use book trucks if possible;
   otherwise hand carry materials to dry location.

AND/OR

2. Cover immediate and adjacent areas with plastic sheeting.

3. Use trash cans to collect water coming down from roof.

4. Call Lee Lord, County Administrator at 552-2325.

5. Notify Regional Director or Assistant Director.

6. Complete an Incident Report (Appendix A).




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Treutlen County Library
Administrative Contacts in Case of Emergency

Ina Kerr, Branch Manager (912) 529-5094
Justine Gillis, Chair, Treutlen County Library Board (912) 529-4781
Leard Daughety, Regional Director (478) 275-8571, cell (706) 566-1918
Elizabeth White, Business Manager (478) 274-9722




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Accident, Serious Injury, Illness

1. Staff members should exercise their own judgment to do what is reasonable in an
   emergency where one has been sick or injured. Use caution when administering first
   aid because of the possibility of further harm.

2. Contact the Branch Manager or Regional Director and stay with the sick or injured
   person.

3. Do not move anyone injured in a fall.

4. Disperse the crowd if necessary.

5. In the event of a serious problem call 911 immediately.

6. Offer to contact a friend or family member for the injured/ill person. Complete an
   Incident Report Form (Appendix A) as soon as possible and provide copies to the
   Regional Director.

7. If the person is an employee, Workers Compensation guidelines must be followed.
   Promptness in reporting employee injuries is extremely important.

8. Use extreme caution when disposing of hazardous, including potential bio-hazardous
   material as all body fluids should be considered to contain potentially infectious agents
   and contact with all body fluids should be avoided to prevent the risk of infection.
       Wear gloves when touching blood or body fluids of another individual or a
          contaminated surface (e.g., treating nosebleeds and bleeding abrasions, handling
          clothes soiled by urine or feces, cleaning blood or other body fluids off of surfaces.)
       If cleaning a fluid area, spread absorbent evenly over area.
       Wait one minute for powder to absorb fluid.
       Scoop spill with scraper into plastic bag.
       Spray area with disinfectant.
       Wait one minute for disinfectant to kill germs.
       Wipe area clean with paper towels.
       Place towels in plastic bag.
       Remove gloves and place in plastic bag.
       Place all contents in plastic bag and tie.
       Wash your hands. Proper hand washing requires the use of soap, with vigorous
          scrubbing for approximately five seconds, followed by thorough rinsing under a
          running stream of water for another five seconds. Soap suspends easily removable
          soil and microorganisms, allowing them to be washed off.
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Bomb Threat Procedures

1. Upon receiving a threatening phone call, the person taking the call will ask the following
   questions:

        a. When is the bomb going to explode? _________________________________
        b. Where did you place the bomb? _____________________________________
        c. What does the bomb look like? _____________________________________
        d. What kind of bomb is it? __________________________________________
        e. What will cause the bomb to explode? ________________________________
        f. Did you place the bomb? __________________________________________
        g. What’s your name? ______________________________________________
        h. What is your address and telephone number? __________________________

Identifying Caller Information

    1. Sex of the caller_____________________________________

    2. Accent (If detectable)_________________________________

    3. Time of call________________________________________

    4. Did the caller sound like an adult? _______________________

    5. Did the caller sound like a child? ________________________

    6. Background sounds heard during the call__________________

    7. Record as many of the caller’s exact words as possible________

                __________________________________________________

2. While on the phone, attempt to get the attention of another staff member or if another staff
   member overhears the questions, the following steps should be taken:
                i. Notify the Branch Manager and the Regional Director
               ii. Evacuate the building



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3. While evacuating, staff should attempt to notice suspicious objects, devices, noises or
   disturbances. Report anything unusual to the Branch Manager or Regional Director.

4. If a device is found, do not approach it, touch it or disturb it in any way. Be especially aware of
   the possibility of secondary devices.

5. Contact 911 and:
          a. Give your name
          b. Tell where you are (building address and telephone # from which you are calling)
          c. State nature of call - bomb threat
          d. If possible, stay on the telephone until the 911operator hangs up.

6. Notify the Regional Director, Leard Daughety at (478) 275-8571 or cell (706) 566-1918.

7. Staff should account for everyone, and no-one should be allowed to return to the building until
   it is cleared by law enforcement officials.

8. Remain at the upper parking lot until the all clear is given by law enforcement officials.

9. Qualified staff should be assigned to provide first aid at the evacuation site.

10. Only the Regional Director or person designated by the Director will make statements to the
    staff and news media. The Regional Director will notify the Regional Board Chairman and
    other library officials of the situation as appropriate.




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Building Contacts


All problems concerning the building will be handled by the Treutlen County Commissioners at:

912-529-3664.




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Civil Disturbance

Disturbances That Occur on Library Property

Level I - Disruption is confined to one area with no threat to patrons or staff.

Level II – Disruptive forces are mobile or pose a direct threat or potential threat to patrons and staff.

Level III – Disruption is widespread with large-scale outsider participation and a serious threat to
patrons and staff.

Level II and Level III require immediate request for assistance to 911 or law enforcement agency (s).

1. The Branch Manager or Regional Director will assess the situation.

2. Patrons and staff will be isolated into small groups when possible.

3. Only the Regional Director or person designated by the Director will make statements to the
   staff and news media. The Regional Director will notify the Regional Board Chairman and other
   library officials of the situation as appropriate.




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Computer Contacts
In Case of Problems with Computers
Notify Automation Staff. If you are unable to contact Automation Staff and
the situation cannot wait, follow one of the options below and notify
Automation Staff of the status of the problem when they are available.
General Problems - Contact Interface Electronics Helpdesk 1-800-329-3289.

Pines Problems - Submit a ticket to the Georgia Public Library Service Help
Desk at http://help.georgialibraries.org or call 877-475-7435. However, if
Internet is down, see the section on Internet Problems below.

Galileo Problems - Submit a ticket to the Georgia Public Library Service Help
Desk at http://help.georgialibraries.org or call 877-475-7435. If you cannot
access this site you may try calling Georgia Public Library System at 404-982-
3560. However, if Internet is down, see the section on Internet Problems below.

Internet problems - Contact BellSouth Network Operations Center (NOC) at 1-
800-317-3343, select option 2, select option 5. Indicate you are calling from a
Georgia public library with the Board of Regents, University System of Georgia.
Tell them your Router ID number which is listed below. Please refer other
questions to the Georgia Public Library Service Help Desk by submitting a ticket
to http://help.georgialibraries.org or calling 877-475-7435.

           GPLS Customer                                                                             Router ID
   LATA    Site                         Site Address         Circuit ID                    PON       Number
                                        738 Railroad Ave.
   Macon   Glascock County Library      Gibson, GA 30810                                             SOGAR 318
           Johnson County                                   4002 T3Z MACNGAJEH01
   Macon   Harlie Fulford Library       301 West Elm St     MACNGAMTK11                    JCHFL     MRSGPLS5314
                                                            4002 T3Z MACNGAJEH01
   Macon   Laurens County Library       801 Bellevue Ave.   MACNGAMTK11                    LCL       MRSGDOE5496
           Rosa M. Tarbutton Memorial                       4002 T3Z MACNGAJEH01           ORTMW
   Macon   Wash. County Library         314 S. Harris St.   MACNGAMTK11                    CL        MRSGPLS5316
                                                            4002 T3Z MACNGAJEH01
   Macon   Treutlen County Library      Second St.          MACNGAMTK11                    OTCL2     MRSGPLS5326




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External/Other Factors with Potential to Disrupt Operations

External Factors may include loss of electrical power, water, heat/natural gas, transportation
services, communications, mail delivery and financial services, disrupted public safety, emergency
medical services, 911 systems, civil unrest and declared states of emergency.

1. In the event of loss of power or other utilities, failure of HVAC systems, failure of
   transportation systems, disruption of public safety services or civil unrest, library services will be
   closed until services can reinstated.

2. The primary means for notifying staff not to come into work in case of disaster or emergency
   will be by telephone.

Other Factors may include failure of electronic access controls, security systems, fire warning, and
suppression systems.

1. Regular library operations may be suspended. The Regional Director or designated person will
   determine rescheduling of hours.

2. The first condition for making a decision to suspend library operations is safety. The Regional
   Director makes final decisions concerning closing of the library.

3. The Regional Director or designated person should be in contact with the National Weather
   Service, state and local law enforcement, EMA and GEMA, and others to determine if changes
   in operations or library closure are needed.

4. Only the Regional Director or person designated by the Director will make statements to the
   staff and news media. The Regional Director will notify the Regional Board Chairman and
   other library officials of the situation as appropriate.




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Fire Procedures

Call 911 to notify fire department.

No sprinkler system.

    1. If possible try to contain the fire to the area.

    2. Use the fire extinguisher located near the men’s restroom.

    3. Evacuate all occupants following the posted evacuation plan and remain a safe distance
       from building.

    4. Notify the Regional Director or Assistant Director of any emergency.

    5. Only the Regional Director or person designated by the Director will make statements to
       the staff and news media. The Regional Director will notify the Regional Board Chairman
       and other library officials of the situation as appropriate.


Special Evacuation Procedures for the Disabled
Attempts should be made to render whatever special assistance is necessary in case of evacuation.
Identify yourself by name and as a library employee. Then briefly explain evacuation procedures.

    For Wheelchair or Walker Assisted:
           Accompany the patron to the appropriate exit, or delegate someone else to do so.
    For Visually Impaired:
           1. Accompany patron to appropriate exit, offering your arm to guide them.
           2. If there is a guide dog, let the patron guide you in its handling.
           3. Accompany the patron to a place of safety.
    For Hearing Impaired:
           1. Communicate the need to evacuate the building to the patron by speaking slowly (to
               allow lip reading), by writing a note, or by sign language.
           2. Accompany the patron to a place of safety.
           3. Be sure to check areas where there are not visual emergency signs.




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Safety Officer
The Regional Director is designated as the library Safety Officer.




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Toxic Fumes

Toxic fumes can be caused by many situations including:
   5. Electrical or mechanical fires
   6. Chemical spills (cleaning products)
   7. Carbon Monoxide
   8. Incident involving transportation of toxic chemicals

Report unusual odors to the Branch Manager or the Regional Director so that the problem can be
investigated. Sometimes toxic fumes can be odorless. Immediately report symptoms of illness
(headaches, nausea, grogginess, breathing difficulties) to the Branch Manager or the Library Director.
They will determine if the situation is threatening, possibly evacuate the building, and notify
emergency personnel (911) to a possible toxic fumes condition. Emergency personnel will make a
final determination about the situation.

Complete an Incident Report (Appendix A).




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Vital Records and Safe Storage


Vital Records

Vital records are defined and maintained according to the retention policy as outlined by the
Georgia Secretary State's Office Department of Archives (Georgia Records Act, Chapter 16,
Article 5 of the Georgia Code)

Safe Storage

Records are stored in remanufactured covered cardboard storage boxes, metal filing cabinets,
or a fire secure safe depending upon the value of the documents. If a fireproof safe is not
available on site for storage of original financial certificates of deposits, safe deposit boxes are
recommended.




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Weather-related Emergencies
Closing

In the event of a weather emergency or natural disaster, the Branch Manager or designated staff
person will decide if the library will be closed. In the event that the library is closed or will not open
due to an emergency, the Branch Manager will notify the Regional Director or Assistant Director
who will then notify the Regional Board Chairman and other library officials as appropriate. The
Branch Manager or designated staff person will notify other staff members. If the library is closed
for these reasons, pay will be made as if regular schedules had been followed.

When an emergency closing has not been announced but conditions are worsening, an employee
may decide on his/her own to request permission to leave. In this event the employee will spend
vacation time for the portion in advance of the actual closing.




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Weather-related Emergencies
Hurricane Watch (36 to 48 hours prior to landfall)

1. Staff should monitor weather alerts.
2. Tie down or bring inside objects on the property that may be blown about by the hurricane
   winds.
3. Place vital records in a safe storage area.
4. Check all emergency equipment, such as flashlights for proper operating condition.

Hurricane Warning (Indicates that a hurricane is expected to strike an area within 24 hours)

1. The Regional Director will determine at what point facilities will cease public service in
   order to secure the building.
2. At the instruction of the Regional Director, dismiss staff.
3. Turn off air conditioners, disconnect electrical equipment and turn off lights.




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Weather-related Emergencies
Tornado Watch/Warning


Tornado Watch Procedure
In the event of a National Weather Service tornado watch, follow the procedure outlined below:
    1. Print five copies of the National Weather Service announcement.
    2. Announce the following to patrons:
        “The National Weather Service has issued a tornado watch”, then read the watch and
        definition of watch from the National Weather Service.
    3. Post one copy of the announcement at the circulation desk.
    4. Post a pair of announcements (one on each side of the door) of both entrance doors.


Tornado Warning Procedure
In the event of a National Weather Service tornado warning, follow the procedure outlined below:
    1. Announce the following to patrons:
        “The National Weather Service has issued a tornado warning”, then read the warning and
        definition of warning from the National Weather Service.
    2. If a warning has been issued for a lengthy period of time-an hour or more, for a single
        county or multiple county area, include in the announcement that the Library will be closing
        for the rest of the day and that patrons who do not have responsible adults with them
        should call them for pick up. This decision will be made at the discretion of the Branch
        Manager after consulting with the Regional Director, providing time permits.
    3. If there is an immediate threat of a tornado, staff should gather all patrons to interior walls,
        away from exterior walls and windows. If a patron refuses to follow these guidelines, do not
        attempt to physically force them to do so.
    4. Close all doors in the near vicinity.
    5. The Branch Manager should take the weather radio with them.
    6. All persons should remain in the designated areas until notified that it is safe to resume
        operations.
    7. Only the Regional Director or designated person will make statements to the staff and news
        media. The Regional Director will notify the Regional Board Chairman and other library
        officials of the situation as appropriate.




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Weather-related Emergencies
Water Damage
Based on past experiences, the most likely emergency regarding water damage for our library is
a leaky roof. The following procedures should be followed:

   1. Remove library materials from shelves and move to dry area. Use book trucks if
      possible; otherwise hand carry materials to dry location.
AND/OR
   2. Cover immediate and adjacent areas with plastic sheeting (use plastic sheeting located in
      the storage room).

   3. Use trash cans to collect water coming down from roof.

   4. Call the Treutlen County Commissioner’s Office at (912) 529-3664.

   5. Notify Regional Director or Assistant Director.

   6. Complete an Incident Report (Appendix A).




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                                                              2
                                                               Chapter




Chapter 2 - PINES




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Oconee Regional Library PINES Participation Policy




As a participating member of the Georgia Library Public Information Network for Electronic
Service (PINES), The Oconee Regional Library agrees to abide by the PINES Code of Ethics,
Mission Statement, Bylaws and Membership Agreement. The Library also agrees to adhere to
PINES Policies unless exceptions are made by the Oconee Regional Library Board.




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PINES Circulation Policies (August 2006)



Georgia Library Public Information Network for Electronic Services

PINES libraries will have uniform circulation policies and procedures. According to the PINES
Executive Committee, this is a condition of participation. The procedures outlined below
represent the decisions of the Executive Committee. Many procedures will remain under local
control, varying with the specific situation of each library or library system.

Issuing a Library Card
Library cards are free to all residents of Georgia. Persons who attend school, own property or
are employed in Georgia are eligible for a free PINES card. Patrons of both PINES and non-
participating Georgia public libraries may receive a PINES card. Users from non-participating
Georgia libraries shall have the same privileges as PINES users. Most PINES cards are valid
for 2 years.

Property owners who do not reside in Georgia may be required to show proof of ownership,
such as a tax bill or deed. Persons employed in Georgia or attending school in Georgia may be
required to show proof of employment or enrollment.

Out-of-state cards are available to persons living outside Georgia who do not meet the above
criteria for a $25 annual fee, payable at the time the card is issued. A temporary card is available
for a $12.50 charge and is good for 6 months.

Signing a PINES card application denotes acceptance of responsibility for lost or damaged
materials.

There is no minimum age for a child to receive a PINES card. A parent or legal guardian may
register a child. Parent or guardian must show proper ID to register a child. A parent or
guardian must sign the application for all children under 18. Signing a child’s PINES card
application denotes acceptance of responsibility for all fines, lost or damaged materials charged
on that card.

A library card is required in order to check out materials. A library MAY waive the necessity for
a card at the patron’s home library, in which case a picture ID is acceptable.

Proper identification must be presented to register.
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An applicant for a new card is required to provide proper ID, which includes current local
address. Acceptable ID for a PINES card: a)photo ID showing current local address, OR
b)photo ID and one item from approved list (see below) showing current, local address (if
photo ID does not have correct address), OR c) TWO (2) items from approved list showing
current, local address. Acceptable ID includes valid driver’s license, valid voter registration
card, checks with pre-printed addresses, a utility bill, tax receipt or other piece of mail that
shows the user’s name and present address. The registering library is responsible for ensuring
that a correct address is obtained.

Applicants for a card must complete and sign an application form, available at any PINES
participating library’s circulation desk.
Parents or guardians of children under the age of 18 must sign their child’s application.

The charge for a replacement PINES card is $2.

It is a local decision on the part of each Library System whether the PINES card will be given
to the user at registration or be mailed. Consult your circulation supervisor for the policy at
your library.

PROFILE NAME-The patron profile determines the user’s loan period and fine rates. One of
the profiles below will be assigned to each user.


             PATRON                                                 RESTRICTED
             CLASS                                                  TEMP
             NON-RES                                                TEMPRES6
             OUTOFSTATE                                             TEMPRES12
             OUTREACH                                               TRUSTEE

STATISTICAL CATEGORIES-All PINES registrations will indicate Primary Language in the
patron record.

SURVEYS-All PINES libraries, in conjunction with the Georgia Secretary of State’s Office,
will offer applicants the opportunity to register to vote at the time of registration, and at each
subsequent change on the patron record. An embedded survey form indicating the acceptable
choices will be completed on each PINES record.

GEORGIA CONFIDENTIALITY LAW: The Georgia Confidentiality Law (O. C. G. A. 24.9.46)
prohibits the disclosure of any patron information, including titles checked out, amount of fines/fees
owed, and phone numbers/addresses. All PINES library staff recognize the strict confidentiality of
library records, and shall not disclose any information regarding library patrons unless legally
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compelled. If proper legal documents are presented, a Library Director or designee must approve
the decision to release confidential records.

Temporary Borrowing Privileges
Persons who will be in Georgia for less than 6 months, and reside outside Georgia, may be
issued a temporary card. Privilege limit is 6 months. Privilege fee is the fee charged for OUT
OF STATE cards ($12.50). This card carries limited borrowing privileges. Temporary
cardholders may check out up to 5 items simultaneously. To register a temporary borrower,
choose the profile name TEMP when entering the registration.

When PINES Patrons Move to Another PINES Library System
If the patron moves from one PINES library system to another, there is no need to delete the
patron card. Instead, change the home library of the patron from the old library system to the
new library system and update address and telephone information in the patron record. This
will allow the patron to keep the same card; although it won't count as a new registration, the
patron will now be included in reports of all patrons registered in the new library system

If a patron moves from one library to another within the same system, the home library should
be changed in the patron record as well as updates to the address and telephone information.
The system looks at home library, not the card prefix, in determining where a hold/loan should
be sent.

Check-Out/Renewal
A patron must present a card in good standing to borrow materials. A patron’s card will be
blocked, and no services may be obtained with it if the patron has 10 or more overdue items,
or owes $10 or more in unpaid fines and/or fees. Delinquent borrowers who have not reached
these limits may still borrow materials; the system operator will be notified that the patron is
delinquent.

In most cases, a maximum of 50 items may be charged simultaneously on a PINES card.

If a patron forgets their PINES card, they can:
 Return home to retrieve it. Materials may be held for the patron.
 Purchase a replacement card for $2. The procedure for Lost/Stolen Cards should be used
     in reissuing a card.
 Show photo ID to be allowed to checkout IF he/she is using his HOME library, and IF
     his/her home library honors this option. This is not an option if he is using another PINES
     library. This is NOT recommended.




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User Status
User blocked
If a patron’s record is blocked due to excessive overdue materials or fines, a PATRON-
EXCEEDS-FINES message will appear upon attempting a checkout. Selected staff will have
the authority to override excess fines.
User barred
BARRED is a status that is manually set by library staff. It is PINES policy that only the library
that barred the patron can unbar said patron. If a barred patron presents items for checkout at
other than the library that barred him, he should be directed to speak with that library to
resolve his status and restore his privileges. Each Library Director or designee shall decide the
circumstances under which a patron may be barred. This status should be reserved for serious
offenses, such as theft of library materials.

Proxy Borrowing
Any user may present another user’s card to check out materials. Library staff should remind all
patrons at the time a card is issued that they are responsible for all items checked out on that
card, and that lost cards should be promptly reported.

PINES libraries also have the ability to check out items on hold to an authorized proxy user
(often husband or wife), as opposed to the user who originated the hold, while maintaining the
integrity of the holds queue. The authorized proxy is not required to present the originator’s
card, but the authorization for proxy permission should be noted in the patron record in the
NOTES field. Because all library records are confidential in nature, PINES library staff must
be aware that authorization of the originating user (the person placing the hold) is required for
proxy checkout for all persons over 18 years of age.

Materials placed on hold by juveniles, as with any and all parts of the juvenile’s patron record,
are accessible and may be checked out by parents or legal guardians without prior
authorization.

Renewals
Renewal requests may be made in person or by phone.

Certain categories of materials are not eligible for renewal.

If a HOLD has been placed on an item, it may not be renewed. Selected staff will have the
authority to force the renewal in special circumstances.
To accomplish a renewal, the patron must present his PINES card or read his PINES barcode
number to staff over the phone. Staff are encouraged to ask for a second item of identification,
such as address or telephone number, to verify the identity of the caller. Items will not be


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renewed with name only. Patrons may renew their items via the My Account feature of the
OPAC.

Check-In
When checking in materials, it is VERY IMPORTANT to watch the screen as each barcode is
scanned to be sure the scan is registering and to be aware of on-screen messages and directions.
Messages directing the operator to send items to another location or library, or directions for
items on hold are visually displayed on the screen at check-in, and audible alerts will assist the
operator in noticing important messages.

Bookdrop check-in
When checking in items from the bookdrop each morning, staff should set the Effective Date
to reflect yesterday’s date. Other dates may be selected if the library has been closed; however,
the system will not accept a future date.

Fines/Fees
To encourage the prompt return of materials, the PINES libraries have established a schedule
of fines and fees as penalty to those patrons who fail to return materials by their due dates.

Overdue Notices
Overdue notices are sent as a courtesy from the libraries. Failure to receive notices does not
exempt patrons from the responsibility for library materials or overdue fines. Notices are
generated and mailed centrally. First and second overdue notices are sent via email to those
patrons with email addresses in their user records. The final overdue notice is always sent via
US Mail.

The first overdue notice is generated at 7 days past the due date of an item.

The second overdue notice is sent at 14 days past the due date.

The final notice, which assesses the replacement cost of overdue materials, is sent at 30 past the
due date.

Paying Fines/Fees
PINES fines may be paid at any participating library. Fine will be retained by the collecting
library, regardless of the original lending library. Returned materials which are owned by other
PINES libraries will be promptly returned via the PINES courier service.

Patrons may pay all or a portion of overdue fines.




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Lost Items
A patron may inform staff that an item is LOST. The price of the item, plus an optional
processing fee of up to $10, will be assessed to the patron’s card. Lost items may be paid for at
any PINES library. Payments for lost or damaged materials will be returned to the owning
library. These payments must be remitted monthly. The price of the item (found in the item
record) plus the applicable processing fee will be assessed to the patron’s record upon
declaration that the item is Lost.

Some PINES libraries have contracted for services with collection agencies. A fee for
collection agency services may be added to a lost item record, and will be listed with a bill
reason of REFERRAL. It is advisable to direct patrons whose accounts have been turned over
to collections to the referring library, to ensure that all accounts are accurately cleared and fees
settled.

Recovering Lost Items and Refunding Payment
If a lost item is found and returned within 1 year of payment, a refund of the paid replacement
value, minus the overdue fines which have accrued, will be given. The found materials may be
returned to any PINES library, with the understanding that the owning library will be the final
authority on whether the material is in acceptable condition for return. The owning library will
issue a refund check to the patron via U. S. Mail. The refund check will be payable to the
library cardholder on whose record the materials were circulated.

Claims Returned
If a user claims to have returned materials that PINES still shows as checked out, the material
may be marked with a Claims Returned date. Overdue fines stop accruing as of the date
entered in the Claims Returned field. A user may have up to 5 Claims Returned items on his
record at any time.

Intra-PINES Lending
If a patron from Library A wishes to borrow an item from Library B, staff from Library A will
place a hold on the item, specifying Library A as the pickup location. Library B will receive a
report of items on their shelves, which have holds; they will pull those items listed and capture
the existing holds. The screen will instruct staff to route the item to Library A to fill a hold, and
the item will be put into transit to Library A. When Library A receives the item, it will be
scanned and placed on the holds shelf for pickup. Once the item is scanned at the pickup
location, a holds notice via email will be generated or staff will be prompted to telephone the
user with holds notification.

The Holds report should be retrieved processed promptly each morning at each library site.
Items listed should be pulled from the shelf, packaged and sent within 24 hours. The holds list
is regenerated every 15 minutes, to ensure that the list is fresh whenever a library retrieves it
during the day. Holds that are not processed within 24 hours will be re-targeted to another

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library if possible. Borrowed items should be promptly sent back to the owning library, or on
to the next library to fill a hold. Items should be appropriately packaged to protect them from
damage while in transit.


Holds
  1. Materials will retain the same circulation period regardless of whether the patron is local
      or from another PINES library. When thinking of intra-PINES lending, it is important
      to remember that a PINES patron is a patron exactly like your local patron. Intra-
      PINES loans are not ILLs they are simply circulations like any other. The PINES
      Executive Committee has ruled that circulations between PINES libraries must be free
      of charge to system libraries and to patrons.

    2. Holds may be placed on items in any PINES library. If a patron presents the on-hold
       item for checkout before it is retrieved for the requesting patron, the in-house patron
       with item in hand receives preference; a circulation supervisor will override the hold
       and check out the item to the in-house patron. The requesting patron will be next in
       line for the item.

    3. Most patrons may place an unlimited number of holds. Certain user categories are
       restricted to a limited number of holds.

    4. PINES does not allow intra-PINES loans on the following item categories:
       Audiobooks; CDs; DVDs; Bestsellers; Equipment; Microforms; New Books;
       Reference; Reserve; Software; Toy: Videocassettes: Leased Materials; Kit; Outreach and
       Deposit (monetary). Items with these item types may be borrowed within regional
       library systems. For other item types, a title-level hold will find the first available copy
       of the title in PINES to fill the hold. The Holds report will first look for an available
       copy in the patron’s pickup library, then in the pickup library’s system; if no copy is
       available, it will then select a copy from another PINES library.

    5. Patrons may place their own holds via the OPAC, and may select their pickup location
       and notification method. The software will refuse holds requests which do not conform
       to PINES policies. Patrons may choose any pickup location for holds.

    6. The vision of the PINES statewide library card included as a key component the ability
       for patrons to see and borrow library materials from all participating public libraries in
       the state. Our goal is maximum access for all patrons, while realistically addressing the
       logistics of moving materials around the state. Member libraries have agreed that
       PINES membership would not relieve libraries of the responsibility for purchasing the
       materials needed to meet the demands of local patrons.


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    7. Patrons whose PINES cards are expired will not be allowed to place holds until the
       card privilege is renewed.


My Account
Library users will be given a PIN upon registering for a PINES card. PINES policy indicates
that PINs may only be given in person at a PINES library, upon presentation of appropriate
ID. PINs may not be obtained via telephone or email.

At their first use of the My Account feature of the OPAC, patrons will be prompted to change
the PIN to a 7-character password. Patrons may also choose to select a user name to use in
place of the library card barcode when accessing My Account. User names must be unique
within the PINES system. Patrons may change user name, password, and email address with
My Account at any time.




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PINES Code of Ethics



Georgia Library Public Information Network for Electronic Services

Organization:   Georgia PINES
Date:           November 10, 1999
Resources:      Georgia Code 21-5-1
                Georgia Canons of Ethics
                ALA Statement on Professional Ethics 1975, 1988, 1995

Code:

I acknowledge that I have an obligation to the Georgia PINES Project:

   I shall not violate the privacy and confidentiality of information entrusted to me or to which I
    may gain access, including a patron's private information or reading records. A patron's personal
    information, history, or records will not be provided to anyone without legal authorization.
    Further, I agree to take appropriate action in regard to any illegal or unethical practices that
    come to my attention.
   I shall not use knowledge of a confidential nature to further my personal interests or for personal
    gain.
   I have an obligation to the PINES Project to use equipment and software only for the purposes
    intended.
   I shall keep my personal skills and knowledge up-to-date and insure that proper expertise is
    available to the public as needed.
   I will share my knowledge by participating on PINES Committees; I will recommend policies
    and procedures to improve service delivery in accordance with the participation agreement
   I shall accept full responsibility for the work I perform.
   I shall cooperate with other PINES members, treating them with honesty and respect.
   I will avoid conflict of interest and insure that the appropriate PINES management is aware of
    any potential conflicts.
   I will not exploit the weakness of a computer system for personal gain or personal satisfaction.

Signed__________________________________________________

Library System___________________________________________

Date_____________________________________________________

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PINES Mission Statement




Georgia Library Public Information Network for Electronic Services


Mission Statement

The purpose of the Georgia Library Public Information Network for Electronic Services (PINES)
is to provide the State’s citizens with free and reliable access to Georgia public library collections
and information through an Internet-based multi-system union catalog.


Goals

o To provide more equitable distribution of library resources to all Georgians by expanding access to
  Georgia Public Library collections and services.

o Use PINES technology to encourage statewide lending among all Georgia Public Libraries.

o Establish and maintain a state of the art Georgia Library PINES telecommunications network to facilitate
  statewide lending of public library resources.

o Establish and maintain a Georgia Library PINES governance structure to respond to the changing needs
  of Georgia libraries.

o Create and maintain Georgia Library PINES union catalog.

o Provide statewide lending of materials through the use of the Georgia Library PINES card.

o Train library staff in PINES policies and procedures.

o Utilize PINES statistics and reports to enhance library services.

o Establish Georgia as a leader in sharing library resources electronically.




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PINES Bylaws




Georgia Library Public Information Network for Electronic Services

I. Name and Mission

1) The name of this organization shall be Georgia Library Public Information Network for Electronic
Services, abbreviated PINES.

2) The purpose of the Georgia Library Public Information Network for Electronic Services (PINES) is
to provide the State’s citizens with free and reliable access to Georgia public library collections and
information through an Internet-based multi-system union catalog.


II. Membership


1) Members. There shall be one class of membership in PINES. Membership is held by the
participating library system. Each member system is a voting member with one (1) vote. The Director of
the participating library or his/her designee shall cast votes.

2) Qualifications. Membership shall be limited to Georgia public library systems that qualify for state
aid.

3) Application for Membership. Prospective members may apply to join PINES by submitting a
PINES Membership Agreement to the Chair of the Executive Committee. The Executive Committee shall
vote on all prospective membership applications. Future participating members are defined as systems that
have signed the “Intent to Participate” agreement and have been approved by the Executive Committee.

4) Term. Membership shall be on a fiscal year basis (July 1 - June 30), effective upon receipt of a signed
PINES Membership Agreement. Membership is automatically renewed on an annual basis unless
notification of termination is given as described in item 6 below, “Termination.”

5) Member Representatives. Each member system shall appoint a Member Representative who shall
receive all communications.




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6) Termination. Any member system may terminate membership in PINES by providing written notice
to the Chair of the Executive Committee as stated in the PINES Membership Agreement. The Executive
Committee may, by a two-thirds majority of all Executive Committee representatives, terminate a
membership whenever in its judgment the best interests of PINES would be served.

7) A member system leaving PINES or being terminated has the right to receive at cost and in a timely
manner a complete and current copy of its catalog database with attached bibliographic records extracted
from the PINES database in a useful format.


III. Membership Meetings

1) PINES membership shall meet at least once a year in May with the time and location to be determined
by the Executive Committee. Other membership meetings may be called by the Executive Committee.
Members will be notified at least fourteen (14) days in advance of the annual meeting.

2) Minutes of meetings shall be kept and distributed to the membership.

3) The Chair of the Executive Committee shall convene a called membership meeting upon
receiving a written request signed by two-thirds of the membership.

4) A simple majority of the membership shall constitute a quorum for membership meetings.


IV. Executive Committee

1) Number and Composition. The Executive Committee shall consist of nine (9) members, who shall
be library system directors, and shall be representative of the membership of PINES. The Executive
Committee shall consist of:

a) Two (2) member representatives from small public library systems;
b) Two (2) member representatives from medium public library systems;
c) Two (2) member representatives from large public library systems;
d) Three (3) member at-large representatives, which may include one (1) member representative from a
future participating public library system.

Public library system size shall be established by Georgia Public Library Service, using official
population statistics supplied by the Georgia Office of Budget and Planning. The Executive
Committee membership shall also be representative of both county and regional member library
systems.

2) Non-voting Members. The following shall be non-voting members of the Executive Committee:
State Librarian and PINES Director.

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3) Nomination. The Executive Committee Chair shall appoint a Nominating Committee to solicit and
propose a slate of candidates for annual election to three (3) Executive Committee posts. Nominations for
positions vacated during a term shall also be made. Prior to the election of new members to the
PINES Executive Committee, the nominating committee, at the direction of the Executive
Committee Chair will solicit nominations for the posts to be filled from all PINES Member
Systems by publishing a list of available positions and the names of all members who are eligible
to fill the posts. The Nominating Committee shall provide two nominations for each post.

4) Election. Members of the Executive Committee will be elected by the PINES membership in time
for the results to be announced at the Annual Membership Meeting. Executive Committee
members shall be elected by a majority vote of the members voting. Ballots shall be sent by mail
to all PINES members. A designated closing date shall be set at least two weeks after the date
ballots are mailed. Ballots shall provide for write-in votes. Ballots returned shall be counted if
they are received on or before the designated close of ballot date.

5) Term. Executive Committee members will serve a term of three years to commence on July 1. One
third of the members of the Executive Committee will be elected each year and one third will rotate off the
committee. Executive Committee members are limited to two (2) successive terms on the Executive
Committee.

6) Officers. The Executive Committee shall elect the following officers: Chair, Chair-Elect, and
Secretary.

7) Officers Duties. The Chair, Chair-Elect, and Secretary will perform the following duties and may
perform other duties assigned by the Executive Committee:

        o Chair: The Chair will preside over all PINES and Executive Committee meetings and will
        serve as the PINES representative to the Georgia Public Library Service, Board of Regents of the
        University System of Georgia.

        o Chair-Elect: The Chair-Elect will assume the authority and responsibilities of the Chair in the
        Chair’s absence or unavailability, and will become Chair in the following year.

        o Secretary: The Secretary shall be responsible for maintaining the minutes of the Executive
        Committee meetings and the PINES membership meetings.

8) Officers Election and Term. The Executive Committee Officers shall be elected by majority vote of
the Executive Committee. The term of office for the officers shall be one (1) year, to commence on July 1.
Officers cannot serve a second consecutive term in the same office. An announcement of the newly
elected officers will be sent to the membership promptly following the election.

9) Vacancies. Vacancies on the Executive Committee shall be filled by appointment by the Executive
Committee until the next election of members of the Executive Committee.

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10) Removal. A two-thirds vote of no confidence from the PINES membership shall dissolve the
Executive Committee. Should the Executive Committee be dissolved, a nominating committee elected
from the membership shall propose a new slate of candidates.

11) Quorum. A majority of voting members of the Executive Committee shall constitute a quorum for
the transaction of business at meetings.

12) Meetings. The Executive Committee shall hold at least two meetings per year, with other meetings
scheduled as needed. The general membership shall be notified in advance of all Executive Committee
meetings. All Executive Committee meetings are open to member systems and other interested parties.
Only elected Executive Committee members may vote at Executive Committee meetings.

13) Attendance. If a member misses more than two (2) consecutive meetings, the member may be
replaced for the duration of that term by appointment of the Executive Committee.

14) Powers. The Executive Committee shall:

    a) Formulate policies pertaining to PINES.
    b) Act upon recommendations pertaining to PINES.
    c) Make recommendations regarding information technology and budget proposals
    pertaining to PINES and other related issues, e.g. personnel, upgrades, enhancements,
    support, etc.

15) Voting. Only elected Executive Committee members may cast votes at an Executive Committee
meeting. Proxy representation and proxy voting are not allowed. If an elected member cannot attend
an Executive Committee meeting, the member has the option of participating via technology, as
outlined below, or will forfeit the right to cast votes at that meeting.

    If an elected Executive Committee member cannot attend an Executive Committee meeting, the
member may make advance arrangements with the Chair and the hosting site to participate
electronically, by conference call or other technology that allows full member participation, with the
understanding that these technologies are not conducive to full transcription of the meeting
discussion, and that only minimal transcription of actual motions on the floor may be possible when
the question is called.

16) Electronic Balloting.

            a) At the direction of the Chair of the Executive Committee, items may be brought to
            the Executive Committee for electronic ballot.

            b) Notice of issues for electronic ballot must be electronically mailed to each member
            of the Executive Committee two (2) weeks prior to a designated “close of ballot" date.

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            c) Ballots returned shall be counted if they are dated on or before the designated close
            of ballot date.

            d)   Membership shall be notified in advance in cases of electronic balloting.


V. Subcommittees

Appropriate subcommittees including but not limited to Circulation, Cataloging, and Bibliographic
Management, OPAC, and Acquisitions/Serials will address requests, grievances, and suggestions for
enhancements from the member libraries. Subcommittee members will be recommended by PINES
member library directors and approved by the Executive Committee.


VI. Amendment of the Bylaws

1) The PINES Bylaws may be amended at any time by a two-thirds majority vote of the member
libraries.

2) Thirty (30) days prior written notice shall be given to all member libraries of proposed amendments.

3) Proposed amendments may originate from the PINES membership with signatures from one-third of
the member libraries.


VII. Rules of Order

PINES meetings, including the Executive Committee meetings, shall be governed by Robert’s Rules of
Order, Latest Edition.

Revised 2/18/03; adopted 5/29/2003




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PINES Membership Agreement




Georgia Library Public Information Network for Electronic Services

I.          Purpose

 This Membership Agreement outlines the initial agreements that form the basis for a library
systems (the “Library System”) membership in Georgia Library Public Information Network for
Electronic Services (PINES).

II.         Mission

 The purpose of the Georgia Library Public Information Network for Electronic Services is to
provide the State’s citizens with free and reliable access to Georgia public library collections and
information through an Internet-based multi-system union catalog.


III.        Membership

While individual library systems retain autonomy over their own operations, participation in PINES
requires collaboration in developing certain common policies and shared decision making. Membership in
PINES represents the expectation of active and continuing participation by each member library system.
As a consideration for acceptance and continuation of membership in PINES, the designated Library
System agrees to abide by the following terms and conditions:

       1. Accept and follow the Bylaws of PINES.
       2. Successfully implement and meet the Goals of PINES.
       3. Abide by the PINES Code of Ethics.
       4. Accept and comply with the provisions of contractual agreements made by the Office of
          Public Library Services, a program of the Board of Regents of the University System of
          Georgia (the BOR/OPLS) on behalf of member libraries and to accept responsibility for the
          acts of its own employees related to these matters.
       5. Become a member of the Georgia Library PINES Users Council (the Council), represented
          by the Library Director or designee.
       6. Conform to established policies, procedures, protocols, and regulations developed and
          agreed to by the Council, the Executive Committee, or BOR/OPLS.
       7. Input, maintain, and share bibliographic records according to the standards developed and
          agreed to by the Council, the Executive Committee, or BOR/OPLS.

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      8. Enter its retrospective bibliographic holdings within one year of going live and input newly
          acquired titles on a continual basis, according to the standards developed and agreed to by
          the Council, the Executive Committee or the BOR/OPLS.
      9. Input, maintain, share, and keep confidential patron records according to the standards
          developed and agreed to by the Council, the Executive Committee or the BOR/OPLS.
      10. Lend library materials to patrons of all participating libraries without charge.
      11. Connect to the network only Y2K compliant equipment that is compatible with PINES.
      12. Restrict the creation of data records and operations of the Library System to authorized,
          trained staff.
      13. Ensure library staff participation at all appropriate training and continuing education
          programs.
      14. Process inter-library requests and transactions within a minimum of three (3) working days
          if materials are available. Materials must be returned to lending or intransit library within a
          minimum of three (3) working days.
      15. Develop and adhere to a weed (purge) plan prior to retrospective conversion and request a
          waiver for any items that are kept and not entered into the database.
      16. Participate in the electronic and physical delivery of services as defined by the Council, the
          Executive Committee or the BOR/OPLS.
      17. Enter accurate information on all PINES related transactions and statistics.
      18. Maintain standards and practices of collection development and not reduce acquisitions by
          reliance upon the collections of other participating PINES libraries.
      19. Refrain from internal library policy changes that would adversely affect other participating
          PINES libraries.
      20. Designate a representative to serve as the Library System’s PINES liaison who shall
          communicate with the BOR/OPLS staff on implementation and operations.
      21. Regularly participate with the Council, the Executive Committee, or the BOR/OPLS in
          review of operations of PINES on a frequent basis and participate in joint development of
          plans.
      22. Participate in the activities of the Council by providing staff representation and service to
          various committees, task forces, and forums sponsored by the Council, the Executive
          Committee or BOR/OPLS.

The violation of any provision, policy, or requirement that is not corrected within 60 days after written
notice of the violation is given by BOR/OPLS will constitute default under the terms of this Agreement.
The BOR/OPLS may take possession of the equipment as provided by law.


IV.       Database Bibliographic Records and Holdings

The Library System shall be deemed to have retained title to the Library System’s databases at all times,
unless the Library System transfers the title to the BOR/OPLS. The Library System shall incur all costs to
remove bibliographic records and holdings information from the database, in the event the Library System
chooses to no longer participate in the PINES Project, or is asked to cease participation due to a violation
of any provision, policy, or requirement that is not corrected within 60 days after written notice of the
violation is given.
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V.      Equipment

The BOR/OPLS shall provide, install, and maintain the equipment that will be provided during the
term of this contract. Such equipment will be listed in Exhibit A that will be provided as an
appendix to this contract after site receipt of equipment. The equipment shall be located at the
facilities identified on Exhibit A and used for the intended purpose during the agreement term, and
shall not be removed from that location without the BOR/OPLS’ prior written consent.

Care and Operation of Equipment. The equipment may only be used and operated in a careful and
proper manner as prescribed by BOR/OPLS. Its use must comply with all laws, ordinances, and
regulations relating to the possession, use, or maintenance of the equipment, including registration
and/or licensing requirements, if any.

Alterations. The Library System shall make no alterations to the equipment without the prior written
consent of the BOR/OPLS.

Maintenance and Repair. The BOR/OPLS shall maintain the equipment in good repair and operating
condition, allowing for reasonable wear and tear. The BOR/OPLS shall pay costs required to
maintain the equipment in operating condition. Such costs shall include software/hardware
upgrades, communications, associated labor, materials, parts, and similar items. The BOR/OPLS
shall have the right to inspect the equipment during the Library System’s normal business hours.
BOR/OPLS shall not be responsible for repairs due to willful negligence. Determination of
negligence shall be in the sole discretion of BOR/OPLS.

Ownership and Return of Equipment. The BOR/OPLS shall be deemed to have retained title to the
equipment at all times, unless the BOR/OPLS transfers the title to the Library System. At the end of
the Agreement term, the Library System shall be obligated to return the equipment, all software,
operations manuals, training manuals, supplies, and other items associated with the project to the
BOR/OPLS.
Acceptance of Equipment. The Library System shall inspect each item of equipment delivered
pursuant to this Agreement. The Library System shall immediately notify the BOR/OPLS of any
discrepancies between such item of equipment and the description of the equipment in Exhibit A. If
the Library System fails to provide such notice before accepting delivery of the equipment, the
Library System will be conclusively presumed to have accepted the equipment as specified in
Exhibit A.

Liability and Indemnity. Liability for injury, disability, and death of workers and other persons
caused by operating, handling, or transporting the equipment during the term of this Agreement is
the obligation of the Library System, and the Library System shall indemnify and hold the
BOR/OPLS harmless from and against all such liability.

Insurance. The BOR/OPLS will have proper insurance to cover the equipment maintained at
each facility until such time equipment is transferred to the Library System. All equipment must be


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locked down and secured with proof of forced entry and forced removal. Mysterious disappearance
is not covered.

Funding: In the event that the source of payment for the project no longer exists or is insufficient
with respect to the services, then this contract shall terminate without further obligation of
BOR/OPLS as of that moment. The certification by the BOR/OPLSs Assistant Vice Chancellor for
Public Libraries, of the events stated above shall be conclusive.

VI.     Statement of Authority

This Agreement shall be construed in accordance with the laws of the State of Georgia.


VII.    Termination of Agreement

This Agreement may be terminated by either party upon 180 days written notice to the other party.


VIII. Modification/Amendment

This agreement may be amended by mutual written consent of the parties.


IX.      Notices

All notices to be given under this Agreement will be in writing and given by depositing the same in
the United States Mail.
Notices for Office of Public Library Services:
                 Dr. Lamar Veatch, Assistant Vice Chancellor and Director
                 Georgia Public Library Service
                 Board of Regents of the University System of Georgia
                 1800 Century Place, N.E., Suite 150
                 Atlanta, Georgia 30345-4304

X.      Acceptance of Agreement

This Agreement is made effective as of ____________________, __________ between BOR/OPLS
and ________________ Library System. The Agreement shall remain in effect until terminated in
accordance with the provisions of this agreement.

As legally authorized representatives of the Library System and the BOR/OPLS, we agree by
signing this document to abide by all of the terms and conditions stated in this Membership
Agreement in the Georgia Library Public Information Network for Electronic Services (PINES).


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                                                               3
                                                                Chapter




Chapter 3 - Circulation




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Circulation Policy

Library cards are free to all residents of the state of Georgia. Materials may be returned to any library
in the statewide PINES system. If the original library card is lost there is a $2 charge for a
replacement card. Patrons must present their library card in order to check out materials.

POLICIES REGARDING MATERIALS LOANS

Materials from the collection may circulate as follows:

            Adult/Juvenile materials     2 weeks, 2 renewals

            Audio books                  2 weeks, 2 renewals

            Videos/DVDs                  2 weeks, 2 renewals
                                                                            (Amended 2/27/2007)




FINES

To encourage the prompt return of materials, the library has established a fine as a penalty and
reminder to those patrons who fail to return materials by the due date. When materials are not
returned promptly, this penalizes other patrons who may wish to have access to these materials
within a reasonable time and causes the library to incur additional expenses.

   Fines are charged on overdue materials based on the fee schedule set by the Oconee
    Regional Library Board which is $.10 a day per item with a maximum fine of $10.00 per
    item.

Overdue notices are sent as a courtesy and include references to the Georgia Code (Appendix C).
Failure to receive notices does not exempt patrons from the responsibility for library materials or
overdue fines.

LIBRARY CARD BLOCKS

A patron's library card will be blocked and circulation services will be suspended if the patron owes
more than $9.99 in fines or fees.




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DAMAGED AND LOST MATERIALS

Damaged and lost materials must be paid for at a cost of $20 per item; however, the replacement fee
for paperback materials and board books is $5 per item. No processing fee is charged. If a lost item
is paid for and subsequently recovered within one year, the patron’s replacement payment will be
refunded. At the time of the refund, the patron will be responsible for the fines which have accrued
during the overdue period.

Damages to library materials include such things as torn pages, pencil or crayon marked pages, torn
book jackets, and wet books. If the total replacement price is assessed for severe damage to an item,
the patron may keep the book after paying the damage fee.

Materials lost through acts of God will be exempt from replacement charges. Materials stolen from
houses or automobiles will be exempt from replacement charges if the item(s) is listed on an official
police report which must be presented to the Circulation Supervisor, Regional Director, Assistant
Director or Library Manager.

LONG OVERDUE MATERIALS

Any materials three months past due on PINES will be declared lost. The patron’s account will be
charged fines accrued up to that point and lost materials fees. If a lost item is paid for and
subsequently recovered within one year, the patron’s replacement payment will be refunded. At the
time of the refund, the patron will be responsible for the fines which have accrued during that
period.

HOLDS

PINES enlarged the “region” for intra-library loans (as opposed to inter-library loan or ILL) from
what was limited to the Oconee Regional libraries to include intra-library loans to and from all
PINES participating libraries in Georgia. As an intra-library loan within the PINES system, books
are made available free of charge to system libraries and to patrons. A "hold" for an item at another
library in the PINES system may be placed in person or over the phone with the patron's library
card number. Blocked and barred cards may not be used to place a "hold".

Items that CAN be requested within the Oconee Regional Library System:
    1. Books found in the PINES Catalog
    2. New books (a “new book” has the current year copyright or is noted in the “Location”
        in the catalog listing)
    3. Audio-visual materials from all libraries in the Region except Glascock County Library

Items that CANNOT be requested within the Oconee Regional Library System:
    1. Reference/non-circulating books and materials
    2. Audio-visual materials from the Glascock County Library
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Items that CAN be requested within the entire PINES system:
    1. Books found in the PINES Catalog

Items that CANNOT be requested within the entire PINES system:
    1. Reference/non-circulating books and materials
    2. New books (a “new book” has the current year copyright or is noted in the “Location”
        in the catalog listing.)
    3. Audio-visual materials

PURCHASE REQUESTS

Patrons may request that the library purchase a material which is not currently owned. Acceptance of
a purchase request does not constitute an agreement to purchase the item. (See Chapter 6, Collection
Development Policy, Section VI. Special Requests and Appendix G: Request for Consideration of Material
Not Owned.) If the item is purchased, the requesting patron(s) will be placed on a "hold" list for that
item and will be notified by mail when the material is ready to circulate.

RETURN POLICY

Library materials may be returned to any PINES participating library in the state of Georgia.




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                                                                4
                                                                Chapter




Chapter 4 – Patron Confidentiality




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Patron Confidentiality Policy

The Oconee Regional Library Confidentiality Policy is taken directly from Georgia Code 24-9-46
which states:

   (a) Circulation and similar records of a library which identify the user of library materials shall
   not be public records but shall be confidential and may not be disclosed except:

              (1) To members of the library staff in the ordinary course of business;

              (2) Upon written consent of the user of the library materials or the user’s parents or
                  guardian if the user is a minor or ward; or

              (3) Upon appropriate court order or subpoena.

   (b) Any disclosure authorized by subsection (a) of this Code section or any unauthorized
   disclosure of materials made confidential by that subsection (a) shall not in any way destroy the
   confidential nature of that material, except for the purpose for which an authorized disclosure is
   made. A person disclosing material as authorized by subsection (a) of this Code section shall not
   be liable therefore.

See also the PINES Code of Ethics.




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Law Enforcement Requests for Patron Information
Procedure
If an employee is asked to provide patron information to law enforcement officials, the following steps
should be taken:

1. The employee should ask the official if they may notify the Regional Director, Assistant Director,
   Library Manager, or Senior Librarian. In any event contact one of these individuals as soon as
   possible. If none of these are available at your facility, contact the Regional Director or Assistant
   Director at home or by cell phone.
2. The Oconee Regional Library Patron Confidentiality Policy should be conveyed to the law
   enforcement official in a friendly manner. (See Patron Confidentiality Policy)
3. When presented with any court order, an employee should obtain proper identification of the agent
   or officer presenting the document.
   a. If a search warrant is presented (see the next page for an image and definition of a warrant):
       1. A search warrant is executable immediately. The agent or officer may begin a search of
            library records as soon as the library employee is served with the search warrant. The
            employee should cooperate with the search to ensure that only the records identified in the
            warrant are produced and that no other restricted records are viewed or scanned. If any
            items are taken, make sure to obtain an inventory of the items if the officer does not
            provide one. For items that can be copied, attempt to obtain a copy.
       2. If you have not already done so, contact the Regional Director or Assistant Director. If
            neither is at regional headquarters, contact them at home or by cell phone.
       3. An incident report should be written and accompanied by the copy of the court order and
            inventory.
       4. The Regional Director will give copies of these documents to legal counsel as soon as
            possible.

    b. If a subpoena for a witness and/or documentary evidence is presented (see the next page for an
       image and definition of a subpoena):
       1. Receive the subpoena and contact the Regional Director or Assistant Director if you have
            not already done so. If neither is at regional headquarters, contact them at home or by cell
            phone.
       2. An incident report should be written and accompanied by the copy of the court order.
       3. The Regional Director or Assistant Director will contact legal counsel as soon as possible.

Note: When speaking to reporters about the incident, it is best to say “I’m not able to release that
information” rather than “No Comment”.




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Search warrant: a written order issued by a judge that directs a law enforcement officer to search a
specific area for a particular piece of evidence.




Subpoena: a document issued by the court to compel a witness to appear and give testimony or to
procure documentary evidence in a proceeding.




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                                                                5
                                                                Chapter




Chapter 5 – Interlibrary Loan




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Interlibrary Loan Policy

Interlibrary loan is a national and international procedure that enables a library to borrow materials
not available locally from another library for use by a library patron. The borrowing library is
responsible for the return of the item on time and undamaged. The borrowing library must pay the
lending library for any lost or damaged materials. Items requested should be those that have a very
limited local interest or are no longer available for purchase. The Oconee Regional Library System
functions as both a borrowing library and a lending library. This policy does not apply to intra-
PINES loan transactions within the PINES Library System (See PINES Section, Holds).

Oconee Regional Library as a Borrowing Library:

Eligibility:

This service is offered to all patrons holding a valid library card from any Oconee Regional Library.
Patron’s account must be in good standing to participate in interlibrary loan.

Items that CAN be requested:

Materials which are not available from the Oconee Regional Library System or the PINES System.
Formats which can be requested: Books, government documents, microfilm, photocopies,
dissertations, etc.

Unless permission is granted by the lending institution, all microfilm must be used in-house only.

Items that are NOT normally requested:

1.   Books that are owned by the Oconee Regional Library that are currently checked out. An
     exception is a title that is missing or “long overdue.”

2.   Reference/non-circulating books and materials

3.   New books (a “new book” has the current year copyright)

4.   Audio-visual materials

5.   High interest books (titles on which current movies/mini-series are based, Current GA
     Children’s Book Award Nominees, etc.)




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Borrower’s responsibilities:

1. Borrower is responsible for all ILL charges and replacement or repair costs if materials are lost
   or damaged. Fees as charged by the lending institutions will be applied including service fees,
   insurance, mailing, handling, or photocopying charges. All circulation services will be suspended
   for patrons who fail to pay ILL charges over the amount set on the IFM (Interlibrary Loan Fee
   Management System). If total fees exceed Oconee Regional Library’s standard maximum cost
   se on the IFM of $5.00, patron will be notified before ILL request is made.

2. Borrower will be notified when materials are available or if we are not able to locate an item.
   Materials will be held until the due date set by the lending library and, if not picked up, they will
   be returned. Patron will still be responsible for all ILL charges.

3. Borrower is expected to return ILL materials by the date due. Failure to do so jeopardizes the
   borrowing status of the entire Library System. Return of borrowed materials after the due date
   will result in an overdue fine and Borrower may be blocked from use of other library services
   until the materials are paid for or returned. ILL privileges will be revoked for patrons who
   consistently fail to return books promptly.

4. Renewal of borrowed items is at the discretion of the lending institution.

Copyright:

Violations of copyright are the responsibility of the user. Patrons requesting periodical articles will
be required to read and sign a copyright compliance statement before receiving their photocopies.
(See Copyright Policy.)




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Oconee Regional Library as a Lending Library:


Oconee Regional Library is an OCLC Supplier and SOLINET Regional Service Provider and
Reciprocal Lender. The Library is not an International Lender.

Non-circulating Items:

Genealogy, Reference, Audio-visual materials, study guides requiring a deposit, and serials are not
available for loan.

Fees:

Oconee Regional Library (ZHE) does not charge for ILL or copies.




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Interlibrary Loan Procedure

How to submit a request:

Patrons may submit an ILL request form, email a request (ill@ocrl.org), or call the library.

        Information needed:

        Book: Author and Title and as much publication information as can be provided
              to ensure accuracy and to clarify the required edition.

        Article: Author, Article Title, Periodical Title, Page Number and Date are essential

        Patron: Name, Phone Number, Address, and Library Card Number

Borrowing Library request should be made through WorldCAT Resource Sharing or on an ALA
interlibrary loan form.

Time required:

Service will be provided as speedily as conditions permit, with normal turn-around time from one to
two weeks. The time may be longer depending on availability. Patron will be notified if requested
title is unavailable or significantly delayed.




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                                                                6
                                                                Chapter




Chapter 6 - Collection
Development




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Collection Development Policy
I. GOAL OF THE COLLECTION DEVELOPMENT POLICY

The goal of the collection development process is to acquire and maintain current and
retrospective materials and resources that meet the information, education, and recreation
needs of the citizens of the Regional Library communities. In fulfilling this goal, the Oconee
Regional Library system will furnish and promote a program of services and resources both
within and beyond their respective library facilities.

II. PURPOSE OF THE COLLECTION DEVELOPMENT POLICY

This policy serves several important purposes:
    aiding staff in selecting and acquiring a useful, well-rounded collection of materials to
       meet the needs of the community and the staff.
    helping to answer questions by the public regarding the presence or absence of certain
       materials in the collection and to explain the basis on which materials have been
       selected.
    stating the library’s commitment to the principles of free access to ideas and
       information and to the provision of collections that reflect a variety of viewpoints.

III. GUIDING PRINCIPLES OF COLLECTION DEVELOPMENT

The Library shall be guided by the principles of the “Freedom to Read Statement” (Appendix
D), the “Freedom to View Statement” (Appendix E) and “The Library Bill of Rights”
(Appendix F). These principles include:
     acquiring a collection with balanced viewpoints across a wide spectrum of opinion and
        subject matter.
     insuring that patrons are free to select or reject any item in the collection. Individual or
        group prejudice about a particular item may not preclude its use by others.

IV. ACCESS

The collection shall be technically processed to organize resources according to the Dewey
Decimal System for ease of access and retrieval by library users.
For materials not available in the local libraries, the Library will provide:
    timely interchange of materials among the Oconee Regional Library branch libraries.
    interlibrary loan services in accordance with national, state and regional codes (see
       relevant PINES and ILL policies and procedures)

V. SELECTION RESPONSIBILITY

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Selection responsibility is vested in the Regional Director by the Oconee Regional Library
Board. The Regional Director may choose to assign selection responsibilities to Library
Managers of county libraries within the region or limited responsibility within departments of
each library. Standard selection tools are consulted and recommendations from all staff
members and the general public are taken into consideration.

VI. GENERAL SELECTION CRITERIA

Materials are selected based on:
    value to the collection for balance, breadth, depth, high demand and/or popular
       interest.
    extent to which the item adds to the existing collection rather than duplicating it.
    suitability of format/physical form for library use and according to user demand.
    reputation and qualifications of the author, creator, and/or publisher, including local
       significance of the author or creator.
    intelligent organization and presentation of contents in durable, attractive well-
       presented formats.
    comprehensiveness of treatment.
    consideration of the entire work, as opposed to selected passages.
    representation of varied points of view.
    value commensurate with cost and needs.
    long-term significance or value.
    teacher recommendations and student requests, but the Library's focus shall be on the
       needs of all users and the public library mission.
    research needs in areas such as local history, genealogy, or Georgia collections, where
       inclusiveness without regard for condition, duplication or quality is important. Rare
       books and highly specialized resources will be purchased when interlibrary loan is not
       available or appropriate, and when their use is justified.

VII. CONSIDERATION OF MATERIALS NOT OWNED

Purchase requests from the public for specific titles or subjects will be considered if they meet
the general selection criteria and budget permits. An item of heavy demand or interest but with
unfavorable reviews may be purchased unless it is completely without literary merit or social
value, or is already covered in the collection by better materials. (See Appendix G: Request for
Consideration of Material Not Owned.) If the item is purchased, the requesting patron(s) will be
placed on a "hold" list for that item and will be notified by mail when the material is ready to
circulate.

Specialized materials of limited community interest will not usually be purchased, but patrons
will be assisted in locating them from other sources.


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VIII. GIFT MATERIALS

Gifts of books and other materials are accepted by the Library with the explicit understanding
that they may or may not be added to the collection as duplicates, replacements, or new titles
according to this policy. In some cases, materials received as gifts are added to the collection
even though they would not ordinarily be purchased. Before gifts are added, storage, shelving
space and processing costs are considered.

Gifts will be integrated into the collections in normal sequence, available to all patrons and
processed as any materials belonging to the Library.

Gifts may be marked with an appropriate bookplate. A letter for tax purposes may be
provided when the donation is made acknowledging receipt of the gift but not appraising value
for the donor’s tax purposes. The Library will give a count of the items and general
description. A fully itemized list is the responsibility of the donor.

The Library shall not be used as a storage location for privately owned collections. Temporary
storage of organizations' materials must be approved by the local Library Board, with time
parameters and acknowledgment that the Library may request the owner to remove them at
any time.

See also Oconee Regional Library Administration of Gifts and Property Policy.


IX. PERMANENT SEPARATE COLLECTIONS

Materials shall not be separated into a permanent specially named or housed collection without
thorough review and approval by the local Library Board and Regional Director.


X. EVALUATION OF THE COLLECTION

Evaluation processes will be used to measure the collection for scope and depth, strengths and
weaknesses. Among the criteria and techniques used are:
1. Age and condition of items
2. Requests made through the PINES and ILL request systems
3. Circulation
4. In-house use
5. Community needs and desires
6. Historical significance and value




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XI. DEACCESSION/WITHDRAWAL

Materials withdrawal is an important aspect of collection development. When library resources
lose the value for which they were originally selected and provide no historical value, they
should be removed so the collection remains vital, useful, and valid. Withdrawal is based on
the following criteria for withdrawal:
     physically worn out or damaged materials.
     materials containing obsolete information.
     duplicate copies of titles, which have waned in popularity, eliminating those most
        physically damaged or worn.
     materials not circulated or used in house for five or more years with regard to shelf
        space, interlibrary loan accessibility, and other accessibility factors.

Professional staff and library managers make withdrawal decisions within the policy guidelines,
established by the Regional Director and make a determination of the need for replacement
based on selection criteria.

Withdrawn materials judged appropriate for further use, will be marked "discard" over
ownership marks and given to organizations or institutions with priority as follows: Oconee
branch libraries, library book sales, schools, and other non-profit organizations or institutions.


XII. RECONSIDERATION OF LIBRARY MATERIALS

Library users may occasionally question titles which have been selected for the collection. Those
who wish to have an item reconsidered will complete a “Request for Reconsideration of Library
Materials" (Appendix H). [See Addendum 1 for detailed procedures] Oconee Regional Library
professional staff, with the Library Manager, will re-evaluate the item for retention in the collection
considering the Collection Development criteria. The Library User has the right to appeal the
Library’s decision to the Oconee Regional Library Board.

Oconee Regional Library professional staff, with the Library Manager, will evaluate the collection
item in question for collection value, other materials by the same author, published reviews and
critiques, and appropriateness to the regional community; will make a decision; and notify the patron
in writing using the “Form Letter to Accompany Written Recommendation” (Appendix I). The
form letter and written recommendation will be sent to the patron via registered and return receipt
requested mail within 10 working days of receipt of the Request for Reconsideration. The
notification will include one of the determinations below:

        o The collection item in question was selected in error and does not conform to the
          literary standard and collection development policies of the Oconee Regional Library.
          The item will be removed from the collection.

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        o The collection value of the item in question conforms to the Oconee Regional Library
          Collection Development Policy and is justified in its selection. The items should be kept
          in the Library's collection.

The complainant has 5 working days from receipt of the decision in which to respond to the
Regional Director in writing, requesting to appeal the decision in person at the next regularly
scheduled meeting the Oconee Regional Library Board.

The challenged material will remain available for circulation during the entire process until a decision
is made.

The decision of the Oconee Regional Library Board will be final.




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                                                                7
                                                                Chapter




Chapter 7 - Copyright




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Copyright Policy

The Oconee Regional Library adheres to the Copyright Law, U.S. Code Collection, title 17, Chapter
1, Sections 107-108 – “Limitations on Exclusive Rights: Fair Use” (Appendix J) and “Limitations on
Exclusive Rights: Reproduction by Libraries and Archives” (Appendix K).

It is not the responsibility of the library to inspect the use of the copier, fax machines or printers by
its patrons, but as a profession we must exercise due caution about this issue. Copyright law in the
U.S. permits “fair use” of material. Fair use generally means private, non-commercial or educational
use. But it is also qualified by other factors including how much of the material is used and whether
it can potentially harm the copyright owner’s market. Library staff are cautioned to use only public
domain clip art and abide by the restriction of this law.

All public copiers, fax machines and printers will be posted with the following notice:




               WARNING CONCERNING COPYRIGHT RESTRICTIONS

         The copyright law of the United States (Title 17, United States Code) governs
         the making of photocopies or other reproductions of copyrighted material.

         Under certain conditions specified in the law, libraries and archives are
         authorized to furnish a photocopy or other reproductions. One of these specific
         conditions is that the photocopy or reproduction is not to be “used for any
         purpose others than private study, scholarship, or research.” If a user makes a
         request for, or later uses, a photocopy or reproduction for purposes in excess of
         “fair use,” that user may be liable for copyright infringement.

         This institution reserves the right to refuse to accept a copying order if, in its
         judgment, fulfillment of the order would involve violation of the copyright law.




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                                                               8
                                                               Chapter




Chapter 8 – Hours, Addresses,
Telephone, Staff




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H O U R S



Glascock County Library

P.O. Box 128
738 Railroad Avenue
Gibson, Georgia 30810

(706) 598-9837
(706) 598-2670 Fax

Branch Manager, Betty Cook


Monday                  Closed
Tuesday                 9:00 AM – 7:00 PM
Wednesday               9:00 AM – 1:00 PM
Thursday                12:00 PM – 6:00 PM
Friday                  12:00 PM – 6:00 PM
Saturday                9:00 AM – 1:00 PM
Sunday                  Closed




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H O U R S



Harlie Fulford Memorial Library

301 West Elm Street
Wrightsville, GA 31096

(478) 864-3940
(478) 864-0626 Fax

Branch Manager, Marolyn Fortner


Monday                9:00 AM – 1:00 PM
                      2:00 PM – 6:00 PM
Tuesday               9:00 AM – 1:00 PM
                      2:00 PM – 6:00 PM
Wednesday             9:00 AM – 5:00 PM
Thursday              9:00 AM – 12:00 PM
                      1:00 PM – 6:00 PM
Friday                9:00 AM – 12:00 PM
                      1:00 PM – 6:00 PM
Saturday              Closed
Sunday                Closed




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H O U R S



Laurens County Library
801 Bellevue Avenue
Dublin, Georgia 31021

P. O. Box 100
Dublin, Georgia 31040

(478) 272-5710
(478) 275-5381 Reference Fax
(478) 275-5382 Talking Book Center, Wanda Daniel, Manager
(800) 453-5541 Talking Book Center, Toll-Free
(478) 272-0524 Administrative Fax

Director, Leard Daughety
Business Manager, Elizabeth White
Children’s Head, Amy Rooks
Circulation Head, Mattie Mason
Heritage Center Manager, Joy Warren
Reference Head, Cristina Hernandez Trotter
Talking Book Center Manager, Wanda Daniel

Monday                  9:30 AM – 8:30 PM
Tuesday                 9:30 AM – 8:30 PM
Wednesday               9:30 AM – 6:00 PM
Thursday                9:30 AM – 8:30 PM
Friday                  9:30 AM – 6:00 PM
Saturday                9:30 AM – 6:00 PM
Sunday                  Closed




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H O U R S



Rosa M. Tarbutton Memorial Library

314 South Harris Street
Sandersville, GA 31082

(478) 552-7466
(478) 552-6064 Fax

Manager, Dianne Meeks
Children’s Head, Seree Hendricks

Monday                 9:30 AM – 6:00 PM
Tuesday                9:30 AM – 8:00 PM
Wednesday              9:30 AM – 6:00 PM
Thursday               9:30 AM – 6:00 PM
Friday                 9:30 AM – 6:00 PM
Saturday               9:30 AM – 3:00 PM
Sunday                 Closed




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H O U R S



Treutlen County Library
2nd Street
Soperton, GA 30457

(912) 529-6683
(912) 529-6050 Fax

Manager, Ina Kerr


Monday               12:00 PM – 6:00 PM
Tuesday              12:00 PM – 6:00 PM
Wednesday            12:00 PM – 6:00 PM
Thursday             12:00 PM – 6:00 PM
Friday               12:00 PM – 6:00 PM
Saturday             Closed
Sunday               Closed




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                                                                                   9
                                                                                   Chapter




Chapter 9 – Library Use Policy

[See Addendum 2 for Library Use Policy Violations Procedures]




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L I B R A R Y   U S E   P O L I C Y



Library Use Policy - Oconee Regional Library

Short casual conversation may be conducted in the lobby or meeting rooms. Conversation within
the Library should be quiet enough not to disturb other patrons.

Patrons and staff will be treated with respect and courtesy at all times. Safety will be ensured with
appropriate behavior within the Library and on Library property. Staff instructions must be
followed.

An adult must accompany children under the age of 7 at all times while in the library. The library is
not responsible for minor’s selection of library materials or use of the Internet and other services.
Parents, legal guardians or caregivers are responsible for accompanying their minor children in the
use of the library if they wish to restrict their children's use of services and collections.

Food and drinks are only allowed as a part of scheduled programs.

Phones are for staff use.

Patrons using computers must comply with the "Oconee Regional Library Computer Acceptable
Use Policy".

Patrons using the Library meeting rooms must comply with the Oconee Regional Library Meeting
Room Policy and any local library board’s meeting room policy.

The Board has established a “No Solicitation Policy”.

The Regional Director may suspend or take away a patron's library privileges for failure to comply
with the Library Use Policy. Damage to Library property may result in loss of library privileges and
possible prosecution.

In the interest of the safety of the children using the library, children under the age of 14 who are not
picked up by 30 minutes after the library closes, will be considered abandoned and the
authorities called.

Persons creating a disturbance will be asked to leave. Children under the age of 14 who are not
picked up by 30 minutes after being asked to leave will be considered abandoned and the
authorities called.




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                                                10
                                                          Chapter




Chapter 10 - Unattended Minors




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Unattended Minors Policy

The Library is not responsible for the care of unattended minors. Unattended minors who do not
abide by the Oconee Regional Library Use Policy will be asked to call for a ride or to leave the
premises. Children under the age of 14 who are not picked up by 30 minutes after being asked to
leave will be considered abandoned and the authorities called.

In the interest of the safety of the children using the library, children under the age of 14 who are not
picked up by 30 minutes after the library closes each day, will be considered abandoned and the
authorities called.

An adult must accompany children under the age of 7 at all times while in any of the Oconee
Regional Libraries, including respective children’s areas.

Children ages 7 to 13 may be left alone at the library for up to two hours as long as they abide by
Oconee Regional Library Use Policy. If they are left alone more than two hours or do not obey
Oconee Regional Library Use Policy, they will be asked to call for a ride. Children, who are unable
to reach someone for a ride and are too young or live too far to walk home, may be considered
abandoned and the authorities called.

The Library is not responsible for a minor’s selection of library materials or use of the internet and
other services. Parents, legal guardians or caregivers are responsible for accompanying their minor
children in the use of the library if they wish to restrict their child’s use of services and collections.

Parents/legal guardians or caregivers are responsible for their minor children’s behavior at all times
and are liable for damages incurred by their minor children.




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Unattended Minors Procedure
If juveniles under 14 do not have a ride when the library doors are locked:

       Glascock, Harlie Fulford, Treutlen County:
             If juvenile is not picked up by 30 minutes after closing, staff member will call
             the local police to report the child as abandoned and wait with the juvenile
             for the police to come and take responsibility for the juvenile.

       Laurens County:
             Senior Librarian and one other staff member will bring juvenile into the lobby
             to wait. All other staff may leave when closing procedures are completed.

               If juvenile is not picked up by 30 minutes after closing, Senior Librarian will
               call the local police to report the child as abandoned and wait with other staff
               member and the juvenile for the police to come and take responsibility for
               the juvenile.

       Tarbutton Memorial:
              Two staff members will bring juvenile into the lobby to wait. All other staff
              may leave when closing procedures are completed.

               If juvenile is not picked up by 30 minutes after closing, the Branch Manager
               or designated person will call the local police to report the child as
               abandoned and wait with other staff member and the juvenile for the police
               to come and take responsibility for the juvenile.




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                                                 11
                                                           Chapter




Chapter 11 - Meeting Room




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Meeting Room Policy

It is the policy of the Oconee Regional Library system to provide meeting rooms for public use
where available. The library meeting rooms are primarily for library purposes and the library reserves
the right to change a group’s meeting to another room or time if library use is unexpectedly required.
Meeting rooms are available for use by groups meeting for educational, civic, or cultural purposes or
government entities, consistent with the “purpose” of the Library as listed in the Oconee Regional
Library Constitution.

In accepting reservations for use of library meeting rooms, the library will not discriminate on the
basis of race, color, creed, national origin, religion, age, or sex.

Rooms must be reserved by individuals at least 18 years of age, and any extra cleaning, damage
repair, or other room abuse will be charged to the responsible party.

Patrons and groups may lose meeting room privileges for improper room/equipment use or library
behavior. Patrons and groups whose meeting/equipment use privileges have been lost shall have the
right to appeal and/or request that meeting room use privileges be reinstated. An appeal must be in
writing and submitted to the Regional Director within five days of the termination or prohibition.
Within ten days of receipt of the appeal, the Regional Director shall review the matter and notify the
patron in writing of his/her decision. If the Regional Director’s decision is adverse to the patron,
he/she may appeal in writing within five days to the Regional Library Board of Trustees, which shall
thereafter consider the matter based on the written record and issue its decision in writing within 30
days of receipt. No further appeals shall be considered. These decisions will be implemented at all
Oconee Regional Library System facilities.

If a patron or group has lost library room/equipment privileges, they may appeal in writing to
the Regional Director once every 5 years. The prohibition may be extended or suspended
upon decision of the Regional Director.

Smoking is not allowed in any library facility.

No alcohol is permitted in any library facility.

The Oconee Regional Library has adopted a "No Solicitation Policy" within its premises by the
public or staff. There shall be no solicitation of the public or staff on library property. Patrons
(individuals or groups) using public meeting rooms are not permitted to solicit funds or
anything else on library premises before, during or after the meetings. For purposes of this
policy, solicitation is defined as efforts by an individual or representatives of an organization to
(1) ask for, seek, or entreat library users or the general public to make monetary contributions;
(2) approach library users or the general public to enroll them as members, to sign petitions, or

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to answer questionnaires; and (3) offer for sale any item, product, or service not a part or
element of the work or program of the library. An exemption to this policy is automatically granted at
any event sponsored by any library within the Oconee Regional Library System. (Sentence added as part of the
No Solicitation Policy amended 8/28/2007.)

Only the library, its funding bodies and library-related (sponsored) groups are permitted to use the
library facilities after hours.

Equipment shall not be loaned out of library buildings.

Any exceptions to this policy will be at the discretion of the Oconee Regional Library Director
or Library Manager.

Meeting Room Policy Amended 2/27/07




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M E E T I N G   R O O M   I N F O R M A T I O N    –   G L A S C O C K       C O U N T Y      L I B R A R Y


Glascock County Library

The Glascock County Library currently does not have a meeting room available for public use.




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Harlie Fulford Memorial Library
Meeting Room Agreement
A meeting room can be booked ahead and there is no charge for its use, but donations are
accepted.

Rooms must be used during the library’s normal operating hours.

The room must be left in good condition after use.
Meeting Dates: ______________________________Meeting Time:__________________
AUTHORIZED PARTY MAKING RESERVATIONS:
INDIVIDUAL'S NAME: ___________________________________________________
ADDRESS: ______________________________________________________________
TELEPHONE NUMBER: (DAY) __________________(EVENING) ________________
ORGANIZATION NAME: __________________________________________________
ADDRESS: _______________________________________________________________
TELEPHONE NUMBER: ________________EXPECTED ATTENDANCE: _________
PURPOSE OF MEETING: ___________________________________________________
Will the purpose of this meeting result in the solicitation of funds?        Yes ____          No _____
The undersigned agrees to be responsible for the organization/party he or she represents by
complying with the Oconee Regional Library Meeting Room Policy. Cost for any damage shall
be assumed by the patron signing this written agreement with the Library. The Library's meeting
rooms are public property and will be open to staff inspection at all times. Recurring meetings
require a new application to be signed and submitted annually.


PATRON: __________________________________ DATE: ________________________
APPROVED BY: _____________________________ APPROVAL DATE: _____________


Capacity 10 individuals




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Laurens County Library
Meeting Rooms and Equipment Loan Information


Meeting rooms are available during Library hours.

Meeting applications should be submitted during weekday business hours.

Groups are responsible for setting up the room’s tables and chairs and returning the
room to its original arrangement (auditorium style for the Vinson Auditorium and
boardroom style for the Johnston Room). Library staff are able to render only limited
support.

Groups must leave the meeting room fifteen minutes before library closing time and the
parking lots by 30 minutes after closing time. Groups are asked to park at the rear of
the parking lots.

The library has the following equipment available for loan to groups meeting in the
library, if they are not in use by the library: TV, VCR, DVD player, InFocus projector,
overhead projector, slide projector, and easels. An additional agreement must be
signed for use of the InFocus projector. Charts and other signage may not be taped on
walls or doors of meeting rooms. Items left in the library will be discarded by the Library
when cleaning if prior arrangements have not been approved.


Carl Vinson Meeting Room & Kitchen
Capacity - Limit of 100 auditorium style seating or 120 children seated on floor.
Nonalcoholic beverages and light refreshments allowed.
Room and kitchen clean-up is the responsibility of the individual signing the agreement.

Donald & Anne Johnston Conference Room
Capacity - Limit of 10 individuals.
No food or drinks allowed.




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Laurens County Library
Meeting Rooms and Equipment Loan Application and Agreement
Meeting Dates: ______________________________Meeting Time: ______________________
AUTHORIZED PARTY MAKING RESERVATIONS:
INDIVIDUAL'S NAME: ___________________________________________________
ADDRESS: ______________________________________________________________
TELEPHONE NUMBER: (DAY) __________________( EVENING) ________________
ORGANIZATION NAME: __________________________________________________
ADDRESS: _______________________________________________________________
TELEPHONE NUMBER: ________________EXPECTED ATTENDANCE: _________
PURPOSE OF MEETING: __________________________________________________
Will the purpose of this meeting result in the solicitation of funds?                 Yes ____          No _____
The library has the following equipment available for loan to groups meeting in the library, if they are not in use by the
library: An additional agreement must be signed for use of the InFocus projector. Charts and other signage may not be
taped on walls or doors of meeting rooms. EQUIPMENT REQUESTED:

TV ____ VCR _____ DVD _____ EASELS____ TRANSPARENCY PROJECTOR ______
INFOCUS PROJECTOR (requires additional agreement) _____ SLIDE PROJECTOR _____
The library reserves the right to change a meeting if the room is needed for a library function.
The undersigned agrees to be responsible for the organization/party he or she represents by complying with the Oconee
Regional Library Meeting Room policy for use of the meeting rooms and/or equipment of the Laurens County Library.
Cost for any damage shall be assumed by the patron signing this written agreement with the Library. The Library's
meeting rooms are public property and will be open to staff inspection at all times. Meeting rooms are available
during Library hours. Meeting applications should be submitted during weekday business hours. Recurring meetings
require a new application to be signed and submitted annually.
Groups are responsible for setting up the room’s tables and chairs and returning the room to its original arrangement
(auditorium style for the Vinson Auditorium and boardroom style for the Johnston Room). Library staff are able to
render only limited support. Items left in the library will be discarded by the Library when cleaning if prior arrangements
have not been approved.
Groups must leave the meeting room fifteen minutes before library closing time and the parking lots by 30 minutes after
closing time. Groups are asked to park at the rear of the parking lots.
PATRON: __________________________________ DATE: ________________________
APPROVED BY: _____________________________ APPROVAL DATE: _____________
No fees are charged for the use of the meeting rooms; however, donations are appreciated.
        Laurens County Library – 801 Bellevue Ave. – Dublin, GA 31021 - (478) 272-5710 - (478) 275-5381(Fax)

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Laurens County Library
InFocus Projector Loan Agreement


I ______________________________ accept complete responsibility for any damage to or
possible loss of the Laurens County Library’s InFocus Projector, or item on the following projector
equipment list, while it is in my possession. Library staff will examine all equipment prior to and
after each event to ensure that it is in working order and all equipment is accounted for. I
understand library staff are able to render only limited technical support.

Repair, replacement and/or cleaning fees will be charged to user according to the
repair cost, retail replacement cost and/or cleaning fees as determined by the Laurens County
Library. I will use the equipment in the library on _______________________.



I understand that the Library’s InFocus projector may not be taken from the building.

Projector equipment list:

LP435Z Projector

Soft carry case

RS232 cable
Power cord
Cable Wizard
Remote


Date: _______________________

Signature: __________________________

Pines Library Card Number: _________________________




      Laurens County Library – 801 Bellevue Ave. – Dublin, GA 31021 - (478) 272-5710 - (478) 275-5381(Fax)

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Rosa M. Tarbutton Memorial Library
Meeting Room Maintenance Fee Policy

There is a maintenance fee charge of $25.00 paid in advance for use of the room. The $25.00 charge
will be forfeited if the room is not used and the patron did not cancel 24 hours in advance. The
completed form and fee payment must be returned to the library before the requested meeting can
be finalized on the library’s meeting calendar.




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Rosa M. Tarbutton Memorial Library
Thomas J. Elder Meeting Room and Equipment Loan Application and Agreement
MEETING DATES_____________________________________________________

MEETING TIME________________________MEETING FEE PAID___________

AUTHORIZED PARTY MAKING RESERVATIONS:
INDIVIDUAL’S NAME______________________________________________________

ADDRESS_________________________________________________________________

TELEPHONE NUMBER (DAY) __________________ (EVENING) ________________

ORGANIZATION NAME__________________________________________________

ADDRESS__________________________________________________________________

TELEPHONE NUMBER ______________________ EXPECTED ATTENDANCE______

PURPOSE OF MEETING_____________________________________________________

Will the purpose of this meeting result in the solicitation of funds?        Yes ____          No _____

EQUIPMENT REQUESTED: TELEVISION______ VCR______ EASELS_______

MEETING ROOM AGREEMENT
Meeting room reservations are accepted at the library between the hours of 9:00 AM-6:00 PM
weekdays. Meetings can be booked using the attached form up to 6 months ahead. Meetings must
be booked with time for appropriate custodial care.

The Library’s meeting room is available for public use during Library hours. Persons using the room
are responsible for leaving the room clean. Persons using the room are responsible for the set up
and break down of the room.

Groups must leave the meeting room fifteen minutes before library closing time and the parking lots
by 30 minutes after closing time. Meeting groups are asked to park at the rear of the parking lot.

The library will loan a TV and VCR to groups meeting in the library, if they are not in use by the
library. Charts and other signage may not be taped on walls or doors of meeting room. Proper
mechanics approved by library staff may be used for affixing displays to walls. Groups and
individuals must remove food and equipment from the Library premises after meeting.

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No alcohol permitted.
Capacity 75 individuals

The undersigned agrees to be responsible for the organization/party he or she represents by
complying with the Oconee Regional Library Meeting Room Policy and the Rosa M. Tarbutton
Memorial Library Maintenance Fee Policy for use of the meeting rooms and/or equipment of
the Rosa M. Tarbutton Memorial Library. Cost for any damage shall be assumed by the patron
signing this written agreement with the Library. The Library's meeting rooms are public
property and will be open to staff inspection at all times.

This completed form and fee payment must be returned to the library before the requested meeting
can be finalized on the library’s meeting calendar. Recurring meetings require a new application to
be signed and submitted annually.



RESPONSIBLE PARTY_________________________DATE__________

APPROVED BY______________________APPROVAL DATE________




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Treutlen County Library
Meeting Room Information
The meeting room can be booked ahead and there is no charge for its use, but donations are
accepted.

Rooms must be used during the library’s normal operating hours.

The room must be left in good condition after use.
Meeting Dates: ______________________________Meeting Time:__________________
AUTHORIZED PARTY MAKING RESERVATIONS:
INDIVIDUAL'S NAME: ___________________________________________________
ADDRESS: ______________________________________________________________
TELEPHONE NUMBER: (DAY) __________________(EVENING) ________________
ORGANIZATION NAME: __________________________________________________
ADDRESS: _______________________________________________________________
TELEPHONE NUMBER: ________________EXPECTED ATTENDANCE: _________
PURPOSE OF MEETING: ___________________________________________________
Will the purpose of this meeting result in the solicitation of funds?        Yes ____          No _____
The undersigned agrees to be responsible for the organization/party he or she represents by
complying with the Oconee Regional Library Meeting Room Policy. Cost for any damage shall be
assumed by the patron signing this written agreement with the Library. The Library's meeting rooms
are public property and will be open to staff inspection at all times.

PATRON: __________________________________ DATE: ________________________
APPROVED BY: _____________________________ APPROVAL DATE: _____________


Capacity 43 individuals.




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                                                 12
                                                           Chapter




Chapter 12 - Administrative




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Oconee Regional Library
Administration of Gifts and Property Policy

Gifts of furnishings, collectors' items, automation equipment and collection materials shall be
accepted or rejected at the discretion of the Regional Director if the value is less than $3,000.

Gifts of $3,000 or more in value shall be brought before the local Library Board for approval and
acceptance or declination. In all cases a gift becomes the property of the Library for it to use and
dispose of in the best interests of the library at the discretion of the Regional Director.

Gifts of property such as real estate or investments shall be brought to each local library board for
approval and acceptance or declination. These gifts shall become the property of that Library to use
and dispose of in the best interests of the Library.

Each local board does not allow portraits of people to be placed in libraries unless they are of a
trustee with 10 years or longer service who has been honored by the local board, or if they have
special significance as a work of critically accepted fine art or historical significance. Gifts of art must
be accepted by the library board after they meet the above criteria.

See also Collection Development Policy, Section VII, and Gift Materials.




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Oconee Regional Library
Civil Rights Officer Policy
The Oconee Regional Library Board has appointed the Regional Director as Civil Rights
Officer of the region’s libraries.

The Civil Rights Officer receives formal complaints, which should be filed immediately upon any
alleged act of discrimination. In addition, anyone may contact the Civil Rights Officer for the
purposes of policy clarification, advice, assistance, or mediation. A complainant may choose to
pursue any of these options, and these are not steps that need to be pursued sequentially.




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Oconee Regional Library
Display Policy


Official Notices:
Library Board notices of public meetings and the “Library Use Policy” will be prominently
displayed in each library. Government and official public notices will be posted in designated
places as space permits. No other information, brochures, posters will be posted, accepted, or
displayed.




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Oconee Regional Library
Distribution of Services Policy

Each year the Regional Board shall divide the grant funds on a per capita basis for appropriation to
each county to be used as that county chooses for the purchase of materials, with stipulation that all
materials selected must be cataloged and technically processed by the professional staff at the
headquarters to insure uniformity and a clean database. The purchases shall be maintained in
separately accounted funds with printouts of expenses available to local libraries at all times.

The Regional Board annually approves the Regional Director’s salary and reviews the Regional
Director’s time by performance goals and evaluation to administer the headquarters and branch
libraries in the system according to the priorities set by the Regional Board. The Regional Director is
responsible for regional financial management, grants management and state reports as well as
regional and local board services. Regional headquarters (10% of square feet) and board legal advice,
insurance, supplies, postage and utilities are covered by System Services to the extent state funds
allow.

Extension Services Policy

It is the policy of the Oconee Regional Library to provide service and materials to its patrons in a
variety of methods in order to make library services available beyond the boundaries of its physical
facilities. Currently the longest driving time that a patron has to travel to receive library service with
the Oconee Regional System is thirty minutes.

The Dublin Talking Books Center, headquartered in the Laurens County Library, serves 14 counties,
providing free access by mail to qualified patrons of recorded books, large print books, and Braille
materials. Deposits of recorded books and large print books at nursing homes and other facilities are
also part of the Talking Books Center outreach program.

Various libraries within the region make periodic visits to community agencies providing literacy
outreach and other children’s library services.

All of the libraries within the Oconee Regional Library system, in coordination with the reference
department in Laurens County, provide quality reference services to patrons within the service
region. Reference queries are available by mail, phone, or email.

If at all possible, library staff will deliver materials to patrons waiting in their cars when the
opportunity arises.




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Oconee Regional Library
Fax Policy

The Oconee Regional Library will send and receive faxes for the public during regular library hours
and can arrange for copies to be received on deposit after hours. Only staff is to handle the
equipment. A fee of $1.00 per page will be charged to cover phone, paper, and maintenance costs.

Copy to be faxed must be presented at least 30 minutes before closing time to permit time to
complete the transaction.

Patrons are responsible for picking up received copy and will be billed for copy they ordered but do
not pick up.

In the event a party contacts the library to request to send private information to a residence or
business, staff will advise that the information is openly received and that the library is not
responsible for contacting the receiving party to pick up the copy.

The Library is not responsible for the content of transmitted information. Patrons are responsible
for complying with the copyright law in the use of library fax machines. (See Copyright Policy.)

The following should be posted prominently in areas where patrons are submitting information to
be faxed or using the fax service:


   The Library is not responsible for the content of transmitted information. Patrons are
   responsible for complying with the copyright law in the use of library fax machines.

               WARNING CONCERNING COPYRIGHT RESTRICTIONS

         The copyright law of the United States (Title 17, United States Code) governs
         the making of photocopies or other reproductions of copyrighted material.

         Under certain conditions specified in the law, libraries and archives are
         authorized to furnish a photocopy or other reproductions. One of these specific
         conditions is that the photocopy or reproduction is not to be “used for any
         purpose others than private study, scholarship, or research.” If a user makes a
         request for, or later uses, a photocopy or reproduction for purposes in excess of
         “fair use,” that user may be liable for copyright infringement.

         This institution reserves the right to refuse to accept a copying order if, in its
         judgment, fulfillment of the order would involve violation of the copyright law.


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Oconee Regional Library
Financial Policy

The respective library boards shall approve in advance all transfers of funds from fund equity
accounts.

Capital fund expenditures over $5,000 require informal bids/proposals with the Regional Board
retaining the right to award the bids/proposal to either the lowest or best bid/proposal, considering
price, responsibility of bidder and all other relevant factors.

The Regional Director shall have the authority to change line item budget figures at his/her
discretion within the limits of the total approved budget.

Trustee Reimbursement:

Trustee travel for training and conferences shall be reimbursed according to state travel regulations.




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Laurens County Library
Investments and Restricted Funds Policy

Laurens County Library Board establishes the following nonexpendable trust fund policies
for use of the funds. In all cases, withdrawal and expenditure of the funds requires the
signatures of either the Library Board Chairman or Library Board Treasurer and Regional
Director and report of the actions at the next meeting of the board in the financial
statement. Unless otherwise stated, these investments are certificates of deposit held at local
county banks.

Wilson Memorial Fund – This fund is for purchase of science books using up to half of the
accumulated interest from the corpus as best determined by the signatories.

William Patrick Roche Memorial Fund – After an initial expenditure in 2006, the annual
interest from the corpus will be used to purchase materials to supplement the library’s
collection.

Unemployment Fund - The Laurens County Library Board has established an expendable
trust fund as a self-insured employee benefit fund for unemployment compensation. The
fund may only be drawn down by the Regional Director for the purposes of unemployment
compensation awarded by the state to an Oconee Regional Library-Laurens County Library
employee followed by report to the Laurens County Personnel Committee and to both
boards in the next regular financial statement.




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Oconee Regional Library
No Solicitation Policy

The Oconee Regional Library has adopted a "No Solicitation Policy" within its premises by the
public or staff. There shall be no solicitation of the public or staff on library property. Patrons
(individuals or groups) using public meeting rooms are not permitted to solicit funds or
anything else on library premises before, during or after the meetings. For purposes of this
policy, solicitation is defined as efforts by an individual or representatives of an organization to
(1) ask for, seek, or entreat library users or the general public to make monetary contributions;
(2) approach library users or the general public to enroll them as members, to sign petitions, or
to answer questionnaires; and (3) offer for sale any item, product, or service not a part or
element of the work or program of the library. An exemption to this policy is automatically
granted at any event sponsored by any library within the Oconee Regional Library System.




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                                                13
                                                          Chapter




Chapter 13 – Personnel Policy




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Oconee Regional Library
Personnel Handbook of Employment Policies and
Workplace Practices

TABLE OF CONTENTS


   WELCOME
   INTRODUCTION
   EMPLOYMENT
   FEDERAL ACTS
   WORK PLACE PRACTICES
   BENEFITS
   JOB PERFORMANCE
   CHANGES AND AMENDMENTS




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Wellcome to employment with the Oconee Regional Library System.
We come

We consider our employees the key to successful library service to the citizens of
Glascock, Johnson, Laurens, Treutlen, and Washington counties. You were
carefully selected in the belief that you will be committed to the Library's public
service goals and standards and join the library boards, management, and staff in
providing the highest quality services possible with available resources.
Employment is meant to benefit the Library and the employee. Either party can
terminate the arrangement at will. This handbook explains some of the
employment practices and procedures; however, the Oconee Regional Library
reserves the right of ultimate discretion in furthering the goals of the library and its
mission.




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INTRODUCTION

1 ORIENTATION

   1.1     The Personnel Policies of the Trustees of the Oconee Regional Library
           are applicable to all employees of the Library including its branch libraries
           unless otherwise stated. Hereafter “Library” refers to Oconee Regional
           Library.


2 EQUAL OPPORTUNITY EMPLOYER

   2.1     The Library is an Equal Opportunity Employer. No one will be denied
           employment or advancement for reasons of race, sex, religion, national
           origin, age, physical disability, or political affiliation.


3 THE BOARD OF TRUSTEES

   3.1      The Library is governed by a Board of 14 trustees in which is vested
           legal responsibility for the Library, and which serves as the policy-making
           body of the institution. The Board's responsibilities include selection and
           appointment of the Regional Director, promotion of library interest in the
           community, promotion of a progressive and expanding library program,
           and control of library funds, property, and equipment. Subject to existing
           statutes and ordinances, the Board has the power to determine the rules
           and regulations governing library services and personnel. (Georgia Code
           20-5-43)

4 THE REGIONAL DIRECTOR

   4.1     The Regional Director is the chief administrative officer of the institution.
           The Regional Director acts in an advisory capacity to the Board,
           recommends programs, policies, and changes, and attends all board
           meetings and committee meetings except when his or her salary and
           evaluation are discussed. The Regional Director is not a member of the
           Board and has no vote on matters under consideration. The Regional
           Director's duty is to carry out the policies and decisions of the Board as
           they affect both patrons and employees. The Regional Director is
           responsible for the preparation of the budget and the request for funds.
           The Regional Director has full responsibility for determining internal

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           library procedures, for selection of books and other materials and for the
           complete discharge of all duties imposed upon the position by law or by
           regulations of the Regional Board of Trustees, or by the Office of Public
           Library Services of the University System of Georgia Board of Regents.
           (Georgia Code 20-5-45)

   4.2     The Regional Director shall hire and terminate employees in accordance
           with policies and regulations approved by the Regional Library Board of
           Trustees. The Regional Director is responsible for the formulation and
           administration of personnel policies, including assignment of duties,
           service standards and staff development.

   4.3     In the Regional Director's absence the Oconee Regional Library
           Assistant Director or the Regional Director’s appointee is responsible for
           administration of personnel policies at the Oconee Regional Library.




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EMPLOYMENT

5 HIRING PROCESS

   5.1     Library positions shall be advertised in area newspapers and in some
           cases, posted on the Internet. Applications for positions shall be kept on
           file for 90 days.

   5.2     Applicants for positions with the Library must agree upon request to
           background checks of their educational transcripts, work records, and
           driving record.

   5.3     Applicants for positions with the Library must meet the physical and
           mental requirements to perform the functions of the position for which
           they are applying in accordance with the Americans with Disabilities Act
           (USC Title 29 Labor, Chapter 14, pt 1630).

6 APPOINTMENTS

   6.1     Appointments to the library staff are made by the Regional Director on an
           annual salary or an hourly basis.
              Full-time employment constitutes 40 or more hours.
              One-half time employment generally constitutes 20 or more hours per
               week and half or more working days in a calendar month. Employees
               not meeting these requirements are considered temporary
               employees.
              Temporary / substitute employment is on-call basis.
           All paid time off applies to full-time employees only, unless otherwise
           noted.
           Exempt salaried employees are exempt from overtime provisions as
           defined by the Fair Labor Standards Act. Non exempt hourly employees
           are not exempt from overtime provisions as defined by the Fair Labor
           Standards Act. Employees of the Library shall be employed by the
           Regional Director under the laws of the Fair Labor Standards Act (US
           Code, Title 29 Labor, Chapter 8, Section 207 Maximum Hours).
   6.2     The first day an employee works shall be established as his or her
           employment anniversary date.
   6.3     New employees are hired by the Regional Director. Existing employees
           will be considered for promotional opportunities based upon educational,
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           technical, personal qualifications, ability to perform the job, and
           experience. Employees must meet the standards set by the Library.

   6.4     There shall be no discrimination due to race, sex, religion, national origin,
           age, physical disability, or political affiliation.

           Employees are assigned to a work site upon hire. They can be assigned
           on a temporary basis to any facility in the system and any position for
           which they are qualified in order to balance service requirements during
           staffing shortages, special projects or other unexpected situations.
           Temporary assignments typically last a few days based on library needs.
           Employees will be reimbursed for fuel costs for travel from the base
           facility to which they are assigned while on temporary off site assignment
           if a library vehicle is not available to them.

           Employees are subject to facility relocation depending upon the changing
           needs of the library system with relocation first offered to employees with
           appropriate skills on a voluntary seniority basis and then, if necessary,
           assigned by least amount of time employed. Permanent site transfer
           costs are the responsibility of the employee in order to retain his or her
           job.

   6.5     Probationary period.
           All staff appointments, either Georgia State Certified librarians or non-
           certified, to full-time or one-half time positions with the Oconee Regional
           Library shall be subject to a probationary period of six months. This
           includes any active employee who may be hired for a position other than
           the one currently held. During this probationary period the staff member
           will be evaluated verbally and in writing by their immediate supervisor
           which may include input from Branch Managers, Department Heads and
           the Regional Director.

           During the probationary period, the library or the employee may
           immediately terminate employment without cause. With notice to the
           employee, the Regional Director may extend the probationary period by
           an additional three months.

   6.6     New employees are required to sign the PINES Code of Ethics to protect
           confidentiality of patron records.


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7 OUTSIDE EMPLOYMENT

   7.1     Employees may engage in paid employment in addition to their
           employment with the Library, if approved by the Regional Director. Any
           outside employment by the Regional Director shall require prior approval
           by the Regional Board. The standards used for approval or non-approval
            of outside employment shall be based on whether the outside
           employment will or can cause conflict of interest and whether it will cause
           interference with the efficient performance of an employee's duties with
           the Library.


8 EMPLOYMENT OF RELATIVES

   8.1     Close relatives (by blood, adoption, or marriage) of employees shall not
           be hired. This includes parents, children, siblings, spouses, aunts,
           uncles, grandparents, and grandchildren. Should a close relative of a
           Trustee be a candidate for a position, the Trustee will not take part in any
           discussion or vote in connection with that position; should the Trustee’s
           relative be hired, the Trustee would be required to resign immediately
           from the Board.


9 RESIGNATIONS

   9.1      Resignations must be submitted to the Regional Director in writing.

   9.2     All Georgia State Certified librarians are expected to give 30 days notice
           of intention to resign. Full-time, non-certified employees are expected to
           give 14 days notice. The Regional Director may reduce or waive the
           number of days notice required based upon available staff and workload.
           Failure to comply with this policy will result in reduction of salary and
           benefits owed.

10 REDUCTION IN FORCE

   10.1    If a reduction in force appears imminent, the following factors will be
           considered in retaining and releasing employees:

              Need for each position.
              Each employee's performance record.

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11 PERSONNEL RECORDS

   11.1    It is important that personnel records be correct and up-to-date.
           Employees must notify the administrative office of changes in address,
           telephone number, marital status, or number of dependents.

   11.2    The personnel records of employees of the Library are hereby specifically
           deemed to be confidential records and not subject to public inspection or
           reproduction unless upon written authorization of the employee or an
           order of a court to allow such an inspection or to reproduce such records.




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FEDERAL ACTS


12 DRUG FREE WORKPLACE

   12.1    The Oconee Regional Library Board, in accordance with the Drug-Free
           Workplace Act of 1988, U.S. Code Title 41 (See Chapter 13), promotes
           the education of the all staff members to insure that libraries in the
           Oconee Regional Library System are drug-free workplaces.

   12.2    The unlawful use, manufacture, distribution, dispensation, or possession
           of controlled substances in the workplace is prohibited.

   12.3    Violations of this prohibition by any employee will result in immediate
           termination of employment.

   12.4    Drug-free awareness programs will be held for all library staff members at
           least once a year with attendance compulsory and with pay. These
           programs will include informing the staff of:

                   Dangers of drug abuse in the workplace
                   The Library’s policy of maintaining a drug-free workplace
                   Any available drug counseling, rehabilitation, and employee
                    assistance.
                   The penalties that may be imposed upon employees for drug
                    abuse violations.

   12.5    Employee must notify the Regional Director of any criminal drug statute
           conviction for a violation occurring in the workplace not later than 5 days after
           such a conviction. The Library will take appropriate action against such
           employee up to and including
            termination or
            require employee participation in an approved drug abuse assistance or
              rehabilitation program as required of any employee so convicted (U.S.
              Code Title 41, Chapter 10, Sec 703).

   12.6    Library facilities, including individual workspaces and lockers are subject
           to search for illegal substances and alcohol without notice.




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   12.7    When reasonable suspicion of drug or alcohol use exists, employees
           may be required to submit to a same-day drug test conducted by a third
           party firm retained by the library.

   12.8    Employees returning to work after being on inactive status for 60 days or
           more are required to meet library health standards which may include a
           drug screening.

13 SEXUAL HARASSMENT

   13.1    The Library in accordance with Title VII of the Civil Rights Act of 1964
           and the Code of Federal Regulations 29CFR1604.11 strongly
           disapproves of any form of sexual harassment involving any of its
           employees in the employment relationship. The Library has a firm belief
           and has established a policy that all employees are entitled to a work
           environment free of discriminatory harassment based on sex.

   13.2    Sexual harassment is broadly defined in 29CFR1604.11 as unwelcome
           sexual advances, requests for sexual favors, and other verbal or physical
           conduct of a sexual nature. “This conduct will be unlawful when:

                   “Submission to such conduct is explicitly or implicitly a term or
                    condition of an individual's employment;”
                   “Submission to or rejection of this conduct by an individual is used
                    as a basis for employment decisions;”
                   “This conduct has the purpose or effect of unreasonably interfering
                    with an individual's work performance or creating an intimidating,
                    hostile, or offensive work environment.”

   13.3    Employees have the responsibility to bring any perceived sexual
           harassment to the Regional Director's attention immediately. Complaints
           must be made in writing. Upon notification, the Regional Director shall
           investigate and take any necessary action. The Regional Director shall
           report his or her findings in writing to the parties involved and to the
           Regional Personnel Committee within 15 working days. Any of the
           involved parties may request a full review of the written record by the
           Regional Personnel Committee. The decision of the Regional Personnel
           Committee shall be final. All written complaints, reports, and decisions
           will be retained.



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   13.4    A finding that unlawful sexual harassment occurred will result in
           immediate termination for the perpetrating employee.

14 COBRA - Consolidated Omnibus Budget Reconciliation Act of 1985

   14.1    In compliance with the Consolidated Omnibus Budget Reconciliation Act
           of 1985, there may be continuation of coverage under the library's Health
           Plan for employees or an eligible dependent of an employee in the event
           there is a loss of coverage from one of the following events:

                   Voluntary or involuntary job loss (other than for reason of gross
                    misconduct),
                   Death of the covered employee,
                   Reduction in a covered employee's hours of employment,
                   The divorce or legal separation of the covered employee from the
                    employee's spouse,
                   The covered employee becoming entitled to Medicare coverage,
                   A dependent child ceasing to be an eligible dependent under the
                    plan.

   14.2    Eligibility for continuation coverage begins on the date that coverage is
           lost. Coverage for terminated employees and employees losing coverage
           because of reduced work hours may be provided for up to 18 months
           paid for by the employee. Divorced spouses, widows, widowers,
           spouses of Medicare eligible employees, and dependent children who
           are no longer eligible under the policy may continue coverage for 36
           months. The employee or qualified beneficiary is responsible for notifying
           the Plan Administrator (State Health Benefit Plan) of the following
           qualifying events: divorce, legal separation, and ineligibility of a
           dependent child. Such notice must be given within 60 days.
           See: http://dch.georgia.gov   State Health Benefit Plan (SHBP)

   14.3    No coverage, however, will be provided after:
            An employee's failure to make timely premium payments,
            An employee or employee's spouse or dependent is covered under
              another group health plan, or
            An employee or their spouse becomes entitled to Medicare benefits.

   14.4    In no event will coverage be continued by the Plan if the library ceases to
           maintain a Group Health Plan.


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  14.5   At the end of the continuation period, the employee, employee's spouse
         or other eligible dependents will have the option of converting to a Health
         Plan under the conversion option provided by the Plan.

  14.6   A monthly premium will be charged for this continuation coverage. This
         premium will be determined at the time of eligibility and may be subject to
         change; however, the premium charged will not exceed 102% of the cost
         of providing similar coverage to active employees and/or dependents in a
         comparable status.

  14.7   At the time an employee, an employee’s spouse or other eligible
         dependent becomes eligible for continuation coverage an election form
         will be provided in a timely manner by the Plan Administrator (State
         Health Benefit Plan). The form must be completed and returned by the
         date shown on the form.

15 FAMILY MEDICAL LEAVE ACT of 1993

  15.1   The Library provides the benefits of the Family Medical Leave Act (“Act”)
         to its employees in compliance with the guidelines of the law (U.S. Code
         Title 29, Chapter 28). This library does not intend by this policy to create
         any additional rights to leave not provided by the Act. The library does
         intend to elect certain options as the Act authorizes. Any portion of this
         policy inconsistent or contrary to the Act is unintentional and shall not be
         given effect. As to the interpretation of this policy, the library’s
         employees should look to the Act itself and its regulations.

  15.2   Employees are eligible for FMLA benefits if they (1) work for a public
         agency, (2) have worked for the employer for a total of 12 months; (3)
         have worked at least 1,250 hours over the previous 12 months; and (4)
         work at a location in the United States or in any possession of the United
         States where at least 50 employees are employed by the employer within
         75 miles. The personnel office has detailed information and will assist
         employees in receiving the benefits of the Act.

  15.3   An employee may request leave for one or more of the following reasons:

          (1) Birth of a child and to care for the newborn child;
         (2) Adoption or foster placement of a child with the employee;



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           (3) To care for the employee’s spouse, son, daughter or parent, if that
               person has a serious health condition;
           (4) Serious health condition of employee that prevents the employee
               from performing the job functions.

           In the event of the birth, adoption or foster placement of a son or
           daughter, all leave must be completed within twelve (12) months after the
           birth, adoption or foster placement.

   15.4    Definitions
           “Parent” means a biological parent or one who acted in place of a parent
           when the employee was a child. The term “parent” does not include
           parent “in-law.”

           “Serious Health Condition” means an illness, injury, impairment, or
           physical or mental condition that involves inpatient care in a hospital,
           hospice or residential medical care facility or continuing treatment by a
           health care provider.

           “Son or daughter” means a biological, adopted or foster child, a stepchild,
           a legal ward, or a child for whom the employee acts as a parent. The son
           or daughter must be under age 18 or, if the son or daughter is age 18 or
           older, he/she must be incapable of self-care on a daily basis due to a
           mental or physical disability.

           “Spouse” means a husband or wife.

   15.5    Amount and Type of Leave Taken
           Except as provided below, an employee may take a total of twelve (12)
           weeks during any twelve-month period. The twelve-month period shall
           be measured backward from the date the employee begins using any
           FMLA leave. Employees seeking to take Family and Medical Leave to
           care for a newborn or adopted child, a child placed with the employee for
           foster care, a parent, spouse or child with a serious health condition, or
           because of their own serious health condition, must substitute any
           personal leave, paid vacation, applicable accumulated sick leave, and
           any other applicable paid leave for their Family and Medical Leave.




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   15.6    Intermittent or Reduced Leave
           An employee is not permitted to take leave on an intermittent or reduced
           leave schedule unless it is medically necessary. The library will require a
           certification to document the medical necessity of such intermittent leave.

   15.7    Notification of Leave
           If the need for FMLA leave is foreseeable, an employee requesting leave
           must provide at least thirty (30) days advance notice to the Regional
           Director. If such advance notice is not possible, the employee must give
           said notice as soon as practicable, ordinarily within one or two working
           days of learning of the need for leave. When planning medical treatment,
           the employee should make a reasonable effort to schedule the treatment,
           subject to the approval of the health care provider so that any
           corresponding leave will not unduly disrupt the operations of the library.

   15.8    Benefits and Return to Work
           Employees will be eligible to maintain health care benefits, provided by
           the library while on FMLA leave. The library will pay the employer’s
           portion, if any, of such benefits. The employee will pay the same portion,
           if any, of such benefits as the employee paid before beginning the leave.

           The library may recover any health care benefit premiums paid on behalf
           of an employee if the employee does not return to work after the leave
           period has expired, unless the employee did not return due to a serious
           health condition of the employee or the employee’s spouse, parent or
           child, or other circumstances beyond the employee’s control. The library
           may require certification from the health care provider that a serious
           health condition of the employee or family member prevented the
           employee from returning to work.

           With the exception of paid vacation, personal, medical or sick leave
           required to be substituted for unpaid leave as indicated above, the
           employee’s absence during leave will not alter benefits which the
           employee accrued before taking leave.

           Upon return from leave, the employee is entitled to be reinstated to a
           position equivalent to the one the employee held when he/she left on
           FMLA leave, with equivalent pay, benefits and other terms and conditions
           of employment. Upon proper notice, however, the library may deny
           reinstatement under this policy to an employee whose salary is in the
           highest ten percent (10%) of the employees employed by the library if
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           such denial is necessary to prevent substantial and grievous economic
           injury to the library’s operation, as determined by the Regional Board.

   15.9    Required Certification and Reporting
           The library requires that a request for leave due to a serious health
           condition be supported by a certification issued by the appropriate health
           care provider of the eligible employee or of the son, daughter, spouse, or
           parent of the employee on a form to be provided by the library.

           This certification must include: (1) the date on which the serious health
           condition commenced; (2) the probable duration of the condition; (3) if the
           purpose of the leave is to care for a son, daughter, spouse or parent
           (“family member”), a statement that the employee is needed to care for
           the family member and the estimated amount of time needed for such
           care, and (4) if the leave is due to the employee’s own serious health
           condition, a statement that the employee is unable to perform the job
           functions. The employer may require that the eligible employee obtain
           subsequent recertification on a reasonable basis as requested by the
           library.

           The library, at its own expense, may obtain the opinion of a second
           health care provider of the library’s choice, if it should choose to do so. If
           a conflict exists between the opinion in the certification and the second
           opinion, the library may, at its own expense, obtain a third opinion from a
           health care provider upon which the library and the employee jointly
           agree. Such a third opinion as to the necessity for the leave is binding on
           both the library and the employee.

           Upon an employee’s return to work after leave for his/her own serious
           health condition, the library may require the employee to obtain
           certification from a health care provider that the employee is able to
           resume work. The library may require an employee on FMLA leave to
           report periodically to the Regional Director or his or her supervisor on the
           employee’s status and intent to return to work.




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WORK PLACE PRACTICES


16 WORKING HOURS

   16.1    The regular workweek consists of forty (40) hours. Included in the forty
           hours are 15 minute breaks for each 4 hour block worked. These 15
           minutes breaks cannot be combined with any other off-duty time such as
           lunch or combined for a thirty minute break during an eight hour period.
           The work week begins on Saturday and ends on Friday.

   16.2    Employees’ individual starting and ending times shall be set by their
           supervisor with the Regional Director's approval. All staff shall submit
           monthly documentation for hours worked.


17 PAY

   17.1    Paychecks are normally distributed no later than the last day of the
           month. Each pay period for local employees begins on the 24th of the
           month and ends on the 23rd of the following month. State paid
           employees are paid on a calendar month basis.

   17.2    When an employee resigns, payment in full shall be granted for the total
           number of days worked in the pay period.

   17.3    Employees who terminate employment will be paid for accumulated
           vacation days on the last paycheck they receive.

   17.4    Exempt (salaried employees) staff may not accumulate 'comp' time
           unless approved in advance by the Regional Director.

   17.5    Overtime shall be paid to non-exempt (hourly) employees at the rate of
           1½ times their regular rate of pay for hours worked over forty in a one
           week period. Overtime pay is determined by the day to day needs of the
           library's operation and should not be counted upon as regular pay.

   17.6    Make-up and exchange of hours with another employee must be
           approved and scheduled in advance with the employee’s supervisor in
           harmony with the library's needs. Break times and lunch periods should
           not be used for make-up time. Repeated requests to make up time

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           and/or for desk exchange will first be discussed with the employee, and
           then if such requests continue, further disciplinary action may follow.

   17.7    Before the first check of an employee can be released, the following
           forms must be on file with the Business Office:
               Complete application,
               Withholding Tax Exemption forms; both state and federal,
               Teacher retirement form and application form number,
               Completed Federal I-9 form,
               Social Security number,
               Georgia Health Insurance acceptance or rejection form,
               Signed PINES Code of Ethics.

   17.8    Employees in locally funded positions will receive deductions in pay for
           each unapproved time absent. In the event of a necessary deduction,
           the daily rate for each such employee is established by dividing his/her
           gross monthly salary by 21.65, the average number of working days per
           month.
   17.9    All employees who are employed one-half time or more in covered
           positions of the state’s public school systems, regional and county
           libraries, RESA units, or any other agency of and within this state by
           which a teacher is paid are required to be members of the TRS as a
           condition of employment.
           One-half time employees generally work 20 or more hours per week
           and half or more working days in a calendar month. Employees who do
           not meet these requirements are considered temporary employees.

   17.10 The estate of an employee who dies while on active status will be paid for
         the pay period in which the employee's death occurs.

   17.11 Employees must pick up their own paychecks, have them mailed or
         arrange with the Business Manager to be picked up by a designee.


18 ATTENDANCE AND ABSENCE

   18.1    Employees shall be at their positions in accordance with the time, rules,
           and/or regulations as set forth by the Regional Director. An employee
           who cannot report for work as specified shall be required to notify the
           Regional Administrative Office or their local supervisor by a half hour
           before their work time begins. It is the employee's responsibility to reach
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           the Regional Administrative Office or their supervisor if the Regional
           Office or their supervisor is not immediately available. Failure to do so
           may be cause for denial of leave with pay.

   18.2    Employees are responsible to ensure that they can be contacted in an
           emergency and maintain notice of whom to contact if they are injured or
           become ill.

   18.3    Employees are asked to use good judgment with regard to coming to
           work in severe weather. If the Library is not officially closed due to
           weather conditions, the employee is expected to call in their emergency
           situation and make up the work missed within one week. If the weather
           clears with time for the employee to work, they must come in to work.

   18.4    Being late or absent repeatedly is grounds for dismissal. If an employee
           is absent for three days without giving notice, it will be considered a
           "Resignation Without Notice." The employee will be notified that their
           employment has been terminated.

   18.5    Frequent absences may affect an employee's eligibility and selection for
           promotion.

   18.6    An employee’s children are welcome in the library as long as they are
           supervised by another adult while the employee is on duty or for a brief
           period of time with the employee, provided the employee has the
           Regional Director’s or Library Manager’s approval.


19 DRESS AND PERSONAL GROOMING

   19.1    Dress standards are set at the discretion of the Regional Director or
           Library Manager. Employees must maintain a reasonable level of
           personal hygiene. Clothes must be neat, clean, mended and fit properly.
           Attire must be in keeping with the professional image of the Library.
           Jeans with holes or stains, T-shirts of the undershirt variety with
           inappropriate messages written on them, bare midriffs, spandex work-out
           outfits, tank tops, short skirts and short shorts are examples of
           inappropriate wear. Employees dressed inappropriately will be sent
           home to change without compensation.



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20 MEDIA CONTACT

   20.1    Any library staff member may answer general questions about the
           following: location, directions, calendar or program items, names of
           personnel to whom correspondence can be addressed. Under no
           circumstances shall any personal information about a staff member be
           divulged. Specific inquiries from media representatives should be
           referred to the Regional Director.

21 SAFETY PRACTICES

   21.1    The Library is committed to maintaining a safe working environment.
           Safety is more a frame of mind than a set of rules to try to cover every
           situation. Common sense and alertness and the following guidelines will
           prevent most accidents. Disregard of safety guidelines will result in
           discipline up to and including termination.

   21.2    Personal protective equipment should be worn when performing
           hazardous tasks including possible damage to eyes, limbs, back, and
           hearing.

   21.3    Hazardous substance guidelines are to be strictly adhered to in handling
           and storing chemical and flammable substances.

   21.4    The Library is a non-smoking facility for employees and patrons (see
           Non-Smoking Policy).

   21.5    Housekeeping and emergency procedures specific to each library are
           essential to maintaining a safe environment for employees and patrons.

   21.6    Every employee is responsible for reporting hazardous conditions by
           writing an Incident Report (Appendix A) and assuring there is adequate
           warning for public and staff of the hazard until it can be fixed.

   21.7    Adequate size and strength ladders must be used for climbing activities.




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22 SOLICITATION & DISTRIBUTION OF PROMOTIONAL LITERATURE AND
GAMBLING

The Oconee Regional Library has adopted a “No Solicitation Policy” within its
premises by the public or staff. There shall be no solicitation of the public or staff
on library property. Patrons (individuals or groups) using public meeting rooms are
not permitted to solicit funds or anything else on library premises before, during or
after the meetings. For purposes of this policy, solicitation is defined as efforts by
an individual or representatives of an organization to (1) ask for, seek, or entreat
library users or the general public to make monetary contributions; (2) approach
library users or the general public to enroll them as members, to sign petitions, or to
answer questionnaires; and (3) offer for sale any item, product, or service not a part
or element of the work or program of the library. An exemption to this policy is
automatically granted at any event sponsored by any library within the Oconee
Regional Library System.

   22.1    Solicitation and/or distribution of promotional literature on Library property
           are prohibited.

   22.2    Solicitation and/or distribution of promotional literature by employees in
           working areas are prohibited.

   22.3    Selling of goods or services or gambling by employees on Library
           property is prohibited.

23 ELECTRONIC RESOURCES

   23.1    Use of the Library's electronic resources including e-mail, computers,
           intranet/internet, and voice mail systems is intended to be for Library
           service related purposes. Use for informal or personal purposes is
           permissible within reasonable limits and consistent with Library policy.
           Library administration reserves the right to allow or disallow employee’s
           access to use of the Library's computing resources.

   23.2    The Library's electronic resources are the property of the Library. All
           files, programs, and messages composed, sent, or received on these
           systems are, and remain, the property of the Library, and employees
           have no right or expectation of privacy or ownership of these resources.

   23.3    Information sent without the Regional Director's approval that could harm
           the library's reputation or divulge confidential information may be cause
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           for dismissal. Employees, therefore, should not post personal comments
           or opinions over the system or use library information to generate lists for
           non-library business. Employees should write in a style suited to
           business correspondence ensuring that information is accurate,
           appropriate, inoffensive, non-disruptive, and lawful. Communication must
           not be able to be construed as carrying sexual implications, racial slurs,
           gender-specific comments or any other comments offensive to others.

   23.4    Because it may not be possible to determine ownership rights in
           software, or because such software may cause harm to any user's
           system, employees must have the Automation Specialist's approval to
           download or upload software.

   23.5    All levels of management share responsibility for ensuring that
           employees using electronic systems abide by the provisions of this
           policy.

   23.6    Library supplies and equipment shall not be used by employees for
           personal gain or profit.




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BENEFITS


24 RETIREMENT PROGRAM

   24.1    All employees who are employed one-half time or more in covered
           positions of the state’s public school systems, regional and county
           libraries, RESA units, or any other agency of and within this state by
           which a teacher is paid are required to be members of the TRS as a
           condition of employment.

           One-half time employees generally work 20 or more hours per week
           and half or more working days in a calendar month. Employees who do
           not meet these requirements are considered temporary employees.

   24.2    When qualified employees begin work, the Library shall apply for their
           coverage on the next entry cycle of the provider. Employees of local
           libraries may join the TRS benefit plans under the Library if their local
           boards can arrange for timely payments to the Regional Library.
           Employees must process their initial paperwork at the headquarters in
           in the Business Office.


25 SOCIAL SECURITY INSURANCE PROGRAM

   25.1    The Library participates in the Social Security Insurance program. All
           employees must participate in this program except those at the Rosa M.
           Tarbutton Memorial Library where the Washington County Library Board
           elects not to participate.


26 HEALTH PROGRAM (Full-time Employees)

   26.1    Employees, except those of the Rosa M. Tarbutton Memorial Library, are
           covered by State Health Benefit Program and its rules and regulations.
           Employees at the Rosa M. Tarbutton Memorial Library are covered by
           the health program provided for Washington County employees.




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27 SICK LEAVE (Full-time Employees)

   27.1    Sick leave may be used for personal illness, personal medical
           appointment, or the illness or medical appointment of a spouse, spouse's
           parent, parent, child, brother or sister.

   27.2    Sick leave is accrued from date of hire. Employees shall be entitled to
           sick leave with full pay on the basis of 1 1/4 days per completed month of
           service. No employee shall be credited with more than fifteen (15) days
           of sick leave during any year. Employees beginning work from the first
           through the 15th day of a month shall earn the full 1 1/4 days for that
           month. Employees beginning work from the 16th through the 31st do not
           earn sick leave for that month.

   27.3    Sick leave is not accrued while on leave of absence.

   27.4    Sick leave earned but not used may accumulate to sixty (60) days. Sick
           leave in excess of 60 days accrues toward state retirement benefits
           under TRS rules.

   27.5    A medical certificate signed by a licensed physician may be required by a
           Department Head, Library Manager or Regional Director to substantiate
           requests for sick leave (including medical appointments) for the following
           reasons:
            Absence of three (3) or more consecutive days.
            Request for sick leave for the day before or after a holiday or vacation
              day.
            Sick leave of any duration if absence from duty occurs frequently.
            Absence to care for an ill spouse, spouse's parent, parent, child,
              brother or sister.

   27.6    Providing it does not conflict with the Library's service mission, the
           Library may temporarily accommodate an employee with a modified work
           schedule or a reduction in physical requirements with pay prorated to the
           adjusted work hours. To qualify, the employee's doctor must certify the
           ability to work, the specific physical restrictions, and that such a return is
           consistent with the employee's progression to full recovery for work
           purposes. The Regional Director must approve the arrangements.

   27.7    An employee who has used up their sick leave bank and is unable to
           return to normal work full-time or one-half time may be recommended for

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           dismissal by the Regional Director. In unusual circumstances, the
           Regional Director may recommend to the Oconee Regional Library Board
           that the employee be granted a leave of absence for health reasons
           without pay depending upon the medical situation. At the end of the
           leave, the employee must be able to return to normal work duties or
           he/she will be dismissed from employment and advised to apply for
           disability status or COBRA health coverage.


28 PERSONAL LEAVE

   28.1    2.5 days of personal leave is granted after the initial 6 months of
           employment for attending to personal business. On July 1st, of each
           year, 5 days of personal leave is granted for use during that year. Any
           unused personal leave on June 30 is forfeited. Requests for personal
           leave must be made and approved by a supervisor at least 24 hours in
           advance. Less than 24 hour notice will require a satisfactory explanation
           and adequate coverage of Library services.


29 VACATION

   29.1    Six months service and a satisfactory 6 months evaluation are required
           before an employee may schedule vacation time.

   29.2    From Year 1 to the end of Year 4, full-time Georgia State Certified
           librarians accrue 10 vacation days per year. At the beginning of Year 5,
           full-time Georgia State Certified librarians accrue 15 vacation days per
           year. During Year 1, full-time non-certified employees accrue 5 vacation
           days. Beginning of Year 2 through the end of Year 4, full-time non-
           certified employees accrue10 vacation days per year. Beginning Year 5,
           full-time non-certified employees accrue15 vacation days per year.
           Accrued vacation my not exceed 45 days. Upon termination an
           employee will be paid for vacation time accrued up to 45 days. The
           termination date of the employee may include vacation days accrued but
           not used. Vacation time shall be granted with consideration of the
           Library’s needs first.

   29.3    Full-time professional librarians who have reached the final step of the
           pay scale are granted 20 paid vacation days.

   29.4    Employees do not accrue vacation time while on leave of absence.
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30 HOLIDAYS (Full-time Employees)

   30.1    The following 11 holidays are observed by the Library:
           Martin Luther King's Birthday January (Third Monday)
           Memorial Day May (Last Monday)
           Independence Day July 4th
           Labor Day September (First Monday)
           Thanksgiving Holidays Thursday & Friday
           Christmas Holidays December 24, 25 & 26
           New Year's December 31 & January 1
           If these holidays fall on a scheduled closed or off day, then the holiday will be
           observed on the following normally scheduled workday.

           Glascock County exemption: Since Glascock County is closed on Mondays;
           the Library Manager will be compensated by having one six hour paid day off
           during the month in which the holiday occurs.


31 WORKERS' COMPENSATION

   31.1    If an employee is injured in any way on the job, he/she must immediately
           notify the supervisor even if only a minor injury is sustained. An Incident
           Report (Appendix A) must be filed at the Administrative Office no later
           than 24 hours from the time of the accident. Delays in filing the report
           may result in forfeiture of Worker's Compensation benefits. A list of
           designated physicians is posted at each Library facility. Employees who
           choose other non-listed physicians may do so at their own expense.

32 FUNERAL LEAVE

   32.1 In case of the death of a spouse, spouse's parent, parent, child, brother or
        sister, up to 3 paid funeral days shall be allowed, with no deduction of
        salary for all employees. All other funeral time must be deducted from
        accrued vacation leave or personal leave.


33 COURT LEAVE

   33.1    Time off with pay is given when performing jury duty or when
           subpoenaed to appear before any public body or commission. The
           employee must provide a copy of the jury summons or subpoena to the
           Regional Director prior to such leave.
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JOB PERFORMANCE


34 JOB REVIEW

   34.1    Each employee shall meet annually with their supervisor to review their
           work with respect to accomplishments, deficiencies, revision of job
           descriptions and scoring on the Annual Oconee Regional Job
           Performance Evaluation (see Appendix L). Probationary employees shall
           be evaluated verbally every 30 days and have a written evaluation at the
           end of 90 days and at the end of the 6th month probationary period.

   34.2    Any increases other than normal cost of living raises shall be based upon
           superior job performance or a significant increase in assigned duties and
           must be done in writing by the Library Manager or Regional Director.
           Final approval for these increases rests with the Regional Board.


35 TERMINATION

   35.1    The Regional Director has the authority to dismiss an employee. The
           Regional Library Board subscribes to progressive disciplinary measures
           designed to notify employees of violations of Library policy and
           unsatisfactory performance of duties with opportunity to make corrections
           to improve their job performance. Incidents and disciplines are subject to
           personnel file record. Regulations of state and federal labor departments
           require that an employee be notified in advance as to violations of library
           policy that may result in dismissal. These include, but are not limited to:
                      Repeated tardiness.
                      Repeated actions that discredit the Library.
                      Insubordination.
                      Unlawful appropriation of Library property.
                      Drunkenness, drug use and/or addiction.
                      Discourtesy to patrons or other employees.
                      Unapproved absences and/or use of sick leave when not used
                         for personal illness, personal medical appointment, or the
                         illness or medical appointment of a spouse, spouse's
                         parent, parent, child, brother or sister.
                      Non-performance or unsatisfactory performance of duties.
                      Repeated failure to submit payroll information correctly and on time.
                      Theft of library, patrons' or co-workers' property.
                      Repeated inability to work cooperatively with co-workers.
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                        Repeated inability to act upon supervisory criticism in a
                        positive manner.
                        Disregarding safety guidelines.
                        Falsification of Library documents including timecards.


36 CORRECTABLE BEHAVIOR/UNSATISFACTORY PERFORMANCE PROCEDURE

   36.1    First written notice: "Warning of Unsatisfactory Job Performance" with
           counseling by supervisor or Regional Director. Follow-up evaluation
           within 30 work days. Without appeal.

   36.2    Second written notice: "Warning of Unsatisfactory Job Performance" with
           counseling by supervisor or Regional Director, a limited time correction
           plan and notice to the Regional Director. Follow-up evaluation in 10 - 20
           work days. Without appeal.

   36.3    Upon receipt of a “Notice of Repeated Unsatisfactory Job Performance”
           (Third Written Notice) the employee shall be dismissed. The dismissed
           employee may appeal in writing to the applicable County Library Board
           Personnel Committee for locally paid employees or the Oconee Regional
           Library Board for state-paid employees.

   36.4    A second appeal may be made to the Oconee Regional Library Board
           Personnel Committee (locally paid employees) if the employee is not
           satisfied with the applicable County Library Board Personnel Committee
           decision. The decision of the Oconee Regional Library Board Personnel
           Committee (state paid and locally paid employees) shall be final.


37 NON-CORRECTABLE BEHAVIOR / EMERGENCIES

   37.1    There are circumstances when an employee must be removed from the
           job without delay. This includes circumstances when an employee's
           continued presence on the job might be dangerous, unduly disruptive, or
           harmful to Library operations. In such instances, the employee will be
           summarily removed from the job by the senior staff member on duty
           (summoning law enforcement if necessary) and placed on administrative
           leave until the Regional Director can be contacted for appropriate action.




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   37.2    An employee who is placed on administrative leave for disciplinary
           reasons shall be relieved temporarily of all duties and responsibilities and
           may or may not receive compensation for the period of suspension
           depending upon the outcome of investigation of the situation.

   37.3    The Regional Director shall investigate and report on a non-correctable
           situation to either the applicable county library board personnel
           committee or to the Oconee Regional Library Board Personnel
           Committee. The Oconee Regional Library Board Personnel Committee
           shall make the decision on retention or termination of the employee and
           their decision shall be final.

38 TRAINING/IN SERVICE/CONTINUING EDUCATION

   38.1     According to the Fair Labor Standards Act of 1938 (revised 2004),
            employees shall be compensated for travel costs and paid wages for
            required meeting and travel time beyond an eight-hour day.

   38.2    Employees taking courses at an accredited institution of higher learning
           that are of benefit to their library position, may request to use their
           accumulated vacation or personal leave time or request to have their
           schedule adapted to attend classes during their regular work hours, if
           their work duties can be satisfactorily covered. The service needs of the
           library come first. The employee must verify course registration and
           completion. Requests will not be honored for repeat of courses.

   38.3    Employees may request unpaid leave of absence to complete post-
           graduate work of benefit to their library position that requires campus
           attendance and/or extensive research. The service needs of the library
           come first. The employee must verify course registration and completion.
           Requests will not be honored for repeat courses.

39 PUBLIC PROGRAM EMPLOYEES

   39.1    Public program employees are not direct employees of the Library. They
           are subject to the hours, Library Use Policy and other policies of the
           Library. Their wages and salaries, workers' compensation program, job
           review and leave time are established under their programs. Holiday
           leave is coordinated with Library policy.



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40 VOLUNTEERS

   40.1    Volunteers are people who donate their time and talents to the library but
           are not paid employees of the Oconee Regional Library. They are
           subject to the hours of the Library and the Library Use Policy. They are
           covered by the Workers' Compensation Program and liability insurance
           of the Library.

   40.2    Volunteers are requested to commit themselves to a regular work
           schedule on a three month commitment basis. Changes in their
           schedule must be worked out with their supervisor. Volunteers are
           requested to notify their supervisor of expected absence or lateness.




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CHANGES AND AMENDMENTS


41 CHANGES AND AMENDMENTS

   41.1    These policies are intended as a description of the policies adopted by
           the Oconee Regional Library Board of Trustees and currently in effect.
           They are not intended to create a contract between the Board of Trustees
           and its employees and they shall not be so construed. The policies
           stated herein may be added to, deleted or changed by the Oconee
           Regional Library Board without prior notice.




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Chapter 14 – Drug Free
Workplace




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Drug Free Workplace Policy
The Oconee Regional Library Board, in accordance with the Drug-Free Workplace
Act of 1988, U.S. Code Title 41, Chapter 10, promotes the education of the all staff
members to insure that libraries in the Oconee Regional Library System are drug-
free workplaces.

   1. The unlawful use, manufacture, distribution, dispensation, or possession of
      controlled substances in the workplace is prohibited. Violations of the
      prohibition by any employee will result in a termination of employment.

   2. Drug-free awareness programs will be held for all library staff members at
      least once a year with attendance compulsory and with pay. These
      programs will include informing the staff of:

               Dangers of drug abuse in the workplace
               The Library’s policy of maintaining a drug-free workplace
               Any available drug counseling, rehabilitation, and employee
                assistance.
               The penalties that may be imposed upon employees for drug abuse
                violations.

   3. Employee must notify the Regional Director of any criminal drug statute
      conviction for a violation occurring in the workplace not later than 5 days after
      such a conviction. The Library will take appropriate action against such
      employee up to and including termination or require employee participation in an
      approved drug abuse assistance or rehabilitation program required of any
      employee so convicted. (U.S. Code Title 41, Chapter 10, Sec 703).

   4. Library facilities, including individual workspaces and lockers, are subject to
      search for illegal substances and alcohol without notice.

   5. When reasonable suspicion of drug or alcohol use exists, employees may be
      required to submit to a same-day drug test conducted by a third party firm
      retained by the Library.

   6. Employees returning to work after being on inactive status for 60 days or
      more are required to meet Library health standards which may include a
      drug screening.


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Chapter 15 – Sexual Harassment




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Sexual Harassment Policy
The Library, in accordance with Title VII of the Civil Rights Act of 1964 and the
Code of Federal Regulations 29CFR1604.11 strongly disapproves of any form of
sexual harassment involving any of its employees in the employment relationship.
The Library has a firm belief and has established a policy that all employees are
entitled to a work environment free of discriminatory harassment based on sex.

Sexual harassment is broadly defined in 29CFR1604.11 as unwelcome sexual
advances, requests for sexual favors, and other verbal or physical conduct of a
sexual nature. “This conduct will be unlawful when:

       1.       “Submission to such conduct is explicitly or implicitly a term or
                condition of an individual's employment;
       2.       Submission to or rejection of this conduct is a basis for employment
                decisions;
       3.       This conduct has the purpose or effect of substantially interfering with
                an individual's work performance or creates an intimidating, hostile, or
                offensive work environment.”

Employees have the responsibility to bring any perceived sexual harassment to the
Regional Director's attention immediately. Complaints must be made in writing.
Upon notification, the Regional Director shall investigate and take any necessary
action. The Regional Director shall report his or her findings in writing to the parties
involved and to the Regional Board Personnel Committee within 15 working days.
Any of the involved parties may request a full review of the written record by the
Regional Personnel Committee. The decision of the Regional Personnel Committee
shall be final. All written complaints, reports and decisions will be retained.

A finding that unlawful sexual harassment occurred will result in immediate
termination of the perpetrating employee.




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                                               16
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Chapter 16 – Non-Smoking Policy




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Non-Smoking Policy

In accordance with Department of Human Resources Rules and Regulations of the State of
Georgia 290-5-61 and the Georgia Smokefree Air Act of 2005” (Appendix M) smoking is not
permitted in any library facility. The purpose of the law is “to improve the health, comfort and
environment of the people of this State, including children, adults, and employees, by limiting
exposure to tobacco smoke.” (290-5-61-.02)

       1. Smoking will not be permitted in any public service area of the Library.

       2. There will be no smoking in enclosed areas such as rest rooms, break rooms or
          offices.

       3. Smoking shall not be permitted in library owned vehicles,

       4. Employees, who wish to smoke during their regularly scheduled “break” period,
          will do so outdoors in the designated area a reasonable distance from any entrance,
          exit, window, vent or air intake system.

       5. Employees found in violation of the Act shall be guilty of a misdemeanor and, if
          convicted shall be punished by a fine not less than $100.00 and not more than
          $500.00 (290-5-61-.10)




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                                               17
                                                         Chapter




Chapter 17 - Talking Books




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Oconee Regional Library
Talking Books Center Operations Policy
The Talking Book Center is a unit of special service under the administration of the Oconee
Regional Library. Funding for the service derives from state and federal sources. In terms
of administration, this program is a specialized branch library serving a larger geographic
area (14 counties) than the five-county Oconee Regional Library. All staff is considered
Oconee Regional Library employees and subject to the same requirements and benefits of
Oconee Regional Library staff.

The Talking Book Center is also affiliated with the National Library Service for the Blind and
Physically Handicapped and most service policies are determined by that organization,
including eligibility for service, machine lending policies, and so on. Some of the following
policies are local and some are national.

1. Registering new readers
   Patrons are contacted and materials (talking books, players, catalogs, magazine list,
   and welcoming letter) are mailed by the Talking Book Center to new readers within 3
   days of receipt of the completed application form. If the person comes into the TBC to
   register and the application form is complete the patron is signed up immediately so
   that they can take the materials out with them.

2. Canceling patrons
   Patrons are cancelled upon their request or if they are unable to be reached due to an
   incorrect address and phone number. Checking the list of readers is an ongoing
   process. During each year the entire reader file is checked to identify patrons who are
   inactive. Every effort is made to assist them in becoming active readers again.

3. Circulation
   New readers are first loaned five books unless they request more or fewer; this number
   is increased or decreased according to the patron's needs. The suggested loan period
   is one month; however there are no fines for materials returned late or lost. When a
   patron returns a book he is loaned another one.

4. Equipment
   Patrons are loaned a cassette player. An E-Z machine may be substituted for the
   cassette player if the patron finds the regular cassette player too complicated. Patrons
   return malfunctioning players to the TBC for repair, at which time they are loaned
   another player. When patrons cancel their Talking Books service they must return the
   players, which actually belong to the Federal Government. There are no charges for
   lost or damaged players. Headphones are loaned to patrons who need them in order to
   use the service and who cannot procure them for themselves, i.e., people in nursing



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   homes whose roommates don't want to hear the books, school children when
   headphones are not available from the school. Remote control devices and pillow
   speakers are available for those who need them. The amplifiers for the hearing
   impaired require a separate application form signed by an M.D., preferably an
   audiologist, as the amplifiers are very powerful.

5. Large type books
   People may be signed up as large-type-only readers if they are print handicapped.
   They then borrow books through the extension service or their regular libraries. Patrons
   do not have to be signed up for Talking Books in order to borrow large print books, but
   it is encouraged as it benefits both patron and TBC. The patron is put in touch with the
   TBC and knows of its existence in case they eventually need talking book service, and
   the TBC benefits by having another patron sign up.

6. Collection development
   The National Library Service provides the Talking Book Center with recorded books at
   no charge. That agency selects the books with the assistance of a Collection
   Development Committee. The TBC selects the quantity of each book desired through a
   monthly online copy allotment process. Extra copies of popular books are duplicated or
   obtained through interlibrary loan from the Multi-State Center in Cincinnati or through
   the national XESS - Excess and Redistribution - program. Lost books that are of value
   (still desired by patrons) are replaced through one of the above methods.

   The TBC maintains a comprehensive collection of classics and other books used in
   school literature classes to help satisfy the need of public and private school and
   university students.

   All recently produced books are kept until such time as the ones of no merit or interest
   may be weeded through the XESS program, as determined by the National Library
   Service for the Blind and Physically Handicapped. Damaged books are repaired if
   possible. Tapes are reused if they are in good condition.

7. Recording
   Locally produced materials or materials about local subjects that are requested by a
   patron may be recorded if not already available in recorded form from NLS or the
   Georgia Regional Library for the Blind. Only books that have some merit and will be of
   lasting value will be recorded. Brief materials desired by individual patrons may also be
   recorded, i.e., pamphlets, brochures, or booklets needed for a course or test, etc.
   Occasionally a local author who has received funds from a grant may wish to record a
   work so it will be available to print-handicapped people. In that case, we assist in
   recording the work and make it available to our patrons.

   Local newspapers are now available through the internet and on TBC special
   computers.

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8. Descriptive Videos
   The Talking Book Center locally provides a collection of Descriptive Video Tapes to be
   loaned out free of charge to visually impaired patrons. This collection is developed
   based on patron interest and staff recommendations, and videos are purchased
   through gifts, grants, and donations to the Talking Book Center given by individuals or
   organizations. Patrons may check out no more than two videos at a time for a 14 day
   loan period. If a patron consistently loses or damages videos, their privilege of
   borrowing videos may be revoked.




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                                              18
                                                        Chapter




Chapter 18 – Appendices




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A P P E N D I C E S



Appendix A
Incident Report Form
     OCONEE REGIONAL LIBRARY - INCIDENT REPORT
                          Attach separate sheets as needed

PERSON INVOLVED _____________________________________________________________
                   Last Name                         First Name          MI

MALE or FEMALE (circle one)         AGE _________             EMPLOYEE or VISITOR (circle one)


If employee, specify department and job title __________________________________________

If visitor, include home address, home phone and reason for presence _____________________

______________________________________________________________________________

Exact Location of Incident _________________________________________________________

Date & Time of Incident ___________________________________________________________

Property/Equipment Involved? ______________________________________________________

Description of Incident by Person Involved - Describe What Happened. Why It Happened. What
Causes Were. If Injury, State Part of Body. If Property/Equipment Damage, Describe Damage

__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________

Name, Address & Phone # of Witnesses______________________________________________

If necessary to notify physician, include time notified, time responded, physician’s name:
Additional Comments ____________________________________________________________


______________________________________________________________________________

__________________________________________________________________
Person completing this form _________________________________ Date ________________

Received by staff member ___________________________________ Date _________________


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Appendix B
Salvaging Water-Damaged Documents and Heirlooms


Over ninety percent of all disasters will result in water-damaged materials. Mold can develop
within forty-eight to seventy-two hours in a warm, humid environment, so you must work
quickly to salvage damaged materials and to prevent additional damage from occurring. First,
assess the damage. Is the damage confined to one area or is the entire building damaged? What
types of materials have been damaged (books, microforms, computers)? Can they be salvaged
by the recovery team or will outside help be required?

Stabilize the environment. The best way to minimize mold growth is to reduce relative
humidity. Increase air flow using fans, open windows, air conditioners and dehumidifiers.
If possible, remove contents from wet objects and furniture prior to drying. Do not store
items in sealed plastic bags – this will cause mold to develop. If items are to be transported
in plastic bags, keep bags open and air circulating. Remove heavy deposits of mold growth
from walls, baseboards, floors, and other household surfaces with commercially available
disinfectants. Do not use these products on historic wallpapers or other items of enduring
value.

Pumps, to remove large quantities of standing water, may be needed.

(Caution: Walking in standing water is extremely dangerous because there may be an electric
current flowing through the water.)

The Regional Director will establish a Disaster Recovery Team. Organize work crews and be
sure their responsibilities are clearly defined.

Several options are available for treating water-damaged materials. The choice of treatment will
depend on the extent and type of damage incurred, and the personnel, expertise, funding, and
facilities available.

Air drying is labor-intensive and requires a great deal of space, but it is tried, true and
cheap. It also offers security, as it can be done on-site and materials can be watched. Air
dry items indoors, if possible. Outside conditions may dry some materials too quickly,
causing splits, warpage, and buckling. Daylight and heat are particularly damaging to paper
based materials.


Saturated volumes
    1. Do not open – wet paper tears easily!

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    2. Set volumes on their short edge on absorbent paper. Pages tend to droop within the
       binding when a volume is shelved upright, so setting it on its head will help counteract
       this tendency. Plastic sheeting should be placed under the paper toweling or unprinted
       newsprint to protect table tops. Turn the volumes right side up when changing the paper
       beneath them. Their position should be reversed each time the paper is changed and the
       wet paper removed from the area.

    3. Covers may be opened slightly to support the volume.

    4. Aluminum foil may be placed between the cover and the text to prevent staining from the
       binding dyes.

    5. When most of the water has drained, proceed as for wet volumes.


Wet volumes
    1. Very carefully open the book (not more than a 45 degree angle).

    2. Keep the volume in an upright position.

    3. Place interleaving sheets at intervals of about 25 leaves (50 pages).

    4. Change interleaving frequently. Do not reuse interleaving paper.

    5. Continue to change the paper underneath and remove from the area.


Damp volumes/Volumes with only wet edges
    1. Stand volume on it head and fan open to a 90 degree angle or slightly more.

    2. When almost dry, lay the volumes flat and place weights (not other drying books) on
       them to minimize distortion. Check daily. Do not stack wet volumes.


Other choices include freezing, vacuum freeze drying, vacuum drying, and dehumidification.

If objects are broken or falling apart, place broken pieces, bits of veneer, and detached parts
in clearly labeled, open containers. Do not attempt to repair items until completely dry. Do
not attempt to repair important materials without first consulting with a conservator.
Documents, books, photographs, and works of art on paper may be extremely fragile when
wet, use caution when handling. Free the edges of prints and paper objects in mats and
frames, if possible. Air dry these items. Rinse mud off wet photographs with clear water,

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but do not touch surfaces. Wet books and papers can be air dried or kept in a refrigerator or
freezer until they can be treated by a professional conservator.

Textiles and leathers are severely affected by exposure to water and should be allowed to air
dry. Support shaped objects, such as garments or baskets by gently padding with toweling
or un-inked, un-coated paper. Renew padding when it becomes saturated with water. Dry
clean or launder textiles and carpets as needed.

Remove wet paintings from the frame, but not the stretcher. Air dry, face up, away from
direct light. Other drying methods are not recommended. An extremely wet or damaged
painting (with signs of softened, lifting, or flaking paint or ground layers or tears in the
canvas) should be placed face up on a table and allowed to dry untouched in a controlled
environment until it can be examined and treated by an experienced conservator.

Furniture finishes and painting surfaces may develop a white haze or bloom from contact
with water and high relative humidity. These problems do not require immediate attention.
Consult a professional conservator for treatment.

Rinse metal objects exposed to flood waters, mud, or silt with clear water and dry
immediately with a clean soft cloth. Allow heavy mud deposits on large metal objects, such
as sculptures, to dry. Caked mud may be removed at a later date. Consult a professional
conservator for further treatment.

Salvage Procedures for Microforms
    Consider replacing microforms rather than attempting to salvage them. If replacements
    are available, this will probably be the more cost-effective solution.

    Check microfilm rolls to determine how wet they are. Because film is tightly wound and
    stored in boxes, it may not be significantly wet, especially in the interior.

    If mud or other debris is visible, microfilm and microfiche may be rinsed in cool, clean
    water.

    Microfilm that is thoroughly wet will fuse together as it dries. To prevent this, keep it
    wet and send it as soon as possible to a film lab to be reprocessed. Reels should be
    placed in a large plastic container such as a garbage can and covered with cold clean
    water, preferable distilled. The low water temperature (65 degrees or lower) helps to
    keep the emulsion from separating. Ice (NOT dry ice) may be added to keep the
    temperature down. Film may be stored up to three days in this manner.



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    It is also possible to unwind and air-dry microfilm on clotheslines, but scratches and
    water spots are likely to result. This alternative should be chosen only if reprocessing is
    not an option.

    Salvage of microfiche can be even more costly than microfilm since each piece must be
    treated individually. As with microfilm, microfiche to be reprocessed should be kept
    wet. Microfiche may also be removed from storage envelopes, separated, and air-dried.

Portions of this salvaging plan were prepared by the American Institute for Conservation of
Historic and Artistic Works (AIC) and the National Institute for the Conservation of
Cultural Property (NIC) and the Conservations Officer at the Arizona State Archives.




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Possible List of Consultants/Conservators or Vendors:
  Southeastern Library Network
  1438 West Peachtree Street N.W., Suite 200
  Atlanta, GA 30309-2955
   Tina Mason, Preservation Manager
   Extension 4894
   Email: tmason@solinet.net
   Alicia Riley, Preservation Administrative Assistant
   Extension 4912
   Email: ariley@solinet.net

American Institute for Conservation
FAIC Referral System                                       Referral source to conservators
1717 K. Street NW                                          in different regions with
Suite 301                                                  expertise in disaster response
Washington, DC 20006                                       and recovery by subject area of
202-452-9545                                               specialization.
http://aic.stanford.edu
Air Quality Sciences, Inc.
1337 Capital Circle
Marietta, GA 30067
770-933-0638                                               Air quality issues, mold.
Contact: Elliott Horner, microbiologist
Ehorner@aqs.com
www.aqs.com
Anacomp Document Solutions
3980 DeKalb Tech. Parkway
Suite 640
                                                           Recovery of computer media.
Atlanta, GA 30340
770 910-8123
www.anacomp.com
Munters Moisture Control Services
Regional Office
6900 Peachtree Industrial Blvd.
                                                           Dehumidification and vacuum
Suite 1
                                                           drying, vacuum freeze drying,
Norcross, GA 30071-1030
                                                           and recovery of electronic
770-242-0935 (Norcross)
                                                           equipment.
800-MUNTERS (686-8377)
Contact: Jim Pruett
www.munters.com

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Southern Conservators Specializing in Disaster Recovery for Paintings

(List furnished by American Institute for Conservation)

1. Catherine G. Rogers                                   5. Michelle A. Scalera
   Charleston, SC                                           Sarasota, FL
   Tel: (843) 853-2953                                      Tel: (941) 359-5734
   Type: Professional Associate                             Type: Professional Associate

2. Hilda Abreu Utermohlen                                6. James Swope
   Miami, FL                                                West Palm Beach, FL
   Tel: (809) 537-3300                                       Tel: (561) 833-2862
   Type: Professional Associate                              Type: Professional Associate

3. Marvin Steel                                          7. Sherri Tan
   Coconut Creek, FL                                        Miami, FL
   Tel: (954) 428-1926                                      Tel: (305) 630-3522
   Type: Professional Associate                             Type: Professional Associate

4. David Goist                                           8. Rustin Levenson
   Raleigh, NC                                              Miami, FL
   Tel: (919) 783-0252                                      Tel: (305) 661-3707
   Type: Fellow                                             Type: Fellow




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Appendix C
Georgia Code Dealing with Theft, Damage or Failure to Return Library Materials

O.C.G.A. Section 20-5-52

Any person who shall steal or unlawfully take or willfully or maliciously write upon, cut, tear,
deface, disfigure, soil, obliterate, break, or destroy or who shall sell or buy or receive, knowing
it to have been stolen, any book, pamphlet, document, newspaper, periodical, map, chart,
picture, portrait, engraving, statue, coin, medal, equipment, specimen, recording, video
product, microform, computer software, film, or other work of literature or object of art or
the equipment necessary to its display or use belonging to or in the care of a public library
shall be guilty of a misdemeanor.



O.C.G.A. Section 20-5-53

Any person who borrows from any public library any book, newspaper, magazine,
manuscript, pamphlet, publication, recording, video product, microform, computer software,
film, or other article or equipment necessary to its display or use belonging to or in the care of
such public library under any agreement to return it and thereafter fails to return such book,
newspaper, magazine, manuscript, pamphlet, publication, recording, video product,
microform, computer software, film, or other article or equipment necessary to its display or
use shall be given written notice, mailed to his last known address or delivered in person, to
return such article or equipment within 15 days after the date of such notification. Such notice
shall contain a copy of this Code section. If such person shall thereafter willfully and
knowingly fail to return such article or equipment within 15 days, such person shall be guilty
of a misdemeanor and, upon conviction thereof, shall be punished by a fine of not more than
$500.00 or imprisonment for not more than 30 days and shall be required to return such
article or equipment or provide reimbursement for the replacement cost of such article or
equipment.




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Appendix D
The Freedom to Read


The freedom to read is essential to our democracy. It is continuously under attack. Private
groups and public authorities in various parts of the country are working to remove or limit
access to reading materials, to censor content in schools, to label "controversial" views, to
distribute lists of "objectionable" books or authors, and to purge libraries. These actions
apparently rise from a view that our national tradition of free expression is no longer valid;
that censorship and suppression are needed to counter threats to safety or national security, as
well as to avoid the subversion of politics and the corruption of morals. We, as individuals
devoted to reading and as librarians and publishers responsible for disseminating ideas, wish
to assert the public interest in the preservation of the freedom to read.

Most attempts at suppression rest on a denial of the fundamental premise of democracy: that
the ordinary individual, by exercising critical judgment, will select the good and reject the bad.
We trust Americans to recognize propaganda and misinformation, and to make their own
decisions about what they read and believe. We do not believe they are prepared to sacrifice
their heritage of a free press in order to be "protected" against what others think may be bad
for them. We believe they still favor free enterprise in ideas and expression.

These efforts at suppression are related to a larger pattern of pressures being brought against
education, the press, art and images, films, broadcast media, and the Internet. The problem is
not only one of actual censorship. The shadow of fear cast by these pressures leads, we
suspect, to an even larger voluntary curtailment of expression by those who seek to avoid
controversy or unwelcome scrutiny by government officials.

Such pressure toward conformity is perhaps natural to a time of accelerated change. And yet
suppression is never more dangerous than in such a time of social tension. Freedom has given
the United States the elasticity to endure strain. Freedom keeps open the path of novel and
creative solutions, and enables change to come by choice. Every silencing of a heresy, every
enforcement of an orthodoxy, diminishes the toughness and resilience of our society and
leaves it the less able to deal with controversy and difference.

Now as always in our history, reading is among our greatest freedoms. The freedom to read
and write is almost the only means for making generally available ideas or manners of
expression that can initially command only a small audience. The written word is the natural
medium for the new idea and the untried voice from which come the original contributions




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to social growth. It is essential to the extended discussion that serious thought requires, and
to the accumulation of knowledge and ideas into organized collections.

We believe that free communication is essential to the preservation of a free society and a
creative culture. We believe that these pressures towards conformity present the danger of
limiting the range and variety of inquiry and expression on which our democracy and our
culture depend. We believe that every American community must jealously guard the
freedom to publish and to circulate, in order to preserve its own freedom to read. We believe
that publishers and librarians have a profound responsibility to give validity to that freedom to
read by making it possible for the readers to choose freely from a variety of offerings.

The freedom to read is guaranteed by the Constitution. Those with faith in free people will
stand firm on these constitutional guarantees of essential rights and will exercise the
responsibilities that accompany these rights.

We therefore affirm these propositions:

    1. It is in the public interest for publishers and librarians to make available the widest diversity of views
and expressions, including those which are unorthodox, unpopular, or considered dangerous by the majority.

Creative thought is by definition new, and what is new is different. The bearer of every new
thought is a rebel until that idea is refined and tested. Totalitarian systems attempt to
maintain themselves in power by the ruthless suppression of any concept which challenges
the established orthodoxy. The power of a democratic system to adapt to change is vastly
strengthened by the freedom of its citizens to choose widely from among conflicting opinions
offered freely to them. To stifle every nonconformist idea at birth would mark the end of the
democratic process. Furthermore, only through the constant activity of weighing and
selecting can the democratic mind attain the strength demanded by times like these. We need
to know not only what we believe but why we believe it.

     2. Publishers, librarians, and booksellers do not need to endorse every idea or presentation they make
available. It would conflict with the public interest for them to establish their own political, moral, or aesthetic
views as a standard for determining what books should be published or circulated.

Publishers and librarians serve the educational process by helping to make available
knowledge and ideas required for the growth of the mind and the increase of learning. They
do not foster education by imposing as mentors the patterns of their own thought. The
people should have the freedom to read and consider a broader range of ideas than those that
may be held by any single librarian or publisher or government or church. It is wrong that
what one can read should be confined to what another thinks proper.




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     3. It is contrary to the public interest for publishers or librarians to bar access to writings on the basis of
the personal history or political affiliations of the author.

No art or literature can flourish if it is to be measured by the political views or private lives of
its creators. No society of free men can flourish which draws up lists of writers to whom it
will not listen, whatever they may have to say.

      4. There is no place in our society for efforts to coerce the taste of others, to confine adults to the reading
matter deemed suitable for adolescents, or to inhibit the efforts of writers to achieve artistic expression.

To some, much of modern literature is shocking. But is not much of life itself shocking? We
cut off literature at the source if we prevent writers from dealing with the stuff of life. Parents
and teachers have a responsibility to prepare the young to meet the diversity of experiences in
life to which they will be exposed, as they have a responsibility to help them learn to think
critically for themselves. These are affirmative responsibilities, not to be discharged simply by
preventing them from reading works for which they are not yet prepared. In these matters
values differ, and values cannot be legislated; nor can machinery be devised that will suit the
demands of one group without limiting the freedom of others.

   5. It is not in the public interest to force a reader to accept the prejudgment of a label characterizing any
expression or author as subversive or dangerous.

The idea of labeling presupposes the existence of individuals or groups with wisdom to
determine by authority what is good or bad for others. It presupposes that individuals must
be directed in making up their minds about the ideas they examine. But Americans do not
need others to do their thinking for them.

     6. It is the responsibility of publishers and librarians, as guardians of the people's freedom to read, to
contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or
tastes upon the community at large; and by the government whenever it seeks to reduce or deny public access to
public information.

It is inevitable in the give and take of the democratic process that the political, the moral, or
the aesthetic concepts of an individual or group will occasionally collide with those of another
individual or group. In a free society individuals are free to determine for themselves what
they wish to read, and each group is free to determine what it will recommend to its freely
associated members. But no group has the right to take the law into its own hands, and to
impose its own concept of politics or morality upon other members of a democratic society.
Freedom is no freedom if it is accorded only to the accepted and the inoffensive.

   7. It is the responsibility of publishers and librarians to give full meaning to the freedom to read by
providing books that enrich the quality and diversity of thought and expression. By the exercise of this

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affirmative responsibility, they can demonstrate that the answer to a “bad” book is a good one, the answer to a
“bad” idea is a good one.

The freedom to read is of little consequence when the reader cannot obtain matter fit for that
reader’s purpose. What is needed is not only the absence of restraint, but the positive
provision of opportunity for the people to read the best that has been thought and said.
Books are the major channel by which the intellectual inheritance is handed down, and the
principal means of its testing and growth. The defense of the freedom to read requires of all
publishers and librarians the utmost of their faculties, and deserves of all citizens the fullest of
their support.

We state these propositions neither lightly nor as easy generalizations. We here stake out a
lofty claim for the written word. We do so because we believe that it is possessed of
enormous variety and usefulness, worthy of cherishing and keeping free. We realize that the
application of these propositions may mean the dissemination of ideas and manners of
expression that are repugnant to many persons. We do not state these propositions in the
comfortable belief that what people read is unimportant. We believe rather that what people
read is deeply important; that ideas can be dangerous; but that the suppression of ideas is fatal
to a democratic society. Freedom itself is a dangerous way of life, but it is ours.

This statement was originally issued in May 1953 by the Westchester Conference of the
American Library Association and the American Book Publishers Council, which in 1970
consolidated with the American Educational Publishers Institute to become the Association
of American Publishers.

Adopted June 25, 1953, by the ALA Council and the AAP Freedom to Read
Committee; amended January 28, 1972; January 16, 1991; July 12, 2000; June 30, 2004.




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Appendix E
The Freedom to View


The FREEDOM TO VIEW, along with the freedom to speak, to hear, and to read, is
protected by the First Amendment to the Constitution of the United States. In a free
society, there is no place for censorship of any medium of expression. Therefore these
principles are affirmed:

1. To provide the broadest access to film, video, and other audiovisual materials
   because they are a means for the communication of ideas. Liberty of circulation is
   essential to insure the constitutional guarantee of freedom of expression.
2. To protect the confidentiality of all individuals and institutions using film, video,
   and other audiovisual materials.
3. To provide film, video, and other audiovisual materials which represent a
   diversity of views and expression. Selection of a work does not constitute or
   imply agreement with or approval of the content.
4. To provide a diversity of viewpoints without the constraint of labeling or
   prejudging film, video, or other audiovisual materials on the basis of the moral,
   religious, or political beliefs of the producer or filmmaker or on the basis of
   controversial content.
5. To contest vigorously, by all lawful means, every encroachment upon the public's
   freedom to view.

This statement was originally drafted by the Freedom to View Committee of the
American Film and Video Association (formerly the Educational Film Library
Association) and was adopted by the AFVA Board of Directors in February 1979.
This statement was updated and approved by the AFVA Board of Directors in 1989.

                  Endorsed January 10, 1990, by the ALA Council




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Appendix F
The Library Bill of Rights


The American Library Association affirms that all libraries are forums for
information and ideas, and that the following basic policies should guide their
services.

1. Books and other library resources should be provided for the interest, information,
and enlightenment of all people of the community the library serves. Materials
should not be excluded because of the origin, background, or views of those
contributing to their creation.

2. Libraries should provide materials and information presenting all points of view
on current and historical issues. Materials should not be proscribed or removed
because of partisan or doctrinal disapproval.

3. Libraries should challenge censorship in the fulfillment of their responsibility to
provide information and enlightenment.

4. Libraries should cooperate with all persons and groups concerned with resisting
abridgment of free expression and free access to ideas.

5. A person's right to use a library should not be denied or abridged because of
origin, age, background, or views.

6. Libraries which make exhibit spaces and meeting rooms available to the public
they serve should make such facilities available on an equitable basis, regardless of
the beliefs or affiliations of individuals or groups requesting their use.

                            Adopted June 18, 1948.
  Amended February 2, 1961, and January 23, 1980, inclusion of “age” reaffirmed
                    January 23, 1996, by the ALA Council.




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Appendix G
Request for Consideration of Material Not Owned
Oconee Regional Library
Author ______________________________________________________________

Title ________________________________________________________________

ISBN _____________________________________________

1.   Why do you feel that this material should be in the library?



2.   Please list any reviews or recommendations of this material.



The Oconee Regional Library System appreciates your interest in our Library’s collection.
Acceptance of a Request for Consideration does not constitute an agreement to purchase the
item. (See Chapter 6, Collection Development Policy, Section VI. Special Requests) If the item is
purchased, the requesting patron(s) will be placed on a "hold" list for that item and will be
notified by mail when the material is ready to circulate.

NAME _____________________________________

MAILING ADDRESS ________________________________________________

LIBRARY CARD NUMBER ___________________________________________

PHONE NUMBER __________________________________________________

SIGNATURE OF LIBRARY PATRON:

____________________________________________

RECEIVED BY:
____________________________________________________________________
Signature of Staff Member Receiving Request              Date Received
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Appendix H
Request for Reconsideration of Library Materials
Oconee Regional Library

DATE: _____________________           LIBRARY CARD NO: ______________________

FROM: ______________________________________________________________
      FULL NAME                                TELEPHONE NUMBER

        ADDRESS                                 CITY/STATE                             ZIP CODE

WHOM DO YOU REPRESENT?

___ SELF        ___ORGANIZATION (PLEASE SPECIFY) ____________________

Author ______________________________________________________________

Title ________________________________________________________________

Subject ______________________________________________________________

Hardback _______ Paperback ________ A/V Material _______ Periodical _________

Call number of item ____________________________________________________


Request for reconsideration of item in Library collection

1. Have you read the book or listened to/viewed the item in its entirety?__________

    If not, why not? ____________________________________________________

2. Have you seen or heard reviews of this material? __________________________

    If yes, please name the source _________________________________________

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3. What do you believe is the theme of this work? ___________________________




4. To what in the work do you object? Please be specific. Cite pages.




5. What would you like the library to do with this material?




6. In its place, what work would you recommend that would convey as valuable a
   picture and perspective of the subject?




The Oconee Regional Library System appreciates your interest in our Library’s
collection. You will receive written notification of the disposition of this request within
10 working days.

Signature of Library Patron:

____________________________________________
Received by:

____________________________________________________________________
Signature of Staff Member Receiving Request        Date Received




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Appendix I
Form Letter to Accompany Written Recommendation
Oconee Regional Library


Dear _____________________:

Pursuant to the written complaint that you filed with the Library on
_________________ (date) regarding
____________________________________________________________(title)

By (author) _________________________________________________, please find
the attached written recommendation from the Library’s professional staff.

This recommendation is based upon their review of the item, published reviews of the
item and the Library’s Collection Development Policy.

We sincerely hope that this recommendation meets with your satisfaction. If you do not
find this recommendation satisfactory, you have the option of appealing this decision in
person before the Oconee Regional Library Board. Should you wish to take this further
step, please notify me in writing within 5 working days. If you do so, this item will be
placed on the agenda of the next regularly scheduled meeting of the Oconee Regional
Library Board and they will review your written complaint and hear your testimony. You
will be notified in advance of the meeting date and time.

Again, let me thank you for your interest in our Library’s collection.

Sincerely,



Regional Director

cc. Oconee Regional Library Board




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Appendix J
Limitations on Exclusive Rights: Fair Use
Copyright Law, U. S. Code, Title 17, Chapter 1, Section 107

Notwithstanding the provisions of sections 106 and 106A, the fair use of a copyrighted
work, including such use by reproduction in copies or phonorecords or by any other
means specified by that section, for purposes such as criticism, comment, news
reporting, teaching (including multiple copies for classroom use), scholarship, or
research, is not an infringement of copyright. In determining whether the use made of
a work in any particular case is a fair use the factors to be considered shall include —

        (1) the purpose and character of the use, including whether such use is of a
     commercial nature or is for nonprofit educational purposes;

          (2) the nature of the copyrighted work;

         (3) the amount and substantiality of the portion used in relation to the
     copyrighted work as a whole; and

         (4) the effect of the use upon the potential market for or value of the
     copyrighted work.

     The fact that a work is unpublished shall not itself bar a finding of fair use if such
finding is made upon consideration of all the above factors.




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Appendix K
Limitations on Exclusive Rights: Reproduction by Libraries and Archives
Copyright Law, U. S. Code, Title 17, Chapter 1, Section 108

      (a) Except as otherwise provided in this title and notwithstanding the provisions
of section 106, it is not an infringement of copyright for a library or archives, or any of
its employees acting within the scope of their employment, to reproduce no more than
one copy or phonorecord of a work, except as provided in subsections (b) and (c), or to
distribute such copy or phonorecord, under the conditions specified by this section, if —


          (1) the reproduction or distribution is made without any purpose of direct or
     indirect commercial advantage;

           (2) the collections of the library or archives are (i) open to the public, or (ii)
     available not only to researchers affiliated with the library or archives or with the
     institution of which it is a part, but also to other persons doing research in a
     specialized field; and

          (3) the reproduction or distribution of the work includes a notice of copyright
     that appears on the copy or phonorecord that is reproduced under the provisions
     of this section, or includes a legend stating that the work may be protected by
     copyright if no such notice can be found on the copy or phonorecord that is
     reproduced under the provisions of this section.

     (b) The rights of reproduction and distribution under this section apply to three
copies or phonorecords of an unpublished work duplicated solely for purposes of
preservation and security or for deposit for research use in another library or archives
of the type described by clause (2) of subsection (a), if —

          (1) the copy or phonorecord reproduced is currently in the collections of the
     library or archives; and

         (2) any such copy or phonorecord that is reproduced in digital format is not
     otherwise distributed in that format and is not made available to the public in that
     format outside the premises of the library or archives.

    (c) The right of reproduction under this section applies to three copies or
phonorecords of a published work duplicated solely for the purpose of replacement of a
copy or phonorecord that is damaged, deteriorating, lost, or stolen, or if the existing
format in which the work is stored has become obsolete, if —

         (1) the library or archives has, after a reasonable effort, determined that an
     unused replacement cannot be obtained at a fair price; and

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          (2) any such copy or phonorecord that is reproduced in digital format is not
     made available to the public in that format outside the premises of the library or
     archives in lawful possession of such copy.

    For purposes of this subsection, a format shall be considered obsolete if the
machine or device necessary to render perceptible a work stored in that format is no
longer manufactured or is no longer reasonably available in the commercial
marketplace.

     (d) The rights of reproduction and distribution under this section apply to a copy,
made from the collection of a library or archives where the user makes his or her
request or from that of another library or archives, of no more than one article or other
contribution to a copyrighted collection or periodical issue, or to a copy or phonorecord
of a small part of any other copyrighted work, if —

          (1) the copy or phonorecord becomes the property of the user, and the library
     or archives has had no notice that the copy or phonorecord would be used for any
     purpose other than private study, scholarship, or research; and

          (2) the library or archives displays prominently, at the place where orders are
     accepted, and includes on its order form, a warning of copyright in accordance
     with requirements that the Register of Copyrights shall prescribe by regulation.

     (e) The rights of reproduction and distribution under this section apply to the
entire work, or to a substantial part of it, made from the collection of a library or
archives where the user makes his or her request or from that of another library or
archives, if the library or archives has first determined, on the basis of a reasonable
investigation, that a copy or phonorecord of the copyrighted work cannot be obtained
at a fair price, if —

          (1) the copy or phonorecord becomes the property of the user, and the library
     or archives has had no notice that the copy or phonorecord would be used for any
     purpose other than private study, scholarship, or research; and

          (2) the library or archives displays prominently, at the place where orders are
     accepted, and includes on its order form, a warning of copyright in accordance
     with requirements that the Register of Copyrights shall prescribe by regulation.

     (f) Nothing in this section —

          (1) shall be construed to impose liability for copyright infringement upon a
     library or archives or its employees for the unsupervised use of reproducing
     equipment located on its premises: Provided, That such equipment displays a
     notice that the making of a copy may be subject to the copyright law;


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           (2) excuses a person who uses such reproducing equipment or who requests
     a copy or phonorecord under subsection (d) from liability for copyright
     infringement for any such act, or for any later use of such copy or phonorecord, if
     it exceeds fair use as provided by section 107;

          (3) shall be construed to limit the reproduction and distribution by lending of
     a limited number of copies and excerpts by a library or archives of an audiovisual
     news program, subject to clauses (1), (2), and (3) of subsection (a); or

          (4) in any way affects the right of fair use as provided by section 107, or any
     contractual obligations assumed at any time by the library or archives when it
     obtained a copy or phonorecord of a work in its collections.

     (g) The rights of reproduction and distribution under this section extend to the
isolated and unrelated reproduction or distribution of a single copy or phonorecord of
the same material on separate occasions, but do not extend to cases where the library
or archives, or its employee —

          (1) is aware or has substantial reason to believe that it is engaging in the
     related or concerted reproduction or distribution of multiple copies or
     phonorecords of the same material, whether made on one occasion or over a
     period of time, and whether intended for aggregate use by one or more individuals
     or for separate use by the individual members of a group; or

          (2) engages in the systematic reproduction or distribution of single or multiple
     copies or phonorecords of material described in subsection (d): Provided, That
     nothing in this clause prevents a library or archives from participating in
     interlibrary arrangements that do not have, as their purpose or effect, that the
     library or archives receiving such copies or phonorecords for distribution does so in
     such aggregate quantities as to substitute for a subscription to or purchase of such
     work.

      (h)(1) For purposes of this section, during the last 20 years of any term of
copyright of a published work, a library or archives, including a nonprofit educational
institution that functions as such, may reproduce, distribute, display, or perform in
facsimile or digital form a copy or phonorecord of such work, or portions thereof, for
purposes of preservation, scholarship, or research, if such library or archives has first
determined, on the basis of a reasonable investigation, that none of the conditions set
forth in subparagraphs (A), (B), and (C) of paragraph (2) apply.

          (2) No reproduction, distribution, display, or performance is authorized under
     this subsection if —

                (A) the work is subject to normal commercial exploitation;


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                (B) a copy or phonorecord of the work can be obtained at a reasonable
          price; or

              (C) the copyright owner or its agent provides notice pursuant to
          regulations promulgated by the Register of Copyrights that either of the
          conditions set forth in subparagraphs (A) and (B) applies.

         (3) The exemption provided in this subsection does not apply to any
     subsequent uses by users other than such library or archives.

     (i) The rights of reproduction and distribution under this section do not apply to a
musical work, a pictorial, graphic or sculptural work, or a motion picture or other
audiovisual work other than an audiovisual work dealing with news, except that no
such limitation shall apply with respect to rights granted by subsections (b) and (c), or
with respect to pictorial or graphic works published as illustrations, diagrams, or similar
adjuncts to works of which copies are reproduced or distributed in accordance with
subsections (d) and (e).




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Appendix L
Annual Oconee Regional Job Performance Evaluation
                                 OCONEE REGIONAL LIBRARY
                                   EMPLOYEE EVALUATION

 Name: ______________________________                                 Job Title: ____________________________

 Department: __________________________                               Date:_____________________

 Purposes of this Employee Evaluation:
 To take a personal inventory, to pinpoint weaknesses and strengths and to
 outline and agree upon a practical improvement program. Periodically
 conducted, these evaluations will provide a history of development and progress.

 Instructions:
 Listed below are a number of traits, abilities and characteristics that are important
 for success in business. Circle the rating scale over the descriptive phrase in each category
 which most nearly describes the person being rated. Carefully evaluate each of the qualities
 separately.

 ACCURACY              is the correctness of work duties performed.
                                 0                       2                     3                      4                         5
                       makes frequent          careless, makes        usually accurate      requires little         Requires absolute
                       errors                  recurrent errors       makes only            supervision: is exact   minimum of
                                                                      average number        and precise most of     supervision: is almost
                                                                      of mistakes           the time.               always accurate

 ATTENDANCE            is the faithfulness in coming to work daily and conforming to work hour.
                                 0                       2                     3                      4                         5
                       often absent without    lax in attendence      Usually present and Very prompt: regular Always regular and
                       good excuse and/or      and/or reporting for   on time             in attendance        prompt: volunteers
                       frequently reports      work on time                                                    extra time when needed
                       for work late


 COMPETENCY &          develops and maintains skills, knowledge & abilities required for adequate performance of job.
 DEPENDABILITY                   0                       2                     3                      4                         5
                       unable to perform       sometimes requires     usually completes    requires little          works well independently
                       job skills without      prompting              tasks satisfactorily supervision, is          or requires no
                       supervision                                    without supervision reliable & thorough       supervision


 CREATIVITY            is talent for having new ideas, for finding new and better ways of doing things & being imaginitive.
 & VISION                        0                       2                     3                      4                         5
                       difficulty with change, unwillingness to try   occasionally offers   problem solver,         sees the future and
                       unimaginitive, not      new ideas              ideas, suggests       contributes ideas,      path to it, welcomes
                       a problemsolver                                new ideas             supports change         change


 PATRON                is the ability to assess patron needs & strives to meet them in a knowledgeable manner.
 SERVICE                         0                       2                     3                      4                         5
                       keeps patrons aloof,    approachable,          satisfactorily meets welcoming, friendly, goes out of way to
                       poor service            sometimes              patrons needs        efficient service    meet patrons needs,
                                               inefficient service                                              high quality service

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 Employee Evaluation

 PERSONALITY          is an individual's behavior characteristics or his personal suitability for the job.
                                  0                       2                      3                      4                         5
                      personality               personality             personality           very desirable         outstanding personality
                      unsatisfactory for        questionable            satisfactory for      personality            for this job
                      this job                  for this job            this job              for this job


 PERSONAL             is the personal impression an individual makes on others.
 APPEARANCE                       0                       2                      3                      4                         5
                      very untidy: poor         sometimes untidy        generally neat and    careful about       always well groomed
                      taste in dress            and careless about      clean: satisfactory   personal appearance very neat:
                      poor hygiene              personal                personal              appropriate dress
                                                appearance              appearance            for duties

 PHYSICAL             is the ability to work consistently and with only moderate fatigue.
 FITNESS                          0                       2                      3                      4                         5
                      tires easily: is weak     frequently tires and    meets physical and    energetic: seldom      excellent health: no
                      and frail                 is slow                 energy job            tires                  fatigue
                                                                        requirements

 HOUSEKEEPING         is the orderliness and cleanliness in which an individual keeps his work area.
                                  0                       2                      3                      4                         5
                      disorderly or             some tendency to        ordinarily keeps      quite conscientious    unusually neat, clean
                      untidy                    be careless and         work area fairly      about neatness         and orderly
                                                untidy                  neat                  and cleanliness


 JOB KNOWLEDGE        is the information concerning work duties which an individual should know.
                                  0                       2                      3                      4                         5
                       poorly informed          lacks knowledge         moderately informed understands all          has complete
                      about work duties         of some phases          can answer most     phases of work           mastery of all
                                                of work                 common questions                             phases of job


 QUANTITY OF          is the amount of work an individual does in a work day.
 WORK                             0                       2                      3                      4                         5
                      does not meet        does just enough             volume of work is     very industrious:      superior work
                      minimum requirements to get by                    satisfactory          does more than is      production record
                                                                                              required

 PROFESSIONAL         maintains confidentiality of employer/employee private discussions and patron
 CONDUCT              and employee records.
                                  0                       2                      3                      4                         5
                      insubordinate,            usually complies with   good judgment,        leadership qualities outstanding leadership
                      resistant to direction    rules and direction     cooperative,          strong people skills qualities, role model
                      confrontational           weak interpersonal      suports supervisor    encourages teamwork
                                                skills                  team player

 COMMUNICATION        demonstrates the ability to communicate with patrons and staff.
                                  0                       2                      3                      4                         5
                      poor verbal skills        weak but improving      adequate verbal skills presents with authority talented communicator
                      and body language         verbal skills           for job; works well on subject; brings         excellent grammar
                      little interaction with   minimal interaction     with others            others into discussion public presenter
                      others                    with others                                                            brings people and ideas
                                                                                               good verbal skills for job
                                                                                                                       together




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 Employee Evaluation

 OVERALL EVALUATION in comparison with other employees with the same length of service on the job.
                  0-12              13-30             31-42              43-54                  55-65
                      Definitely       Substandard but   Doing an          Definitely above   Outstanding
                      unsatisfactory   making progress   average job       average




 SUGGESTIONS FOR IMPROVEMENT

 Major weak points are:                                  Major strong points are:

 1. _____________________________________                1. ____________________________________

 2. _____________________________________                2. ____________________________________

 3. _____________________________________                3. ____________________________________
 These can be strengthened by doing                      These can be used more effectively
 the following:                                          by doing the following:
 _______________________________________                 ______________________________________
 _______________________________________                 ______________________________________
 _______________________________________                 ______________________________________
 _______________________________________                 ______________________________________
 _______________________________________                 ______________________________________
 _______________________________________                 ______________________________________
 _______________________________________                 ______________________________________
 _______________________________________                 ______________________________________
 _______________________________________                 ______________________________________
 _______________________________________                 ______________________________________
 _______________________________________                 ______________________________________
 _______________________________________                 ______________________________________
 _______________________________________                 ______________________________________



 Rated By ____________________________________                             _________________________
                  Name                                                     Title

                      _____________________________                        _________________________
                      Employee Signature                                   Date




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Appendix M
Georgia Smokefree Air Act of 2005
Chapter 290-5-61 as adopted by the Department of Human Resources Rules and
Regulations Board of the State of Georgia

TABLE OF CONTENTS
290-5-61-.01 Authority
290-5-61-.02 Purpose
290-5-61-.03 Applicability
290-5-61-.04 Definitions
290-5-61-.05 Signage
290-5-61-.06 Air Handling Systems
290-5-61-.07 Hours of Operation
290-5-61-.08 Outdoor Smoking Areas
290-5-61-.09 Enforcement
290-5-61-.10 Penalties
Georgia Smokefree Air Act 2005
Chapter 290-5-61
290-5-61-.01 Authority. The Department of Human Resources and the county
boards of health and their duly authorized agents are authorized and empowered to
enforce compliance with the Georgia Smokefree Air Act of 2005, and the rules and
regulations adopted and promulgated in connection therewith. The county boards
of health may annually request other governmental and educational agencies
having facilities within the area of the local government to establish local operating
procedures in cooperation and compliance with this chapter.
Authority O.C.G.A. Secs. 31-2-4, 31-12A-10, 31-12A-11, 31-12A-12.
290-5-61-.02 Purpose. These regulations establish standards in accordance with
Title 31 Chapter 12A to protect the citizens of Georgia from exposure to
secondhand smoke in most enclosed indoor public areas to which the public is
invited or in which the general public is permitted. The purpose of the Georgia
Smokefree Air Act of 2005 is to preserve and improve the health, comfort and
environment of the people of this State, including children, adults, and employees,
by limiting exposure to tobacco smoke.
Authority O.C.G.A. Secs. 31-2-4, 31-12A-12.
290-5-61-.03 Applicability. These rules shall apply as follows:
(1) Smoking shall be prohibited in all enclosed public places in this state except as
permitted in Code Section 31-12A-6.
(2) Smoking shall be prohibited in all enclosed areas within places of employment
except as permitted in Code Section 31-12A-6.
(a) Such prohibition on smoking shall be communicated to all current employees
and to all prospective employees upon their application for employment.


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 (1) The building owner, agent, operator, person in charge or proprietor of a public
place shall conspicuously post the work place policy pertaining to smoking in a
position clearly visible to all employees.
(2) The building owner, agent, operator, person in charge or proprietor of
a public place shall provide the work place policy pertaining to smoking in materials
provided to new employees.
(3) These rules and regulations shall not be construed to permit smoking where it is
otherwise restricted by other applicable laws.
(4) These rules and regulations shall be liberally construed so as to further the
purposes of the Smokefree Air Act of 2005.
Authority O.C.G.A. Secs. 31-2-4, 31-12A-4, 31-12A-5, 31-12A-12, 31-12A-13.
290-5-61-.04 Definitions. The following definitions shall apply in the interpretation
of these rules and regulations:
(a) “Act” means the Smokefree Air Act of 2005.
(b) "County Board of Health" means a board established in accordance with
Chapter 3 of Title 31 of the Official Code of Georgia Annotated. There is
established a county board of health in each and every county of this State
empowered to exercise authority in all matters within the county pertaining to health
unless the responsibility for enforcement of a matter belongs to another agency
under law.
(c) " Department" means Georgia Department of Human Resources.
(d) "Private Club" means a facility that is not available for public use, control, or
participation and is intended for or restricted to the use of a particular group or class
of persons.
(e) "Reasonable Distance" means that smoking shall occur at a distance outside
any enclosed area where smoking is prohibited sufficient to ensure that tobacco
smoke does not enter the area through entrances, windows, ventilation systems or
any other means, and to ensure that those indoors and those entering or leaving
the smokefree area are not involuntarily exposed to secondhand tobacco smoke.
(f) “Ventilation System” means the continuous supply and removal of air with
respect to a space, either by natural or mechanical means, to control chemical and
physical hazards as well as to maintain temperature and relative humidity.
Authority O.C.G.A. Secs. 31-2-4, 31-12A-10,31-12A-2, 31-12A-12.
290-5-61-.05 Signage. The following specifications must be met to comply with the
requirement related to ‘No Smoking’ signs.
(1) Visibility. ‘No Smoking’ signs or signs bearing the international ‘No Smoking’
symbol shall be easily readable, be conspicuously posted, and shall not be
obscured in any way.
(2) Format. The words ‘No Smoking’, ‘Smoking Permitted’, ‘Smoking Permitted, No
One Under the Age of 18 Allowed,’ and ‘No Smoking Beyond this Point’ shall not be
less than 1.5 inches in height. These signs shall bear the applicable annotated
code section, ‘O.C.G.A. § 31-12A-1 et seq.’.


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 (3) Smokefree Public Place. In a public place where smoking is prohibited, the
building owner, agent, operator, person in charge or proprietor shall conspicuously
post a sign bearing the words ‘No Smoking’ or conspicuously post the international
‘No Smoking’ symbol on all entrances or in a position clearly visible on entry into
the place.
 (4) Smoking Area in a Public Place. In a public place where smoking is allowed in
an enclosed area, the building owner, agent, operator, person in charge or
proprietor shall conspicuously post a sign bearing the words ‘Smoking Permitted,
No One Under the Age of 18 Allowed’ on all entrances or in a position clearly visible
on entry into the place.
(a) The building owner, agent, operator, person in charge or proprietor shall
conspicuously post a sign inside the exit of all smoking areas, if the exit leads to a
smokefree area. The sign shall bear the words, ‘No Smoking Beyond this Point’
or bear the international ‘No Smoking’ symbol.
(5) Exempt Status. The building owner, agent, operator, person in charge or
proprietor of a public place that is exempt from the Act shall conspicuously post a
sign using the words ‘Smoking Permitted, No One Under the Age of 18 Allowed’ on
all entrances or in a position clearly visible on entry into the place. A private
residence is not required to comply with this provision unless such residence is
used as a licensed child care, adult day care, or health care facility.
Authority O.C.G.A. Secs. 31-2-4, 31-12A-6, 31-12A-7, 31-12A-8, 31-12A-12.
290-5-61-.06 Air Handling Systems.
(1) Statement. The building owner, agent, operator, person in charge or proprietor
of a public place that includes an enclosed area in which smoking is permitted shall
keep on file a written statement from a conditioned air contractor licensed by the
state of Georgia or from an appropriately certified professional that the air handling
system serving the enclosed area meets the requirements as set forth in the Act.
(2) Air Balancing Firm Statement. The building owner, agent, operator, person in
charge or proprietor of a public place that includes an enclosed area in which
smoking is permitted shall provide, upon request by the Department, county boards
of health, or their duly authorized agents, a written statement from a certified air
balancing firm that the air handling system performs as designed so as to meet the
requirements as set forth in the Act.
(3) Manufacturer Guidelines. The building owner, agent, operator, person in charge
or proprietor of a public place that includes an enclosed area in which smoking is
permitted shall keep on file manufacturer guidelines and specifications for the air
handling system(s) in use.
(4) Maintenance Records and Logs. The building owner, agent, operator, person in
charge or proprietor of a public place that includes an enclosed area in which
smoking is permitted shall keep on file all the maintenance records and logs for the
current and previous year for the air handling system(s) in use.
 (5) Access to Records. The building owner, agent, operator, person in charge or
proprietor of a public place shall provide records requested by the Department,
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county boards of health, or their duly authorized agents within three working days
of the request.
Authority O.C.G.A. Secs. 31-2-4, 31-12A-6, 31-12A-12.
290-5-61-.07 Hours of Operation. A smokefree public place must prohibit smoking
twenty four hours per day in any area that does not meet the requirements
pertaining to enclosed areas and smoking areas as specified in the Act.
Authority O.C.G.A. Secs. 31-2-4, 31-12A-2, 31-12A-6, 31-12A-12.
290-5-61-.08 Outdoor Smoking Areas.
(1) Reasonable Distance. The building owner, agent, operator, person in charge or
proprietor of a public place may designate an outdoor smoking area that is located
a reasonable distance from any entrance, exit, window, vent, or air intake system of
a building where smoking is prohibited.
(a) If the location of an entrance, exit, window, vent, or air intake system of a
building where smoking is prohibited or if the location of a barrier, such as a wall,
property line, parking lot, or street makes the reasonable distance requirement
impossible to meet, then the building owner, agent, operator, person in charge or
proprietor of a public place shall maximize the distance between the outdoor
smoking area and the entrance, exit, window, or air intake system of a building
where smoking is prohibited.
(2) Ashtrays. Any ashtrays located in an outdoor smoking area shall be placed a
reasonable distance from any entrance, exit, window, vent, or air intake system.
Authority O.C.G.A. Secs. 31-2-4, 31-12A-12.
290-5-61-.09 Enforcement
(1) The Department, county boards of health, and their duly authorized agents shall
enforce the Act.
(a) Any citizen who desires to register a complaint under the Act may initiate
enforcement with the Department, county boards of health, and their duly
authorized agents.
 (b) The Department, county boards of health, and their duly authorized agents
may, while an establishment is undergoing otherwise mandated inspections,
inspect for compliance with the Act.
(c) In addition to the remedies provided by the Act, the Department, county boards
of health, or their duly authorized agents may apply for injunctive relief to enforce
the provisions of the Act in any court of competent jurisdiction.
(2) An owner, manager, operator, or employee of an establishment regulated by
these rules and regulations shall inform persons violating these rules and
regulations of the appropriate provisions.
(3) The enactment of any other local law, rules and regulations of state or local
agencies, and local ordinances prohibiting smoking that are more restrictive than
the Act are enforceable.
(4) The Act shall not be construed to permit smoking where it is otherwise restricted
by other applicable laws. Authority O.C.G.A. Secs. 16-12-2, 31-2-4, 31-5-9, 31-12A-
10, 31-12A-11, 31-12A-12, 31-12A-13.
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290-5-61-.10 Penalties. Individuals found in violation of the Act shall be guilty of a
misdemeanor and, if convicted, shall be punished by a fine not less than $100.00
and not more than $500.00.
Authority O.C.G.A. Secs. 16-12-2, 31-2-4, 31-5-8, 31-12A-12.




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Chapter 19 – Addenda




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Addendum 1
Reconsideration of Library Materials: Procedures for Patron Interactions
1) When a patron comments on the nature or the content of a specific book (or any other materials
    in the collection),
    a) Always be polite and refrain from any discussion of the item in question.
    b) Determine if the comment merits a “Reconsideration of Library Materials” form. These are a
        few examples of comments that would merit a form:
        i)    “I don’t think this … is appropriate for children.”
        ii)   “I could never let my child read…”
        iii) “Did you know this … was in this library?
        iv) “I don’t think this book should be in the library.”
2) If the situation seems to merit possible reconsideration, inform the patron that the library has a
    policy that allows patrons to ask for the reconsideration of library materials, and offer the patron
    “Reconsideration of Library Materials” form (Appendix G).
              If the patron declines the form, it is important to inform them that their concerns
              about the book can be addressed only when a written form is submitted.
3) When you hand the form to the patron, also hand them a copy of the “Collection Development
    Policy,” explaining that it this policy that establishes the selection criteria for books and the
    reconsideration of library materials.
4) When a completed form is returned:
    a) Check that the form is legible, especially the contact information.
    b) Do not read or comment on the form in front of the patron.
    c) Thank the patron and tell them that you will give the form to the Library Director, who will
        contact them within 10 days.
5) Type up an incident report with the details of the exchange.
6) Forward completed form and incident report to Library Director




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A D D E N D A



Addendum 2
Library Use Policy Violations Procedures

According to the Oconee Regional Library Use Policy, when a patron is in violation of said policy:


“The Regional Director may suspend or take away a patron’s library privileges for failure to comply
with Library Use Policy. Damage to the Library property may result in loss of library privileges and
possible prosecution.”

Depending on the severity of the violation, the patron either may receive a series of warnings or may
have library privileges immediately suspended. Such a decision will made by the Director.


However, the Director extends the right to all Branch Managers (the Senior Librarian at the Laurens
Co. Library) to demand a patron to leave library premises for the day or until the incident can be
discussed with the Director. In particular, such action would only be merited for violations of the
following sections of the Library Use Policy:

“Patrons and staff will be treated with respect and courtesy at all times. Safety will be ensured with
appropriate behavior within the Library and on Library property. Staff instructions must be followed.”

When dealing with such situations, it is important to remember that the Library Use Policy clearly
states:


“Persons creating a disturbance will be asked to leave.”

Furthermore, any temporary dismissals from library property would be merited only after the patron
has been given verbal warning and asked to cease from violating the Library Use Policy, except in
the cases where the patron is using physical force against staff or patrons.


---

The following procedures are divided into two sections:


Severe violations – Those violations of Library Use Policy that merit calling the police.
Series of warnings - All other violations of Library Use Policy that merit verbal warnings.




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SEVERE VIOLATIONS
PROCEDURES FOR DEALING WITH SEVERE VIOLATIONS WHICH MAY RESULT IN A CONVICTION FROM A COURT, ESPECIALLY IN THE CASE
OF SEVERE THREATENING BEHAVIOR OR PURPOSEFUL AND SEVERE DAMAGE TO LIBRARY PROPERTY.



    Given the nature of Library Use Policy violations, it may be difficult to follow all of the following
    procedures, especially if the offending patron immediately leaves the premises or is
    uncooperative in providing identification. Because of this, it is important to have other staff
    members observe the violation, if possible, so that as much information as possible can be
    included in the written incident report.



    1. If possible, have another staff person be present to observe violation. (Laurens County –
       contact Senior Librarian.)
    2. Determine if the violation is intentional or accidental.
    3. If the violation is intentional and is severe, dial 911 and report the incident.
    4. Tell the patron that you have notified the authorities and ask them to cease with such
       behavior.
    5. Ask the patron for their library card or for their name.
    6. Check patron record to see if this is a first offense. Until conviction, the patron will receive
       the offense warnings below.
    7. Report the incident to the Senior Librarian or Branch Manager who will notify the Director or
         in the Director’s absence, the Assistant Director.
    8. When the authorities arrive, assist them in completing their police report.
    9. After finding the patron’s record in the PINES database, add a note according to the
         following instructions:
         DO NOT select Patron Visible? as this will allow the note to be viewed by the patron
           should they view their account via the Internet.
         In the title field type: Severe Library Use Violation
         In the notes field, add a note in the following format:

                  Authorities notified, Severe Violation of Library Use Policy, No Library Use until
                  Authorization from Director [date of violation] [library code]. [staff initials]

                  Example:
                  Authorities notified, Severe Violation of Library Use Policy, No Library Use Until
                  Authorization from Director 10/11/06 OCRL-DUBLN. mm.

    10. Email the following individuals to alert them to the incident:
                   Branch managers
                   Laurens County Dept. Heads
                   Assistant Director
                   Director.

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11. Prepare a typed and signed incident report [GIVE DETAILS] and attach a copy to the
    patron’s Library Patron Registration Form.
12. Submit copies of the registration form and report to the Director or in the Director’s absence,
    the Assistant Director.




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SERIES OF WARNINGS

    Given the nature of Library Use Policy violations, it may be difficult to follow all of the following
    procedures, especially if the offending patron immediately leaves the premises or uncooperative
    in providing identification. Because of this, it is important to have other staff members observe
    the violation, if possible, so that as much information as possible can be included in the written
    incident report.


When a patron is observed violating the Oconee Regional Library Use Policy:


    First Offense:

    1. If possible, have another staff person be present to observe violation. (Laurens County –
         contact Senior Librarian.)
    2. Determine if the violation is intentional or accidental.
    3. Inform the patron that they are in violation of Oconee Regional Library Use policy and ask
       them to cease with such behavior.
    4. Ask the patron for their library card or for their name. Hand the patron a copy of the Oconee
         Regional Library Use Policy.
    5. Check patron record to confirm this is a first offense.
    6. Give patron notice that this is the first offense. Inform him that Library Director may suspend
       or take away library privileges for failure to comply with Library Use Policy.
    7. If the Branch Manager, Department Head or Senior Librarian deems it appropriate, the
        patron may be asked to leave the Library’s property for the day.
    8. Add note to patron’s PINES record according to the following instructions:
        DO NOT select Patron Visible? as this will allow the note to be viewed by the patron
             should they view their account via the Internet.
          In the title field type: Library Use Violation
          In the notes field, add a note in the following format:
                      st
                o 1 offense, Violation of Library Use Policy. [date of violation - mm/dd/yy].
                       [library code]. [staff initials].
                       Example:
                           st
                          1 offense, Violation of Library Use Policy 10/1/06. OCRL-DUBLN. lrd
    9. Email the following individuals to alert them to the incident:
                      Branch Managers
                      Laurens County Dept. Heads
                      Assistant Director
                 Director
    10. Attach typed and signed incident report of violation to patron’s Library Patron Registration
         Form.

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  Second Offense:

  1. If possible, have another staff person be present to observe violation. (Laurens County –
     contact Senior Librarian.)
  2. Determine if the violation is intentional or accidental.
  3. Inform the patron that they are in violation of Oconee Regional Library Use policy and ask
     them to cease with such behavior.
  4. Ask the patron for their library card or for their name. Hand the patron a copy of the Oconee
     Regional Library Use Policy.
  5. Check patron record to confirm this is a second offense.
  6. Give patron notice that this is the second offense. Inform him that Library Director may
     suspend or take away library privileges for failure to comply with Library Use Policy.
  7. If the Branch Manager, Department Head or Senior Librarian deems it appropriate, the
     patron may be asked to leave the Library’s property for the day.
  8. Add note to patron’s PINES record according to the following instructions:
      DO NOT select Patron Visible? as this will allow the note to be viewed by the patron
         should they view their account via the Internet.
       In the title field type: Library Use Violation
       In the notes field, add a note in the following format:
                   nd
             o 2 offense, Violation of Library Use Policy. [date of violation - mm/dd/yy].
                   [library code]. [staff initials].
                   Example:
                         nd
                       2 offense, Violation of Library Use Policy 10/1/06. OCRL-DUBLN. lrd
  11. Email the following individuals to alert them to the incident:
                  Branch Managers
                  Laurens County Dept. Heads
                  Assistant Director
               Director
  12. Attach typed and signed incident report of violation to patron’s Library Patron Registration
      Form.



Third Offense

  1. If possible, have another staff person be present to observe violation. (Laurens County –
     contact Senior Librarian.)
  2. Determine if the violation is intentional or accidental.
  3. Inform the patron that they are in violation of Oconee Regional Library Use policy and ask
     them to cease with such behavior.
  4. Ask the patron for their library card or for their name. Hand the patron a copy of the Oconee
      Regional Library Use Policy.

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   5. Check patron record to confirm this is a third offense.
   6. Give patron notice that this is the third offense. Inform him that the Library Director will
      contact them to discuss the suspension or revocation of library privileges for failure to
      comply with Library Use Policy.
   7. The Branch Manager, Department Head or Senior Librarian should inform the patron that
        they should not return to library property until contacted by the Library Director. They should
        then ask the patron to confirm their contact information.
   8.   Add note to patron’s PINES record according to the following instructions:
                DO NOT select Patron Visible? as this will allow the note to be viewed by the
                    patron should they view their account via the Internet.
                   In the title field type: Library Use Violation
                   In the notes field, add a note in the following format:
                          rd
                        3 offense, No Library Use until Authorization from Director [date of
                        violation - mm/dd/yy]. [library code]. [staff initials].

                        Example:
                          rd
                        3      offense, No Library Use until Authorization from Director 10/1/06.
                        OCRL-DUBLN. lrd

   9. Email the following individuals to alert them to the incident:
                   Branch Managers
                   Laurens County Dept. Heads
                   Assistant Director
                Director
   10. Attach typed and signed incident report of violation to patron’s Library Patron Registration
        Form.

Note: Offenses will remain on the patron’s record for one year after their most recent
offense, unless their registration changes from that of a minor to an adult in less than a year.
Offenses made by minors are removed from library records once they turn 17 years of age.

If a parent or guardian asks about a minor’s violation:

       If a parent or guardian asks about a minor’s violation of the Library Use Policy, the
        information in the PINES record may be shared. Or, in the case of a VISITOR minor, the
        information on the Library Patron Registration Form may be shared. This information
        should simply be the number of the violation and the date of the offense.
       If the parent or guardian requests any further information, they must request an appointment
        to speak with the Regional Director. At this point, the Regional Director may access the
        incident report and share the type of offense.




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A D D E N D A



Addendum 3
Exhibit and Display Policy

The Oconee Regional Library System makes library exhibit and display spaces available without
charge to community groups, organizations and individuals. The library presents exhibits and
displays of paintings, photography, sculpture and other art works, as well as documents, artifacts
and other ephemera, for educational, civic, or cultural purposes or government entities, consistent
with the “purpose” of the Library as listed in the Oconee Regional Library Constitution. The
displaying or exhibiting of collections or materials does not necessarily indicate the library’s
endorsement of the issues or events promoted by the collection of materials exhibited.
In accepting reservations for use of displays, the library will not discriminate on the basis of race,
color, creed, national origin, age, or sex.
Displays must be reserved by individuals at least 18 years of age, and any damage or repair will be
charged to the responsible party.


Regulations
Content of Exhibits/Displays
          1. Exhibits and displays must be of an educational, civic or cultural nature. Exhibit/display
space will be granted to qualified individuals or groups, with preference given to Glascock, Johnson,
Laurens, Treutlen, and Washington County residents and organizations, regardless of their beliefs
or affiliations, provided the content of the exhibit/display is appropriate for all age groups, including
children.
        2. Religious proselytizing and partisan political recruitment are prohibited; exhibits or
displays that are clearly educational on these subjects may be allowed.
        3. The Library reserves the right to refuse or remove any material judged unsuitable or to
rescind an exhibit/display for violation of this policy.
       4. In permitting exhibits and displays under this policy, the Library does not imply
endorsement of the beliefs or viewpoints of their subject matter.
Selection and Scheduling of Exhibits/Displays
       5. The Regional Director shall have the authority to consider requests and to grant
permission to set up exhibits and displays.
        6. The following will be considered when selecting and approving exhibits and displays:
                 • Suitability of subject matter and physical presentation
                 • Quality of the presentation
                 • Local and regional interest
                 • Space requirements
                 • Timeliness
         7. Applications for use of exhibit/display space will be considered on a first come first served
basis and is generally limited to one month a calendar year per group or organization. The library
reserves the right to determine the schedule of the exhibits/displays, including their length and
location.

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         8. Use of exhibit and display spaces for Library purposes takes precedence over other uses.
On the rare occasion that the Library finds it must use its space unexpectedly for its own purposes,
even though a non Library exhibit/display has been previously scheduled, the Library will make
every effort to schedule an alternate time for the exhibit/display. Potential exhibitor assumes the risk
that the Library may need to preempt an exhibit/display for its own purposes.
Installation of Exhibits/Displays
        9. Exhibitors are responsible for installing and removing exhibits/displays on the dates
agreed upon by the Library and the exhibitor, and for all measures necessary for installation and
removal of exhibits/displays. Assistance will not be provided by library staff; if the Library must
remove an exhibit/display because it is not removed as scheduled by the exhibitor, the Library will
not be responsible for any damages. The Library will not provide storage for the property of
organizations or individuals displaying in the Library.
        10. Exhibit photos, artworks, etc., must be framed, mounted or packaged and displayed in a
safe and attractive manner. Any electrical connections are to be hidden from public view as far as
possible and may not be placed so as to cause or create a safety hazard. For display cases, all
material relating to the exhibit/display must be contained within the display case.
         11. Each exhibit/display must contain an informative explanation to assist the general public
in discerning the subject or purpose of the exhibit/display. This information may be provided by
explanatory labels on individual items, in poster or sign form, or be contained within the
exhibit/display itself. Exhibitors are encouraged to provide a contact phone number as part of the
exhibit/display for members of the general public who may wish more information, but the exhibitor
is not required to do so.
Publicity
        12. Any publicity associated with the display/exhibit is the responsibility of the exhibitor
except when the exhibit/display is co-sponsored by the Library.
          13. Exhibitors may not schedule a special opening or other events without the permission of
the Regional Director. All arrangements must be approved by the Library Director at least two weeks
prior to the planned event. No alcoholic beverages may be served and smoking is not allowed. The
event must be open to the general public. Only the library, its funding bodies and library-related
(sponsored) groups are permitted to use the library facilities after hours.
Other
         14. The Oconee Regional Library has adopted a “No Solicitation Policy” within its premises
by the public or staff. There shall be no solicitation of the public or staff on library property. Patrons
(individuals or groups) using … are not permitted to solicit funds or anything else on library premises
before, during or after the meetings. For purposes of this policy, solicitation is defined as efforts by
an individual or representatives of an organization to (1) ask for, seek, or entreat library users or the
general public to make monetary contributions; (2) approach library users or the general public to
enroll them as members, to sign petitions, or to answer questionnaires; and (3) offer for sale any
item product, or service not a part or element of the work or program of the library. Note: An
exemption to the “No Solicitation Policy” is automatically granted at any event sponsored by any
library within the Oconee Regional Library System. An exemption to this policy is automatically
granted at any event sponsored by any library within the Oconee Regional Library System.
       15. Prices may not be posted on items in an exhibit/display; under no circumstances may
an admission fee be charged.
        16. The Library assumes no responsibility for the preservation, protection or possible
damage or theft of any item displayed or exhibited. All items placed in the library for exhibit/display
are so placed at the owner’s risk.


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         17. The Regional Director shall have the final decision on the content and arrangement of
all exhibits/displays and reserves the right to reject any part of an exhibit/display or to change the
manner of display.
         18. Complaints about this Exhibit and Display Policy or about the content of a particular
exhibit/display should be addressed to the Regional Director.
Application Procedure
       • Applications may be made up to one year in advance and no less than one month in
advance.
        • Applicants should familiarize themselves with the Library’s exhibit/display spaces, and
display cases.
        • Applicants must fill out and sign an application form, which includes a waiver of liability,
and be familiar with the Library’s Exhibit and Display Policy.




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Oconee Regional Library System
Liability Waiver/Indemnification Agreement for
Library Art Exhibits and Displays

I have RECEIVED, READ, UNDERSTAND AND AGREE TO COMPLY WITH the
Oconee Regional Library System’s Art Exhibits and Displays Policy.
In consideration of my being permitted to use the library’s property under the Oconee
Regional Library’s Art Exhibits and Display Policy, I HEREBY FULLY RELEASE AND
DISCHARGE the Oconee Regional Library System, its trustees, board members, officers,
agents, and employees, their heirs, administrators, executors, agents, successors, assigns, and
insurers from all present and future claims, demands, actions, judgments and causes of action,
including, but not limited to, those related to any personal injury, wrongful death, and/or
injuries to property, real or personal, caused by, arising out of, or related to my displaying my
artwork or exhibit in any of the libraries of the Oconee Regional Library System.
I FURTHER AGREE TO INDEMNIFY AND HOLD HARMLESS AND DEFEND the
Oconee Regional Library System, its trustees, board members, officers, agents, and employees,
and their heirs, administrators, executors, agents, successors, assigns, and insurers for and
against any and all claims, costs, losses, expenses, demands, actions or causes of action,
including reasonable attorneys’ fees and other costs and expenses of litigation which maybe
asserted against or incurred by the named parties or for which the named parties may be liable
to anyone, including, but not limited to, the general public, which is caused by, arises out of, or
is relate to my art display or exhibit in a library of the Oconee Regional Library System.
I affirm that I am familiar with the libraries in which I will provide the exhibit or display and
that I have actual knowledge and appreciation of the risks involved in participating in the
library with my art display or exhibit.
I understand that this waiver and release and indemnification agreement is intended to be as
broad and as inclusive as permitted by the laws of the State of Georgia. I agree that, if any
portion is held invalid, the remainder of the waiver and release shall continue in full force and
effect.
________________________________________                      Date __________________________
Signature




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Oconee Regional Library System
Display Application

Individuals and groups are required to fill out the following “Library Display Request
Application” for the Regional Director’s approval and scheduling. Prior to filling out the
application all requestors must have read the Oconee Regional Library Exhibit and Display
Policy and signed the Liability Waiver/Indemnification Agreement.
LIBRARY DISPLAY REQUEST INFORMATION
Requesting Individual’s/Organization Name __________________________
                                 Address __________________________
                      Telephone Number __________________________
Contact Person of Organization               ___________________________
Name of Library                            ___________________________
Content and purpose of proposed display: ________________________________
__________________________________________________________________
___________________________________________________________________
___________________________________________________________________


The undersigned pledges to install the display on ___________________ and remove the
display on _______________________without disruption to library service or staff work. The
Library will not provide storage for the property of organizations or individuals displaying
materials in the Library.


Requestor: _________________________ Date: _______________________


Regional Director: ________________________ Approval Date: __________________




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