Emergency and Bad Weather Policy by PL37mQi


									                                       Emergency Policy
                               St. David’s School
                               Emergency Policy


Unless directed otherwise, in the case of the building being evacuated, the children are to use
the usual rehearsed system and go to the recognised assembly point with their teacher and
helpers (Secretary or Headteacher/deputy will check the building). The assembly point is at the
top of the playground in the ‘cage’. From there they will go through the back of the car park to
the small lane, to be collected by transport, if necessary.

In emergencies other than fire it may be deemed inappropriate to alert the school via the fire
alarm. In this instance the Secretary will ring Nursery and FS1 (a.m. if necessary) then
emergency services and MT, to request transport if required.

The Office staff will take the registers, contact numbers and telephone. A roll call will be
carried out. When no ‘all-clear’ to return to the building is forthcoming within a reasonable
timescale MT will be called to transport the children to the MT compound. The Brit Pub will be
used temporarily. Parents will be contacted to collect their children from there.

When necessary the Bus collection point will be the changed from the front of the school to a
point deemed suitable at the time.
Should evacuation be necessary for an extended period the Brit Pub will be used as a school
base, until more appropriate accommodation is available. Basic material will be
acquired/purchased locally and UKJSU supply will be approached for their support in providing
any larger items. ‘School’ as normal will carry on as soon as practicable and parents kept up to
date with UKJSU support.
Types of crises
 Air plane crash from the base.
 Terrorist bomb aimed at us or the Americans.
 Bus crash on a trip or during the movement of children to and from school.
 Serious injury or death of:
   child                              }      when ‘in school’ the usual emergency
   member of staff                    }      responses will be carried out e.g. First Aid
                                              ambulance, parental contact etc.
   relative/parent of pupil or adult
 A child/adult goes missing – from the premises, or a visit.

Where and when the crisis happens affects the response, a different set of responses are needed
for something that occurs in or out of school and also something happening during the holidays,
although the general principles involved in this policy will apply in all cases. A mobile phone is
always used by teachers taking children on trips outside school and risk assessments, carried out
prior to any visit, highlight any necessary actions in an emergency.

                                                                                     8/31/2012     1
                                       Emergency Policy
Immediate Action

1.      Designated Personnel Officer (Karen Hughes at HQSCE) will be informed - working
        hours/ week 02161 908 2629 and out of hours 0172 2015543. From there all those at
        JHQ who need to know will be contacted following HQ SCE’s Business Continuity
        Plan, the owner of which is the Plans & Secretariat Officer (02161 908 2291). The
        local unit (UKJSU) will be informed (06371 401400 during working hours/work or the
        duty officer 0172 2585546 out of hours).

2.      A team involving the head, assistant head and secretary will co-ordinate the action.
        Other members of staff may be co-opted should they be directly involved. Cover for
        the assistant head’s teaching commitment may be needed. In the short term classes may
        be split between others. Supply cover will be sought and if none is available would need
        to be provided by HQ SCE.

3.      The parents and / or relatives of those involved will be informed, with support from
        UKJSU, following SCE guidance. If possible, transport will be offered either to school
        or the hospital and ultimately to the site of the accident.

Help should be sought from:

    Dr.                                 (47 7804 or 0173 5158244)
    SGC Chair                           (402093)
    Police                              (40 1416 or 0172 2142061)
    Duty Clerk                          (0172 2505392)
    SSAFA (social services)             (02161 472 4733)
    Educational Psychologist            (02161 472 8501/8518)
    Senior Social Worker                (02161 472 8501/8518)
    MT                                  (06371 401451)
    Padre                               (0031 45526 2959)

The children will be informed as to what has happened and what to do but not necessarily all the
details at this stage.

The bus escorts of children involved will be briefed by MT (40 1451) after being contacted by

Other parents with contact with the victims will be identified and contacted.

                                                                                  8/31/2012      2
                                       Emergency Policy

The main line in the office will be kept free for incoming calls. The fax line and the internet
connection will be used for outgoing calls. The only exception being in the case of a need for
privacy when the line in the head’s office will be used with the door shut.

The Headteacher should be the person to ring parents or relatives with information about any
serious accident that has occurred, guided by SCE policy.

A rota of people answering enquiries will be arranged so as to reduce the stress of the same
people being involved. They will be briefed as to what to say and given time to rehearse the
message. Notes should be kept of the conversations. When people are contacted then they will
be highlighted on the list.

Parents should not be left alone. Neighbours, helpers (see above list) or others involved should
be contacted to offer support.

The press person nominated is Chair of the SGC. Press will not be allowed into the main part of
the school but into the end classroom through the external door. In the longer term the
nominated person from SCE will take over communication with the press.

HQ SCE will fully assist with the recovery effort by utilising and, if necessary, deploying
appropriate staff including but not restricted to Finance, Commercial, Estates, ICT, PR, SHEF
and Human Resources.


 Arrangements need to be made to bring the children home or take the parents to the scene of
  the accident
 Staff and pupils need to be kept informed
 Time must be set aside for the children to talk to some one (Padre)
 Time is also needed for the staff to talk (Each other / Padre)
 Help may be needed from outside over time (Ed. Psych, SSW, Padre, Dr.)
 Arrangements need to be made to attend Funeral services. If no supply cover is available
  then HQ SCE could help or the school could be closed
 Condolences must be sent and a visit arranged to the families involved
 The risk assessment must be reviewed and an accident report written


In the longer term in the case of a serious injury, the planning can be tailored to the child.
Hospital and home visits can be made to maintain contact. Visits and cards from friends can be
arranged. Lost books should be replaced and any belongings in school looked after or given to
parents. If possible the child could pay a visit to school.

                                                                                     8/31/2012     3
                                        Emergency Policy
A re-entry date should be negotiated with the child and parents and class teacher. This could be
part time initially. Some children may want homework so they do not feel they are “falling
behind” and so become more anxious. Supply cover may offer the opportunity for home

On return, the planning could be more of a social integration at first. In the case of disfiguration
or visual injuries the class and school would need to be briefed and the children given time to
discuss their response to the injuries.

Time will be needed for the returning pupil to discuss their worries and for other pupils as well.
There will be a need to provide support for staff, in the form of counselling or release time. The
progress of the child will need to be monitored (place at School Action) on the Special Needs
Register and the parents kept informed. Also any adults involved would need to be monitored
and a response made to changes in work patterns and anxiety.

There will be a need to look after siblings in school in the case of an accident, long term absence
or death. A diary of anniversaries should be kept to avoid any possible blunders and to monitor
the reactions of those left in school.
A memory box, such as making a card at Christmas for the box is a good idea for siblings still in

This policy will be reviewed every 2 years or earlier if required.

Mrs Val Cook, Headteacher                                  Review Date: November 2010
                                                           Next Review Date: November 2012

                                                                                       8/31/2012   4

To top