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Meeting Mechanics

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					     Meeting Mechanics &
     MIBLSI (Integration)

Sue Mack, Muskegon Area ISD
Cherrise Benwell, Shiawasee ISD
      Use for Initial Meeting on
        Intensive Students

 In SIT, Child Study, Student support
  meetings
 During full or half day processing with a
  floating sub
 Individual problem solving meetings with a
  team
Advantages
 Time Efficient
 Focused on Behavior and Problem Solving
 Respects All Ideas
 Assigns Responsibilities
 Addresses Barriers
 Data Driven
Use for:
   Initial FA/BIP for Intensive students
    identified by:
     SWIS
     ParentsSuggestion
     Teacher Suggestion
     Other Data
Changing the Way You Do Things

   Meeting Mechanics may require a change in
    how teams do business
      agendas
      standing
      writing on poster board or white boards,
      markers, timers,
      minutes (45 minute plan summary), action plans
      follow up
Preparing for the Process
   Ensure the collaborative team is in place
     Knowledge  about the STUDENT
     Knowledge about the SETTING
     Knowledge about PRINCIPLES OF BEHAVIOR
     Possible Participants:
          Parents
          Teacher(s)
          Support Staff
                School Social Worker
                Provider of Speech / Language
                School Psychologist
                Teacher
                ASD Consultant
Developing the TEAM
Roles / Responsibilities
THE TEAM: Caseload Teacher; Support Staff; Other Relevant Participants


   Meeting          **Schedule meeting; Reserve meeting room; Arrange for food and
                    beverages, if needed, etc.
  Coordinator
 (LOGISTICS)        **Ensure a white board, markers, and erasers are available for the
                    meeting

                    **Run the meeting; “Run the Board”: Use white board to capture
                         information
   Facilitator
                    **Manage team members’ behavior
                    **Ensure appropriate information has been recorded

                    **Produce the written document and action plan

   Recorder         **Assure that team members get copies of the completed / updated
                    documents as well as action plan items after each meeting.
Developing the TEAM
Roles / Responsibilities
  Time Keeper      **Assist facilitator with time management


                   **Coordinate data collection procedures

                   **Train appropriate staff to collect data
 Data Specialist
                   **Analyze and summarize data prior to meetings to assist
                   team in making decisions.


                   **Coordinate observations and staff support to assure
                   strategies are implemented with integrity
 Implementation
   Coordinator     **Conduct action plan follow-through check ups (be the
                   positive nag)


                               Collaborative Team Development
Meeting Coordinator/Facilitator
   Reviews the process to orientate team members
   Ensures all roles are assigned, materials are gathered
    (white board, markers, timers, computers)
   Reviews the rules for the meeting (talk to the board, all
    ideas are good ideas, develop the best idea in room,
    leave your hat at the door)
   Utilizes the tools that are available ( hands out copy of
    meeting mechanics summary, magnetic copies of steps
    of process and rules for meeting together )
   Sign in sheets, email addresses for minutes
Process for Solving Problems
  MEETING MECHANICS
                   Problem
                 Identification
   Problem                            Assign
 Specification                    Responsibilities




                                  Implementation
 Brainstorm
                                     Variables
                   Cluster&
                   Prioritize
           Problem
           Identific
Problem      ation        Assign
Specific               Responsibilitie
                            s
 ation


                        Implemen
Brainsto
           Cluster        tation
  rm
              &         Variables
           Prioritiz
              e
Problem Identification: 5 minutes
                      Problem
                    Identification
      Problem                            Assign
    Specification                    Responsibilities




    Brainstorm                       Implementation
                                        Variables
                      Cluster&
                      Prioritize
Problem Identification
(5 minutes)
   What is the problem?
   Open ended form
   Democratic- All
    participants           FBA Process- clear definition of
                           problem behavior, being clear
   Prioritize Concerns    about which problem behavior
                           targeted for intervention
Problem Specification 15 minutes
                     Problem
                   Identification
     Problem                            Assign
   Specification                    Responsibilities




                                    Implementation
   Brainstorm
                                       Variables
                     Cluster&
                     Prioritize
Problem Specification (15minutes)

   More specifically
    understand the
    problem
   Operational
    Definitions
                           FBA Process = data, who, where,
   Data Analysis          when… antecedents, triggers
   Antecedents Variable   including when behavior least likely
                           and most likely to occur
    Form
Brainstorm, Cluster and Prioritize
                      Problem
                    Identification
      Problem                            Assign
    Specification                    Responsibilities




                                     Implementation
    Brainstorm
                                        Variables
                      Cluster&
                      Prioritize
                  (6-8 minutes)




  •All Ideas are good ideas
•Don’t explain, defend , or convince
•Professional Role Elimination
•Focus on Developing the Best Idea in
the Room
Cluster/Prioritize
(6 minutes)
 Clarify Ideas
 Cluster Similar Ideas
 Prioritize Ideas through sequencing
Implementation Variables
6 minutes
                      Problem
                    Identification
      Problem                            Assign
    Specification                    Responsibilities




                                     Implementation
    Brainstorm
                                        Variables
                      Cluster&
                      Prioritize
Implementation Variables
(6 minutes)
 Identify possible Barriers to
  Implementation (brainstorm solutions if
  necessary)
 Identify Resources needed to Implement
  Plan
 Determine Data Collection Methods for
  Evaluation
Assign Responsibilities 5 minutes
                      Problem
                    Identification
      Problem                            Assign
    Specification                    Responsibilities




                                     Implementation
    Brainstorm
                                        Variables
                      Cluster&
                      Prioritize
Assign Responsibilities
(5 minutes)
 Team Process
 Roles and Functions
 Developing Action Plan

				
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posted:9/1/2012
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