PowerPoint Presentation

							Election Night Results and
    Reporting Webinar



            1
Application Overview
Election Results Reporting provides an easy and just-in-time reporting of Statewide and Municipal
election results. It is designed to automate all aspects of publishing, maximizing productivity and
increased accuracy of election results.


Application Users:
 Registrars
 Town Clerks
 Moderators
 Head Moderators
 Public




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Application Features:
 Smart phone browser based user interface
 Easy and efficient candidate management for Towns / Municipalities
 Easy setup of cross endorsements / candidates
 Easy data entry of election results from the polling places
 Real time publishing of unofficial election results from polling places
 Automatic generation of Moderator’s Return
 Automatic allocation of unknown votes to cross endorsed candidates
 Automatic tabulation of Head Moderator’s Return
 Instant mobile phone updates to citizens of election results
 Rich user interface for citizens to view the election results




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This training section is designed for the Registrars to demonstrate :

     How to setup Moderators &
    Head Moderators user account




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To access CTENR application:
    The user will open internet browser e.g. Internet Explorer
    Enter this URL https://ctenr.pcctg.com
    Enter their Username
    Enter their Password
    Click on “Login” button to access




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Login Screen:




This screen is designed for the users to login to the application

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Dashboard




Upon successful login, the user will be brought to this screen




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Dashboard




 Clicking on the View Grids Report, here is a sample of the ballot
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How to add Moderators




Process flow to add the moderators:
 The Registrar would click on “Maintenance” tab to expand the menu
 Then click on “Maintain Moderator Users” to add/update Moderator(s)
 System will navigate the Registrar to the “Maintain Moderator” screen


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Maintain Moderator Screen




Process flow to add the moderators:
 Then click on “Add Moderator” button to continue




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Maintain Moderator Screen:




Select Moderator’s Role:
    Regular Moderator
    Regular or Absentee Moderator
    Absentee Moderator

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Maintain Moderator Screen:




They must provide all required information of the Moderator marked as “*” to register



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Maintain Moderator Screen
How to add Moderator as a Head Moderator




 Note: Head Moderator can be added by assigning the dual roles to the Moderator from the current
 screen or from the “Maintain Head Moderator” screen


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Maintain Moderator Screen:
Confirmation page




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How to add Head Moderator?




Process flow to add Head Moderator:
 The Registrar would click on the “Maintenance” tab to expand the menu
 Then click on “Maintain Head Moderator Users”
 System will navigate the Registrars to the “Maintain Head Moderator” page




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Maintain Head Moderator Page…




Enter all required information marked as “*” to add the Head Moderator


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Maintain Head Moderator Screen:
Confirmation page




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This part of the training demo is designed for the Moderators to
                           demonstrate :

How to prepare and submit a return




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Login Screen:
This screen is designed for the users to login to the application




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Moderator’s Return…
Certificate for the Opening of the Polls




 Process flow to certify polls opening procedure:
 This screen is designed for the Moderators to certify the polls opening procedure
  Enter Seal number (Optional)
  Check the box to certify the opening procedure
  Enter both the registrar’s name
  Click on the “Proceed to CERTIFICATE for CLOSING of the Polls” button to continue

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Moderator’s Return…
Certificate for Closing of the Polls




Process flow to certify polls closing procedure:
This screen is designed for the Moderators to certify the Polls Closing procedures
1. Enter Seal number (Optional)
2. Enter tabulator processed absentee ballot count (Optional)
3. Enter number on the Public counter (Optional)
4. Enter Ballot transfer case and tabulator carrying case seal numbers (Optional)
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Moderator’s Return…
Certificate for Closing of the Polls




 Process flow to certify polls closing procedure:
 1. Check the box to certify the polls closing procedure
 2. Enter both of the registrars’ names
 3. Click on the “Proceed to Official Checker’s Certificate” button to continue

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Moderator’s Return…
Official Checker’s Certificate




 Process flow for Official Checker’s Certificate:
 This screen is designed for the Moderators to enter counts for:
  Overseas ballot applicants from the official check list
  Absentee ballots from the official check list
  Supplemental list of overseas ballots
  Those who voted in person


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Moderator’s Return…
Official Checker’s Certificate




 Process flow for Official Checker’s Certificate:
 This screen is designed for the Moderators to enter the Absentee, Overseas, and in Person votes count
 1. Enter total names on the official and supplemental list
 2. Enter total votes on the official checklist as voted absentee or “0”
 3. Enter total votes on supplemental list as having voted by Overseas Ballot or “0”
 4. Enter total votes as voted in person (Optional)
 5. Enter Registrars and checkers information
 6. Click on the “Proceed to Tally Sheet” button to continue

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Moderator’s Return…
Tally Sheet




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Moderator’s Return
Tally Sheet




  Process flow for Moderator’s Tally Sheet:
  This screen is designed for the Moderators to enter the votes count for each office by the candidates
   Enter the Absentee Ballot Count (if any), Presidential count (if applicable), and Overseas Ballot count (if any)
   Note: for Regular Moderator’s Return:
       Absentee + Presidential + Overseas = Absentee + Overseas count in Official Checker Certificate

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Moderator’s Return…
Tally sheet




Process flow for Moderator’s Tally Sheet:
 Enter rejected votes (if any)
 Note: for Regular or Absentee Moderator’s Return:
    Number Counted = Absentee + Overseas count in Official Checker Certificate
 Enter the count in the grid

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Moderator’s Return…
Tally Sheet




Process flow for Moderator’s Tally Sheet:
 Click on the “Proceed to Certify Absentee Ballot Count” button to continue




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Moderator’s Return
Certificate of Absentee Ballot Count




 This screen is designed for the Moderator to certify the Absentee Ballot count




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Moderator’s Return
Certificate of Absentee Ballot Count




 Process flow for Certificate of Absentee Ballot Count:
 This screen is designed for the Moderator to certify the Absentee Ballot Count
 a. Enter Absentee Ballot received (if any)
 b. Enter Overseas Ballot received (if any)
 c. Enter Presidential ballot (if applicable)
 d. Enter Absentee ballot counted by Tabulator (optional)
 e. Enter Absentee ballot counted by hand (if any)
 g. Enter rejected ballot count (if any)
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Moderator’s Return
Certificate of Absentee Ballot Count




 Process flow for Certificate of Absentee Ballot Count:
 This screen is designed for the Moderator to certify the Absentee Ballot Count
  They would enter their name to attest the Certificate of the Absentee Ballot Count
  Click on the “Submit Ballot Count” button to submit the return

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Moderator’s Return
Confirmation page




  Confirmation screen:
   Optionally, click on the “Print Moderator’s Return” button to view and print the return
   Click on the “Done” button to exit




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 This part of the training demo is designed for the Head Moderators to
                              demonstrate :

How to submit a Head Moderator’s return




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Head Moderator’s Return
Select Role




 Select Role Screen:
 This screen will be displayed only if the Head Moderator has dual roles
  They would select “Head Moderator” radio button
  Then click on “Proceed” button to continue




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Head Moderator’s Return
Select Election




 Select Election:
  They would select election from the drop down
  Click on the “search” button to continue




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Head Moderator’s Return
Consolidated Tally Sheet




  Head Moderator’s return process flow:
  This screen is designed for the Head Moderators to review and certify the consolidated moderator’s return
   To review the consolidated votes count, please click on the “View Distribution” link to view the distributed
       count by polling place
   Click on the “Proceed to Checker’s Certificate Totals” to continue


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Head Moderator’s Return…




Sample Distribution List

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Head Moderator’s Return…
Official Checker’s Certificate




   Head Moderator’s return process flow:
   This screen is designed for the Head Moderators to review and certify the Official Checker’s Certificate
    First the Head Moderator would review the vote count
    Enter the Registrars and Checkers information
    Then click on the “Proceed to certificate of Absentee Ballot Counts” to continue

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Head Moderator’s Return…
Absentee Ballot Report




  Head Moderator’s return process flow:
  This screen is designed for the Head Moderators to review and certify the Report of Absentee Ballots
   They would review and click on the “Proceed to Certification” button to submit the return

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Head Moderator’s Return…
Certification page




   Head Moderator’s return process flow:
   This screen is designed for the Head Moderators to certify the return
    They would check the box and enter name to electronically sign and certify the return
    Enter contact number
    Then click on the “Submit the results to Secretary of the State” button to submit the return



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Head Moderator’s Return…
Confirmation page




 Confirmation screen:
  Optionally, they can click on the “Print Head Moderator’s Return” button to view and print the return
  The system has the ability to upload the scanned image of the original Head Moderator’s return to the
     SOTS’ Office electronically
  This eliminates faxing the return to the SOTS in the future
  When they are ready, they can click on the “Done” button to return to the Dashboard



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Thank You !




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