Amy’s Wedding Cake Planning Guide
You’ve set the date. You’ve picked the place. You’ve
picked your dress…and now the wedding cake!
It’s not just any cake...it's the most
special cake of your life!
What You Need to Know Before You Order Your Wedding Cake
Wedding reception details:
Number of guests _________ (Invitations Sent) X .75 = _________ Approximate Number of Guests
Environment: (circle all that apply)
Indoor Cold Climate Air Conditioned
Outdoor Hot Climate Shade
Day Dry Direct Sun
Evening Humid Wind
Describe your Style or Theme:
When choosing your cake designer and planning your wedding cake, some
factors to consider are:
The date, time and location of your wedding reception – You will want to choose a cake
designer that delivers to your reception site and is available on your wedding date.
The number of guests – A quick way to estimate the number of guests is to take the number of
invitations you send and multiply by .75. This estimate will help you and your baker plan your wedding cake
since the number of servings will affect the size of your cake..
The reception environment – If your wedding reception is in The Rose Garden in Hartford, Ct on a
sunny summer day your choices for cakes, flavors, and icings will most likely be different than if your
reception is in Foxwoods Resort Casino, Mashantucket, CT on a cold December evening.
The style and colors of your wedding – Your wedding cake is the centerpiece of your reception
and will be highly photographed both alone and in the background of many of your wedding reception
activities. You will want your cake to complement the style and colors of your wedding. Your baker can help
you choose a cake that fits your theme, matches your wedding dress, or coordinates with your wedding
party fashions and colors.
Considerations when reserving your reception site:
While you are reserving your reception site, determine who will provide a table for the cake, linens, cake
server, dessert plates, utensils, etc. Discuss when you will have access to the facility for decorating and cake
set-up and who the baker should contact for entry to the reception area. Make notes to share with the baker
and/or be sure to grab an extra business card from the facility.
A note about slicing and serving the cake:
Most bakers will deliver and set up the cake, but do not stay to serve. Be sure to let the reception site
manager know you will be working with your own baker for your wedding cake and discuss arrangements for
the reception site staff to slice and serve your cake. Make sure these arrangements and any additional costs
are included in your agreement with the facility. For more casual receptions, you may also ask friends or
family who are not in the bridal party to help.
Tips for Storing the Top Tier of Your Cake to Enjoy on Your 1st year
A wedding is a major event and you will have a lot to think about. You may wish to choose a “Wedding Cake
Delegate” to help you with the sweet cake details. Friends and family will be looking for ways to be involved
in your special occasion, so don’t be afraid to delegate someone to help with the preserving the top tier of
your cake. Your Wedding Cake Delegate will enjoy this delicious duty.
The sweet tradition of celebrating your 1st anniversary by sharing the top tier of your wedding cake could
turn sour if the cake isn't stored properly. No matter how fresh your romance remains, a stale cake is no
way to remember that perfect wedding day. Just follow these simple tips to keep your cake as moist and
delicious as possible.
First, remove any ornaments or large breakable decorations. You may choose to leave certain smaller icing
decorations on the cake to retain the charm of your original design. If the cake is resting on an unwrapped
cake board, replace the board with one wrapped in foil. This will prevent a cardboard taste from seeping into
the cake. If the cake is resting on a plastic separator plate, it's fine to leave that on when freezing.
Next, place the cake in the freezer for about 20 minutes. This will firm up the icing and prevent it from
adhering to the wrap.
Now you're ready to wrap the cake. Completely cover the cake with plastic wrap, making sure to wrap
airtight. Follow by wrapping with at least 2 layers of heavy duty aluminum foil. The more protection you give
the cake, the less chance of freezer taste or freezer burn. If desired, you can also place the cake in a
One day before your 1st anniversary, begin defrosting the cake in your refrigerator. After about 2 hours,
remove the cake from its wrapping and continue to defrost. Just before serving, let the cake rest at room