INDIAN BANKS' ASSOCIATION
WORLD TRADE CENTRE, 6TH FLOOR
CENTRE 1 BUILDING,
WORLD TRADE CENTRE COMPLEX,
MUMBAI – 400 005
INVITATION FOR EXPRESSION OF INTEREST
Expression of Interest (EOI)
For Establishment of Data Pool Consortium
For Collection of Loss Data for measurement of Operational Risk
and Credit risk data for LGD/EAD estimation
April 25, 2007
Date of Issued To Cost of EOI Payment Details Signature
Issue (Name & Address) Document of Issuing
DD Name of the Branch Date
Table of Contents
INVITATION FOR EXPRESSION OF INTEREST.................................................. 3
1. INTENT....................................................................................................... 5
2. INTRODUCTION....................................................................................... 5
3. PRE-QUALIFICATION CRITERIA ......................................................... 5
4. TENDER METHODOLOGY .................................................................... 6
CURRENT ENVIRONMENT.................................................................................... 7
5. OVERVIEW................................................................................................ 7
6. PROJECT OBJECTIVES ………………………………………………… 7
7. IMPORTANT STEPS ……………………………………………………. 9
8. DATA ANONYMISATION REQUIREMENTS ………………………… 10
9. REPORTING REQUIREMENTS ………………………………………... 11
10.ACCEPTANCE CRITERIA …………………………………………….. 12
11.PROPOSED ARCHITECTURE................................................................. 13
12.ROLES & RESPONSIBILITIES………………………………………… 13
13.IMPORTANT TERMS & CONDITIONS………………………………. 15
14.OVERVIEW OF WORKLOAD…………………………………………. 15
PLANNED ROADMAP…………………………………………………………… . 16
15.VISION 2010……………………………………………………………. 16
16.IMPLEMENTATION FRAMEWORK………………………………… 16
17.NETWORK ARCHITECHTURE……………………………………… 16
18.APPLICATION ARCHITECHTURE………………………………….. 16
19.BCP AND DR SITE……………………………………………………. 17
SCOPE OF WORK…………………………………………………………………. 17
ANNEXURE A……………………………………………………………………… 19
I. GENERAL PARTICULARS TO BE PROVIDED BY BIDDER………... 19
II. TECHNICAL PARTICULARS TO BE PROVIDED BY BIDDER……. 20
III. VERIFICATION………………………………………………………... 21
BID SECURITY FORM……………………………………………………. 22
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INVITATION FOR EXPRESSION OF INTEREST
1. This is an invitation for submission of Expression of Interest (EOI) from a company
having sufficient expertise to act as “Data Pool Custodian” and work in consultation with
the representatives of IBA for establishment of Data Pool Consortium at Mumbai (India)
for Collection of Loss Data for Operational Risk and Credit risk data for PD/LGD/EAD
estimation as detailed in the Scope of Work. This document should not be construed as
Tender / Request for Proposal (RFP) in any form and would not be binding on IBA or
any of its member in any manner whatsoever.
2. Bidders are advised to study the EOI Document carefully. Submission of EOI shall be
deemed to have been done after careful study and examination of the EOI Document with
full understanding of its implications.
3. Sealed EOI prepared in accordance with the procedures enumerated in EOI document
should be submitted to the Chief Executive Officer, IBA not later than the date and time
laid down, at his address given in the Schedule for Invitation to EOI under Clause 6.
4. All EOI documents must be accompanied by a Bid Security of US$10000 or its rupee
5. This EOI document is not transferable.
6. Schedule for Invitation to EOI
a) Name of the Purchaser:
Indian Banks’ Association, Mumbai.
b) Addressee and Address at which EOI is to be submitted:
Indian Banks' Association
World Trade Centre, 6th Floor
Centre 1 Building,
World Trade Centre Complex,
Mumbai – 400 005
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c) Latest time and date for receipt of EOI
On or before 17.00 hours on 25th May, 2007.
d) Place, Time and Date of opening of EOI:
Indian Banks' Association
World Trade Centre, 6th Floor
Centre 1 Building,
World Trade Centre Complex,
Mumbai – 400 005
at 11.00 hours on 31st May, 2007.
e) Name of the contact person for any clarification:
Shri G Sankaranarayanan
Senior Vice President,
Indian Banks' Association
World Trade Centre, 6th Floor
Centre 1 Building,
World Trade Centre Complex,
Mumbai – 400 005
Tele No.22182247 Fax : 22184222
f) Date till which the EOI should be valid:
180 days from the date of opening of the EOI.
Note: IBA shall not be responsible for non-receipt / no-delivery of the Bid Documents due to
any reason whatsoever.
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The Indian Banks’ Association invites Expression of Interest (EOI) from Indian
companies to act as a Data Pooling Custodian (DPC) in order to provide a complete data
consortium solution with respect to operational risk loss data and credit risk data for the
purpose of creation of an external operational loss data and pooled data of PD, LGD and
EAD at a site in India preferably at Mumbai.
The infrastructure at the proposed Consortium site will host the central database of all the
member banks (11 at present but may increase over the years) and will be the focal point
for conducting all the relevant processes and analysis. The consortium site would be
accessed by member banks from their various sites located all over the country through
The IBA has embarked on a programme to establish a data exchange by pooling of data
of Indian banks with the purpose to help the member banks in quantification of different
types of risks using the pooled data. The programme is expected to include initially all
major public and private sector banks in India and more banks may join in future. IBA
desires to procure complete solution for the proposed data pool which shall include state
of-the-art IT infrastructure to host the various forms of data on any of available
sophisticated RDBMS like SQL Server, Oracle 9i/10i etc. The IT infrastructure should
also have the ability to extract the data in any desired form for analysis and generate
comprehensive set of reports after proper analysis as required for estimation of
PD/LGD/EAD for credit risk and frequency/severity distribution for operational risk.
Considering the criticality of the infrastructure, the solution should be designed for high
availability and thorough confidentiality with no single point of failure and loss of data
and should include but not limited to Servers, Storage Solutions, Security Suite and Data
In order to achieve this objective, IBA solicits Expression of Interest (EOI) from leading
IT/Risk solution providers to provide appropriate IT infrastructure solutions and services
for implementing the same.
3. Pre-Qualification Criteria
Interested IT Solution Providers (here after referred to as “SP”) should clearly indicate,
giving explicit documentary evidence, with respect to the following, in absence of which
the EOI proposal will be rejected summarily at pre-qualification stage.
The bidder should:
(i) be a reputed, established and reliable Solution Provider (SP) in the field of Data
Pooling/ Data Base Management/ Risk Management/ Information Technology.
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(ii) have its own maintenance and support infrastructure facilities in India including but
not limited to adequate technical manpower and support centres.
(iii)possess capability to support the infrastructure on a 24 x 7 x 365 basis and should be
able to commit to serve the proposed consortium for at least 5 years.
(iv) have at least 3 (three) years of proven experience of serving markets in India or
abroad in the areas of Data Pooling/ Data Base Management/ Risk Management/
System Integration, Support and Application Maintenance services.
(v) have proven experience of undertaking one or two projects in the above mentioned
areas in India or in other geographies during the period.
(vi) have annual turnover not less than Rs.25 crores (or its US$ equivalent) in each of the
last 3 Financial years. For this purpose last financial year would be considered as the
one ended on 31.03.2006 or later.
(vii) have annual turn over through the relevant services, as mentioned in (iv), not less
than Rs.15 crores in each of the last 3 Financial years. For this purpose last financial
year would be considered as the one ended on 31.03.2006 or later. If the turnover on
account of relevant services is not stated separately in the balance sheet then the
bidder should provide a certificate from the appointed statutory auditor stating the
turnover related to relevant services.
(viii) provide Bid Security as per annexure B of Rs.5,00,000 (Rupees five lakh only) in
form of a bank guarantee issued by a Nationalised/ Scheduled Bank valid for 60 days
beyond the validity of the bid, in the pro-forma provided as Annexure B.
4. Tender Methodology
The tender methodology proposed to be adopted will be in two stages comprising of
Expression of Interest in the first stage. The second stage of tendering process will
comprise of inviting techno-commercial bids. The evaluation procedure for the tendering
process would follow the procedure of Technical Evaluation followed by Commercial
The details of the requirement shall be explained to the authorized representatives
(carrying suitable authority letters) of the applicants short listed for inviting techno-
commercial bids in a meeting before calling the techno-commercial bids. The decision
regarding date, time and venue of the meeting shall be taken by IBA which shall be
binding on all the concerned parties. The bidders shall be asked to make presentations of
the proposed solutions, if required, while submitting the techno-commercial bids, in order
to simulate the performance of the application and the solution infrastructure in “near
The bidder shall bear all the costs associated with the preparation and submission of the
response to the EOI, Tender, attending the meeting, making presentation, etc.
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The proposed project has been conceived by a group of Bankers’ under the aegis of
Indian Bankers’ Association mainly constituted to give data support for implementation
of world class risk management system and processes in Indian banks in view of recent
recommendations made by Basel Committee and Reserve Bank of India. The proposed
data pool consortium is meant to collect the operational risk loss data and credit risk data
related to PD/LGD/EAD from all the member banks of IBA.
6. Project Objectives
The objective of the project is to develop a database of consortium operational loss and
credit risk data. The key components of this system are: -
Data Input: - The system will import credit risk data and operational loss data provided
by members in a pre-defined format at premeditated intervals at regular basis. Members
can also submit revisions to previously submitted data through a separately pre-defined
The system will process the following two data inputs: -
Operational Loss Data. It comprises of:-
a. Quarterly Loss Data. Each member bank shall submit the data in a pre-
defined file format on quarterly basis. Each row within this file will consist of
a single operational risk loss which occurred within the member organisation.
b. Revised Loss Data. This will also be a pre-defined file format which may be
submitted by each member bank if there is any change in previously submitted
data. This is an optional submission. This file will contain revised values for
losses submitted by members in any previous quarter. Each row within this
file will consist of a single operational risk loss record which needs to be
amended in the database. It shall also contain some event id for reference to
the original record.
Credit Risk Data. The data is submitted by each member bank in one or more files
of pre-defined type and format required for PD, LGD and EAD estimation
Data Validation: - The system will consist of pre-defined business rules to validate and
check the quality of data. Business Logic rules shall be used to check the data for
common errors encountered in the data collection process within financial institutions.
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Data Consolidation: - The data collected from various member banks is consolidated in
various data structures for storage and generation of reports/output data.
Data Storage: - The system will store the pooled data in a secured environment.
Reporting: - The system shall be designed to provide a secured reporting environment
for members to define and view reports out of the pooled data.
The diagram below describes a high-level process flow of data.
Draft Flow of Data for Data Pooling
Data Validation. It
Participants/members anonymises data.
deliver specified data Validates and scale as
that meets quality required. Consolidates
Data Pool Data Pool
Participating Data Input Custodian
Banks/ Members (DPC)
Data Pool Vendor as Data Data Pool Administrator
Participating Data Output Pool Custodian (DPA) checks the data
Banks/ Members (DPC) and performs required
analysis. Monitors the
Data Pool Custodian
Participating firms (DPC) provides individual
receive back data relevant reports to banks
as per eligibility after suitable scaling
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7. Important Steps
Step 1: - Members submit the data to the analyst
The objective of the Consortium is to create a database of credit risk and operational risk
losses across various organisations in the banking sector in India. To create this database,
all the members are expected to share their data with the consortium.
Contents of the submission
The data in this file will contain the credit risk data and operational losses which have
occurred within the member organisation. Each line in this submission will represent a
Submission File Type
The submission will be made by members in pre-defined templates which will be created
and distributed by the consortium. These templates will include some programming logic
to assist the user with data validation while entering data in the template.
Members can submit their data online or through secured email.
As the nature of the data submitted by members is confidential, especially the identity of
the member organisation submitting the data, security of the data is an important aspect
of the system. To ensure that only the specified members and the nominated analyst at
consortium should have the access of the input data. Moreover proper safeguards should
be conceptualized, designed and built-in into the system to ensure the thorough
confidentiality of the member bank.
Step 2: -Receipt of Data.
The data, once received at the Data Pool Consortium, shall be saved in an appropriate
location within a pre-defined directory. The analyst can open the file to perform a visual
check of data received from members including number of rows.
Step 3: - Import data into the consortium system.
This input file received from the member banks containing the credit risk and operational
loss data are to be imported into the system so that data validation checks can be applied
to the data.
Step 4: - Perform Data Quality checks.
After importing the data, this step will validate the data by applying business rules. The
business rules applied in this step will flag any record where an invalid data value has
been entered by the member. The records containing invalid data values shall be
segregated from the main file. Alternatively, error list shall be generated.
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Step 5: - Handle Invalid Data entries.
For all records found to be having invalid data values in Step 4, the matter is investigated
and, if necessary, taken up with the member bank to resubmit the corrected data file. The
correction needs to be done in the file submitted by the member and the processes from
Step 1 are rerun. If no invalid values are found in Step 4, the analyst can continue with
Step 6: - Perform Business Logic checks
In addition to performing data quality checks, the system also needs to check the data for
invalid business logic. E.g. checking for any losses with similar loss amount occurring in
two different business units. Although possible, it will be rare for two business units to
have two losses with the same loss amount within the same quarter. Similar logic checks
shall have to be performed for credit risk data on PD/LGD/EAD.
Step 7: - Handle Invalid Data enries
For all records found to be containing invalid data entries in Step 6, the matter needs to
investigated and taken up with the member bank, if necessary, for necessary correction/
resubmission. Any correction needs to be done in the file submitted by the member and
the analyst will need to re-run the process from Step 1.
However as result of discussion with the member, if the member confirms that the
records flagged in Step 6 as invalid are correct, then the analyst will need the capability
to override the business rules so that the records flagged as ‘invalid’ in Step 6 are treated
as ‘valid’ by the system.
If no invalid values are found in Step 6 then the analyst can continue with Step 8.
Step 8: - Consolidation of data .
This step will consolidate the data a manner so that it can be extracted in any way when
desired. This data will be available to the members.
8. Data Anonymisation Requirements
Due to the confidential nature of the data within the consortium database, the system
shall include functionality to anonymise the data when added/updated in the consolidated
data. To implement this functionality the system will need to restrict members from
accessing some columns such as Firm Id when reporting on the consolidated data. A
suitable business rule may be deployed to strengthen the data anonymity within the
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9. Reporting Requirements
The system shall be designed to provide an interactive and secured online/offline
reporting environment to the members. Some examples of the types of reports which can
be made available are: -
Monthly trend of Losses
Monthly trend of Losses By ‘Event Type Category (Basel Level 1)’
Losses by Impact Code
Losses by ‘Business ID Code’
Losses by ‘Business Unit’
Transaction Matrix for credit default data.
Industry wise exposure for estimation of concentration risk and correlation factor
The following tables within the consortium database shall be made available to the
Consolidated Loss History table
Member’s Loss History table
Credit risk data for estimation of LGD
Credit risk data for estimation of EAD
Credit risk data for estimation of PD
Members will have the following two types of reporting facility: -
Some pre-defined reports will be available to the members on a quarterly basis. These
reports will be defined and created by the Data Pool Custodian in consultation with the
Data Pool Administrator and member banks.
A key requirement for the system is to provide an ad-hoc reporting environment to the
members to perform their own reporting and analysis. Members will require a secured
area to store their individual reports.
Export to Excel
The system will also provide members with functionality to download the report data to
Excel for further analysis.
The following two types of users will be accessing the system: -
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To begin with a team of 1-2 analysts from DPC will be responsible for maintaining the
system. They will perform the following types of activities on a quarterly basis for each
a. Import the data submitted by members
b. Run data validation checks on the data
c. Load the data into the database
d. Interact and liaise with members to correct any invalid data flagged by the system
In addition to the above activities the analysts will also perform the following activities as
and when required: -
a. Create an environment when new members join the consortium
b. Manage user access
c. Create and maintain reports
d. Create and maintain business rules
e. Perform data analysis
f. Perform and document ongoing enhancements
g. Perform general maintenance of the system
B) Consortium Members
The consortium members are the end-users of the system. Once the data is loaded into the
database by the analyst, the users will be accessing the system via an interactive reporting
system which may be online or offline.
10. Acceptance Criteria
The following criteria will be evaluated during final acceptance of the system:.
a. Ability to import the data, as and when required, and revised data input files.
b. Ability to apply business rules for data validation.
c. Ability to store data in a secured environment – i.e. accessible by authorised members
d. Ability to perform analysis as required for various issues on integration and scaling of
operational loss data and also analysis on PD/LGD/EAD.
e. Ability to conduct stress test for various parameters for individual bank.
f. Ability to create reports in a secured and interactive web environment
g. Ability to download report data in a user friendly manner
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11. Proposed Architecture
ORGANISATION SETUP OF PROPOSED REPOSITORY “INDIAN NATIONAL POOL
OF DATA (INPOD)” UNDER THE AEGIS OF IBA
Board of Directors
11 CROs of G-11 Banks
Data Pool Administrator
Data Pooling Custodian
12. Roles and Responsibilities
The proposed architecture has a hierarchal structure with the proposed repository
company being at the apex. The Data Pool Custodian (DPC) shall work under the
guidance of Data Pool Administrator (DPA) for the purpose detailed above. Operational
details and roles and responsibilities of various entities under the arrangement may be as
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a. Data Pool Custodian (Outside Vendor)
To work with the representative of the member banks and the Data Pool
Administrator (DPA) to identify the requirements and devise suitable
formats/screens for capturing the same online/offline.
To install the hardware with suitable capacity at a suitable location, the
suitability of which shall be decided by the DPA.
To install required telephonic links to ensure accessibility to the member banks.
To install the necessary hardware like modem/ISDN/lease lines for inward and
outward movement of data.
To install proper firewall/antivirus in the systems and to keep them updated to
ensure integrity of the data.
To comply with other terms and conditions agreed on before commencement of
the operations and during the course of journey.
Collection of data from member banks, anonymise data, clean and scale as
To develop and implement suitable system for validation of the data to ensure
completeness and correctness of data in consultation with the DPA/ member
To develop and implement suitable system in consultation with the DPA so as to
maintain complete confidentiality in the process.
Providing standard reports to banks after rescaling or other adjustments.
To provide storage and archive alongwith user friendly retrieval facility of the
collected data at the site and also to maintain consistency and integrity of data to
be used by end users across the country.
To ensure retrieval of stored data completely without any fail in case of any sort
of hardware failure by maintaining hardware facility with data mirroring or any
Work on various issues like scaling factor, truncation, scarcity of data, double
counting for the purpose of consolidation of data, performs required analysis,
b. Data Pool Administrator
(the subcommittee of the proposed company comprising of risk officials,
statisticians, bank professionals having sufficient exposures in the area)
Tracks the collection of data and ensure timely submission of the data by the
member banks to the vendor.
Shall be in direct touch with the vendor for submission of consolidated data to
various member banks.
Any other duties assigned as per the decision taken by the Methodology
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13. Important Terms & Conditions
a. The ownership of the data shall remain with the proposed company and the
outside vendor/ custodian shall act only as an agent of the company.
b. The company shall perform its day to day working including management,
accounting etc. through CEO, the nominated IBA member and a minimum set of
employees to carry out the business. The rules and regulations shall be duly
approved by the board of the company and transparency should be ensured. The
financial accounts shall be duly audited and published as per the legal
c. The periodicity of the collection and submission of data shall be fixed by the Data
Pool Administrator in consultation with the member banks. Ideally the collection
of data should be done at quarterly interval. This shall be achieved in due course
of time starting from a longer duration if necessary due to practical
14. Overview of Workload
The following tables present the approximate volumes of data and business transactions
to be undertaken at Data Consortium.
Type of No of No of Average No of No of Total
Data fields bytes Estimated Banks years record size
per Number of
record Records per
Operational Below 4 12 900 35 5 1890000
Risk Loss 10K
Data Base Above 10 368 250 35 5 16100000
Credit Risk 148 4613 90 35 7 119706650
Note: - The above data is only an estimate and is expendable.
The workload of transactions varies during the year with some months like March, June,
September, and December are relatively busier than the others.
The information provided in the table is only a rough estimate of the present workload
which may not provide the true picture of the future position.
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15. Vision 2010
IBA has decided to initiate the process of data pooling as it is a major constituent for the
measurement of credit and operational risks under advanced measurement approaches.
By taking initiative at this juncture we perceive that all the member banks shall
commence collection of data with effect from 01.04.2007/08 at the industry level on the
formats/screens provided for the purpose so that by 2010, the member banks shall be
having 3 years of industry pooled operational loss data and thus be in a position to switch
over to advanced measurement approaches for estimation of operational risk capital
charge. In another 3-4 years, all the member banks shall have sufficient data to capture
and estimate the Loss Given Default for migration to advanced IRB approach. This may
also help the regulator to fix the benchmarks for other banks in the industry.
16. Implementation Framework
In order to achieve the objectives set as part of Vision 2010, IBA is in the process of
establishing the proposed entity containing the DPA as per the organisation structure
mentioned above. The DPC shall be communicating regularly with the entity for
establishment of the proposed Data Consortium.
17. Network Architecture
The proposed data consortium comprising of 11 member banks and IBA initially, having
their Head Offices at various locations across India. The Data Pool Custodian shall be
required to provide a suitable network architecture for the purpose, that may be based on
leased lines/ ISDN lines/VSAT.
18. Application Architecture
The applications that are currently envisaged can be categorized into Data Base
Management and Extraction Application. The figure below shows a schematic
representation of the application architecture.
13.1. Data Base Management
The Data Base Management mainly deals with :-
Evolving the data structure to capture data at bank level through discussions with DPA
and member banks.
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Developing suitable application software for offline/online collection of required data at
the member bank locations.
Remittance of data from member banks to DPA/DPC site through a secured media.
Development and implementation of various algorithms for validation of data for
completeness and correctness.
Development and implementation of various applications for cleaning, anonymising and
scale the data as per the requirement of the member banks.
Perform various analysis as required in implementation of advanced measurement
approach under operational risk and Internal Rating Based advanced approach under
Consolidation of data
Storage of Data in secured environment.
The Extraction Application will include:-
Extraction of current and old data over various dimensions like bank wise, type wise,
location wise, period wise etc.
Extraction of reports with due analysis.
19. BCP Site
IBA has decided that a full-fledged Business Continuity (BCP) Site will be established.
The BCP site will be an exact replica of the Primary site.
As par of BCP, DPC is required to set up a Disaster Recovery (DR) Site, which is being
envisaged to act as a data store. The DR site is not expected to have ability to run
applications, but will have a exact copy of the storage system as that of the Primary site.
The DR Site will also require adequate security components to ensure restrictive access.
The data will be replicated from the Primary site to the BCP and DR sites on a regular
basis. The replication to the BCP site is proposed to be initially in asynchronous mode
and could be switched on to synchronous mode in future depending upon the
requirements, whereas the DR site is envisaged in an offline mode.
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SCOPE OF WORK
It is envisaged that establishment of the data pooling consortium will require the
establishment of hardware components for installation of RDBMS on appropriate
operating system alongwith suitable firewall and antivirus application. It also envisages
an alternate site for establishment of data recovery systems. The bidder will have to
Procure, Install, Integrate, Commission and Maintain the solution according to the
requirements. The ownership of the system shall remain with the bidder.
It is expected that the bidder will provide an integral solution after due consideration to
the compatibility issues between various components related to IT system and Risk
Management like compatibility between hardware, system and application software, the
data and the report formats, LGD, EAD and PD estimates, scaling factors used etc.
The list of hardware indicated in the document is not a comprehensive list of
components. The bidder is free to add any additional components that he feels would
benefit the solution as a whole. The bidder should position solution with components
appropriate to the requirements with broad specifications for the same as part of the EOI.
Considering the criticality of the infrastructure the bidder should design the solution with
no single point of failure and with appropriate levels of redundancy and resilience. The
bidder should choose appropriate architecture so that optimum use of space is ensured.
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ANNEXURE A – RESPONSE TO EOI
This annexure consists of three parts viz I, II and III. The bidders must submit information
against each line item as under.
I. General Particulars to be provided by the Bidder
The bidder should provide the following particulars along with relevant supporting
1. Name of the Bidder
2. Mailing address in India
3. Telephone and fax number
4. E-mail address
5. Name and designation of the person authorised to make commitments under the process
6. Year of establishment and constitution of organization
7. The details of the top management with their professional qualification and experience
8. Description of business and business background
a. Service Profile & client profile
b. Domestic & International presence
c. Alliance and joint ventures (Relevant to this project)
9. Whether the Firm / Company has any widely accepted certification. If yes, furnish
10. Profile of personnel with qualification, experience & relevant certification, who can be
assigned to Installation, Commissioning, Integration and Maintenance of the proposed
11. Capability of the bidder to provide 24 x 365 support for at least 5 years for the IT
12. Details of installations and commissioning of similar projects undertaken by the bidder
using the RDBMS like SQL Server/Oracle 9i / 10i as database and suitable security
infrastructure (Minimum up to two projects recently executed)
a. Organization name and nature of business
b. The purpose of deployment of the solution supplied by you
c. Characteristics of the system including application functionality, architecture
schematic and solution components
d. The current workload including number of users, number of transactions, peak loads.
e. Estimated future workload that the installed solution is capable of handling
f. Audited Financial Statement for the last 3 years.
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II. Technical Particulars to be provided by the Bidder
The bidder should provide the following particulars along with relevant supporting
1. Schematic of the architecture of the solution being proposed by bidder
2. The solution should be designed for high-availability with no single point of failure
and at least 99.5% uptime.
3. Storage infrastructure design along with replication and backup strategies.
4. The bidder should position solution with components appropriate to the requirements
and submit the infrastructure it shall provide in the proposed site in the following format.
The bidder should also provide the relevant specification sheets for the equipments
Sr No Equipment Type Make Broad Specifications and product Quantity
/ Model highlights
Tape / Disk Library
The bidder is free to add any additional rows to the table above in order to complete the
The bidder is free to provide multiple options in order of preference. In case of multiple
options, the bidder should provide advantages and disadvantages of one solution with
respect to others.
5. A high level project implementation schedule
6. The organisation structure of the proposed project team
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1) We confirm that we will abide by all the terms and conditions contained in the
Expression of Interest document.
2) All the details mentioned above are true and correct and if the IBA observes any
misrepresentation of facts on any matter at any stage, IBA has the right to reject the
proposal and disqualify us from the process.
3) We hereby acknowledge and unconditionally accept that IBA can at its absolute
discretion apply whatever criteria it deems appropriate, not just limiting to those criteria
set out in the Expression of interest and related documents, in short listing of bidders for
4) We also acknowledge that the Expression of Interest submitted by us is valid for a
period of six months, from date of opening of EOI .
5) We also confirm that we have noted the contents of the including various documents
forming part of it and have ensured that there is no deviation in filing our offer in
response to the tender. The IBA will have the option to disqualify us in case of any such
6) We understand that the bid security furnished by us may be forfeited:
(a) if we withdraw our participation from the EOI during the period of validity of EOI
(b) in the case we do not participate in the subsequent Tender process after having been
Date: Seal and Signature of the Bidder
Indian Banks’ Association Page 21 of 22
Annexure B – Bid Security Form
Whereas ------------------------------------------------------------ (hereinafter called 'the Bidder') has
submitted its EOI dated ---------------- for Supply, Installation, Integration, Commissioning and
Maintenance of Servers, Storage and Security Solution for the Data Pool Consortium (hereinafter
called "the Bid") to Indian Banks’ Association (IBA).
KNOW ALL MEN by these presents that WE -------------------------------------------- of -------------
------------------------------------------------------- having our registered office at ------------ -----------
--------------------------------------- (hereinafter called "the Bank") are bound unto the Indian
Banks’ Association (IBA) (hereinafter called "the Purchaser") in the sum of ----------------------
for which payment well and truly to be made to the said Purchaser, the Bank binds itself, its
successors and assigns by these presents.
Sealed with the Common Seal of the said Bank this --------------day of ---------------------------
THE CONDITIONS of this obligation are:
1. If the Bidder, having its bid withdrawn during the period of bid validity specified by the
Bidder on the Bid Form; or
2. If the Bidder, having been notified of the acceptance of its bid by the Purchaser during the
period of validity of bid
(a) withdraws his participation from the bid during the period of validity of bid document; or
(b) fails or refuses to participate in the subsequent Tender process after having been short listed;
We undertake to pay to the Purchaser up to the above amount upon receipt of its first written
demand, without the Purchaser having to substantiate its demand, provided that in its
demand the Purchaser will note that the amount claimed by it is due to it owing to the
occurrence of one or both of the two conditions, specifying the occurred condition or
This guarantee will remain in force up to and including 45 days after the period of bid validity,
and any demand in respect thereof should reach the Bank not later than the above date.
(Authorised Signatory of the Bank) `
Indian Banks’ Association Page 22 of 22