THE WOODS OF BRUSHY CREEK HOA, Inc. Date: February 15, 2010 Monthly HOA Board Meeting 1. Call to Order/Establish a Quorum Board President, Shean Dalton, called the meeting to order at 6:08 p.m. Board members in attendance were: Shean Dalton, President Lynn Cox, Secretary Dan Marcott, Member at Large and ACC Chair Debra Johnson, Property Manager from Goodwin Management, was also present. 2. President’s Comments Shean Dalton updated the homeowners on the new signage at the entrance of the neighborhood and that is was near completion. A walk-through will occur and the remaining balance owed to the contractor will be paid. Williamson County has repaired some neighborhood sidewalks and they have been willing to do so upon notice of a problem. There was a request from a homeowner that the HOA enter into a Subordination Agreement as the homeowner was closing on a home equity loan. Since the money was not being used for improvement to the property, the Board agreed that a 60-day notice agreement would be signed by the President to insure that the HOA would be paid any outstanding monies should the property ever be foreclosed upon. By signing the 60-day Agreement, there would not be a delay in the homeowners closing date and the homeowners 2010 dues would be paid at closing. A Motion was made by Dan Marcott to sign the 60-day notice agreement and seconded by Lynn Cox. 3. Treasurer’s Financial and Budget Report Clint Horn, Treasurer provided his report to the Board and Debra Johnson, Property Manager via e-mail as he was not able to attend the meeting. His report reflects a breakout of expenses for the month of January 2010 and totals $5,783.52. President Shean Dalton commented that the report reflects improvement on receipt of HOA dues for 2010 over 2009. 4. Committee Reports Landscaping Committee – Nancy McCabe proposed giving the Blue Ribbon Awards once a quarter to save costs of printing the awards. The Yard of the Month would continue. Shean Dalton said that she had a budget of $800.00 a year and thanked her for trying to save the association money. Website Committee – Shean Dalton reported that the website had been updated. The quarterly newsletter will be posted in late March and was confirmed later by Patty Langlet. The September 2009 – January 2010 yard of the month winners were posted. The monthly meeting dates and times will be posted along with an agenda for each monthly meeting so homeowners will know what will be discussed at the meetings should they have an interest in a particular item. Neighborhood Watch Committee – Walt Kluchki submitted his monthly report to the Board listing violations his committee had observed. He made a recommendation that the HOA evoke the DCC&R, Article VI, Sec 5: addressing the problem of repeated noise, drug use, etc. from certain problematic residences since the WCSD have not in the past been the most effective way in correcting the complaints by neighboring residents. The Board will discuss this recommendation and report to the homeowners following their research into the legalities of this recommendation. Newsletter Committee – Patty Langlet reported that she would have the next newsletter out by March 26 and that the deadline to submit articles, etc. would be March 5. Pool Committee- Dan Marcott reported that opening day would be April 1, 2010. Signs would be put up for picking up pool keys on Saturday mornings and Wednesday evenings prior to the opening and that homeowners should watch for those dates. Pool key costs would remain at $120.00 for 2010. Approximately 70 homeowners purchased pool keys for 2009 season. Minor repairs would be made prior to April 1. There will be an occupancy number sign posted at the entrance of the pool in the near future. Social/Welcome Committee – There was no report from this committee. 5. Old Business None. 6. New Business Homeowner, John McLemore gave a report pertaining to possible refunds owed to certain homeowners because of the Round Rock water contract changes and the developers in the Woods of Brushy Creek. The report was informative and President, Shean Dalton thanked Mr. McLemore for his efforts in informing the community of his findings. Any homeowners affected should contact Mr. McLemore directly as this is not an issue for the HOA Board. Additional discussion was had regarding forming an Infractions Committee to better communicate directly with homeowners prior to written violation notices going out. No decisions were made at this time. Dan Marcott reported that there were six (6) inquiries regarding architectural requests from homeowners. Shean Dalton reported that some corner hedges would be trimmed back because of safety concerns. 7. Adjourn With no further business, Dan Marcott moved that the meeting be adjourned and Lynn Cox seconded the Motion.
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