Emergency Management by ay5aByO

VIEWS: 0 PAGES: 7

									                                      2012 Statewide Medical and Health Exercise
                                  California Hospital Association  California Association of Health Facilities  California Primary Care Association



                            Non-Clinical (i.e., Community Based Organization, Emergency Management,
                    Emergency Medical Services Provider, Fire, Law Enforcement, Medical Examiner/Coroner)
                                       Organizational Self Assessment: Loss of Power


                                                                                                                                                                  In               Not
I. MITIGATION AND PREPAREDNESS                                                                                                                      Done
                                                                                                                                                               Progress           Begun


1.   The organization/agency Emergency Operations Plan (EOP) has an incident specific annex that details the
     response to and recovery from a loss of power to the facility and/or jurisdiction.

2.   The organization/agency has a procedure to activate the Emergency Operations Plan incident specific annex, and
     any other related annex, in the event of a disruption in a loss of power.

3.   The organization/agency provides training to personnel on how to respond to a loss of power to the facility and/or
     the community.

4.   The organization/agency has a process to receive, track and respond to resource requests from response partner
     agencies and services as appropriate.

5.   The organization/agency has identified staff to interact with the local partners, utility authorities and health care
     providers during a loss of power.

6.   The organization/agency actively participates in community wide planning for response to and recovery from a loss
     of power; this includes the identification of risk factors and mitigation strategies that impact resources, and delivery
     system/infrastructure.

7.   The organization/agency has information and intelligence dissemination procedures and protocols to ensure
     communications flow with response partners.

8.   The organization/agency has quantified the need for power to sustain operations for 24, 48, 72 and 96 hours in
     the event of a service disruption and identified their on-hand emergency power resources.



                                                                                      Page 1                                        2012 Statewide Medical and Health Exercise
                                                                                                                                                      Non-Clinical Participants
                                    2012 Statewide Medical and Health Exercise
                                California Hospital Association  California Association of Health Facilities  California Primary Care Association




                                                                                                                                                                In               Not
I. MITIGATION AND PREPAREDNESS                                                                                                                    Done
                                                                                                                                                             Progress           Begun


9.   The organization/agency has vendor agreements in place to rapidly request and acquire additional equipment and
     supplies such as generators and fuel in the event of a service disruption.


10. The organization/agency has identified and developed contingency plans for continued services when power is
    disrupted.


11. The organization/agency has a power conservation plan to sustain critical needs in the event of a service disruption;
    the plan addresses alteration in operations based on power rationing (Brown-outs) and/or complete outage.


12. The organization/agency has evaluated and planned for alterations in service due to loss of power including criteria
    to limit, halt or relocate operations.


13. The organization/agency has a Risk Communications Plan to address functions in the event of a loss of power.


14. The organization/agency participates in a Joint Information System (JIS) to coordinate risk communications and
    public messaging in an event.


15. The organization/agency has formal tracking systems available to ensure that information received and
    disseminated is communicated to all appropriate response partners.


16. The organization/agency has a policy and procedure in place to rapidly initiate Incident Action Planning (IAP) to
    provide management guidance to support response actions.


17. As needed, the organization/agency utilizes the concepts of Incident Command System (ICS), Area Command, and
    Unified Command (UC) as applicable for the event.




                                                                                    Page 2                                        2012 Statewide Medical and Health Exercise
                                                                                                                                                    Non-Clinical Participants
                                     2012 Statewide Medical and Health Exercise
                                 California Hospital Association  California Association of Health Facilities  California Primary Care Association




                                                                                                                                                                 In               Not
I. MITIGATION AND PREPAREDNESS                                                                                                                     Done
                                                                                                                                                              Progress           Begun


18. The organization/agency has a Continuity of Operations Plan to address functions in the event of a loss of power.


19. The organization/agency has identified telephone systems that are not dependent on the public power grid such as
    analog phones. Voice, Internet, texting, and overhead paging are examples of daily communications that could be
    affected by loss of power and back-up communication plans are recommended.

20. The organization/agency has identified the need for back-up charging for cell phones such as additional batteries,
    battery-powered charging systems, and hand-crank radios with USB ports for cell phones and other devices.

21. The organization/agency has addressed lighting and safety needs during a loss of power event. In addition to
    essential lighting areas utilizing emergency power, the facility addresses safety needs such as lanterns, flashlights,
    batteries, 12-hour glow sticks, and other additional lighting needed to use toilet facilities, darkened hallways, parking
    structures, and other areas.

22. The organization/agency has identified a back-up plan for loss of elevator function when elevators are not on
    emergency power, or during generator failure.

23. The organization/agency has addressed potential heating, air conditioning, and ventilation needs during a loss of
    power event.

24. The organization/agency has addressed provision of emergency power to chillers, steam plant and boilers.


25. The organization/agency has addressed hygiene needs during a loss of power such as motion activated faucets,
    paper towel, and soap dispensers.


26. The organization/agency has addressed issues with use of outside generator use and hook-ups to ensure not only
    availability, but also compatibility with existing hook-up methods and equipment.



                                                                                     Page 3                                        2012 Statewide Medical and Health Exercise
                                                                                                                                                     Non-Clinical Participants
                                    2012 Statewide Medical and Health Exercise
                                California Hospital Association  California Association of Health Facilities  California Primary Care Association




                                                                                                                                                                In               Not
I. MITIGATION AND PREPAREDNESS                                                                                                                    Done
                                                                                                                                                             Progress           Begun


27. The organization/agency has addressed the need to develop family and dependent care plans prior a loss of power
    event to increase staff availability. These plans should include emergency management of electronic equipment
    dependent family members in the event of a loss of power.


28. The organization/agency has a plan for activation of satellite telephones during a loss of power as applicable,
    including battery back-up, use of satellite phones versus landline and cell phones, and need for area to activate
    satellite telephones to ensure maximum connectivity.


29. The organization/agency has policies and procedures to address ham radio operator access and antennae needs.
    The process includes confidentiality issues such as the Health Insurance Portability and Accountability Act (HIPAA),
    facility access codes, etc.


30. Contact information for health care partners and emergency management is verified and updated at least quarterly.




                                                                                    Page 4                                        2012 Statewide Medical and Health Exercise
                                                                                                                                                    Non-Clinical Participants
                                    2012 Statewide Medical and Health Exercise
                                California Hospital Association  California Association of Health Facilities  California Primary Care Association




                                                                                                                                                                In               Not
II. RESPONSE AND RECOVERY                                                                                                                         Done
                                                                                                                                                             Progress           Begun


1.   The organization/agency has personnel in place to rapidly assess and determine the facility specific and community-
     wide impact of a loss of power as appropriate.

2.   The organization/agency activates the Emergency Operations Plan and incident specific annex in response to a loss
     of power.

3.   (Participant Specific) Local Emergency Management participants develops a plan to provide “power sites” for use by
     non-injured, non-ill people in need of charging stations to relieve congestion at health care facilities.

4.   The organization/agency documents all incoming information and intelligence in real time and ensures dissemination
     of applicable information to appropriate response partners.

5.   (Participant Specific) Local Emergency Management communicates with public works, or public utility authorities to
     determine the scope of the power loss, projected length of disruption and projected return to normal service.

6.   The organization/agency has plans and equipment in place to gather and disseminate critical situational assessment
     data in the event of power loss to daily communication systems.

7.   The organization/agency initiates Incident Action Planning and engages Emergency Operations Center
     Command/General Staff and response partners in gathering information to complete and disseminate the Incident
     Action Plan.

8.   The organization/agency utilizes a procedure to notify employees, clients, stakeholders and administration of the
     system disruption, including the current and projected impact on operations.

9.   The organization/agency utilizes the Joint Information System to disseminate information to media, the community
     and stakeholders during and after the event.



                                                                                    Page 5                                        2012 Statewide Medical and Health Exercise
                                                                                                                                                    Non-Clinical Participants
                                    2012 Statewide Medical and Health Exercise
                                California Hospital Association  California Association of Health Facilities  California Primary Care Association




                                                                                                                                                                In               Not
II. RESPONSE AND RECOVERY                                                                                                                         Done
                                                                                                                                                             Progress           Begun


10. The organization/agency has identified telephone systems that are not dependent on the public power grid such as
    analog phones. Voice, Internet, texting, and overhead paging are examples of daily communications that can easily
    be affected by loss of power and back-up communication plans are recommended.

11. The organization/agency has identified the need for back-up charging for cell phones such as additional batteries,
    battery-powered charging systems, and hand-crank radios with USB ports for cell phones and other devices.

12. The organization/agency has a plan for activation of satellite telephones during a loss of power as applicable,
    including battery back-up, use of satellite phones versus landline and cell phones, and need for area to activate
    satellite telephones to ensure maximum connectivity. 24/7 contact information is available for persons trained in
    satellite telephone use.

13. The organization/agency has a process to request critical supplies from the local Emergency Medical Services
    Agency and/or Medical Health Operational Area Coordinator during a declared emergency resulting in a medical
    surge.

14. (Participant Specific) Local Emergency Management has a formal process/procedure to track all resource requests
    received throughout the event.

15. The organization/agency has plans in place to support fire suppression in the event of a power loss.


16. The organization/agency plans for extended operations of response when applicable.


17. The organization/agency includes a scheduled debriefing and development of an After Action Report (AAR) that
    reviews the operational response and recovery actions.




                                                                                    Page 6                                        2012 Statewide Medical and Health Exercise
                                                                                                                                                    Non-Clinical Participants
                                   2012 Statewide Medical and Health Exercise
                               California Hospital Association  California Association of Health Facilities  California Primary Care Association




                                                                                                                                                               In               Not
II. RESPONSE AND RECOVERY                                                                                                                        Done
                                                                                                                                                            Progress           Begun


18. There is an established process for the development of an Improvement Plan (IP) that addresses items identified in
    the After Action Report. Recommendations may include development of revisions of Policy and Procedures,
    training, new equipment, supplies and additional exercises.

19. The organization/agency ensures that after action review and improvement plans are coordinated with all response
    partners.




                                                                                   Page 7                                        2012 Statewide Medical and Health Exercise
                                                                                                                                                   Non-Clinical Participants

								
To top