Workforce Planning by HC12090103471

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									                                                                                    1310
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                                      FOREST SERVICE MANUAL
                       ROCKY MOUNTAIN RESEARCH STATION (RMRS)
                                           FORT COLLINS, CO


                                FSM 1300 – MANAGEMENT

                   CHAPTER 1310 – METHODS OF DOING BUSINESS

Supplement No.: 1300-2005-1

Effective Date: November 17, 2005

Duration: This supplement is effective until superseded or removed.

Approved: DAVID A. CLEAVES                                   Date Approved: 11/17/2005
          Station Director


Posting Instructions: Supplements are numbered consecutively by Title and calendar year.
Print on blue paper and post by document name. This supplement replaces all previous RMRS
direction to FSM 1310. Retain this transmittal as the first page of this document. The last
supplement to this title was 1300-2004-1


New Document(s):               1310                                              3 Pages

Superseded Document(s)         1300-2004-1 (July 29, 2004)                       3 Pages
by Issuance Number and
Effective Date



Digest of Changes:

1311.04 – Revises position title to Workforce Plan Program Manager (was “Human Resources
Workforce Plan Program Manager”).

1311.1 – Revises “Workforce Planning – Request to Establish / Fill Position” form number to
RMRS-1300-1 (was RMRS-1200-1). Outlines which positions will be reviewed and approved by the
Executive Team and those which may be cleared through the appropriate Assistant Station Director
and Deputy Director (step 5).
RMRS SUPPLEMENT: 1300-2005-1                                                              1310
EFFECTIVE DATE: 11/17/2005                                                                Page 2 of 3
DURATION: Effective until superseded or removed

                                      FSM 1300 – MANAGEMENT
                             CHAPTER 1310 – METHODS OF DOING BUSINESS


1311.04 – Responsibility

All levels of management in RMRS are responsible for effective workforce management practices
and procedures. In addition, the Workforce Plan Program Manager will work with the Executive
Team to coordinate the Station’s workforce planning process.

1311.1 – Work Force Planning
Annually, an RMRS Workforce Plan will be the formal method for evaluating, planning,
developing, approving, and documenting the organization needed to accomplish the Station's
objectives and missions. The Plan will (a) describe the organization as it presently is, (b) document
changes proposed and approved for the upcoming fiscal year, and (c) provide a basis for
subsequent evaluation and adjustment required by program or budget changes.

The Station's Workforce Plan consists of three parts: (1) a workforce plan unit chart, (2) a unit
organization chart, and (3) workforce plan summary documents.

Plan Development
The workforce planning process is conducted annually in the fall. The process involves all line
officers and managers in the Station.
Following are the steps which will be used in plan development, processing, and approval:
    1. The Executive Team will set a date for the annual workforce planning fall meeting and
       notify the Workforce Plan Program Manager of the date.

    2. The Workforce Plan Program Manager will prepare and send a reply due letter and a copy of
       the most current workforce plan unit chart to the Executive Team, Project Leaders, Program
       Managers, Group Leaders, and Business Managers in advance of the annual fall meeting.

    3. Project Leaders, Program Managers, Group Leaders, and Business Managers will make pen
       and ink changes to ensure information on workforce plan unit charts are correct, and return
       the charts to their Assistant Station Director (with a copy to the Workforce Plan Program
       Manager) on or before the due date.

    4. In addition, if new or vacant positions are being proposed to fill during the upcoming fiscal
       year, form RMRS-1300-1, “Workforce Planning – Request to Establish / Fill Position,” will
       be prepared and sent to the appropriate Assistant Station Director (with a copy to the
       Workforce Plan Program Manager). Use form RMRS-1300-1 for all permanent, Student
       Career Experience Program (SCEP), post-doctoral, and term positions. This process does
       not include temporary positions. NOTE: Only emergency requests are to be submitted for
       consideration outside the annual planning process.

    5. Proposed requests for new and vacant positions will be summarized by the Workforce Plan
       Program Manager and presented to the Executive Team at the annual workforce planning
RMRS SUPPLEMENT: 1300-2005-1                                                              1310
EFFECTIVE DATE: 11/17/2005                                                                Page 3 of 3
DURATION: Effective until superseded or removed

                                      FSM 1300 – MANAGEMENT
                             CHAPTER 1310 – METHODS OF DOING BUSINESS


         meeting. The Executive Team will evaluate the proposed scientist position requests,
         considering the Station Strategic Framework, Research Work Unit Descriptions, ceiling
         allocations, fund projections, and program needs. The Executive Team will address and
         make decisions relative to scientist, Project Leader, Program Manager, and Group
         Leader positions. All other positions are to be cleared through the appropriate Assistant
         Station Director and the Deputy Director.

    6. The appropriate Executive Team member will notify units of approvals and disapprovals
       after the workforce planning meeting.

    7. Once workforce planning discussions are completed, the Workforce Plan Program Manager
       will update the workforce plan unit charts and organization charts and distribute them to the
       units for final review and signature. The organization charts will show title, name (or
       vacant/new), series, grade, and type of appointment if other than permanent full time.

Distribution of Documents
    Unit Workforce Plan Charts:
         a. Individual copies: Project Leaders, Program Managers, Group Leaders, and Business
            Managers (as appropriate)
         b. Complete set: Executive Team and Human Resource Specialists

    Approved Organization Charts:
         a. Individual copies: Project Leaders, Program Managers, Group Leaders, and Business
            Managers (as appropriate)
         b. Complete set: Executive Team

    Summary Workforce Plan Charts: Executive Team and Human Resource Specialists


Processing SF-52 (“Request for Personnel Action”) Forms

All SF-52's will be signed by the appropriate Assistant Station Director and forwarded to Human
Resources. They will then be checked against the approved Workforce Plans. Positions on the
approved Plan may be filled without further Executive Team clearance.

SF-52's for positions not on the approved Plan will be held in Human Resources. The unit will be
notified that they must submit form RMRS-1300-1 to the Workforce Plan Program Manager for
consideration at a regular or special Executive Team meeting. Only emergency requests are to be
submitted for consideration outside of the annual planning process. Approved changes will be
documented on the workforce plan unit charts and the organization charts.

								
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