A very happy New Year to you and I hope that you had a good Christmas break. I have pleasure in
enclosing the first electronic mailing for 2010 from UCAS and UCAS Media.
UCAS extends January deadline to help those affected by the recent bad
There is now less than a week to go before the application deadline of 15 January (extended to
midnight on 22 January for those affected by the recent severe weather conditions).
So far, feedback we have received suggests very high levels of satisfaction with our services. We
hope this feedback is a good indication of your experience too – if it isn’t, please let us know by
emailing firstname.lastname@example.org Our commitment to high-quality customer service equally extends to
our Customer Services Unit and if your students have any concerns about their applications, they
should contact our advisers on 0871 468 0 468.
Please find below a few important reminders to help your students through the initial stages of the
UCAS application process. In particular, please remind your applicants to be vigilant in replying to
invitations and also for them to reply to offers for courses with early start dates.
We wrote to you in December about the new facility for universities and colleges to invite an applicant
to an interview or audition or request additional work, such as an essay or a portfolio. This is an
important reminder to your students to make their replies to invitations as quickly as possible.
A university or college is able to send invitations to applicants online through UCAS Track. If an
applicant receives an invitation they must reply online using Track. They have an opportunity to
accept, decline or request an alternative time and date. If they need to change the date they will need
to do this directly with the university or college.
Students will receive notification that a change has occurred on their application and should be
vigilant in replying to the invitation on Track as soon as possible. On Track, they should go to choices,
click on the course code, and the opportunity to reply to their invitation decision will be available.
Early start dates
Some of your applicants may have chosen courses that have early start dates that include January,
February, March, April and May. Any applicant that has received an offer will be required to respond
to this as early as possible, even if they are awaiting decisions from courses that start later.
Please remind your students to reply as soon as they can, or by the specified time where given as
part of the offer by the university or college. If they don’t reply, for whatever reason, the offer could be
To ensure that we are able to support all users of our Apply products we would like to remind you to
log out of Staff Apply when not in use rather than allowing the system to time out. This is essential for
the security of data being provided by applicants and yourselves and helps us to provide a continual
service especially at key times in the application cycle.
UCAS News (not sent to overseas careers)
Enclosed in the mailing was the Spring 2010 edition of UCAS News. This edition contained articles
about the student and institution experience during Adjustment, the graduate market in the recession
and our new facilities for Welsh speakers.
We are pleased to let you know that the Dame Alice Owen School in Potters Bar completed our
November survey about the effectiveness of our communication channels and were the lucky winners
of our prize draw. They have received a complete set of the Progression Series 2010 books. If you
have any comments or queries regarding UCAS News, please email Caroline Russell on
Open Days and taster courses & education conventions 2010 (sent to UK
Complimentary copies of this useful book, which lists all the open days at universities and colleges
from January to December 2010, were included in the mailing. Additional information includes listings
of taster courses, UCAS education conventions and contact details for all participating universities
and colleges. Further copies are available priced at £3.50 each, which includes postage for a single
copy. Contact Publication Services at email@example.com
Publications Catalogue 2010-2011
The brand new UCAS Publications Catalogue was enclosed in the mailing. It contains our complete
range of priced publications, including all forthcoming editions for 2011 entry. Our range includes the
best titles to help you and your students with choosing courses and institutions, applying, tests,
interviews, careers, finance, gap years, life as an undergraduate and more.
Highlights include brand new titles such as Choosing a Medical School and Which Uni?, new editions
of our best selling Progression Series, Big Guide, Times Good University Guide and many more, plus
an announcement about a new book to be published by UCAS. All these publications can be ordered
online at www.ucasbooks.com
UCAS Tariff update
The UCAS Tariff Team has been busy over the past year considering a number of new qualifications
for inclusion within the Tariff, working out the intricacies of the QCF, as well revising the protocols
i) The new qualifications that have been accepted for inclusion in the Tariff are:
ASDAN Award and Certificate in Community Volunteering qualifications
BTEC Awards and Certificates (graded)
CACHE Award, Certificate and Diploma in Childcare and Education
Essential Skills and Essential Skills (Wales)
LAMDA's Certificates in Communication and Certificate in Performance
OCR Level 3 Certificate in Mathematics for Engineering
CISI Introduction to Securities and Investment
Scottish National Certificates and Interdisciplinary Project
University of the Arts (UAL) Foundation Diploma in Art and Design.
ii) Review of one further qualification resulting in the validation of the existing UCAS Tariff points for:
WJEC Diploma in Foundation Studies (Art, Design and Media).
A full list of the qualifications included in the tariff can be found on our website
Copies of letters to applicants from UCAS and CUKAS
We have made available the standard letters we send to applicants on our UCAS and CUKAS
website. We hope you find it useful to know what we say to applicants at the different stages of
making their application. We send the following standard letters (‘AS’ letters are sent to UCAS
applicants and ‘CU’ letters are sent to CUKAS applicants).
• Welcome letter (AS2, CU2) - sent to applicants when we receive their application. UCAS
applicants will also be sent a copy of the Applicant
• Offer letter (AS3) - sent to applicants when a university or college makes them an offer.
• Unsuccessful letter (AS4) - sent to applicants when their application to a university or college
has been unsuccessful.
• Replying to Offers letter (AS6, CU6) - sent to applicants when they have received decisions from
all their choices and have received at least one offer. It asks them to reply to their offer(s) by a given
• Status Check letter (AS9) - sent to confirm that we have recorded the applicant’s replies
• Confirmation letter (AS12, CU12) - sent to applicants if they firmly accept an unconditional offer,
or if their place has been confirmed by their university, college or conservatoire once exam results are
• New Options letter (AS13) - sent to applicants with information about other options available if
their place has not been confirmed.
If the applicant has provided a verified email address, the AS3, AS4 and AS6 letters will be available
online in Track instead of sent in the post.
The definitions for Residential Category changed for 2010
www.ucas.com/documents/ucasguides/changes2010.pdf. We have had some feedback from
universities and colleges that applicants are using the category Settled in the UK when they should
be using UK Citizen or EU National. In general, most students at schools in the UK will be UK Citizen
or EU National. Please can you check that applicants have used the correct category before you
send them to UCAS. Any that have been sent to UCAS with the wrong category can be changed if the
applicant contacts the Customer Service Unit.
Click on the logo to go to this useful resource tool.
Third party enclosures (sent to UK addresses only)
Environment in your pocket 2009 – now available
The thirteenth edition of The environment in your pocket published by Defra is now available. Free
copies can be ordered or downloaded at:
We hope this publication will particularly appeal to teachers and students of statistics and
environment related subjects. Through it we aim to make environmental statistics accessible to wider
and different audiences.
Examples of facts and figures reported in the booklet include:
In 2008, 54 million tonnes of waste were sent to landfill, a decrease of 33% since 2000-1, when 80
million tonnes were landfilled.
Energy consumption in the home decreased by 3% between 2000 and 2007. The associated
carbon dioxide emissions decreased by 5% in the same period.
Annual average particulate (PM10) levels have been steadily decreasing since monitoring began in
1993, although there is an upward trend in background urban ozone levels.
The main themes of this year’s publication are waste, recycling and sustainable consumption, and
larger sections have been devoted to these topics. Other themes covered include climate change, air
quality, land, coastal and marine waters, radioactivity, wildlife, and inland water. More detailed
information can be found on the e-Digest of Environment Statistics website, here
Copies are free of charge, and available to order in bulk for you and your students. Please order
through Defra Publications by email, telephone, fax or post using the details below. Please provide
your delivery name and address, quoting the number of copies you require and the relevant product
code (A6 size: PB13319, A4 size: PB13319A).
Defra Publications Defra Publications
Tel: 08459 556000 Admail 6000
Fax: 01709 881673 London SW1A 2XX
The COA Centigrade pack is widely used by higher education candidates to assess their interests,
abilities and personal qualities. This was included in the mailing for you to distribute this to your Head
of Careers or Higher Education Adviser.
I hope that you find the electronic mailing helpful. If you would like to add colleagues to the mailing
list, please do so by contacting
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