2012-2013 iPad Initiative
Request for Proposal
PITTSBURGH PUBLIC SCHOOLS
The Academic Office and the Office of Information & Technology are collaborating on a school-based iPad Initiative for the
2012-2013 school year. The primary goal of the initiative is to improve student achievement through the use of technology
and to realize efficiencies in the delivery of instruction and instructional resources. Schools wishing to participate in this
initiative must complete and submit a request for proposals (RFP). This is a competitive RFP and submissions will be scored
using a rubric, which is included for your review in the RFP.
Additional weight beyond the review criteria will be given to high-need schools which:
Have not been part of a school-wide technology refresh in the last 5 years
Have not participated in other technology-based grant programs in the last 5 years (i.e. Classrooms for the
Future/Enhancing Education Through Technology)
Demonstrate a sustainability and growth model beyond project implementation
Have low overall student achievement and/or significant racial disparities
The iPads will be WiFi enabled only. Therefore, the initiative will be launched in multiple phases, based on wireless access in
the schools. The first phase of eligible schools will be those with existing wireless or slated for wireless installation by
August 1, 2012. Additional phases of the initiative will be directly linked to wireless installations across the district, due to
occur over the 2012-13 school year. The Office of Information and Technology will supply the wireless installation schedule
prior to RFP submission.
School proposals should address how iPads will be distributed in the schools (1 to 1, classroom sets or both). Schools
selected to participate will receive iPads for all students, teachers and administrators in the school (Support Staff will not be
included), 1 MacBook Pro for syncing purposes, 1 storage cart (holds 30 iPads), and a $1000 iTunes credit for iPad
applications. In addition, professional development will be available from both Apple and PPS.(All iPads will come with basic
productivity apps pre-loaded iWork. A full list of pre-loaded apps will be available prior to submitting the RFP).
Note: Applicants must be able to ensure staff attends ALL training sessions. Professional development is a critical
component to the integration of the equipment into the school’s culture and instructional delivery model. The actual PD,
including the number of sessions and specific topics, will be developed jointly once the schools have been selected.
PITTSBURGH PUBLIC SCHOOLS | iPad Initiative RFP | August 31, 2012 1
While there is no “one way” to integrate iPads, it is up to the school to determine the best fit for their school. For the
purpose of this initiative, the project plan must:
Be school-wide, preferably (but not required) within the core content areas
Be supportive of District curriculum and standards, and include how the school will find, test, and integrate
specific resources at specific points into the curriculum. The school-based professional development plan must
include adequate time for the school to do this work. This process will include review by curriculum supervisors.
Include a school-based professional development plan separate from professional development provided by either
the Office of Instructional Technology or Apple
Demonstrate steps to increase student and teachers access to technology
Identify strategies for using technology to improve academic achievement, teacher effectiveness, and new
methods of instructional delivery
Identify measures to evaluate the effectiveness of the project
Identify supporting resources that will be required
Identify a school team who will be responsible for implementing the project plan
Include an Instructional Change Plan detailing how they plan to implement a pedagogical shift for teachers and
students. This plan should briefly address the following:
o School Readiness
o Staff Buy-In
o Administrative and Peer Classroom Observation
o Instructional Improvement Sustainability
PITTSBURGH PUBLIC SCHOOLS | iPad Initiative RFP | August 31, 2012 2
iPAD RFP Application
(OIT Use Only)
Project Grade Levels
Project Subject Matter
List the project team, including name and position, which will be responsible for insuring the implementation and
evaluation of the project.
Coordinator Name/Position Email Address
Team Member Names Position
(e-mail as attachment in Word format to: firstname.lastname@example.org before 4:00 p.m. on June 20, 2012)
PITTSBURGH PUBLIC SCHOOLS | iPad Initiative RFP | August 31, 2012 3
Request for Proposal
Narrative (Educational Needs Statement and Instructional Change Plan) Limit: 500 words
Specify the educational need(s) that the proposal addresses, and indicate how the need(s) was/were identified.
Include any relevant data to substantiate the need(s). Indicate the target population. This section should outline the
school’s Instructional Change Plan. It should also describe the culture of the school regarding its readiness to
embrace the initiative.
Part A: Ranking
Indicate which priorities your goals address (check up to 4). Complete the table below listing the following priorities
(A through E) in order of importance to your proposal:
A. Increasing student access to technology
B. Increasing instructional strategies to better meet the needs of the students, ie differentiated instruction
C. Increasing teacher effectiveness through the use of technology
D. Indentifying innovative instructional delivery methods to support specialized or rigorous curricula
E. Increasing student’s ability to be Promise Ready by establishing or expanding programs that prepare students to
use technology effectively
Priority 1 Click to make your selection
Priority 2 Click to make your selection
Priority 3 Click to make your selection
Priority 4 Click to make your selection
Part B: Specific Goals Limit: 750 words
Describe your specific goals as they relate to your educational needs statement.
Part A: Focus of Proposal
Select up to 3 of the following innovation(s) that best describe your proposal:
The development and utilization of innovative strategies for the delivery of specialized or rigorous
academic courses and curricula through the use of iPads.
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Professional development of teachers, principals, and administrators to build capacity to integrate
iPads effectively into curricula and instruction
Provide constant access to training and updated research in teaching and learning for educators
through electronic means
Develop rigorous evaluation of the iPad proposal, particularly regarding the impact of the project on
student academic achievement, and ensure that timely information on the results of the evaluation is
Elaborate upon the innovation statement(s), describing how your plan will address this goal.
Part B: Integrate iPads Effectively Limit: 500 words
Explain how you will identify and promote educational strategies that integrate iPads effectively into District curricula
and effective instruction. The educational strategies should assist you to meet your educational goals and to improve
academic achievement. Be sure to identify classroom management techniques that will facilitate the appropriate use
of technology and develop a culture that values and uses the new instructional resources.
Part C: Access to iPads Limit: 500 words
Indicate the steps you will take to ensure that students and teachers in your school, particularly those with the greatest
need, have access to iPads and are prepared to utilize the iPads effectively in the classroom.
Part D: Management Plan Limit: 500 words
Identify the steps you will take to ensure that iPads are well taken care of, including a school and classroom
management plan that minimizes damage to and theft of equipment.
Part E: RISE Integration Limit: 500 words
Explain how you will incorporate RISE effective teaching concepts and effective instructional activities into your iPad
Professional Development Limit: 500 words
Describe how you will provide high-quality, sustained professional development for teachers, principals,
administrators, and/or school library media personnel to ensure and further the effective use of iPads at all points of
learning. Include a list of partners instrumental in the delivery of the professional development and the resources
involved. Briefly describe the professional development activities and provide a general timeline for the delivery of
the professional development.
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Performance Targets Limit: 500 words
Indicate the project’s performance targets and the indicators for these targets, and provide a timeline for achieving
the performance targets. Ensure that your performance targets are specific, measurable, attainable, and relevant.
Evaluation Limit: 500 words
Part A: Impact on Students
Detail the process and accountability measures that you will use to evaluate the extent to which this project’s
activities are effective in increasing the ability of students to meet challenging academic achievement standards
through the effective integration of technology into instruction.
Part B: Impact on Teachers or the System
Detail the process and accountability measures that you will use to evaluate the extent to which this project’s
activities are effective in increasing the ability of teachers to teach, to change classroom practices, or the program’s
capacity to improve the readiness of schools to use technology-based learning through the effective integration of
technology into the curricula.
Timeline Limit: 500 words
Provide a timeline that outlines all facets of the first year of the project, professional development, curriculum
integration, and assessment activities.
Support Limit: 500 words
Part A: Acceptance
Provide a summary of activities you will conduct to secure the acceptance of the project amongst staff and the steps
you will take to ensure its viability within the school.
Part B: Resources Limit: 500 words
Detail supporting resources (such as services, software, other electronically delivered learning materials, and print
resources) that will be acquired to ensure successful and effective use of iPads. Include any district resources you
feel are critical to the success of this project.
Sustainability Limit: 500 words
Provide a brief statement on your plans to sustain and grow the project beyond the first year of implementation.
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Additional cost for the iPad Initiative may be incurred by the school during the project timeline. Be prepared to
identify any cost related to the iPad Initiative that is not part of the original purchase. Items could include additional
software apps, iPad accessories, and digital curricula that you could provide out of your site-based budget to
enhance the provided equipment. This Budget section is NOT part of the scoring rubric. Detailed budget and pricing
is not needed but rather any potential cost that may need to come from the site-based budget.
Note: The District is in the process of establishing a district-wide volume purchasing plan for app purchases made
through site-based funds.
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Criteria for Review and Approval of Proposals
Each proposal submitted will be evaluated using the following rubric by a panel made up of Curriculum Supervisors,
selected Administrators and Instructional Technology staff. Educator/staff working with a school submitting a proposal will
not be permitted to participate on the review panel.
Only proposals scoring a minimum of 80 points will be considered
Proposals are worth a total of 100 points
Quality of the proposal (40 points)
Proposal Aligned to Standards and District Goals (20 points)
Evaluation of Proposal (20 points)
School Readiness and Professional Development Plan (20 points)
Submission Process & Timeline
April - May 2012 RFP Announced
Instructional Technology Staff and Apple representatives work with interested schools in
May – June 2012 preparing their RFP. A sample RFP will be provided to all schools interested in this initiative
at this time. RFP workshops will be offered to specifically work with schools on their RFP.
June 20, 2012 Proposals due by 4:00 pm
June 21 – July 2, 2012 Proposals reviewed by committee
July 3, 2012 Awardees will be notified
August 2012 Workshops will be provided for awardee school teams, as an introduction to iPads.
Participating schools will participate in and collaborate on professional development on
September – June 2012
integrating iPads effectively classrooms.
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iPad Initiative RFP Assessment Rubric
Weak or minor
Poor no revisions
CATEGORY (1 pt)
(2 pts) needed
A. Quality of the Proposal - 40 pts -
Narrative (Educational Needs Statement)
B. Alignment, Support & Sustainability - 20 pts -
Excellence for All Alignment
C. Evaluation of Proposal - 20 pts -
Impact on Students
Impact on Teachers
Impact on Administrators
Impact on Instructional Delivery
Impact on Pedagogy
D. Instructional Change & Professional Development Plan - 20 pts -
Instructional Change Sustainability
Reviewer Name :
Reviewer Signature Date
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