NORTH SHORE CITY COUNCIL Report of a Meeting INFRASTRUCTURE by Civet

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									                                   NORTH SHORE CITY COUNCIL

                                           Report of a Meeting

                   INFRASTRUCTURE & ENVIRONMENT COMMITTEE

                                   Tuesday, 8 September 2009 at 9.30am


                                      Council Chamber, Level Three
                              Council Headquarters, 1 The Strand, Takapuna


Present:           Councillors McKay (Chairperson), Brett, Brown, Darby, Gillon, Hale, Hartley, Holman, Miles
                   (from 10.00am), O’Connor, Parfitt (from 10.03am) and Whyte

Apologies:         Councillor Keohane and His Worship the Mayor (for absence, on Council business)
                   Councillors Blair and Schwass (for absence)
                   Councillor Parfitt (for lateness, on Council business)
                   Councillor Miles (for lateness)

                   RESOLVED:

                   (McKay/Brett)

                   That the apologies be sustained.

In Attendance:     General Manager - Infrastructure Services (G Mason), Group Manager - Transport Strategy &
                   Planning (A Davis), Group Manager - Transport Infrastructure (A Wallace), Group Manager -
                   Projects, Maintenance and Operations (W Potts), Operations Group Manager - Infrastructure
                   Services (S Singleton), Transport Programmes Manager (C Jones), Transport Planning
                   Manager (G Read), Transport Corridor Specialist (K O'Halloran), Manager - Issues Resolution
                   (P O'Brien), Team Leader - Sustainable Environment (T Kirkland-Smith), Senior Transport
                   Planner (T Wheeler), Road and Traffic Design Engineer (K Nguyen), Environmental Education
                   Co-ordinator (K Jackson), Enviroschools Facilitator (M Zwaan), Marketing and Communications
                   Advisors (L Inder, A Tozer and F Martin), IT Technician (J Williams), Secretariat Manager (S
                   Gordon)



IE-107       Onewa Road Corridor Upgrade - Undergrounding of Overhead Services
             Author: Road & Traffic Design Engineer, 12 August 2009

             Roading and Traffic Design Engineer gave a powerpoint presentation to the Committee.

             A copy of the powerpoint presentation is attached to the original of these minutes.

             Members noted that value for money and competitive tendering were issues to be further investigated
             by officers.

             RESOLVED:

             (Brown/Gillon)

             1.    That the report be received.

             2.    That the proposal to include undergrounding of the power and telephone connections to
                   private buildings on properties bordering the project works be approved as part of the
                   Onewa Road Corridor Upgrade with the additional $225,000 cost funded from savings or
                   project deferrals identified during 2009/10 budget reforecasts.
IE-108     Proposed Term of Council's Road Maintenance Contract
           Author: Group Manager Transport Infrastructure, 26 August 2009

           RESOLVED:

           (Darby/Brett)

           1.     That the report be received.

           2.     That the term of the proposed city-wide road maintenance contract be changed to 2+1+1
                  years.

           3.     That Council officers seek confirmation from the Auckland Transition Agency as to the
                  revised term of 2+1+1 years for the new citywide road maintenance contract.




IE-109     Revocation of State Highway 17 & 18A
           Author: Group Manager Transport Infrastructure, 21 August 2009

10.00am    Councillor Miles entered the meeting.
10.02am    Councillor Gillon left the meeting.

           It was requested that officers investigate a mechanism to request the New Zealand Transport Agency
           to fund the strategic cycle network and that the Auckland Council not be forced to fund it. The lack of
           pedestrian safety along the bridge was also a concern to the members.

10.03am    Councillor Parfitt entered the meeting.

           RESOLVED:

           (Darby/Whyte)

           1.     That the report be received.

           2.     That officers prepare a submission to the Secretary of Transport in relation to the
                  proposed revocation of SH17 for the approval of the Chairperson of the Infrastructure &
                  Environment Committee.




IE-110     Safer Journeys Discussion Document
           Author: Senior Transport Planner, 21 August 2009

           RESOLVED:

           (Hale/Parfitt)

           1.     That the report be received.

           2.     That Councillors Darby, Keohane, O'Connor and McKay be delegated authority to
                  prepare Council’s submission on the Safer Journeys discussion document.

           3.     That, following its preparation, the Chairperson of the Infrastructure & Environment
                  Committee be delegated authority to approve Council’s submission on the discussion
                  paper.

           It was noted that Committee members were requested to advise the delegated councillors of their
           individual concerns regarding the discussion document.


Report: Infrastructure & Environment Committee, 8 September 2009                                                2
IE-111     Transport Output Area Financial Report to 30 June 2009
           Author: Business Analyst, 20 August 2009

           RESOLVED:

           (Parfitt/Hale)

           1.    That the report be received.

           2.    That the following movements in new capital project expenditure for the 2009/10 financial
                 year and the associated funding be approved:

                   New capital expenditure category   Net Increase/(Decrease)    Cost Savings   Carry forward
                                                      $’000                      $’000          $’000
                   Corridor upgrading                 (779)                      (779)          -
                   Traffic safety                     (72)                       (72)           -
                   Public transport                   544                        -              544
                   Commercial area development        173                        -              173
                   New roads                          (18)                       (18)
                   Cycleways                          157                        -              157
                   Street lighting                    (41)                       (41)
                   Local Area Traffic Management      148                        -              148
                   Total                              112                        (910)          1,022
                   Funding implications               Net Increase/ (Decrease)   Cost Savings   Carry forward
                   Transportation projects            $’000                      $’000          $’000
                   Loans                              308                        (453)          761
                   NZTA subsidies                     (196)                      (457)          261
                   Total                              112                        (910)          1,022




IE-113     Temporary Road Closures for Events
           Author: Land Development and Regulatory Manager, 20 August 2009

           RESOLVED:

           (Hale/Whyte)

           1.     That the report be received.

           2.     That in accordance with clause 11(e) of the Tenth Schedule of the Local Government Act
                  1974, Council approve the temporary closure of roads to vehicular traffic for special
                  events as listed below subject to the approval of the Events Panel of Council and the
                  conditions set by the General Manager, Infrastructure Services.

                  TAKAPUNA:
                                                        th
                  Passchendaele Parade, Saturday 10 October 2009, 10.30am - 12.30pm
                  • Lake Road from Sanders Avenue to The Strand;
                  • Access from Bracken Avenue, Byron Avenue and Blomfield Spa to Lake Road will be
                     closed off;
                  • The Strand from Lake Road to Gibbons Road;
                  • Detours via Tennyson Avenue, Burns Avenue and Northcroft Street. Lake Road will
                     be opened once the parade has moved into The Strand.




Report: Infrastructure & Environment Committee, 8 September 2009                                           3
                DEVONPORT:

                Weetbix Triathlon, Sunday 21st March 2010, 9.00am - 2.00pm

                Road closures will be in place between 8.30am and 1.30pm in the following areas:
                • Wairoa Road (open to one way traffic);
                • Allenby Avenue (open to one way traffic);
                • Lake Road between Allenby Avenue and Seabreeze road (open to two way traffic at a
                   reduced speed limit of 30kph);
                • Seabreeze Road (open to one way traffic);
                • Derby Street (open between Albert Road and Allenby Ave);
                • Old Lake Road at Narrowneck Beach - closed


                DEVONPORT, TAKAPUNA, NORTHCOTE, BIRKENHEAD:

                Adidas Auckland Marathon, Sunday 1st November 2009, 6.10am - 9.30am

                Devonport:
                • King Edward Parade between Victoria Road and Mays Street will be closed between
                  4.00am and 7.30am;
                • Parking restrictions will apply to both sides of King Edward Parade from Victoria
                  Road to Mays Street;
                • King Edward Parade to Church Street, Church Street and Vauxhall Road will be closed
                  from 5.30am to 7.45am;
                • Hamana Street and Seacliffe Avenue will be closed from 5.30am to 7.45am;
                • The northern side of Winscombe Street will be partially closed from 5.30am to 7.45am.
                  A one-way system will operate in this area.

                Devonport/Takapuna:
                • Lake Road eastern side between Winscombe Street and Esmonde Road will be
                   partially closed from 6.00am to 8.00am. A two-way coned system will operate in this
                   area.

                Takapuna:
                • Lake Road western side from Esmonde Road to Bracken Avenue will be fully closed
                   from 6.15am to 8.15am;
                • Bracken Avenue between Lake Road and Burns Avenue will be closed from 6.00am
                   to 8.15am;
                • Burns Avenue from Bracken Avenue to Esmonde Road will be closed from 6.00am to
                   8.15am;
                • Burns Avenue western side from Bracken Avenue to Anzac Avenue will be partially
                   closed from 6.15am to 8.15am. A one-way system will operate in this area;
                • Anzac Street, south side from Burns Ave to Taharoto Road, Taharoto Road west side,
                   from Anzac Road to Northcote Road, Northcote Road south side from Taharoto
                   Road to Lake Road, will be partially closed from 6.15am to 8.30am. A two-way coned
                   system will operate in these areas.

                Birkenhead/Northcote:
                • Northcote Road south side from Taharoto Road to Lake Road will be partially closed
                    from 6.30am to 8.45am. A two-way coned system will operate in this area;
                • Lake Road south side from Northcote Road to Raleigh and Exmouth Roads will be
                    partially closed from 6.30am to 8.45am. A two-way coned system will operate in this
                    area;
                • Lake Road south side from Raleigh and Exmouth Roads to Onewa Road will be
                    partially closed from 6.30am to 9.00am. A one way coned system will operate in this
                    area;
                • Onewa Road between Queen Street and Sylvan Avenue will be partially closed from
                    6.30am to 9.00am. 1 way cone system will operate in this area;
                • Queen Street south side from Onewa to Stafford Road. A one way coned system will
                    operate in this area from 6.30am to 9.00am;
                • Stafford Road will be closed from Queen Street to the Motorway from 6.45am to
                    9.00am.
Report: Infrastructure & Environment Committee, 8 September 2009                                     4
IE-114     Smales Farm Working Party, 11 August 2009
           Author: Secretariat Manager (S Gordon), 12 August 2009

           RESOLVED:

           (Whyte/Hale)

           That the information be received.




IE-115     Report of the Regional Transport Committee 07/08/09
           Author: Secretariat Manager (S Gordon), 29 July 2009

           RESOLVED:

           (Hale/Brett)

           That the report be received.




IE-116     Report of the Regional Transport Committee 19/08/09
           Author: Secretariat Manager (S Gordon), 25 June 2009

           RESOLVED:

           (Hale/Parfitt)

           That the report be received.




IE-112     Award of Contract No. 08/46387/W/WS - Hillcrest Catchment Sewer Amplification -
           Area A
           Author: Wastewater Project Engineer, 20 August 2009

           RESOLVED:

           (Brown/Darby)

           1.     That the report be received.

           2.     That approval be granted to award Contract No. 08/46387/W/WS for Hillcrest Catchment
                  Sewer Amplification – Area A to Harker Underground Construction for the price of
                  $4,542,906.91.

           3.     That Contract No. 08/46387/W/WS be extended to a sum of $4,892,906.91 (excl GST) to
                  include a contingency sum of $350,000 for any unforeseen circumstances.

           4.     That the financial forecast for the Hillcrest Catchment Sewer Upgrade project be
                  increased by $700,000 funded by a reduction in the Wastewater Treatment Plant Tunnel
                  and Outfall project by $700,000.




Report: Infrastructure & Environment Committee, 8 September 2009                                    5
IE-117     Wastewater output area - financial report to 30 June 2009
           Author: Business Analyst Infrastructure Services, 20 August 2009

           RESOLVED:

           (Whyte/Hale)

           1.    That the report be received.

           2.    That the Wastewater Treatment Plant Tunnel & Outfall New capital project expenditure in
                 2009/10 be reduced by $4,198,000 for differences between amounts carried forward to the
                 2009/24 City Plan, Year 1, 2009/10 and subsequent spends in 2008/09.




IE-118     Extension of Contract 2003/548 Wastewater Treatment Plant Co-generation and Stand-
           by Power Plant Maintenance
           Author: Wastewater Treatment Plant Maintenance Engineer, 4 August 2009

           RESOLVED:

           (Darby/Whyte)

           1.    That the report be received.

           2.    That Contract 2003/548, Wastewater Treatment Plant Cogeneration and Standby Power
                 Plant Maintenance be extended by AU$71,000 (NZ$88,500) from AU$1,199,855 to a new
                 Contract Sum of AU$1,270,855, (NZ$1,563,500 excluding GST) with practical completion
                 by 30 June 2011.


10.40am - 11.15am          Morning tea adjournment.



IE-106     Takapuna to Devonport Cycle Lane
           Author: Transport Corridor Specialist, 11 August 2009


           The Chairperson advised that he had approved speaking rights for the Devonport Community Board;
           Mrs Barbara Cuthbert, Cycle Action; and Dr John Reynolds, CLARA.


           Dr John Reynolds, CLARA addressed the committee and advised that they were disappointed that the
           concerns over the cycle lanes and related traffic issues have been discarded by the committee and
           that no action will be taken. Also present on behalf of CLARA were Ms Colleen Maingay and Mr Rob
           Lauder.

           A copy of the written submission was tabled, a copy of which is attached to the original of these
           minutes.


           Mrs Barbara Cuthbert, Co-Chair, Cycle Action Auckland addressed the committee and requested the
           Council to listen to the cyclist's views and that the cycle lane not be removed.

           A copy of the written submission was tabled, a copy of which is attached to the original of these
           minutes.




Report: Infrastructure & Environment Committee, 8 September 2009                                          6
           Ms Jan Holmes, Deputy Chairperson - Devonport Community Board addressed the committee and
           advised that the Community Board supports the cycle lane, particularly with the cycle lane being
           consistent with policies - nationally, regionally and also the Council's policies. Ms Holmes also
           advised the committee that there had been significant evidence at Community Board meetings that
           removal of the cycle lanes would not improve the situation along Lake Road. Takapuna Grammar
           School had recently requested the Devonport Community Board to review the road speed along Lake
           Road.


           A letter from Mr Justin Somerville, Principal - Belmont Intermediate School dated 7 September 2009
           was tabled at the meeting, a copy of which is attached to the original of these minutes.


           Also tabled at the meeting was an excerpt from the Devonport Flagstaff dated 5 December 2008, a
           copy of which is attached to the original of these minutes.


           As a result of questions, the committee were advised:

           •    Future road widening would require land purchase.
           •    ATA confirmation would be required.
           •    Subsidies in the vicinity of $440,000 would need to be repaid to the New Zealand Transport
                Agency.
           •    1.5m is the minimum standard for the width of cycle lanes.

11.48am    Councillor Gillon returned to the meeting.

           MOVED:

           (McKay/Holman)

           1.     That the report be received.

           2.     That officers investigate and report back on the process, costs and funding for the cycle lanes
                  south of Bardia Street/ Winscombe Street on Lake Road if the on-road cycleways are to be
                  removed.

           3.     That officers investigate and report back on improvements to the Bardia Street/ Winscombe
                  Street intersection to be implemented as part of the 2010/11 Annual Plan ahead of future
                  corridor improvements.

           MOVED:

           (Gillon/O'Connor) (as an amendment)

           1.     That a new Clause 2 read as follows:

                  "That the parking provision alongside the cycle lanes adjacent to Ngataringa Park and
                  Lake Road (outside Takapuna Grammar and Belmont Intermediate Schools) be
                  investigated for removal".

           2.     That clause 2 be re-numbered 3 and amended to read:

                  "That officers investigate and report back on the options, process, costs and funding for
                  the cycle lanes south of Bardia Street/ Winscombe Street on Lake Road to Bayswater
                  Avenue to be enhanced for traffic management and safety including possible removal."

           The amendment was put.




Report: Infrastructure & Environment Committee, 8 September 2009                                               7
           It was agreed that the amendment would be put in parts.

           A division was requested by Councillor Hale.


           Clause 1 of the amendment was put.

           For Clause 1 of the amendment:

                  Councillors Brett, Gillon, Hale, Holman, McKay, O'Connor and Whyte

           Against Clause 1 of the amendment:

                  Councillors Brown, Darby, Hartley and Miles

           Abstention:

                  Councillor Parfitt

           Clause 1 of the amendment was declared                                              CARRIED
                                                                                             (Resolution)


           Clause 2 of the amendment was put.

           For Clause 2 of the amendment:

                  Councillors Brett, Gillon, Holman, McKay, O'Connor and Parfitt

           Against Clause 2 of the amendment:

                  Councillors Brown, Darby, Hale, Hartley, Miles and Whyte

           There being an equal number of votes for and against the amendment, Councillor McKay exercised
           his casting vote, voting in favour of the amendment.

           Clause 2 of the amendment was declared                                              CARRIED
                                                                                             (Resolution)


1.08pm - 1.40pm             Luncheon adjournment.


           RESOLVED:

           Hale/Hartley

           That Councillor Darby's speaking rights be extended.


           The substantive motion which reads as follows was put, noting that because of the amendment,
           clause 3 of the motion was renumbered as 4.

           1.     That the report be received.

           2.     That the parking provision alongside the cycle lanes adjacent to Ngataringa Park and
                  Lake Road (outside Takapuna Grammar and Belmont Intermediate Schools) be
                  investigated for removal.

           3.     That officers investigate and report back on the options, process, costs and funding for
                  the cycle lanes south of Bardia Street/Winscombe Street on Lake Road to Bayswater
                  Avenue to be enhanced for traffic management and safety including possible removal.



Report: Infrastructure & Environment Committee, 8 September 2009                                        8
           4.    That officers investigate and report back on improvements to the Bardia Street/
                 Winscombe Street intersection to be implemented as part of the 2010/11 Annual Plan
                 ahead of future corridor improvements.


           It was agreed that the substantive motion would be put in parts.


           Clause 1 of the substantive motion was put and declared                               CARRIED
                                                                                               (Resolution)


           Clause 2 of the substantive motion was put.

           A division was requested by Councillor McKay.

           For the substantive motion:

                 Councillors Brett, Gillon, Hale, Holman, McKay and O'Connor

           Against the substantive motion:

                 Councillors Brown, Darby, Hartley, Miles and Whyte

           Abstention:

                 Councillor Parfitt

           Clause 2 of the substantive motion was declared                                       CARRIED
                                                                                               (Resolution)


           Clause 3 of the substantive motion was put.

           A division was requested by Councillor McKay.

           For the substantive motion:

                 Councillors Brett, Gillon, Holman, McKay, O'Connor and Parfitt

           Against the substantive motion:

                 Councillors Brown, Darby, Hale, Hartley, Miles and Whyte

           There being an equal number of votes for and against the substantive motion, Councillor McKay
           exercised his casting vote, voting in favour of the substantive motion.

           Clause 3 of the substantive motion was declared                                       CARRIED
                                                                                               (Resolution)


           Clause 4 of the substantive motion was put.

           A division was requested by Councillor McKay.

           For the substantive motion:

                 Councillors Brett, Brown, Gillon, Hale, Holman, McKay, O'Connor and Parfitt

           Against the substantive motion:

                 Councillors Darby, Hartley, Miles and Whyte



Report: Infrastructure & Environment Committee, 8 September 2009                                         9
             Clause 4 of the substantive motion was declared                                            CARRIED
                                                                                                      (Resolution)


             RESOLVED:

             (Darby/Hale)

             1.     That the tabled information be received.

             2.     That the presenters be thanked for their presentations.




IE-119       Update Report - Enviroschools Programme & Central Government Budget Cuts
             Author: Environmental Education Coordinator, 24 August 2009

             RESOLVED:

             (McKay/Hale)

             That the information be received.




IE-120       Waste Minimisation Finance Report to 30 June 2009
             Author: Business Analyst, 20 August 2009

             RESOLVED:

             (McKay/Brett)

             That the report be received.



EXCLUSION OF THE PUBLIC

RESOLVED:

(McKay/Brett)

That the public be excluded from the following parts of the proceedings of this meeting. The general
subject of the matter(s) to be considered while the public is excluded, the reason for passing this
resolution in relation to the matter(s) and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:


CIE-121      Acquisition of Service Lane CONFIDENTIAL

Reason for Confidentiality:

This report is CONFIDENTIAL in accordance with Section 48(1) of the Local Government Official Information and
Meetings Act 1987, which permits the meeting to be closed to the public for business relating to the following
grounds: -

         48(1)(a)   That the public conduct of the whole or the relevant part of the proceedings of the meeting
                    would be likely to result in the disclosure of information for which good reason for withholding
                    would exist.


Report: Infrastructure & Environment Committee, 8 September 2009                                                 10
Subject to sections 6, 8 and 17 of the Local Government Official Information Act 1987, the withholding of the
information is necessary to:

       7(2)(b)     Protect information where the making available of the information-
                   (i)   Would disclose a trade secret; or
                   (ii)  Would be likely unreasonably to prejudice the commercial position of the person who
                         supplied or who is the subject of the information.

       7(2)(h)     Enable any local authority holding the information to carry out, without prejudice or
                   disadvantage, commercial activities.



Following consideration of the matter(s) it was

RESOLVED:

(McKay/Whyte)

That the meeting be reopened to the public.




The meeting closed at 2.45pm.




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