"EGGBOROUGH PARISH COUNCIL"
EGGBOROUGH PARISH COUNCIL Minutes of the meeting held on Thursday 6th May 2010 at Eggborough Methodist Church commencing at 7.15pm Present: Councillor K Wilder, Councillor Howell, Councillor Chappell Councillor Ivey, District Councillors John & Mary McCartney, M1 To elect a Chairman Resolved To elect Councillor Chappell as Chair M2 To elect a Vice-Chairman Resolved Not to elect a Vice-Chairman M3 To sign the Declaration of Acceptance of Office. Councillor Chappell signed the Declaration of Acceptance of Office M4 To accept apologies for absence and declarations of interest Apologies were received from Councillor Sewell, Councillor Newell and Councillor J Wilders Resolved To accept the above apologies M5 Minutes Minutes of the Parish Council meeting held on Thursday 1st April 2010 were taken as read, approved as a true record and signed by Councillor Chappell M6 Matters arising from the minutes 1/4/10 - for information only L180 – Selby District Council has responded to the Parish Council’s enquiry about the funding of the YLCA. Two years ago they were asked if they and other District Councils could assist the YLCA with funding but this would be a one off. They did but they were clear that any further funding should come from the parishes. They were surprised to get a request for further funding this year and it was felt inappropriate to provide further funding to this organisation. It is felt that an Association set up to provide support to parish councils should be funded by the parishes. M7 To discuss local police issues PC Morton attended the meeting to discuss the request for a CCTV system to be installed at Hut Green roundabout. As a Police Officer he is not able to get involved in the financial costs but is happy to contact someone at Selby District Council who has 1st hand experience in costs and the use of CCTV. Eggborough does not have any major crime but he does feel that the installation of a CCTV system at Hut Green should be looked at seriously. There are already cameras at Saint 1 Gobain roundabout which are used but people coming from West Yorkshire know there is no CCTV on the A645. The Clerk has received a telephone call and email from Mayfair Security giving costs for the installation of a CCTV system at Hut Green which was read to Councillors. PC Tony Morton had previously advised at the Annual Parish meeting that permission had been given for the youth club to have propagators sited at the back of the police house as a Greenhouse was a health and safety risk. Resolved To invite a representative from Mayfair Security to the next meeting to discuss CCTV systems. M8 To consider the following planning applications and decisions Applications -Erection of a two storey extension to the side of 1 Braemar Court, Weeland Road, Eggborough Copies of letters of objection already sent to Selby District Council were received from residents and related to the path of sewerage pipes and lack of privacy Resolved To write to Selby District Council supporting the residents’ letters of objection Decisions -Erection of a two storey extension to the rear following demolition of existing conservatory at 12 Kellington Court, Eggborough Application granted The Clerk has received an email from the Planning Department regarding the commuted sum following the building of the new development near the railway line and has been advised about the procedure for securing the funds. When the Parish Council has a scheme it must make an application for the release of some funds for the project. Details of the project will need to be submitted and then the District Council will assess whether the scheme meets the Recreational Open Space criteria. The breakdown of the money requested should be submitted too. If the scheme is approved payments will be made in two instalments, first instalment prior to the development commencing and the last payment when the scheme has been completed. The Parish Council will need to inspect the project and inform the District Council that they (the Parish Council) are satisfied with the project and then make a request for the second half of the funds. M9 To consider the following accounts for payment Receipts SDC 1st Instalment of Precept £6000.00 Payments Mrs C Dobbing Clerks salary-April £349.02 2 Mrs C Dobbing Clerks expenses-April £53.26 Wheelie Clean Bins Bus shelter cleaning £ 90.00 Bedford Mowing Services Grass cutting £387.23 Aon Limited Insurance renewal £2337.62 N Power Street lighting £801.28 N Power Street lighting £62.54 Tarmac Street light repairs £163.57 Resolved To make all the above payments M10 To approve the accounts for the financial year ending 31st March 2010 and complete the Annual Governance Statement The Clerk had previously circulated copies of the financial statement for the year ending 31 st March 2010 to all Councillors. Resolved The accounts were approved and signed by the Chairman and the Clerk as RFO The Annual Governance Statement was signed by the Chairman and the Clerk as RFO M11 To discuss the request for a donation from Whitley Bridge CC Whitley Bridge Cricket Club has requested a donation from the Parish Council to support their junior section. Andrew Papworth, the Commercial Coordinator of the club, attended the meeting to discuss the request Resolved To donate £150 to Whitley Bridge Cricket Club M12 To discuss the proposal by Selby District Council to develop the Westfield Garage area Councillor Gillian Ivey attended the meeting to discuss the proposal at the request of the Parish Council. Selby District Council has asked a number of Housing Associations to submit proposals for the development of the Westfield garage area, the deadline was the 4th May She advised that this formed part of a scheme for the whole district as more affordable housing is required and that 13 sites had been put forward, 4 of which were in Eggborough. The garages are a mess and it was felt that something needs doing with them and housing was a possibility. As a result of listening to what people had to say in the village they have briefed the Housing Associations that there must be plenty of parking as parking is already a real problem on the Westfields estate. Three plans have so far been submitted and all reflect the parking requirement. The entrances there will be taken into account but the Housing Associations have to consult with residents before any planning application can be submitted to the District Council M13 To discuss the proposal by Selby District Council to close the Community Centre Councillor Gillian Ivey attended the meeting to discuss the proposal at the request of the Parish Council but immediately stressed that there is no proposal to close the Westfield Community Centre. A review had been held of all the community centres in the district and the Council had brought in independent consultants to put all the information together. 3 There is a possibility that two will have to close in the area but Westfield isn’t one of them. The centre isn’t well used but Councillor Ivey has consistently supported keeping it open A plan is being worked on for each centre to see what is going to happen in the future as there is a need to do something to run things there that serve more people. Councillor McCartney advised that the centre was built as part of the bungalow development and is integral to them. M14 To discuss the Travellers on Westfield play area Councillors were informed that Travellers recently spent a night on the Westfield play area. Councillor McCartney spoke to a gentleman and informed the police and Selby District Council and the caravan was gone by midday the next day. Resolved The Clerk will contact Selby District Council to see who is responsible for trying to stop this happening again. If it is the Parish Council, the Clerk will ask what can be done. M15 To consider renewing subscription to the Local Council Review The cost to renew subscription this year is £13.50 Resolved To renew subscription to Local Council Review at a cost of £13.50 M16 To discuss the purchase of outdoor fitness equipment The Clerk provided literature from various manufacturers of equipment and prices. Councillor K Wilders will assess all the products and prices and report back to the Parish Council with her recommendations M17 To discuss current highway matter Councillor McCartney advised the Clerk via email that the Foxdales development has not yet been adopted by North Yorkshire County Council. M18 To review the insurance ` The Clerk will review the current insurance and will enquire about Personal Accident Cover for Councillors who are over 75 years of age M19 To confirm Bryan Metcalf and Mary Farman as Internal Auditors Resolved To confirm Bryan Metcalf and Mary Farman as Internal Auditors M20 To re-confirm the Standing Orders Resolved To re-confirm the Standing Orders M21 To re-confirm the Financial Regulations Resolved To re-confirm the Financial Regulations M22 To re-confirm the Financial Risk Assessment Resolved To re-confirm the Financial Risk Assessment 4 M23 To be informed of the Parish Council’s list of Assets These had already been issued to Councillors prior to the meeting M24 To receive reports on meetings attended There were no meetings attended M25 To be informed of correspondence received to date - Letter from Record Office regarding archived items - Letter of thanks for donation from Age Concern - Letter from NYCC re: Parish Charter - Letter from Network rail re: High Eggborough Level Crossing M26 To be informed of minor items for delegation to the Clerk and items for the next agenda There were no minor items to report The meeting closed at 9.45pm The next meeting will be held on Thursday 3rd June 5