MEETING OF HATFIELD TOWN COUNCIL 10 NOVEMBER 2008
held at the Council Offices, Cuckoo Lane, Hatfield
Town Mayor, Councillor B Jackson
K Knight Mrs R Chafen
M Glynn Mrs J Credland
Mrs I Harrison D Fiennes-Gregory
J Bloor T Gibbs
J Hart E Durdy
Mrs P Panks
D Wright, Town Clerk
B Spencer, Deputy Town Clerk
83 ACCEPTANCE OF APOLOGIES FOR ABSENCE
Apologies for absence were received and accepted from Councillors J Brown and Mrs R
84 DECLARATIONS OF INTEREST
Councillor Mrs I Harrison declared a personal interest in Minute No. 89, being a
permanent member of the DMBC Planning Committee.
85 MATTERS RAISED BY MEMBERS OF THE PUBLIC
No matters were raised by the two residents who attended the meeting.
86 POLICE/PCSO REPORT
There was no representation from the Police or PCSOs.
Resolved: that a letter is sent to Inspector Adams, head of the Safety Neighbourhood
Team, expressing concern that neither a police officer nor a PCSO is attending meetings
of the Town Council.
87 MINUTES OF THE MEETING OF THE TOWN COUNCIL HELD ON
MONDAY 13 OCTOBER 2008
The Minutes of the Meeting of the Town Council held on Monday 13 October 2008
were approved as a correct record and signed by the Town Mayor, Councillor B
88 MATTERS ARISING FROM THE MINUTES
a Stainforth & Hatfield Neighbourhood Panel
Further to Minute No 68, the Town Mayor, Councillor B Jackson reported that he had
been in contact with the Rights of Way Section and it was confirmed that they were not
aware of this initiative and they are to request that their representative is invited to
future meetings of the Panel.
b Skate Park
Further to Minute No 72a, the Clerk reported that the amount of fill material ordered
was correct and that the apparent surplus was in fact soil that had been removed from
the site of the skate park and was to be used to enhance the existing cyclo-cross track.
Members had received a request for some of the soil to be exported to Wyndthorpe
Bowls Club. The Clerk suggested there may be an issue regarding the transportation of
possibly contaminated soil.
Resolved: that the Clerk makes enquiries of Doncaster MBC of how to test soil for
c Firework Display – Jubilee Park
Further to Minute No 72b, Members reported on a very successful event and it was
estimated that some 3500 people had attended. A number of positive comments from
members of the public had been made and Members had collected approximately £500
from local businesses for the lanterns and this is to be distributed to local organisations.
The Clerk indicated that because of the wet weather, it had been necessary to purchase
bales of straw at a cost of £40 and it was agreed that this would be paid by the Town
Council. The Clerk also referred to a meeting held with Sue Rawlings regarding the
communication problems and he felt that Sue had now a better understanding of the
procedures to be followed.
i letters of thanks are sent to Sue Rawlings and her staff at Doncaster MBC, to
South Yorkshire Police, the South Yorkshire Fire Service, the Air Cadets and the
Town Council’s own staff.
ii the scope of the Working Group previously agreed, is extended to include all
issues relating to Jubilee Park (Minute No. 61a refers).
d Parish Plans
Further to Minute No 72c, the Clerk reported that he had just received the draft flyer for
the meeting and felt that it was now too late for it to take place on 28 November 2008.
Resolved: that the Dunsville Parish Plan meeting is deferred until Friday 16 January
2009, subject to the availability of the Community Centre.
e Councillors’ Surgery
Further to Minute No 72d, no members of the public attended the surgery held on 8
Resolved: that the next Councillor’s Surgery is held on Saturday 6 December 2008 with
Councillors E Durdy and T Gibbs in attendance.
f Cemetery of the Year Competition
Further to Minute No 74b, the Clerk had met the landscape design company and in order
to produce designs and a planting plan, the sum of £250 plus VAT was requested. This
had been agreed by the Leader and Deputy Leader. Just prior to the meeting, the Clerk
had received information regarding the proposed planting areas but the plant schedule
and costings were still to come. Members requested that a copy of this is circulated to
all town councillors.
Resolved: that the action taken by the Leader and Deputy Leader in authorising the
expenditure, is approved.
g Theft of Transit
Further to Minute No 74d, the Clerk reported that the transit had not been recovered and
he was awaiting a valuation from the insurance company. A local Renault dealer could
provide a 10-month old Renault tipper with only 7000 miles on the clock, for £10995
plus VAT, which is a saving of some £10000 on a new vehicle. Members were
reminded that the previous Ford transit with an O6 plate and 60000 miles was purchased
for £9000 plus VAT.
Resolved: that further quotations be obtained for similar vehicles up to a limit of
£11000 plus VAT and that these be submitted to the Leader and Deputy Leader who
would make the decision on which vehicle to purchase. Further resolved that
whichever vehicle is purchased, a tracker must be fitted.
89 TOWN AND COUNTRY PLANNING ACTS
a Planning Applications – Received (no observations)
Resolved: that the Town Council has no observations in respect of the following
Erection of two detached houses with integral garages on approx 0.06ha of land, rear of
26, 28 and 30 Crookesbroom Lane, Hatfield
Erection of 2-storey office/training building (17.0m x 10.0m) HMP Lindholme, Vulcan
Erection of single storey extension (8.6m x 4.05m overall) to rear/side of hairdressing
salon, 289 Station Road, Dunscroft
Erection of sail shades to provide sheltered area (2.9m high), 70 High Street, Hatfield
Erection of single storey pitched roof extension to rear of detached dwelling including
formation of ramp and decking to form disabled access, Brackenfield, Old Thorne Road,
Conversion of existing attached garage to living accommodation and erection of new
detached pitched roof garage to front of detached bungalow (being re-submission of
previous application granted under ref 08/2673/FUL on 22.10.08), 44 St Mary’s Road,
Erection of first floor pitched roof extension above existing garage to front/side of
detached house, 12 Westminster Drive, Dunsville
Erection of single storey pitched roof extension to rear of attached garage incorporating
existing garage to side of semi detached house, 4 White House Close, Hatfield
Erection of two-storey building (18.1m x 12m overall) comprising of ground floor
restaurant/fish and chip shop and 2 No. self-contained flats to first floor following
demolition of existing building, 16-18 High Street, Dunsville
Erection of two storey pitched roof extension to rear of detached house, 17 Harpenden
Erection of one block of four single storey shop units (15.1m x 9.6m), following
demolition of existing dwellings, 141 Broadway, Dunscroft
b Planning Applications – Received (observations)
Resolved: that the Town Council has observations in respect of the following planning
Erection of detached dwelling on approx 0.33 ha of land following demolition of
existing dwelling (being re-submission of application refused under ref 07/03994/FUL
on 18.03.08), The Villa, Brierholme Carr Road, Hatfield.
Observations – Countryside Policy Area
Certificate of Lawful Use of Land as Domestic curtilage, 12 Lings Lane, Hatfield
The Clerk reported that there is to be a public inquiry into the above appeal, to take
place at Danum House on 20 January 2009.
Change of Use of disused surface yard to residential caravan park for one
extended gipsy family to include two static caravans and four touring caravans
with associated landscaping.
Appeal against enforcement action for alleged unauthorised residential use of land
under grounds a and g,
Rosegarth, Bawtry Road, Hatfield Woodhouse
The Clerk reported that the appeal against Doncaster MBC’s refusal of planning
permission in respect of the above had been allowed and the enforcement notice
90 FINANCIAL REPORT
The Clerk had been unable to prepare a financial report.
a Jubilee Park – Lighting of Sports Pavilion
Further to Minute No 72a, the Clerk had not yet received a revised quotation for the
provision of lighting outside the Sports Pavilion on Jubilee Park.
Resolved: that provided the revised quotation is increased only in line with inflation, an
order is placed with Peter Fowler (Electrical) Ltd for the provision of the lighting.
b Audit of Accounts 2007/08
The Clerk had now received the signed off External Auditors certificate in respect of the
Annual Return for the year ended 31 March 2008. A report, setting out the issues
arising from the audit, was also received and this had been circulated to Members.
Reference had been made to the administration of charitable money and the Clerk
informed Members that he had previously advised the external auditors and received
approval for delaying the accounting for charities until 1 April 2008. The second issue
referred to the incorrect use of Section 137 Powers relating to expenditure on Christmas
trees and lights and this was accepted by the Clerk. The report also referred to payments
made to local sports clubs and the Clerk reminded Members that Section 137 powers
were not used in these cases.
Resolved: that the audit report is received and that the Clerk responds to the issues
raised, drawing attention to the incorrect points raised in the report. Further resolved
that if the Clerk does not receive a satisfactory response the matter is referred to the
Town Council’s Audit Committee.
c Freedom of Information Act
The Clerk had been advised that a new mandatory Publication Scheme, under the
Freedom of Information Act, has to be adopted and operated by all councils from 1
January 2009. Members were reminded that the current publication scheme was
adopted in 2003 and a new Model Scheme has been produced.
Resolved: that the Model Publication Scheme is completed and circulated to Members
for adoption at the next Town Council meeting.
d Revised Code of Conduct for Councillors and Proposals for an Employees’ Code
Following the publication of the Local Government Empowerment White Paper, a series
of Communities in Control consultations have been produced and the Clerk has now
received a paper relating to proposed changes to the Code of Conduct for Members and
proposals for an Employees’ Code. A briefing note from NALC was circulated to
Members together with a list of consultation questions, outlined in the paper.
Resolved: that to allow time for Members to study the documents, the matter is deferred
to the next Town Council meeting.
e Barnsley, Doncaster and Rotherham Joint Strategic Waste Development Plan
The Clerk has received notice of a consultation document relating to the above plan.
The plan originally produced was restricted to identifying suitable sites for large scale
treatment facilities. The new document has widened the scope to include both a wider
range of waste types and also policies for smaller facilities. The document is available
on Doncaster MBC’s website and there is a public drop-in session, where officers will
be on hand to discuss the plan. The session in Doncaster is to take place at the
Doncaster Trades & Labour Club on 22 November 2008 from 10 a.m. to 4 p.m.
Following the drop-in session an evening workshop is to be held in the Trades & Labour
Club on 26 November 2008 from 6 p.m. to 8 p.m.
f Hatfield Cemetery – Request to plant a small tree
The Clerk had received a letter from a person seeking permission to plant a small tree in
the cemetery in memory of his parents who are buried there.
Resolved: that the request is refused but that other options such as small bushes may be
g Dunscroft Unite – AGM and Official Launch Day of new Community Resource
The Clerk had received notice of the above, which are to take place on 19 and 29
November 2008 respectively.
Resolved: that Councillor Mrs R Sheppard attends the AGM on 19 November 2008.
h Dr Waters Gardens – Gate Opening
Members reported that on occasions the gates to Dr Waters Gardens were not locked
overnight and there had been a recent incident, involving young people and the Police
had to be called. The Clerk reminded Members of the current unofficial arrangements,
which had been in place since before he took up office.
Resolved: that Councillor D Fiennes-Gregory takes on the responsibility for locking and
unlocking the gates at Dr Waters Gardens.
i Rural Action Yorkshire – (formerly YRCC) – AGM
The Clerk had been advised that the AGM for the above is to be held at Whixley Village
Hall, Harrogate on 29 November 2008. There is a £10, refundable deposit for Members.
Resolved: that the Town Mayor, Councillor B Jackson attends the AGM.
j Meeting Dates 2009
The Clerk had circulated suggested meeting dates in 2009.
Resolved: that the dates, as circulated, be accepted.
k Notification of Pay Award 2008/09
The Clerk reported that a final pay offer for 2008/09 of 2.45% had been received from
the Employer’s side of the NJC and it had been agreed that the final offer should be
implemented with effect from 1 April 2008. The Clerk informed Members that the new
rates had been paid in the November salaries.
l PCJCC - 14 October 2008
Councillor E Durdy reported upon his recent attendance at the PCJCC. There was a
presentation on the Freedom of Information Act, an update on the adoption of the Joint
Charter (which has stalled since former Cabinet Member Pat Haith lost her seat), a
guide to Business Rates and a presentation on the Draft Race Equality Scheme 2008-
2011. The Clerk reported that, to his knowledge, no parish and town councils had such
a scheme. It was also noted that no Labour Member or Cabinet Member from
Doncaster MBC was represented on the Committee. The Town Clerk, who had been
elected as Chair to the Committee (as Councillor on Wadworth Parish Council),
reported that since the meeting a Labour Member and two Cabinet Members had been
elected to the Committee.
Resolved: that the Clerk makes enquiries regarding the adoption of a Race Equality
Scheme and that the matter is reported to the next meeting of the Policy & Resources
92 ACCOUNTS FOR PAYMENT
Resolved: that the following accounts be approved and passed for payment:
4822 Exchange Vehicle Rental – hire of Transit p/e 10 Nov 2008 411.25
4823 DMBC – hire of Hatfield Water Park – summer activities 1056.00
4824 YPO – consumable materials 73.47
4825 cheque cancelled
4826 Lazer Security – annual maintenance – Cemetery 86.95
4827 Sunnybank Nursery – floral displays 382.92
4828 Gas & Hire Ltd – gas for Workshop heaters 44.00
4829 BDO Stoy Hayward – audit fee 2007/08 646.25
4830 Car Care Thorne – keys for Sports Pavilion 8.00
4831 Coffee No 4 – breakfast re Twinning visit 41.25
4832 1st Dunsville Girls Brigade – grant 100.00
4833 Little Tykes Playgroup – grant 100.00
4834 Hatfield Woodhouse Amateur Gardening Society – grant 100.00
4835 Dunscroft Social Leek Club – grant 100.00
4836 Hatfield Church Social Committee – grant 100.00
4837 Hatfield Local & Natural History Group – grant 100.00
4838 North East Doncaster Citizens Advice Bureau – grant 200.00
4839 Hatfield Juniors FC – grant 150.00
4840 Dunsville Community Centre – grant 950.00
4841 Hatfield Old People’s Centre – grant 950.00
4842 Hatfield Woodhouse Village Hall – grant 950.00
4843 D Wright – 1497.18
salary, November 2008 1330.18
Expenses re SLCC Conference 167.00
4844 B Spencer – salary, November 2008 921.06
4845 S Williamson – salary November 2008 1266.72 1180.06
Less rental for Cemetery House (86.66)
4846 S Briggs – salary, November 2008 1162.20
4847 A Briggs – salary, November 2008 1264.36
4848 E M Fletcher – Changing room attendance p/e 9/11/08 49.98
4849 B Rodwell – Office Cleaning – November 2008 62.16
4850 SYPA – Pension contributions – November 2008 1487.90
4851 Inland Revenue – Tax/NI November 2008 2240.72
4852 R L Farmer Ltd – straw for Jubilee Park (Fireworks) 40.00
4853 Doncaster Garden Machinery – mower spares 8.65
4854 B Jackson – Members’s expenses 18.00
4855 Hannah-Reed & Associates Ltd – CDM fee re Skate Park 246.75
4856 Npower – supply 208.28
Council Offices 115.51
4857 Handyman – consumable materials 86.70
4858 Travis Perkins – consumable materials 23.34
4859 M G Plumbing & Gas Services – boiler servicing, Council 79.90
4860 N T Killingley Ltd – Skate Park – interim payment (1) 16959.73
Dir Deb YHCC Telecom – mobile phone charges, September 7.25
Dir Deb Barriecars – fuel, October 2008 188.91
Signed .......................................................... (Town Mayor)
Date: 8 December 2008