CONSUMER AND FINANCIAL MANAGER (FM) AGREEMENT AND FORM
Working With Your Financial Manager
Before participating in the Big Sky Bonanza (BSB) program, you must meet with your Financial Manager
(FM) to review and sign the Consumer/Financial Manager Agreement Form. You may want to ask your FM
to make a copy for your records. Thereafter, you will meet at least every six months. You can always call
your FM during normal business hours if you have questions about paying workers or to update your
Support Services and Spending Plan (SSSP).
In the BSB program, you and the Financial Management Agency are co-employers. Your respective
responsibilities are outlined in the following Consumer/Financial Manager Agreement. Also see BSB 927
for specific co-employer roles and responsibilities.
You must contact your FM when a worker begins and ends working for you because your FM cannot pay a
worker until the proper paperwork is completed. While you set an hourly wage for your workers, the FM
ensures that all applicable state and federal taxes and deductions are covered by your individual budget.
Workers’ compensation costs vary depending on the Financial Management Agency’s rate. Before
selecting an FM Agency, ask about its workers’ compensation rate. BSB rules require ALL workers be
covered by the FM Agency’s workers’ compensation coverage.
The FM Agency provides full bookkeeping, payroll, accounting, and human resource services for you and is
the employer of record for all of your workers for a monthly fee, which is included in your SSSP. This
service is not optional.
Some of the Key Tasks the FM Will Do for You:
Keep track of your BSB funds and budget;
Use the forms in your “employee forms” package to do your payroll;
Process worker time sheets;
Pay the employer payroll taxes, including all state and federal taxes, Social Security,
unemployment and workers’ compensation;
Issue paychecks for your workers that are deducted from your budget;
Provide workers’ compensation coverage for your workers and assist with filing claims for on-
Perform human resource functions;
Provide technical assistance to you or your personal representative;
File W-4 and INS I-9 forms for your workers (workers must be U.S. Citizens or have visas to
work in the United States);
File and send a copy of W-2 form to each employee by January 31st of the following year;
Pay invoices you approve for work done by an independent contractor or an agency;
Answer questions about payroll, taxes, or labor laws;
Send monthly spending reports to you and your Independence Advisor (IA).
What the FM Won’t Do for You:
Make financial decisions for you;
Recruit, interview, hire, train, manage, or fire your employees;
Fill out the employment forms package;
Find emergency backup employees or providers for you;
Get more money for you if you overspend your monthly budget;
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DPHHS-SLTC-207 BSB 905
Be accountable for your choices.
Some of Your Key Responsibilities to the Financial Manager
Select a Personal Representative if you need help managing finances or making decisions;
Develop a Support Services and Spending Plan (SSSP);
Keep expenses within your monthly budget;
Purchase only items approved on the SSSP;
Ensure employees complete the employment package and send to the FM;
Ensure employee time sheets are accurate and send to the FM on time;
Contact the FM within 24 hours if there is a worker injury;
Approve invoices and send them to the FM;
Review monthly budget reports from the FM;
Notify FM if you need to amend your SSSP;
Tell your FM about the quality of the services he/she provides;
Contact your FM if you have questions or concerns.
Following is a blank Consumer/Financial Manager Agreement Form.
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DPHHS-SLTC-207 BSB 905
Big Sky Bonanza Program
Consumer-Directed Waiver Option
Consumer/Financial Manager Agreement
The purpose of this agreement is to clarify the responsibilities of consumers and Financial Managers to ensure
everyone understands their respective responsibilities.
Complete mandatory training.
Develop a Support Services and Spending Plan (SSSP) to show how your budget will be spent each month.
Keep all purchases within your monthly budget.
Make purchases only identified on the SSSP.
Get approval for additional amendment needs.
If needed, select a Personal Representative for assistance with managing finances or decision making.
Find and hire employees and have them complete the employment package for the Financial Manager.
Send the completed employment package to the Financial Manager.
Train employees about their job duties and what you expect from them.
Ensure employee time sheets reach the Financial Manager on time.
Contact the Financial Manager within 24 hours when there is a worker injury and complete a Serious
Occurrence Report Form (DPHHS-SLC-129) (See BSB 926).
Approve invoices from vendors, agencies, or independent contractors and mail them to the Financial
Review monthly budget reports from the Financial Manager.
Notify your Financial Manager when you need to change your SSSP.
Tell your Financial Manager about your satisfaction with the services he/she provides.
Contact your Financial Manager when you have questions.
Contact your Financial Manager if you have concerns to prevent small problems from becoming big problems.
Financial Manager’s Responsibilities to Consumer:
Attend training for Financial Managers and understand the Consumer-Directed Waiver Big Sky Bonanza
Provide training to consumer and adjust the training to meet consumer needs on all budget matters.
Encourage and support consumer in making independent choices about services, purchases, and employees.
Review consumer spending and backup plans. Call consumer if additional information is needed.
Talk to consumer about satisfaction with the quality of services purchased.
Be available to consumer to answer questions or provide technical assistance with budget and worker
Work with consumer to develop a corrective action plan if consumer has problems managing services or the
What the Financial Manager will not do:
Make financial decisions for consumer.
Recruit, interview, hire, train, manage, or supervise employees.
Tell employees whether consumer is unhappy with their work.
Fill out the employment forms package.
Find emergency backup employees or providers for consumer.
Take more than reasonable responsibility for assisting consumer in developing a SSSP.
Be able to get consumer extra money if consumer overspends monthly budget.
Be accountable for consumer choices.
I understand and accept the responsibilities listed in this agreement.
Consumer Signature______________________________________ Date______________
Financial Manager Signature________________________________ Date ______________
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