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South Carolina Energy Office
Operations Plan
FY 2009
(July 1, 2008 – June 30, 2009)
South Carolina Budget and Control Board
1
Contents
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . page 3
Executive Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . page 4
Mission, Vision, Values and Attributes . . . . . . . . . . . . . . . . . . . . . . page 8
Program Area I: Facilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . page 10
Program Area II: Renewable Energy . . . . . . . . . . . . . . . . . . . . . . . . page 21
Program Area III: Public Information . . . . . . . . . . . . . . . . . . . . . . page 29
Program Area IV: Transportation . . . . . . . . . . . . . . . . . . . . . . . . . . page 41
Program Area V: Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . page 46
Program Area VI: Radioactive Waste Disposal Program . . . . . . . page 50
Program Area VII: Office Finance and Administration . . . . . . . . . page 55
SCEO Operations Plan FY 2009 FINAL 6-26-08 2
South Carolina Energy Office Operations Plan FY 2009
Introduction
The South Carolina Energy Operations Plan FY 2009 is a comprehensive document detailing the planned activities of the South Carolina Energy
Office (SCEO) for the period of July 1, 2008 through June 30, 2009. These activities are designed to address the critical needs of the state as they
relate to saving energy, enhancing energy efficiency, reducing reliance on foreign suppliers, and improving environmental quality.
The SCEO was created by the South Carolina Energy Conservation and Efficiency Act of 1992 to develop and implement a well-balanced energy
strategy and to increase the efficiency of use of all energy sources throughout South Carolina. As part of the State Budget and Control Board the
SCEO carries out the state policy and program mandates of the Act and also administers the State Energy Program and related activities funded by
the U.S. Department of Energy (DOE) in order to promote energy efficiency, diversity, and sustainability.
The SCEO strives to leverage modest federal funding to achieve the greatest possible benefits for the state. The office receives no direct state
funding. At the present time, the work of the office is carried out by a staff of fourteen, with occasional assistance from contractors and student
interns. We are endeavoring to work more efficiently and have redistributed the duties of a former administrative employee to others within the
organization without loss of effectiveness.
The South Carolina Energy Office Operations Plan FY 2009 describes the key program areas and strategies for meeting the Department of Energy’s
goal of improving energy efficiency by 25% or more by 2012. In addition, several sub-goals and associated measures have been identified in order to
guide the work of the South Carolina Energy Office. The Operations Plan includes detailed tasks related to each goal, as well as anticipated
deliverables and measures of success.
Sub-Goals & Measures
Goal 1: Reduce statewide energy intensity by 1% per year.
Measure: Reduced statewide energy intensity as measured by energy use per dollar of gross state product.
Goal 2: Reduce public facility energy use by 1% per year.
Measure: Reduced energy use in public facilities as measured in kBtu or kWh.
Goal 3: Maximize avoided energy costs in public facilities, thereby reducing cost increases for the state.
Measure: Avoided energy costs where measurable.
Goal 4: Reduce greenhouse gas emissions.
Measure: Reduced greenhouse gas emissions, measured in CO2 equivalents, and other pollutants where applicable.
Goal 5: Increase the diversity of the state’s energy supplies.
SCEO Operations Plan FY 2009 FINAL 6-26-08 3
Measure: Increase in percentage of overall energy produced from sources other than oil, coal or nuclear power.
South Carolina Energy Office Operations Plan FY 2009
Executive Summary
The SCEO will focus on seven distinct program areas which strive to reduce environmental pollution, expand economic development, and save
money by reducing energy use and increasing energy efficiency, as well as by developing indigenous energy resources. These program areas
include: Facilities, Renewable Energy, Public Information, Transportation, Utilities, Radioactive Waste Disposal, and Office Finance and
Administration. The goal of each program area is supported by strategies and corresponding activities. These strategies and activities have been
selected in order to maximize the efforts of personnel and office resources, and to achieve measurable results. The South Carolina Energy Office
Operations Plan FY 2009 is a living document, and will continue to be adjusted, as changing circumstances and new opportunities present
themselves.
Program Area I: Facilities
Goal: Maximize energy savings in facilities.
In FY 2009, the SCEO will offer a wide variety of services designed to train, motivate, finance and implement energy efficiency and conservation
programs and activities throughout the state. The planned programs and activities for the fiscal year are focused heavily on the public sector, but also
serve the private sector. In FY 2009, the SCEO will continue to work with public and private sector entities in the following ways:
Strategy A: Assist state agencies, schools and universities to reduce energy consumption by at least 1% per year.
Strategy B: Collect, compile, report, and publicize energy consumption information for state and public facilities.
Strategy C: Encourage and provide technical assistance to state and public facilities to use Utility Direct software to track energy consumption.
Strategy D: Review Energy Use in South Carolina’s Public Facilities report, assist with energy conservation plans for public entities and market
energy assessment services for public and private entities.
Strategy E: Provide loan financing to state agencies, school districts, local governments, and not-for-profits to implement energy efficiency projects.
Strategy F: Sponsor workshops and training to educate energy-related professionals on techniques to reduce energy consumption.
Strategy G: Facilitate residential and commercial energy efficiency and green building practices.
Strategy H: Participate in the implementation of the Governor’s Climate, Energy and Commerce Advisory Committee recommendations relating to
non-utility facilities energy savings activities.
Strategy I: Monitor and administer grants to improve energy savings for industrial and other large facilities in South Carolina.
Strategy J: Promote performance contracting to public entities in South Carolina.
SCEO Operations Plan FY 2009 FINAL 6-26-08 4
Program Area II: Renewable Energy
Goal: Advance the use of renewable resources.
Advancing the use of renewable resources remains a top priority for the South Carolina Energy Office in FY 2009. Through the adaptation and
development of renewable resources, South Carolina can reduce its dependence on foreign or out of state energy producers, keeping energy dollars in
the state. According to a recent study completed for the SCEO, the development of biomass energy facilities could result in $1.7 billion in direct
capital investment over 15 years. In order to capitalize upon the vast potential of this resource, in FY 2009, the SCEO will continue to support
renewable energy development through initiatives begun in 2008 such as the Renewable Energy Grants and Loans Program and One-Stop Shop, as
well as long-standing efforts related to landfill methane gas recovery, solar, wind and other renewable energy sources. Specific activities include:
Strategy A: Coordinate the implementation of the Renewable Energy Grants and Loans Program.
Strategy B: Promote biomass projects statewide.
Strategy C: Participate in One-Stop Shop to facilitate biomass and other renewable investments.
Strategy D: Coordinate a coalition of solar energy stakeholders to market development of solar energy.
Strategy E: Participate in the implementation of the Governor’s Climate, Energy and Commerce Advisory Committee recommendations relating to
non-utility renewable resources.
Strategy F: Provide installation and monitoring of solar equipment at public facilities.
Strategy G: Provide marketing and outreach for hydrogen, wind and hydropower options in South Carolina.
Strategy H: Provide leadership and assistance in the U.S. EPA’s Landfill Methane Outreach Program.
Program Area III: Public Information
Goal: Provide energy awareness, information and education services.
The SCEO is dedicated to promoting energy awareness, providing reliable energy-related information, and offering a suite of educational services to
South Carolinians. From classroom curricula and news articles to energy data and pertinent legislation, the SCEO will continue its efforts to educate
and inform the public in FY 2009, with an emphasis on providing information through its web site in order to reduce the use of paper. This year we
will reevaluate our K-12 educational program. Additionally, the SCEO is committed to the following activities in FY 2009:
Strategy A: Promote energy efficiency and sustainability to citizens of South Carolina.
Strategy B: Provide public with current information that meets the needs of our customers.
Strategy C: Participate in the implementation of the Governor’s Climate Energy and Commerce Advisory Committee (CECAC) recommendations
relating to outreach.
Strategy D: Coordinate framework for the implementation of Governor’s Climate Energy and Commerce Advisory Committee (CECAC)
recommendations.
Strategy E: Publish Energy Connection newsletter twice annually.
Strategy F: Develop energy efficiency information campaign for state agencies and general public.
SCEO Operations Plan FY 2009 FINAL 6-26-08 5
Strategy G: Compile and maintain energy data for publication in South Carolina Energy Outlook and elsewhere.
Strategy H: Promote purchase of energy efficient manufactured homes and provide energy conservation information to homeowners.
Strategy I: Monitor and report on state energy-related legislation.
Strategy J: Coordinate and staff meetings of the SCEO Energy Advisory Committee.
Strategy K: Manage activities of the SCEO to respond to energy emergencies in South Carolina.
Strategy L: Provide formal energy education in K-12 schools.
Program Area IV: Transportation
Goal: Promote transportation conservation and diversification.
Transportation fuel conservation and diversification is a significant issue for the SCEO. Petroleum, a finite resource, is consumed at a rate of more
than 3.2 billion gallons per year in South Carolina. In FY 2009, the SCEO plans to continue existing partnerships with regional and national
organizations in order curb the state’s dependence on foreign oil, reduce pollutants, and to bring South Carolina dollars back to South Carolina. By
investing in ethanol, biodiesel, compressed natural gas, propane and hydrogen, South Carolina will become a model for the nation, reduce state-wide
greenhouse gas emissions, and fuel economic development. Working with various entities the SCEO will:
Strategy A: Coordinate alternative fuels activities around the state, thereby reducing the use of petroleum products in targeted areas and increasing
alternative fuel use.
Strategy B: Participate in the implementation of the Governor’s Climate Energy and Commerce Advisory Committee (CECAC) recommendations
relating to transportation.
Strategy C: Promote and administer external funding opportunities for alternative fuel vehicles, refueling infrastructure, production and fuel.
Strategy D: Promote fuel conservation through Advanced Travel Center Electrification (truck stop electrification).
Strategy E: Promote fuel conservation through the Take a Break from the Exhaust (TABFTE) program in state government.
Program Area V: Utilities
Goal: Promote energy efficient and green energy initiatives by utilities.
The SCEO works closely with the state’s utilities and tracks information pertinent to the state’s long-term energy planning needs. Additionally, in FY
2009, the SCEO will continue to work closely with the state’s investor-owned utilities and the Office of Regulatory Staff in the implementation of
Palmetto Clean Energy, a program designed to support renewable power generation in the state.
Strategy A: Assist with the implementation of the Palmetto Clean Energy (PaCE) program.
Strategy B: Participate in the implementation of the Governor’s Climate Energy and Commerce Advisory Committee (CECAC) recommendations
relating to utilities.
Strategy C: Analyze and report on all utilities’ programs designed to affect demand, compile information on commercial and industrial costs and
review utilities’ future plans, as appropriate.
Strategy D: Develop net metering report.
SCEO Operations Plan FY 2009 FINAL 6-26-08 6
Program Area VI: Radioactive Waste Disposal Program
Goal: Administer and continuously evaluate the Radioactive Waste Disposal Program
to insure stakeholder needs are met while adhering to rules, regulations and statutes.
In FY 2009, the SCEO will continue to provide management of the Budget and Control Board’s low-level radioactive waste disposal facility in
Barnwell County. The disposal site is leased and operated by Chem-Nuclear Systems of Columbia, SC and is scheduled to scale back its operations
beginning July 1, 2008. As the disposal site transitions from a national depository to a region-only facility, the SCEO will continue in its efforts to
provide management of the program in accordance with state law. In FY 2009, the SCEO will provide management of the Barnwell facility in the
following ways:
Strategy A: Ensure continuity in program planning.
Strategy B: Manage disbursements from the Barnwell Decommissioning Trust Fund and project funding needs for maintaining the disposal site
after decommissioning.
Strategy C: Successfully transition from national disposal access to a region-only facility beginning July 1, 2008.
Strategy D: Participate as a party to the Public Service Commission proceedings on allowable operating costs and participate in appropriate
informal lines of communication with disposal site operator in order to anticipate and address issues as early in the Public Service
Commission proceedings as possible.
Strategy E: Coordinate and staff meetings of the Nuclear Advisory Council.
Program Area VII: Office Finance and Administration
Goal: Provide for an efficient and effective work environment.
The South Carolina Energy Office is dedicated to providing an efficient and effective work environment for all its employees. The SCEO will
provide leadership that is clear and focused, ensure customer satisfaction, and promote efficient and effective internal procedures. The SCEO will
concentrate its efforts to maintain a high-performing organization in the following ways:
Strategy A: Provide leadership that is clear and focused on measurable results.
Strategy B: Develop and manage budgets.
Strategy C: Maintain SCEO Operations Plan and DOE State Energy Plan (SEP) that address organization, stakeholder and human resource needs.
Strategy D: Maintain an active Savings Matrix which incorporates projects and activities across all sectors.
Strategy E: Coordinate professional development activities.
Strategy F: Identify, manage and adapt grant programs targeted to customer needs.
Strategy G: Coordinate office operational procedures.
Strategy H: Coordinate office information services.
Strategy I: Coordinate computer and technology resources throughout the office.
SCEO Operations Plan FY 2009 FINAL 6-26-08 7
Mission, Vision, Values and Attributes
Our mission, vision and values directly reflect those of the South Carolina Budget and Control Board.
Mission: The SCEO increases energy efficiency and diversity, enhances environmental quality and saves energy dollars for South Carolina.
Vision: We excel in saving money through conserving energy for South Carolina.
Values:
Quality customer services and products: We consistently provide outstanding products and excellent customer services, as defined by our customers, and we
strive for continuous improvement.
Innovation: We are receptive to and flexible with the changing environment and the evolving world of technology. We welcome challenges, embrace innovation,
and encourage creativity.
Leadership: We strive to lead government through strategic and visionary approaches that are proactive, fair, and ethical.
Professionalism: We perform our work with honesty, integrity, and loyalty. We are committed to performance that is credible, thorough, competent, and worthy
of customer confidence.
Employee well-being: We respect the individual contributions of each employee and endeavor to empower them with the needed resources for teamwork, shared
pride, and continuous learning.
Employee Attributes:
Positive attitude – open-minded, flexible, deal easily with changes, cooperative, have a “can-do” approach to assignments, requests and problem solving.
Productive – produce visible results that are evident to others, make it easy for others to understand and appreciate their accomplishments, show dedication and
are able to focus on end results, committed to excellence in job performance.
Harmonious workplace relations – interact positively with others and create workplace harmony, demonstrate loyalty, avoid negativity in the workplace, avoid
gossip, have positive effect on office morale.
Workplace intelligence – skilled in research and analysis, able to solve problems rather than just identify problems.
Respectful of others – show courtesy to internal and external staff and customers, demonstrate emotional intelligence, are proven team workers, work well with
others in team approaches, make appropriate use of chain of command.
Detail oriented – consistent attention to accuracy and completeness, check own work for quality, seek and learn from editing help of others for error minimization
and quality maximization.
Dependable – prompt, adhere to directions and schedules, follow through with projects and procedures in a timely manner without need for reminders.
Disciplined in work habits – work hard, develop implementation plans, adhere to those plans, go the extra mile when needed.
Initiative – take independent action to complete projects and offer ideas for improvement, creative in identifying new opportunities, seek feedback from others,
show persistence to overcome obstacles, display willingness and ability to constantly learn.
Aware – demonstrate understanding of the details of their areas of responsibility and how their responsibilities fit into overall mission of the Energy Office and its
performance.
Passionate about their jobs – have strong belief in and passion for their work and the products of their work.
SCEO Operations Plan FY 2009 FINAL 6-26-08 8
Program Area I – Facilities
Goal: Maximize energy savings in facilities.
Strategy A: Assist state agencies, schools and universities to reduce energy consumption by at least 1% per year.
Rationale: Reduce energy consumption, save energy dollars and decrease environmental pollution through encouraging increased energy efficiency.
Point person: Jerman
Required tasks: Due date Person Responsible
Establish a steering committee among state agency, school and university
representatives to develop the methodology for implementing energy efficiency
1 measures. September 2008 Jerman/VandenHouten
Hold a series of workshops for state agencies, schools and universities to
provide them with the training and tools to implement energy efficiency
2 measures. September 2008 Jerman/VandenHouten
3 Assist those entities with the development of energy conservation plans. Ongoing Jenkins/Hudkins
Data collected / deliverables:
1 To be determined. TBD TBD
Key measures:
Energy saved/offset reduction of energy consumption (kBTU)
Dollars saved/
economic impact total dollars estimated energy savings
Environmental benefits offset of emissions
S. 1140 will require that all state agencies establish goals to
Mandate/authority reduce energy consumption by at least 1% per year.
SCEO Operations Plan FY 2009 FINAL 6-26-08 9
Program Area I – Facilities
Goal: Maximize energy savings in facilities.
Strategy B: Collect, compile, report, and publicize energy consumption information for state and public facilities.
Rationale: Reduce energy consumption, save energy dollars and decrease environmental pollution through encouraging increased energy efficiency.
Point person: Horton
Required tasks: Due date Person Responsible
Create standard operating procedures for Energy Use in South Carolina’s
1 Public Facilities report. July 1, 2008 Jenkins
Update Energy Use Report list status & communications log, including status
of all 155 facilities , Utility Direct and compliance status, concerns & contacts
2 every Friday & send with summary table to Horton ongoing Parris/Jenkins
Send out requests to all 155 participating public entities for FY 2008
3 consumption data with submission deadline of Sept 14, 2008. July 1, 2008 Parris/Jenkins
4 Contact facilities as needed for additional information. November 15, 2008 Parris/Jenkins
5 Provide data entry of facility-reported data as necessary. November 15, 2008 Parris/Jenkins
6 Review all facilities’ FY 2008 data and prepare detailed report for each. November 15, 2008 Parris/Jenkins
7 Provide data entry of facility-reported data as necessary. November 15, 2008 Parris/Jenkins
Contact non-complying entities September 15, 2008
Write formal non-compliance letter to non-reporting facilities and report to
8 administration on non-compliance problems. October15, 2008 Parris/Jenkins
9 Convene committee to select and prepare “Success Stories” for report. October 31, 2008 Parris/Jenkins
10 Prepare draft data for review by SCEO administration. December 15, 2008 Parris/Jenkins
11 Prepare draft report January 15, 2008 Jerman
12 Review draft report. January 31, 2009 Perkins/Clark
13 Revise draft report and prepare final report for publication. February 28, 2009 Jerman/Hamilton
14 Send final report to printer March 1, 2009 Hamilton
Send Energy Use in South Carolina’s Public Facilities Report with a survey of
15 to all 155 facilities with April 1, 2009 deadline for return of survey. March 15, 2009 Parris
Prepare after-action report of report process and list of activities to be
considered to publicize the report findings. Modify standard operating Parris/Jenkins
16 procedures. March 31, 2009 /Hamilton
17 Prepare survey report of responding facilities. April 30, 2009 Parris/ Jenkins
Data collected / deliverables:
1 Produce Energy Use in South Carolina’s Public Facilities Report March 15, 2009 Jerman
SCEO Operations Plan FY 2009 FINAL 6-26-08 10
2 Percent of state organizations and school districts reporting energy data. April 30, 2009 Parris/ Jenkins
Percent of responding facilities that rate the Energy Use report of good value.
3 April 30, 2009 Parris/ Jenkins
Percent of responding facilities that reported that the Energy Use report will
4 assist them in maximizing their energy savings. April 30, 2009 Parris/ Jenkins
Key measures:
Energy saved/offset n/a
Dollars saved/
economic impact n/a
Environmental benefits n/a
State law requires state agencies and public school districts to
report energy use and develop energy conservation plans
Mandate/authority (Section 48-52-620).
SCEO Operations Plan FY 2009 FINAL 6-26-08 11
Program Area I – Facilities
Goal: Maximize energy savings in facilities.
Strategy C: Encourage and provide technical assistance to state and public facilities to use Utility Direct software to track energy consumption.
Rationale: Reduce energy consumption, save energy dollars and decrease environmental pollution through encouraging increased energy efficiency.
Point person: Horton
Required tasks: Due date Person Responsible
Present update on Energy Use in South Carolina’s Public Facilities report at
1 SchoolDude University Annual Meeting. April 2009 Jenkins/Parris
Compile a target list of facilities from the Energy Use in South Carolina’s
Public Facilities report that have expressed interest in developing or expanding
their use of an energy accounting system or are having difficulty submitting
2 correct and complete data on schedule. December 15, 2008 Jenkins/Parris
Schedule and conduct conference calls, on-site visits, and/or web-based
seminars to support target list facilities. Keep a support log of completed
3 trainings with participant comments and suggestions. Ongoing Jenkins/Parris
Develop strategy for expanding use of energy accounting software.
4 October 31, 2008 Jenkins/Parris
Implement strategy for expanding use of energy accounting software.
November 1 - ongoing Jenkins/Parris
Data collected / deliverables:
1 Increase in percent of 155 facilities that are using an energy accounting system. Quarterly Jenkins/Parris
Number of facilities (entities) supported by SCEO in maintenance of their
2 energy accounting system. Quarterly Jenkins/Parris
Key measures:
Energy saved/offset n/a
Dollars saved/
economic impact n/a
Environmental benefits n/a
State law requires state agencies and public school districts to
report energy use and develop energy conservation plans
Mandate/authority (Section 48-52-620).
SCEO Operations Plan FY 2009 FINAL 6-26-08 12
Program Area I – Facilities
Goal: Maximize energy savings in facilities.
Strategy D: Review Energy Use in South Carolina Public Facilities report, assist with energy conservation plans for public entities and market
energy assessment services for public and private entities.
Rationale: Reduce energy consumption, save energy dollars and decrease environmental pollution through encouraging increased energy efficiency.
Point person: Horton
Required tasks: Due date Person Responsible
Review Energy Use in South Carolina Public Facilities report, identify those
entities most likely to benefit from SCEO assistance and market SCEO energy
1 efficiency services. April Jenkins/Hudkins
2 Identify and contact other potential partners and present SCEO assistance. Ongoing Hudkins/Jenkins
Where potential energy savings exist, conduct SCEO Energy Assessment
3 services and present written results to project partner within 20 working days. Ongoing Hudkins/Jenkins
Where the Energy Assessment indicates need for more comprehensive Energy
4 Audit, review & discuss audit options & recommendations with project partner. Ongoing Hudkins/Jenkins
When recommended, assist project partners with planning and securing an
5 Energy Audit and report results. Ongoing Hudkins/Jenkins
6 Report and publicize results. Ongoing Hudkins/Jenkins
7 Create standard operating procedures to conduct energy assessments Jenkins
Data collected / deliverables:
1 # energy conservation plans developed Quarterly Jenkins/Hudkins
# of Energy Assessments recommended or conducted
2 Quarterly Hudkins/Jenkins
3 # of energy savings projects implemented Quarterly Hudkins/Jenkins
Key measures:
Energy saved/offset reduction of energy consumption (kBTU)
Dollars saved/
economic impact total dollars estimated energy savings
Environmental benefits Offset of emissions
State law requires SCEO to encourage public facilities to
Mandate/authority conserve energy (Section 48-52-210 (9).
SCEO Operations Plan FY 2009 FINAL 6-26-08 13
Program Area I: Facilities
Goal: Maximize energy savings in facilities.
Strategy E: Provide loan financing to state agencies, school districts, local governments, and not-for-profits to implement energy efficiency projects.
Rationale: Reduce energy consumption, save energy dollars and decrease environmental pollution through encouraging increased energy efficiency.
Point person: Hughes
Required tasks: Due date Person Responsible
1 Reassess interest rates for new loan commitments. July 1, 2008 Hughes
2 Make commitments to eligible entities. Ongoing Hughes
3 Market loan program to eligible organizations Ongoing Hughes
Review all Energy Audits and Technical Studies supporting ConserFund
4 Applications. Ongoing Hudkins
5 Complete and analyze application packages for staff review committee. Ongoing Hughes
6 Prepare necessary documents for the loan approval. Ongoing Hughes
Complete approval/denial/consideration at next review date to borrower within 5
7 business days of the decision of the Loan Approval Committee. Ongoing Hughes
8 Monitor existing projects and close out completed projects. Ongoing Hudkins/Hughes
Report and publicize results. Send information to be included in the Savings
9 Matrix. Ongoing Hughes
Data collected / deliverables: Hughes
1 Number of ConserFund loan commitments. Quarterly Hughes
Dollar amount of ConserFund loan commitments. Quarterly Hughes
2 Dollar savings in projected ConserFund project savings. Quarterly Hughes
3 Percent increase in projected ConserFund project savings. Quarterly Hughes
Key measures:
Energy saved/offset n/a
Dollars saved/
economic impact Dollar savings in projected ConserFund project savings.
Environmental benefits
State law requires SCEO to provide a revolving loan fund for
state agencies to implement energy conservation measures
Mandate/authority (Section 48-52-650).
SCEO Operations Plan FY 2009 FINAL 6-26-08 14
Program Area I: Facilities
Goal: Maximize energy savings in facilities.
Strategy F: Sponsor workshops and training to educate energy-related professionals on techniques to reduce energy consumption.
Rationale: Reduce energy consumption, save energy dollars and decrease environmental pollution through encouraging increased energy efficiency.
Point person: Horton
Required tasks: Due date Person Responsible
Develop proposals and award contracts for at least 3 SCEO-sponsored energy
1 efficiency workshops. Ongoing Hudkins
2 Administer energy efficiency workshops in conjunction with awardees. Ongoing Hudkins
Administer a minimum of 2 low-cost energy efficiency workshops in
3 conjunction with other organizations. Ongoing Hudkins
Coordinate operation of Association of South Carolina Energy Managers;
4 update membership lists and work to increase membership. Ongoing Parris
5 Coordinate and attend CEM training associated with ASCEM. Ongoing Parris/ Hudkins
6 Coordinate energy seminars & conference arrangements for 2 ASCEM mtgs/yr. Ongoing Parris
Conduct ASCEM conference and analyze results from customer satisfaction
7 survey. Ongoing Parris
8 Review ASCEM related Web pages weekly and submit revisions to webmaster Ongoing Parris
Data collected / deliverables:
1 Number of energy savings workshops conducted. Quarterly Hudkins
2 Number of participants and firms represented in each energy savings workshop. Quarterly Hudkins
3 Dollar amount of energy savings reported in SCEO Savings Matrix. Quarterly Hudkins
4 Number in ASCEM membership. Quarterly Parris
5 Number of attendees at ASCEM meetings/conferences. Quarterly Parris
6 Number of CEM Training attendees/certified. Annually Parris
7 Number of energy savings workshops conducted. Quarterly Hudkins
Key measures:
Energy saved/offset n/a
Dollars saved/
economic impact $ amount of savings reported in Savings Matrix
Environmental benefits n/a
State law requires SCEO to promote building codes and
certification procedures to encourage energy efficiency (Section
Mandate/authority 48-52-420).
SCEO Operations Plan FY 2009 FINAL 6-26-08 15
Program Area I: Facilities
Goal: Maximize energy savings in facilities.
Strategy G: Facilitate residential and commercial energy efficiency and green building practices.
Rationale: Reduce energy consumption, save energy dollars and decrease environmental pollution through encouraging increased energy efficiency.
Point person: Jerman
Required tasks: Due date Person Responsible
Assist in building alliances with public & private sectors for LEED and other
1 green buildings. Ongoing Jerman
2 Work with external contractor to expand SC Green Building Directory Ongoing Jerman
Coordinate and oversee administration of EarthCraft residential energy
efficiency programs with homebuilders. Publicize through presentations to
3 realtors, NGOs etc. Ongoing Jenkins
Coordinate Carolina Classic Home and Garden Show with staff from SCEO. Hamilton
4 April 30, 2009
5 Provide information at home shows outside Columbia. March 2009 Horton
6 Plan for joint green building workshop(s) with USGBC-SC and/or others Jerman
Work with Office of State Engineer to administer provisions of and educate
7 about green building requirement for state buildings Ongoing Jerman
Investigate a means for reducing energy used in facility space leased by state
8 government.
Work with Building Code Council and others to promote effective building code
9 requirements and enforcement. Ongoing Horton/Jenkins
Complete a comparative analysis of EarthCraft, Energy Star, LEED and other
10 green building programs. Jenkins
Assist with the development and implementation of an energy efficiency
conference aimed at low- to moderate-income housing with the federal
11 Department of Housing and Urban Development (HUD). September 2008 Jerman/VandenHouten
12 Hold a residential green building conference for realtors. August 2008 Jerman
Coordinate with the Budget & Control Board, Governor’s Office, and General
Services on the implementation of energy efficiency projects in Columbia
13 facilities (Governor’s Mansion and NGA project) Ongoing Perkins
Participate in and provide cost-share for Southeastern High Peformance
14 Buildings Project September 2008 Jerman/Horton
15 Participate in and provide cost-share for Southern Energy Efficiency Center. Ongoing Jerman
SCEO Operations Plan FY 2009 FINAL 6-26-08 16
Data collected / deliverables:
1 Number of LEED accredited professionals. Quarterly Jerman
2 Number of buildings registered and/or certified with USGBC. Quarterly Jerman
3 Number of buildings certified by USGBC. Quarterly Jerman
4 Evaluation results from Home Show. Annually Hamilton
5 Number of EarthCraft Builders trained. Quarterly Horton
6 Number of EarthCraft homes constructed. Quarterly Horton
7 Number of Energy Star certified homes quarterly Horton
Key measures:
Energy saved/offset n/a
Dollars saved/
economic impact n/a
Environmental benefits n/a
State law requires SCEO to promote building codes and
certification procedures to encourage energy efficiency (Section
Mandate/authority 48-52-420).
SCEO Operations Plan FY 2009 FINAL 6-26-08 17
Program Area I: Facilities
Goal: Maximize energy savings in facilities.
Strategy H: Participate in the implementation of the Governor’s Climate, Energy and Commerce Advisory Committee recommendations relating to
non-utility facilities energy savings activities.
Rationale: Reduce energy consumption, save energy dollars and decrease environmental pollution through encouraging increased energy efficiency.
Point person: Jerman
Required tasks: Due date Person Responsible
1 To be determined. TBD. Jerman
Data collected / deliverables:
1 To be determined. TBD. Jerman
Key measures:
Energy saved/offset
Dollars saved/
economic impact
Environmental benefits
Governor Sanford’s Executive Order 2007-04 on February 16,
2007 created the Climate Energy and Commerce Advisory
Committee (CECAC).
Also, state law requires SCEO to assist with conservation and
efficiency in residential, commercial, governmental and
Mandate/authority industrial facilities (Section 48-52-420).
SCEO Operations Plan FY 2009 FINAL 6-26-08 18
Program Area I: Facilities
Goal: Maximize energy savings in facilities.
Strategy I: Monitor and administer grants to improve energy savings for industrial and other large facilities in South Carolina.
Rationale: Reduce energy consumption, save energy dollars and decrease environmental pollution through encouraging increased energy efficiency.
Point person: Horton
Required tasks: Due date Person Responsible
In cooperation with the SC Manufacturing Extension Partnership, oversee
industrial grant activities for SC. Administer grants to ensure that partnerships
are established, marketing is completed and assessments of industries are
conducted. Work with grantee to report and publicize energy savings and other
1 results. Ongoing Hudkins
2 Report energy savings to relevant staff and record in SCEO Savings Matrix. Ongoing Hudkins
Participate in and provide cost-share for the Industrial Technology Program Best
3 Practices project. March 1, 2009 Hudkins
Data collected / deliverables:
1 Grants are completed on time. Ongoing Hudkins
Project energy savings and other results are publicized and reported in Savings
2 Matrix. Annually Hudkins
Key measures:
Energy savings as reported in Savings Matrix
Energy saved/offset
Dollars saved/
economic impact $ savings as reported in Savings Matrix
Environmental benefits n/a
Mandate/authority n/a
SCEO Operations Plan FY 2009 FINAL 6-26-08 19
Program Area I: Facilities
Goal: Maximize energy savings in facilities.
Strategy J: Promote performance contracting to public entities in South Carolina.
Rationale: Reduce energy consumption, save energy dollars and decrease environmental pollution through encouraging increased energy efficiency.
Point person: Horton
Required tasks: Due date Person Responsible
1 Oversee performance contracting action plan for public sector entities. Ongoing Jenkins
Provide and promote in-house review service of energy performance contracts to
2 school districts. Ongoing Jenkins
Review and update Energy Performance Contracting Manual and Best Practices
3 Guide as needed. Ongoing Jenkins
4 Renew relationship between SCEO and Office of School Facilities. Ongoing Jenkins
Promote operation and activities of a SC Chapter of the Energy Services
Coalition, a performance contractors association, and assist with its
5 administration. July 1, 2008 Jenkins
Data collected / deliverables:
Number of times a performance contract is utilized, including partner
1 information. Quarterly Jenkins
Develop and maintain in-house database to record and track energy performance
2 contracts utilization in the state. Sept 30, 2008 Jenkins
Key measures:
Energy saved/offset reduction of energy consumption (kBTU)
Dollars saved/
economic impact total dollars estimated energy savings
Environmental benefits
State law authorizes performance contracting (Section 48-52-
Mandate/authority 670).
SCEO Operations Plan FY 2009 FINAL 6-26-08 20
Program Area II – Renewable Energy
Goal: Advance the use of renewable resources.
Strategy A: Coordinate the implementation of the Renewable Energy Grants and Loans Program.
Rationale: Encourage the development of new sources of renewable energy, resulting in environmental benefits due to reduction of emissions and
economic benefits for SC through the development of new businesses in the field of renewable energy.
Point person: Hartwig
Required tasks: Due date Person Responsible
1 Review and edit program guidelines, application package, scoring process. Ongoing Hartwig
Coordinate with SC Department of Agriculture on all aspects of program
2 implementation, including Staff Review Committee and Oversight Committee Ongoing Hartwig
Disseminate information about program and seek to locate qualified
3 applicants. Ongoing Hartwig
Coordinate financial and legal aspects of the loans, including monitoring of
4 loan agreements, repayment schedules, disbursements and closings. Ongoing Hughes/Hudkins
Coordinate financial and legal aspects of the grants, including monitoring of
5 grants and processing of reimbursement requests. Ongoing Lockhart/Hudkins
Data collected / deliverables:
1 Collect quarterly reports from all matching grant recipients. Quarterly Hartwig
2 Collect quarterly reports from all planning grant recipients. Quarterly Hartwig
3 Collect quarterly reports from all loan recipients. Quarterly Hughes
Publicize the grants and loans program, award recipients and resulting
4 successful projects. Quarterly Hartwig/Hamilton
5 Develop data recording grant outcomes. Quarterly Hudkins/Horton
Key measures:
Energy saved/offset n/a
Dollars saved/
economic impact n/a
Environmental benefits n/a
State law established the Renewable Energy Infrastructure
Mandate/authority Development Fund in 2007(Section 46-3-260).
SCEO Operations Plan FY 2009 FINAL 6-26-08 21
Program Area II – Renewable Energy
Goal: Advance the use of renewable resources.
Strategy B: Promote biomass projects statewide.
Rationale: Encourage the development of new sources of renewable energy, resulting in environmental benefits due to reduction of emissions and
economic benefits for SC through the development of new businesses in the field of renewable energy.
Point person: Hartwig
Required tasks: Due date Person Responsible
1 Coordinate SC Biomass Council operations. Ongoing Hartwig
2 Coordinate biomass policy support efforts. Ongoing Hartwig
3 Write and update publications and other materials related to biomass. Ongoing Hartwig
4 Maintain SCEO Web site information related to biomass. Ongoing Hartwig
5 Maintain and update SC Biomass Council Web site weekly. Ongoing Hartwig
6 Coordinate biomass grant, loan and tax incentive information for Website. Ongoing Hartwig
7 Prepare presentations and coordinate public outreach for biomass. Ongoing Hartwig
8 Report and publicize SCEO results. Ongoing Hartwig
9 Assist public and private sector customers with project development. Ongoing Horton
Data collected / deliverables:
1 Amount of biomass energy used. Quarterly Hartwig
2 Percent increase in biomass energy use. Quarterly Hartwig
3 Increase in number of operational biomass projects. Quarterly Hartwig
Key measures:
Energy saved/offset Amount of biomass energy used.
Dollars saved/
economic impact # biomass projects statewide
Environmental benefits Emissions avoided.
State law requires SCEO to encourage the use of renewable
Mandate/authority indigenous energy sources (Section 48-52-420).
SCEO Operations Plan FY 2009 FINAL 6-26-08 22
Program Area II – Renewable Energy
Goal: Advance the use of renewable resources.
Strategy C: Participate in One-Stop Shop to facilitate biomass and other renewable investments.
Rationale: Encourage the development of new sources of renewable energy, resulting in environmental benefits due to reduction of emissions and
economic benefits for SC through the development of new businesses in the field of renewable energy.
Point person: Hartwig
Required tasks: Due date Person Responsible
1 Market services of One-Stop Shop Ongoing Hartwig
2 Schedule and coordinate meetings Monthly Hartwig
Data collected / deliverables:
1 Number of entities receiving One Stop Shop services Quarterly Hartwig
2 Number of participating entities implementing projects. Annually Hartwig
Key measures:
Energy saved/offset n/a
Dollars saved/
economic impact n/a
Environmental benefits n/a
State law requires SCEO to encourage the use of renewable
Mandate/authority indigenous energy sources (Section 48-52-420).
SCEO Operations Plan FY 2009 FINAL 6-26-08 23
Program Area II – Renewable Energy
Goal: Advance the use of renewable resources.
Strategy D: Coordinate a coalition of solar energy stakeholders to market development of solar energy.
Rationale: Encourage the development of new sources of renewable energy, resulting in environmental benefits due to reduction of emissions and
economic benefits for SC through the development of new businesses in the field of renewable energy.
Point person: Hartwig
Required tasks: Due date Person Responsible
Provide speaker for statewide presentations as needed.
1 Ongoing Hartwig
2 Staff SC Solar Council. Ongoing Hartwig
3 Maintain inventory of solar installations in SC. Ongoing Hartwig
4 Report and publicize results. Ongoing Hartwig
5 Maintain and update SC Solar Council Web site weekly. Ongoing Hartwig
Working with LLR, explore the feasibility of requiring licensing/certification
6 for solar installers. Ongoing Hartwig
Promote solar pool heating program for hospitality industry and other indoor Ongoing
7 pools. Hartwig
8 Promote solar friendly covenant program for residential subdivisions. Ongoing Hartwig
Hartwig
9 Promote solar purchase programs through electric utilities. Ongoing
Data collected / deliverables:
1 Number of solar installations in South Carolina. Quarterly Hartwig
2 Increase in solar installations throughout South Carolina since July 1, 2007. Quarterly Hartwig
3 Solar installations inventory is updated. Quarterly Hartwig
Key measures:
Energy saved/offset Amount of fossil fuel use offset.
Dollars saved/
economic impact n/a
Environmental benefits Emissions avoided.
State law requires SCEO to encourage the use of renewable
Mandate/authority indigenous energy sources (Section 48-52-420).
SCEO Operations Plan FY 2009 FINAL 6-26-08 24
Program Area II – Renewable Energy
Goal: Advance the use of renewable resources.
Strategy E: Participate in the implementation of the Governor’s Climate, Energy and Commerce Advisory Committee recommendations relating to
non-utility renewable resources.
Rationale: Promote the use of renewable indigenous energy sources to increase energy security, reduce pollution and promote economic
development for the state.
Point person: Hartwig
Required tasks: Due date Person Responsible
1 To be determined. TBD. Hartwig
Data collected / deliverables:
1 To be determined. TBD. Hartwig
Key measures:
Energy saved/offset
Dollars saved/
economic impact
Environmental benefits
Governor Sanford’s Executive Order 2007-04 on February 16,
2007 created the Climate Energy and Commerce Advisory
Committee (CECAC).
Also, state law requires SCEO to encourage the use of
Mandate/authority renewable indigenous energy sources (Section 48-52-420).
SCEO Operations Plan FY 2009 FINAL 6-26-08 25
Program Area II – Renewable Energy
Goal: Advance the use of renewable resources.
Strategy F: Provide installation and monitoring of solar equipment at public facilities.
Rationale: Encourage the development of new sources of renewable energy, resulting in environmental benefits due to reduction of emissions and
economic benefits for SC through the development of new businesses in the field of renewable energy.
Point person: Horton
Required tasks: Due date Person Responsible
1 Monitor and report savings from solar equipment installed at USC- Aiken. Ongoing Horton
Monitor and report energy savings from solar facility at Huntington Beach
2 State Park. Ongoing Horton
In cooperation with York Technical College install solar equipment from the
Criminal Justice Academy at Rock Hill site. Maintain and report savings as
3 they occur. June 30, 2009 Horton
4 Repair and maintain solar water heater at Williamsburg Detention Center Ongoing Horton
Data collected / deliverables:
1 Number of solar installations at public facilities. Annually Horton
2 Btu and dollar savings from installations. Quarterly Horton
Key measures:
Energy saved/offset Amount of fossil fuel use offset.
Dollars saved/
economic impact n/a
Environmental benefits Emissions avoided.
State law requires SCEO to encourage the use of renewable
Mandate/authority indigenous energy sources (Section 48-52-420).
SCEO Operations Plan FY 2009 FINAL 6-26-08 26
Program Area II – Renewable Energy
Goal: Advance the use of renewable resources.
Strategy G: Provide marketing and outreach for hydrogen, wind and hydropower options in South Carolina.
Rationale: Encourage the development of new sources of renewable energy, resulting in environmental benefits due to reduction of emissions and
economic benefits for SC through the development of new businesses in the field of renewable energy.
Point person: Horton
Required tasks: Due date Person Responsible
1 Coordinate hydrogen related efforts. Ongoing Clark
2 Coordinate wind related activities. Ongoing Horton
3 Coordinate small-scale hydro activities. Ongoing Horton
4 Report and publicize results. Ongoing Horton
Data collected / deliverables:
1 Number of projects implemented. Quarterly Horton
2 Efforts are publicized on Web site. Quarterly Hartwig/Hamilton
Key measures:
Energy saved/offset
Amount of fossil fuel use offset.
Dollars saved/
economic impact n/a
Environmental benefits Emissions avoided.
State law requires SCEO to encourage the use of renewable
Mandate/authority indigenous energy sources (Section 48-52-420).
SCEO Operations Plan FY 2009 FINAL 6-26-08 27
Program Area II – Renewable Energy
Goal: Advance the use of renewable resources.
Strategy H: Provide leadership and assistance in the U.S. EPA’s Landfill Methane Outreach Program.
Rationale: State law requires SCEO to encourage the use of renewable indigenous energy sources.
Point person: Hartwig
Required tasks: Due date Person Responsible
1 Monitor and report on landfill gas installations. Ongoing Hartwig
2 Offer information and assistance on landfill gas projects, as requested. Ongoing Hartwig
Data collected / deliverables:
1 Report on total number of MWh produced through landfill gas projects Quarterly Hartwig
Key measures:
Fossil fuel use avoided
Energy saved/offset
Dollars saved/
economic impact n/a
Emissions avoided
Environmental benefits
This program is under the U.S. Environmental Protection
Agency’s Landfill Methane Outreach Program. Also, state law
requires SCEO to encourage the development and use of
Mandate/authority renewable energy resources (Section 48-52-210).
SCEO Operations Plan FY 2009 FINAL 6-26-08 28
Program Area III – Public Information
Goal: Provide energy awareness, information and education services.
Strategy A: Promote energy efficiency and sustainability to citizens of South Carolina.
Rationale: Promote energy awareness and provide reliable energy-related information in support of the mission and goals of the SCEO.
Point person: Hamilton
Required tasks: Due date Person Responsible
Promote energy awareness and conservation through participation in community
1 activities. Ongoing Hamilton
Partner with other organizations to promote sustainability and clean energy. Hartwig/
SC Biomass Council, CECAC, SC Solar Council, general environmental Jerman
2 community, EarthCraft, Green Building Council, USC, Clemson Ongoing /VandenHouten
Plan and implement activities for Energy Awareness Month (EAM) to reach all
sectors, including the Governor’s proclamation, link on state government Web
3 site and other means. October 31, 2008 Hamilton
Develop and implement a strategy for weekly, college and other newspapers to
4 keep energy in the news Ongoing Hamilton
5 Plan and implement energy promotion for Earth Day. April 30, 2009 Hamilton
Hamilton /
6 Explore sponsorship opportunities to support energy awareness. Ongoing Jerman
Provide information as requested for legislative initiatives related to energy
efficiency and sustainability. Ongoing Clark/Jerman/et al.
Data collected / deliverables:
Number of media contacts for interviews, material, and information.
1 Quarterly Hamilton
2 Number of community activities. Quarterly Hamilton
3 Number of individuals contacted through community activities. Quarterly Hamilton
Key measures:
Energy saved/offset n/a
Dollars saved/
economic impact n/a
Environmental benefits n/a
State law requires SCEO to increase the efficiency of use of all
Mandate/authority energy sources throughout SC (Section 48-52-410).
SCEO Operations Plan FY 2009 FINAL 6-26-08 29
Program Area III – Public Information
Goal: Provide energy awareness, information and education services.
Strategy B: Provide public with current information that meets the needs of our customers.
Rationale: Promote energy awareness and provide reliable energy-related information in support of the mission and goals of the SCEO.
Point person: Hamilton
Required tasks: Due date Person Responsible
Manage the day-to-day operations of the SCEO, Atlantic Compact, Biomass
1 Council and PSCFC Web sites, updating and improving functionality as needed Ongoing Hamilton
2 Review Web sites each Monday to keep information timely and complete. Ongoing Hamilton
3 Maintain and update news section of all Web sites in cooperation with others. Ongoing Hamilton
Respond to inquiries coming from the Web site within 1 work day. Respond to
4 requests for publications within 1 week. Ongoing Hamilton
5 Staff the toll free information line for the SCEO. Ongoing Hamilton
Data collected / deliverables:
1 Number of Web hits. Quarterly Hamilton
2 Number of unique visitors Quarterly Hamilton
3 Number of citizens/entities assisted (phone, mail, email, other) Quarterly Hamilton
Customer satisfaction feedback for speed of reply, courtesy of reply, quality of
4 information, ease of use, and increased awareness of energy issues. Quarterly Hamilton
5 Number of calls received via the toll free information line. Quarterly Hamilton
Key measures:
Energy saved/offset n/a
Dollars saved/
economic impact n/a
Environmental benefits n./a
State law requires that the SCEO collect and make available
energy data and provide energy information clearinghouse
Mandate/authority functions (Section 48-52-420).
SCEO Operations Plan FY 2009 FINAL 6-26-08 30
Program Area III – Public Information
Goal: Provide energy awareness, information and education services.
Strategy C: Participate in the implementation of the Governor’s Climate Energy and Commerce Advisory Committee (CECAC) recommendations
relating to outreach.
Rationale: Promote energy awareness and provide reliable energy-related information in support of the mission and goals of the SCEO.
Point person: Jerman
Required tasks: Due date Person Responsible
1 To be determined. TBD. Jerman/VandenHouten
Data collected / deliverables:
1 To be determined. TBD. Jerman/VandenHouten
Key measures:
Energy saved/offset
Dollars saved/
economic impact
Environmental benefits
Governor Sanford’s Executive Order 2007-04 on February 16,
2007 created the Climate Energy and Commerce Advisory
Committee (CECAC).
Also, state law requires that the SCEO advocate renewable
energy and energy conservation and efficiency in a variety of
Mandate/authority ways (Section 48-52-420).
SCEO Operations Plan FY 2009 FINAL 6-26-08 31
Program Area III – Public Information
Goal: Provide energy awareness, information and education services.
Strategy D: Coordinate framework for the implementation of Governor’s Climate Energy and Commerce Advisory Committee (CECAC)
recommendations.
Rationale: Work with other entities throughout the state to implement the recommendations of the CECAC in order to help South Carolina make
significant progress toward reducing its impacts on global climate change.
Point person: Clark
Required tasks: Due date Person Responsible
1 Analyze and report on recommendations of CECAC. September 30, 2008 Clark/Jerman
2 Recommend implementation strategies. December 15, 2008 Clark/Jerman
3 Provide support to CECAC implementation process, as appropriate. Ongoing Clark/Jerman
Data collected / deliverables:
1 Provide information as requested. Ongoing Clark
2 To be determined. TBD TBD
Key measures:
Energy saved/offset n/a
Dollars saved/
economic impact n/a
n/a
Environmental benefits
Governor Sanford’s Executive Order 2007-04 on February 16,
2007 created the Climate Energy and Commerce Advisory
Committee (CECAC).
Also, state law requires a well-balanced energy strategy for the
state and that SCEO serve as the principal energy planning entity
Mandate/authority for the state (Sections 48-52-210, 48-52-410).
SCEO Operations Plan FY 2009 FINAL 6-26-08 32
Program Area III – Public Information
Goal: Provide energy awareness, information and education services.
Strategy E: Publish Energy Connection newsletter twice annually.
Rationale: Promote energy awareness and provide reliable energy-related information in support of the mission and goals of the SCEO.
Point person: Hamilton
Required tasks: Due date Person Responsible
Evaluate current newsletter schedule and consider electronic updates between
1 print editions. August 31, 2008 Hamilton/Jerman
Determine and assign articles for Winter 2009 edition. Produce, print, and Hamilton
2 distribute. November 30, 2009
Determine and assign articles for Summer 2009 edition. Produce, print, and
3 distribute. June 30, 2009 Hamilton
Update and maintain Energy Connection database with newsletter contacts.
Increase the number of recipients receiving electronic version of newsletter,
4 reducing number of hard copies printed. Ongoing Hamilton
Maintain reliability of Access database for use in disseminating information. Hamilton
5 Ongoing Parris
Data collected / deliverables:
1 Newsletter is published no later than November 30, 2008 and June 30, 2009. Semi-annually Hamilton
2 Number receiving e-mail version of newsletter. Quarterly Hamilton
3 Number receiving hard copy version of newsletter. Quarterly Hamilton
Key measures:
Energy saved/offset n/a
Dollars saved/
economic impact n/a
Environmental benefits n/a
State law requires that the SCEO collect and make available
energy data and provide energy information clearinghouse
Mandate/authority functions (Section 48-52-420).
SCEO Operations Plan FY 2009 FINAL 6-26-08 33
Program Area III – Public Information
Goal: Provide energy awareness, information and education services.
Strategy F: Develop energy efficiency information campaign for state agencies and general public.
Rationale: Promote energy awareness and provide reliable energy-related information in support of the mission and goals of the SCEO.
Point person: Jerman
Required tasks: Due date Person Responsible
Develop presentation geared toward state employees & general public with VandenHouten/
1 guidelines on increasing energy efficiency in the workplace, home and car. July 2008 Hamilton
Sign up to present in appropriate forums for presentations, such as Lunch & VandenHouten/
2 Learns. Ongoing Jerman/Hamilton
Work with DHEC as pilot program Ongoing VandenHouten/Jerman
3 /Hamilton
Revise Best Practices Guide for state energy managers, incorporating
implementable measures and actual figures from cost-savings calculations into VandenHouten/
4 guide. September 30, 2008 Jenkins
Develop presentation on Best Practices Guide for energy managers. VandenHouten
5 September 30, 2008 /Jenkins/Hamilton
6 Revise Energy Briefs and develop three new topics. June 2009 Hamilton
Data collected / deliverables:
VandenHouten/Jerman
1 Energy efficiency presentation developed. July 2008 /Hamilton
VandenHouten/
2 Best Practices Guide developed. September 30, 2008 Jenkins/Hamilton
Key measures:
Energy saved/offset n/a
Dollars saved/
economic impact n/a
Environmental benefits n/a
State law requires SCEO to ensure that state agencies and
schools become models for energy efficiency (Section 48-52-
Mandate/authority 410).
SCEO Operations Plan FY 2009 FINAL 6-26-08 34
Program Area III: Public Information
Goal: Provide energy awareness, information and education services.
Strategy G: Compile and maintain energy data for publication in South Carolina Energy Outlook and elsewhere.
Rationale: Provide reliable energy-related information to support the decisions of policy makers and in support of the mission and goals of the
SCEO.
Point person: Vanden Houten
Required tasks: Due date Person Responsible
Regular updating and maintenance of energy-related database with latest Ongoing
1 available energy statistics. Vanden Houten
Compile and maintain information of latest available energy statistics for Ongoing
2 posting on SCEO Web site and disseminate to public as needed. Vanden Houten
3 Monitor contract with vendor. Ongoing Vanden Houten
Clark/
4 Compile energy forecast reports, provide data analysis, and publish findings. Ongoing VandenHouten
Data collected / deliverables:
1 Publish South Carolina Energy Outlook May - annually Clark/Vanden Houten
Update SCEO Web site with latest version of the South Carolina Energy Vanden
2 Outlook. June - annually Houten/Hamilton
Key measures:
Energy saved/offset n/a
Dollars saved/
economic impact n/a
Environmental benefits n/a
State law requires that the SCEO collect and make available
energy data and provide energy information clearinghouse
Mandate/authority functions (Section 48-52-420).
SCEO Operations Plan FY 2009 FINAL 6-26-08 35
Program Area III – Public Information
Goal: Provide energy awareness, information and education services.
Strategy H: Promote purchase of energy efficient manufactured homes and provide energy conservation information to homeowners.
Rationale: Promote energy awareness and provide reliable energy-related information in support of the mission and goals of the SCEO.
Point person: Parris
Required tasks: Due date Person Responsible
Print and distribute Energy Efficient Labels to manufacturers of mobile homes
that are sold to dealers in SC. Ensure new manufacturers know about program
1 and are contacted about the labeling process. Ongoing Parris
2 Input information from manufactured housing disposition reports into database. Ongoing Way
3 Report and publicize savings from energy efficient manufactured homes. Ongoing Parris
Provide report explaining SCEO activities related to manufactured home energy
4 efficiency. October 1, 2008 Parris
5 Analyze current standards and recommend needed changes. September 30, 2008 Horton/Jenkins
Data collected / deliverables:
1 Dollar amount saved from the label program. Quarterly Parris
2 Number of homes labeled from disposition reports. Quarterly Parris
3 Number of labels distributed to manufacturers. Quarterly Parris
4 Number of labeled homes keyed into database. Quarterly Way
5 At least one news release and one note for newsletter about savings. Annually Parris
Key measures:
Energy saved/offset
n/a
Dollars saved/
economic impact n/a
Environmental benefits
n/a
State law requires SCEO to promote energy efficiency in
Mandate/authority manufactured housing (Section 48-52-420).
SCEO Operations Plan FY 2009 FINAL 6-26-08 36
Program Area III – Public Information
Goal: Provide energy awareness, information and education services.
Strategy I: Monitor and report on state energy-related legislation.
Rationale: Provide information on energy-related legislation as a service to SCEO customers and to promote legislation that reduces energy
consumption, saves energy dollars and decreases environmental pollution.
Point person: Hartwig
Required tasks: Due date Person Responsible
Weekly during legislative
1 Submit weekly legislative update to be posted on SCEO Web site. session Hartwig
2 Compile legislative report for 2008 session. July 15, 2008 Hartwig
Data collected / deliverables:
1 Annual energy legislation report Annually Hartwig
2 Weekly updates during legislative session. Weekly Hartwig
Key measures:
Energy saved/offset n/a
Dollars saved/
economic impact n/a
n/a
Environmental benefits
State law requires that the SCEO provide information on the
public interest related to energy policy in appropriate forums
Mandate/authority (Section 48-52-420).
SCEO Operations Plan FY 2009 FINAL 6-26-08 37
Program Area III – Public Information
Goal: Provide energy awareness, information and education services.
Strategy J: Coordinate and staff meetings of the SCEO Energy Advisory Committee.
Rationale: Promote energy awareness and provide reliable energy-related information in support of the mission and goals of the SCEO.
Point person: Jerman
Required tasks: Due date Person Responsible
Meet with Energy Advisory Committee (EAC) chairman to develop semi-annual Jerman
1 meetings to be held tentatively in fall and spring. fall 2008, spring 2009 /VandenHouten
Meet with SCEO staff and chairman to schedule meetings, discuss agenda and Jerman
2 presentation materials for the Energy Advisory Committee. As needed /VandenHouten
Coordinate logistical support for Energy Advisory Committee meetings and Jerman
3 distribute meeting materials to EAC members. As needed /VandenHouten
Attend meeting, record minutes and provide draft transcript of minutes no later Jerman
4 than two weeks after meetings. As needed /VandenHouten
Update Energy Advisory Committee members as directed with current Jerman
5 information on SCEO activities. Ongoing /VandenHouten
Distribute evaluation to committee members and provide summary report to Jerman
6 management. As needed /VandenHouten
Data collected / deliverables:
1 EAC meetings held as scheduled. Semi-annually
2 Evaluation results from meetings. Semi-annually
Key measures:
Energy saved/offset n/a
Dollars saved/
economic impact n/a
n/a
Environmental benefits
State law established the Energy Advisory Council (Section 48-
Mandate/authority 52-440).
SCEO Operations Plan FY 2009 FINAL 6-26-08 38
Program Area III – Public Information
Goal: Provide energy awareness, information and education services.
Strategy K: Manage activities of the SCEO to respond to energy emergencies in South Carolina.
Rationale: Promote energy awareness and provide reliable energy-related information in support of the mission and goals of the SCEO.
Point person: Hughes
Required tasks: Due date Person Responsible
Schedule and oversee staffing of State Emergency Operations Center during
1 times of activation by the Emergency Management Division (EMD). Ongoing Hughes
Ensure that at least 4 staff members participate in the Office’s State Emergency
2 Response Team members and are adequately trained. Ongoing Hughes
Participate in training events organized and led by the Emergency Management
3 Division. Ongoing Hughes
4 Represent the Energy Office and ESF-12 at EMD exercise planning meetings. Ongoing Hughes
Work with the Office of Regulatory Staff on the annual updates to the ESF-12
Standard Operating Procedure and Annexes to the State Emergency Operations
5 Plan, the Hurricane Plan, and the Earthquake Plan. Ongoing Hughes
Update and maintain South Carolina Energy Emergency Plan, as required by
6 DOE, and implement as needed. Ongoing Hughes
Data collected / deliverables:
1 Number of EMD training hours completed. Annually Hughes
2 Number of staffings of ESF-12 at the State Emergency Operations Center. Annually Hughes
Key measures:
n/a
Energy saved/offset
Dollars saved/
economic impact n/a
Environmental benefits n/a
SCEO works with the SC Emergency Preparedness Division to
Mandate/authority implement the state-required ESF-12.
SCEO Operations Plan FY 2009 FINAL 6-26-08 39
Program Area III – Public Information
Goal: Provide energy awareness, information and education services.
Strategy L: Provide formal energy education in K-12 schools
Rationale: Promote energy awareness and provide reliable energy-related information in support of the mission and goals of the SCEO.
Point person:
Required tasks: Due date Person Responsible
1 Provide information to teachers through annual teacher’s conference. June - annually Hamilton
2 Distribute Drive Smart cards to high school driver education students. Ongoing Hamilton
3 Develop clearinghouse for all energy education material in the state. June 2009 Hamilton
Data collected / deliverables:
1 Number of Drive Smart cards distributed at end of school year Quarterly Hamilton
Key measures:
Energy saved/offset n/a
Dollars saved/
economic impact n/a
Environmental benefits n/a
State law requires SCEO to increase the efficiency of use of all
Mandate/authority energy sources throughout SC (Section 48-52-410).
SCEO Operations Plan FY 2009 FINAL 6-26-08 40
Program Area IV: Transportation
Goal: Promote transportation conservation and diversification.
Strategy A: Coordinate alternative fuels activities around the state, thereby reducing the use of petroleum products in targeted areas and increasing
alternative fuel use.
Rationale: Reduce energy consumption, save energy dollars and decrease environmental pollution through encouraging increased energy efficiency.
Point person: Hartwig
Required tasks: Due date Person Responsible
1 Serve as project coordinator for Palmetto State Clean Fuels Coalition (PSCFC). Ongoing Hartwig
2 Monitor and apply for federal funding opportunities. Ongoing Hartwig
Attend at least one Clean Cities conference a year and attend monthly Hartwig
3 conference calls. Ongoing
4 Conduct annual alternative fuel survey. Ongoing Hartwig
5 Update E85 and biodiesel station map and list. Ongoing Hartwig
6 Schedule PSCFC stakeholder meetings, when necessary. Ongoing Hartwig
7 Combine PSCFC activities with SC Biomass Council activities, where possible. Ongoing Hartwig
8 Review PSCFC Web site weekly and update as needed. Ongoing Hartwig
9 Work on formulation and implementation of relevant legislation. Ongoing Hartwig
10 Monitor & encourage alternative fuel production & use, and report on activities. Ongoing Hartwig
Work with State Fleet Management to encourage the use of alternative fuels
11 during the operation of flex fuel vehicles Ongoing Hartwig/Jerman
12 Report and publicize results. Ongoing Hartwig
Data collected / deliverables:
1 Amount of alternative fuel used in South Carolina. Ongoing Hartwig
2 Amount of alternative fuel used by state government fleets Ongoing Hartwig
3 Amount of alternative fuel produced in South Carolina. Ongoing Hartwig
4 Number of alternative refueling stations. Ongoing Hartwig
Key measures:
Amount of gasoline use offset
Energy saved/offset
Dollars saved/
economic impact n/a
Environmental benefit Amount of emissions offset
State law requires SCEO to promote the use of less-polluting
Mandate/authority transportation fuels (Section 48-52-420).
SCEO Operations Plan FY 2009 FINAL 6-26-08 41
Program Area IV: Transportation
Goal: Promote transportation conservation and diversification.
Strategy B: Participate in the implementation of the Governor’s Climate Energy and Commerce Advisory Committee (CECAC) recommendations
relating to transportation.
Rationale: Reduce energy consumption, save energy dollars and decrease environmental pollution through encouraging increased transportation
energy efficiency and fuel diversification.
Point person: Hartwig
Required tasks: Due date Person Responsible
1 To be determined. TBD. Hartwig
Data collected / deliverables:
1 To be determined. TBD. Hartwig
Key measures:
Energy saved/offset
Dollars saved/
economic impact
Environmental benefits
Governor Sanford’s Executive Order 2007-04 on February 16,
2007 created the Climate Energy and Commerce Advisory
Committee (CECAC).
State law requires SCEO to promote the use of less-polluting
transportation fuels, to encourage reduction in the need for
vehicle travel and to promote the use of less-polluting vehicles
Mandate/authority (Section 48-52-420).
SCEO Operations Plan FY 2009 FINAL 6-26-08 42
Program Area IV: Transportation
Goal: Promote transportation conservation and diversification.
Strategy C: Promote and administer external funding opportunities for alternative fuel vehicles, refueling infrastructure, production and fuel.
Rationale: Reduce energy consumption, save energy dollars and decrease environmental pollution through encouraging increased energy efficiency.
Point person: Hartwig
Required tasks: Due date Person Responsible
Participate in project, including cost-share: CMAQ Idle Reduction Training and
Awareness for School Districts
1 October 30, 2008 Hartwig
Participate in project, including cost-share: Eastern US Hydrogen Hybrid Fuel
Cell Bus Demonstration Project
2 September 30, 2009 Horton
Participate in project, including cost-share: Refueling Infrastructure for E85 and
Other Alternative Fuels
3 September 30, 2008 Hartwig
Identify new funding opportunities for alternative fuel projects. Hartwig
4 June 30, 2009
Data collected / deliverables:
1
Key measures:
Energy saved/offset n/a
Dollars saved/
economic impact $ saved
Amount of emissions avoided
Environmental benefits
State law requires SCEO to promote the use of less-polluting
Mandate/authority transportation fuels (Section 48-52-420).
SCEO Operations Plan FY 2009 FINAL 6-26-08 43
Program Area IV: Transportation
Goal: Promote transportation conservation and diversification.
Strategy D: Promote fuel conservation through Advanced Travel Center Electrification (truck stop electrification).
Rationale: Reduce energy consumption, save energy dollars and decrease environmental pollution through encouraging increased energy efficiency.
Point person: Horton
Required tasks: Due date Person Responsible
Monitor and report cost savings resulting from Advanced Truck Stop
1 Electrification (ATCE) project with IdleAire. Ongoing Horton
2 Report and publicize results. Ongoing Horton
Data collected / deliverables:
1 Amount of fuel conserved, emissions reduced, and use of ATCE facilities. Quarterly Horton
Key measures:
Amount of fuel use offset
Energy saved/offset
Dollars saved/
economic impact n/a
Amount of emissions avoided
Environmental benefits
Mandate/authority n/a
SCEO Operations Plan FY 2009 FINAL 6-26-08 44
Program Area IV: Transportation
Goal: Promote transportation conservation and diversification.
Strategy E: Promote fuel conservation through the Take a Break From the Exhaust (TABFTE) program in state government.
Rationale: Reduce energy consumption, save energy dollars and decrease environmental pollution through encouraging increased energy efficiency.
Point person: Hartwig
Required tasks: Due date Person Responsible
1 Monitor vehicle miles reduced and emissions eliminated during ozone season. September - annually Hartwig
2 Organize participation by the SCEO in Take a Break from the Exhaust program. April - annually Hartwig
Data collected / deliverables:
1 Number of miles eliminated through TABFTE program. August- annually Hartwig
2 Amount of emissions avoided through TABFTE program. August- annually Hartwig
3 Amount of emissions and miles saved by SCEO. August- annually Hartwig
Key measures:
Amount of gasoline use offset
Energy saved/offset
Dollars saved/
economic impact n/a
Amount of emissions avoided
Environmental benefits
State law requires SCEO to encourage reduction in the need for
Mandate/authority vehicle travel (Section 48-52-420).
SCEO Operations Plan FY 2009 FINAL 6-26-08 45
Program Area V: Utilities
Goal: Promote energy efficient and green energy initiatives by utilities.
Strategy A: Assist with the implementation of the Palmetto Clean Energy (PaCE) program.
Rationale: Provide a mechanism for promoting the development of new sources of renewable energy, resulting in environmental benefits due to
reduction of emissions and economic benefits for SC through the development of new businesses in the field of renewable energy.
Point person: Jerman
Required tasks: Due date Person Responsible
Continue to assist with the implementation of the green power program for SC
1 through Palmetto Clean Energy (PaCE) Board Ongoing Jerman
Publicize green power via website, SCEO publications and other
2 communications. Ongoing Jerman/Hamilton
Find providers of renewable energy Ongoing Jerman/Horton
3 /Jenkins
Data collected / deliverables:
# of shares of green power purchased
1 Jerman
# renewable energy providers participating in program
2 Jerman
Key measures:
# MW generated from renewable resources through this
Energy saved/offset program
Dollars saved/
economic impact # new renewable facilities developed due to PaCE program
Environmental benefits offset of emissions
State law requires SCEO to encourage the use of renewable
Mandate/authority indigenous energy sources (Section 48-52-420).
SCEO Operations Plan FY 2009 FINAL 6-26-08 46
Program Area V: Utilities
Goal: Promote energy efficient and green energy initiatives by utilities.
Strategy B: Participate in the implementation of the Governor’s Climate Energy and Commerce Advisory Committee (CECAC) recommendations
relating to utilities.
Rationale: Work with utilities and other entities to maximize the use of cost-effective options to meet future energy needs, maximize energy
efficiency, and minimize negative environmental consequences.
Point person: Jerman
Required tasks: Due date Person Responsible
1 To be determined. TBD. Clark
Data collected / deliverables:
1 To be determined. TBD. Clark
Key measures:
Energy saved/offset
Dollars saved/
economic impact
Environmental benefits
Governor Sanford’s Executive Order 2007-04 on February 16,
2007 created the Climate Energy and Commerce Advisory
Committee (CECAC).
Also, state law requires a well-balanced energy strategy for the
state, that SCEO serve as the principal energy planning entity
for the state, and that SCEO work with utilities to maximize
the use of cost-effective options to meet future needs.
Mandate/authority (Sections 48-52-210, 48-52-410, 48-52-420).
SCEO Operations Plan FY 2009 FINAL 6-26-08 47
Program Area V: Utilities
Goal: Promote energy efficient and green energy initiatives by utilities.
Strategy C: Analyze and report on all utilities’ programs designed to affect demand, compile information on commercial and industrial costs and
review utilities’ future plans, as appropriate.
Rationale: Compile and make available reliable information regarding utilities to support the decisions of policy makers and in support of the
mission and goals of the SCEO.
Point person: Jerman
Required tasks: Due date Person Responsible
Collect information about demand-side management from utilities-input into
database, following up where necessary to get delinquent reports and to correct
1 data problems. May 15 - annually VandenHouten/Jerman
2 Analyze data, write and edit Demand-Side Management Report. June - annually VandenHouten/Jerman
Review Integrated Resource Plans (IRPs) from both investor-owned and
3 public utilities and provide information as requested. Ongoing VandenHouten/Jerman
Contact and investor-owned utilities, Central Electric Cooperatives, and
municipalities requesting revenue information on residential, commercial and
4 industrial sectors, following up where necessary to get delinquent reports. May 15 - annually VandenHouten/Jerman
5 Input revenue information into database and analyze data. June - annually VandenHouten/Jerman
Data collected / deliverables:
1 Prepare a report outlining demand-side management activities. July - annually VandenHouten/Jerman
Prepare a report on utilities’ costs to customers (average cost per KWH) and
2 post on Web site July- annually VandenHouten/Jerman
Review Integrated Resource Plans (IRPs) and provide written
3 reviews/comments. ongoing VandenHouten/Jerman
Key measures:
Energy saved/offset n/a
Dollars saved/
economic impact n/a
Environmental benefits n/a
State law requires that the SCEO collect and make available
energy data and provide energy information clearinghouse
Mandate/authority functions (Section 48-52-420).
SCEO Operations Plan FY 2009 FINAL 6-26-08 48
Program Area V: Utilities
Goal: Promote energy efficient and green energy initiatives by utilities.
Strategy D: Develop net metering report.
Rationale: Further the development of solar and small wind energy in South Carolina.
Point person: Jerman
Required tasks: Due date Person Responsible
Determine existing policies and procedures for net metering by utilities in
1 South Carolina. Jerman
2 Analyze policies and procedures for net metering by utilities in other states.
Make recommendations for changes in policies and procedures for net
3 metering, in cooperation with the Office of Regulatory Staff.
Data collected / deliverables:
1 Produce report. January 2009 Jerman
Key measures:
Energy saved/offset n/a
Dollars saved/
economic impact n/a
Environmental benefits n/a
Joint resolution signed by Governor on May 13, 2008 requires
SCEO and the Office of Regulatory Staff to develop a report
Mandate/authority on net metering.
SCEO Operations Plan FY 2009 FINAL 6-26-08 49
Program Area VI: Radioactive Waste Disposal Program
Goal: Administer and continuously evaluate the Radioactive Waste Disposal Program to insure stakeholder needs are met while adhering to
rules, regulations and statutes.
Strategy A: Ensure continuity in program planning
Rationale: Because State law directs changes in the objectives and focus of the regional disposal site over time, it is important to anticipate and plan
for changes.
Point person: Newberry
Required tasks: Due date Person Responsible
Evaluate budget needs for the upcoming fiscal year based on evolving
1 program activities. Second half of Fiscal Year Newberry
2 Seek funding to pay for required program activities. May 15, 2009 Newberry
Provide technical and programmatic training to new program staff in
3 anticipation of staff attrition. Ongoing Newberry
Manage Barnwell Economic Development Fund (BEDF) in consultation with
4 Barnwell County officials. Ongoing Hughes
Data collected / deliverables:
A master budget spreadsheet is maintained in a manner that facilitates budget
1 projections. Ongoing Newberry
An agenda item and supporting material are prepared to request a surcharge on
2 waste disposed to cover all program expenses for the coming fiscal year. May 15, 2009 Newberry
A detailed BEDF spreadsheet is maintained that track all disbursements and
3 interest earnings for the Fund. Annually Newberry
Key measures:
Energy saved/offset n/a
Dollars saved/
economic impact n/a
Environmental benefits n/a
Section 48-46-30, et seq., requires the State Budget and
Control Board to execute certain responsibilities related to the
Mandate/authority State’s “host state” status in the Atlantic Compact.
SCEO Operations Plan FY 2009 FINAL 6-26-08 50
Program Area VI: Radioactive Waste Disposal Program
Goal: Administer and continuously evaluate the Radioactive Waste Disposal Program to insure stakeholder needs are met while adhering to
rules, regulations and statutes.
Strategy B: Manage disbursements from the Barnwell Decommissioning Trust Fund and project funding needs for maintaining the disposal site
after decommissioning.
Rationale: The Budget and Control Board owns the Barnwell disposal site property and is ultimately responsible to ensure that it does not become
an environmental or financial liability to the States.
Point person: Newberry
Required tasks: Due date Person Responsible
Maintain and communicate written procedures for disbursing money from the
1 Trust Fund. Ongoing Newberry
2 Review, approve and document requests for disbursement. Ongoing Newberry
Oversee preparation by engineering consultant of technical analysis of the
3 costs of maintaining the Barnwell site after closure. September 1, 2009 Newberry
Data collected / deliverables:
All requests for disbursement are fully documented, including itemization of
1 labor, materials, and subcontractor costs. As needed Newberry
All engineering and technical expertise necessary to conduct a review of site
2 decommissioning costs is procured in a timely manner. July 1, 2008 Newberry
A report will be provided to management that projects funding needs for
3 custodial care of the disposal site September 1, 2009 Newberry
Key measures:
Energy saved/offset n/a
Dollars saved/
economic impact n/a
Environmental benefits n/a
Section 13-7-30 requires the State Budget and Control Board
to manage custodial responsibilities for the Barnwell site, and
to ensure that funds are available to cover all the State’s costs
Mandate/authority for conducting custodial activities at the site after it closes.
SCEO Operations Plan FY 2009 FINAL 6-26-08 51
Program Area VI: Radioactive Waste Disposal Program
Goal: Administer and continuously evaluate the Radioactive Waste Disposal Program to insure stakeholder needs are met while adhering to
rules, regulations and statutes.
Strategy C: Successfully transition from national disposal access to a region-only facility beginning July 1, 2008.
Rationale: State law reduces the volume of waste that can be accepted at the Barnwell disposal site each year from 2001 through 2008. After 2008,
the site can receive waste only from the three-state Atlantic Compact region.
Point person: Newberry
Required tasks: Due date Person Responsible
Work closely with the disposal site operator and other stakeholders to ensure
that plans are implemented that ensure that disposal revenues are sufficient to
1 cover operating expenses throughout fiscal year 2009. July 1, 2008 Newberry
Work with the parties to develop plans for sustaining the economic viability of
2 the disposal site after fiscal year 2009. March 1, 2009 Newberry
Data collected / deliverables:
A disposal rate schedule is prepared that ensures that disposal revenues are
1 sufficient to cover all operating costs and obligations. May 15 - annually Newberry
Key measures:
Energy saved/offset
n/a
Dollars saved/
economic impact n/a
Environmental benefits n/a
Section 48-46-30, et seq., requires the State Budget and
Control Board to execute certain responsibilities related to the
Mandate/authority state’s “host state” status in the Atlantic Compact.
SCEO Operations Plan FY 2009 FINAL 6-26-08 52
Program Area VI: Radioactive Waste Disposal Program
Goal: Administer and continuously evaluate the Radioactive Waste Disposal Program to insure stakeholder needs are met while adhering to
rules, regulations and statutes.
Strategy D: Participate as a party to the Public Service Commission proceedings on allowable operating costs and participate in appropriate
informal lines of communication with disposal site operator in order to anticipate and address issues as early in the Public Service
Commission proceedings as possible.
Rationale: The Budget and Control Board owns the low-level radioactive waste disposal site in Barnwell County and is legislatively required to
manage various aspects of the site.
Point person: Newberry
Required tasks: Due date Person Responsible
Review and prepare comments, as necessary on applications and supporting
documentation submitted by disposal site operator to the Public Service
1 Commission. May 31, 2009 Newberry
Communicate our interest in resolving cost issues to the management of the
2 disposal facility, the Office of Regulatory Staff, and other parties. Ongoing Newberry
Schedule meetings with disposal site operator & other parties to discuss draft
3 initiatives and proposals. Ongoing Newberry
Data collected / deliverables:
The Public Service Commission’s orders related to allowable operating costs
1 reflect consideration of BCB contribution and proposals. Annually Newberry
Key measures:
Energy saved/offset n/a
Dollars saved/
economic impact n/a
Environmental benefits n/a
Section 48-46-40(B) requires the State Budget and Control
Board to participate on behalf of the public in PSC
Mandate/authority proceedings related to disposal site operating costs.
SCEO Operations Plan FY 2009 FINAL 6-26-08 53
Program Area VI: Radioactive Waste Disposal Program
Goal: Administer and continuously evaluate the Radioactive Waste Disposal Program to insure stakeholder needs are met while adhering to
rules, regulations and statutes.
Strategy E: Coordinate and staff meetings of the Nuclear Advisory Council.
Rationale: The Budget and Control Board owns the low-level radioactive waste disposal site in Barnwell County and is legislatively required to
manage various aspects of the site.
Point person: Newberry
Required tasks: Due date Person Responsible
Schedule and staff Nuclear Advisory Council meetings as required. Provide
1 draft transcript of minutes no later than three weeks after meetings. Ongoing Hughes
Coordinate with Atlantic Compact staff to ensure that their web site is kept up
2 to date. Ongoing Hamilton
Data collected / deliverables:
1 NAC meetings held as scheduled. Hughes
2 ACC meetings held as scheduled.
3 Evaluation results from meetings.
Key measures:
Energy saved/offset n/a
Dollars saved/
economic impact n/a
Environmental benefits n/a
Section 13-7-860 makes the SCEO in the Budget and Control
Board responsible for providing staff support to the Nuclear
Advisory Council.
Section 48-46-30, et seq., requires the State Budget and
Control Board to execute certain responsibilities related to the
Mandate/authority State’s “host state” status in the Atlantic Compact.
SCEO Operations Plan FY 2009 FINAL 6-26-08 54
Program Area VII – Office Finance and Administration
Goal: Provide for an efficient and effective work environment.
Strategy A: Provide leadership that is clear and focused on measurable results.
Rationale: An efficient and effective work environment enables SCEO staff to accomplish its mission.
Point person: Clark/Perkins
Required tasks: Due date Person Responsible
Meet with management as needed to set direction for office; meet with staff
periodically to communicate updates; meet with Division Director to provide
1 and receive information. Ongoing Clark
Set performance expectations through the Employee Performance
Management System process for management and staff that encourage
2 accountability and measurable results. March 31 - annually Clark/Perkins
3 Provide guidance for creation of SCEO Operations Plan for each fiscal year. April 30 - annually Clark/Perkins
4 Administer safety program and policies for workplace to address risk. Ongoing Hughes
Ensure that assigned projects and programs are completed in accordance with
5 the Office Plans and subsequent management decisions. Ongoing Perkins
Coordinate external representation of SCEO with outside entities including
6 federal, state, and private groups. Ongoing Clark/Perkins
Oversee preparation and submission of plans, reports and funding applications
to US Department of Energy, State Budget and Control Board management,
7 and other relevant parties. Ongoing Perkins
8 Administer office recognition activities. Ongoing Perkins
Data collected / deliverables:
Key measures will be reviewed for each program area no later than July 15,
1 October 15, January 15, April 15. Quarterly Clark/Perkins
2 Conduct personnel evaluations in January. January - annually Clark/Perkins
3 Conduct planning stages in February. February - annually Clark/Perkins
Key measures:
Energy saved/offset n/a
Dollars saved/
economic impact n/a
Environmental benefits n/a
Mandate/authority n/a
SCEO Operations Plan FY 2009 FINAL 6-26-08 55
Program Area VII – Office Finance and Administration
Goal: Provide for an efficient and effective work environment.
Strategy B: Develop and manage budgets.
Rationale: An efficient and effective work environment enables SCEO staff to accomplish its mission.
Point person: Clark/Perkins
Required tasks: Due date Person Responsible
1 Implement master budget Ongoing Lockhart/Hughes
Maximize sustainability of funding by utilizing grant funds to the greatest
extent possible prior to using PVE funds and by conserving uncommitted PVE
2 funds. Ongoing Lockhart/Hughes
Prepare draft master budget, to include State Energy Plan (SEP) grant funds,
3 other grant funds, PVE funds, and other funds for following fiscal year. March 15 - annually Lockhart/Hughes
5 Develop and submit federal State Energy Plan (SEP) budget. May 1 - annually Lockhart/Hughes
6 Submit revised SEP budget to DOE, if necessary. As needed Lockhart/Hughes
7 Develop and submit state budget request including Governor’s activity budget. November - annually Lockhart/Hughes
8 Update master budget for current year. Ongoing Lockhart/Hughes
9 Update master budget for upcoming fiscal year. Ongoing Lockhart/Hughes
Data collected / deliverables:
Percentage of budget & projected expenditures derived from PVE funds.
1 Quarterly Lockhart/Hughes
Amount in budget & projected expenditures derived from PVE funds.
2 Annually Lockhart/Hughes
3 Percentage of expenditures from PVE Quarterly Hughes
4 Amount of expenditures from PVE Quarterly Hughes
Key measures:
Energy saved/offset n/a
Dollars saved/
economic impact n/a
Environmental benefits n/a
Mandate/authority n/a
SCEO Operations Plan FY 2009 FINAL 6-26-08 56
Program Area VII: Office Finance and Administration
Goal: Provide for an efficient and effective work environment.
Strategy C: Maintain SCEO Operations Plan and DOE State Energy Plan (SEP) that address organization, stakeholder and human resource needs.
Rationale: Provide necessary planning to ensure that SCEO programs and activities are consistent with the all federal and state requirements and
Point person: Jerman
Required tasks: Due date Person Responsible
1 Update SCEO Operations Plan as needed. Quarterly Jerman/VandenHouten
Submit revised South Carolina Energy Office Strategic/Operations Plan for
following year to Energy Advisory Committee.
2 May 31 - annually Jerman/Clark
Maintain and track key performance measures for SEP in consultation with
key staff. Develop additional measures which reflect SEP milestones,
3 measurable progress toward goals, etc. Quarterly Jerman/VandenHouten
Conduct quarterly team meetings to report activity and progress on office
4 programs. Quarterly Jerman/VandenHouten
Data collected / deliverables:
Develop new SCEO Operations Plan for following fiscal year.
1 March 31 - annually Jerman/VandenHouten
Compile and submit quarterly State Energy Program Plan updates to the U.S.
2 Department of Energy. Quarterly Jerman/VandenHouten
Submit State Energy Program Plan to U.S. Department of Energy.
3 May 1- annually Jerman/VandenHouten
Key measures:
Energy saved/offset n/a
Dollars saved/
economic impact n/a
Environmental benefits n/a
Mandate/authority n/a
SCEO Operations Plan FY 2009 FINAL 6-26-08 57
Program Area VII: Office Finance and Administration
Goal: Provide for an efficient and effective work environment.
Strategy D: Maintain an active Savings Matrix which incorporates projects and activities across all sectors.
Rationale: Provide an assessment of the effectiveness of SCEO programs.
Point person: Jerman
Required tasks: Due date Person Responsible
Update and maintain SCEO Savings Matrix with projects and activities as
1 completed. Ongoing Jerman/VandenHouten
Provide projects and activities to be included in the Savings Matrix. Projects
2 should be provided as they occur. Ongoing Jerman/VandenHouten
Coordinate expansion of the Savings Matrix to capture savings from additional
3 programs, activities or projects across new and developing sectors. Ongoing Jerman/VandenHouten
Continue to work with relevant staff to capture savings from projects and
4 activities from previous years. Ongoing Jerman/VandenHouten
Provide relevant staff with Savings Matrix data as needed.
5 Ongoing Jerman/VandenHouten
Maintain a Savings Matrix backup and summary version.
6 Ongoing Jerman/VandenHouten
Work with staff members to refine a matrix which captures environmental
7 benefits from projects, activities or programs. Ongoing Jerman/VandenHouten
Data collected / deliverables:
1 Provide written update of Savings Matrix Quarterly Jerman/VandenHouten
Key measures:
Energy saved/offset n/a
Dollars saved/
economic impact n/a
Environmental benefits n/a
Mandate/authority n/a
SCEO Operations Plan FY 2009 FINAL 6-26-08 58
Program Area VII – Office Finance and Administration
Goal: Provide for an efficient and effective work environment.
Strategy E: Coordinate professional development activities.
Rationale: An efficient and effective work environment enables SCEO staff to accomplish its mission.
Point person: Clark/Perkins
Required tasks: Due date Person Responsible
1 Assess training needs of all office staff. Ongoing Hughes
Seek and provide training based on office needs in management/leadership
2 development, performance measurement and job skills training. Ongoing Hughes
Communicate with the Board’s Director of Development to identify training
3 being offered and relay to management. Ongoing Hughes
4 Update the Training Transcripts Database. Ongoing Hughes
Data collected / deliverables:
1 Number of training hours completed by employees. Quarterly Hughes
Key measures:
Energy saved/offset
n/a
Dollars saved/
economic impact n/a
Environmental benefits
n/a
Mandate/authority n/a
SCEO Operations Plan FY 2009 FINAL 6-26-08 59
Program Area VII – Office Finance and Administration
Goal: Provide for an efficient and effective work environment.
Strategy F: Identify, manage and adapt grant programs targeted to customer needs.
Rationale: An efficient and effective work environment enables SCEO staff to accomplish its mission.
Point person: Clark/Perkins
Required tasks: Due date Person Responsible
Jerman ,Clark,
Identify needs of constituent groups; seek grants to support, share Perkins, Horton, ,
1 opportunities with constituent groups. Ongoing Hartwig
Jerman, Lockhart,
2 Maintain profile on Grants.gov and monitor opportunities. Ongoing VandenHouten
3 Prepare funding proposals. Ongoing SCEO Staff
Award and manage grants in compliance with federal criteria to include
4 Special Projects. Ongoing Lockhart
5 Coordinate site visits or other monitoring at critical project points. Ongoing Lockhart
Review final project reports and evaluate accomplishment of program
6 objectives. Ongoing Lockhart
7 Determine and report cost savings. Ongoing Lockhart
Data collected / deliverables:
1 Number of grants received. Quarterly Lockhart
Number of projects completed by target date.
2 Quarterly Lockhart
Key measures:
Energy saved/offset
n/a
Dollars saved/
economic impact n/a
Environmental benefits n/a
Mandate/authority n/a
SCEO Operations Plan FY 2009 FINAL 6-26-08 60
Program Area VII: Office Finance and Administration
Goal: Provide for an efficient and effective work environment.
Strategy G: Coordinate office operational procedures.
Rationale: An efficient and effective work environment enables SCEO staff to accomplish its mission.
Point person: Hughes
Required tasks: Due date Person Responsible
Review office service contracts yearly to assess need for services and
1 availability of alternatives to reduce costs to include computer services. Ongoing Hughes
Track expenditures for paper supplies, copier and printer cartridges, and other
2 routine items to identify changes in consumption and to estimate yearly costs. Ongoing Hughes
3 Maintain and update personnel files. Ongoing Way
Prepare monthly report on office vehicle use and quarterly accident reports for
4 State Fleet Management. Ongoing Hudkins
Process payments based on approval of project coordinator, completion of
5 tasks and receipt of deliverables. Ongoing Hughes
6 Check all contracts for completion on a monthly basis. Monthly Hughes
Track minority business expenditures against B&CB set goal for the year and
7 report. Quarterly Hughes
Data collected / deliverables:
Provide quarterly update on office costs including costs against past year and
1 budget. Quarterly Hughes
2 Number of contracts completed as scheduled. Quarterly Hughes
3 Percent of contracts completed as scheduled. Quarterly Hughes
4 Review program contract status at quarterly team meetings. (contract monitor) Quarterly Hughes
Key measures:
Energy saved/offset n/a
Dollars saved/
economic impact n/a
Environmental benefits n/a
Mandate/authority n/a
SCEO Operations Plan FY 2009 FINAL 6-26-08 61
Program Area VII: Office Finance and Administration
Goal: Provide for an efficient and effective work environment.
Strategy H: Coordinate office information services.
Rationale: An efficient and effective work environment enables SCEO staff to accomplish its mission.
Point person: Perkins
Required tasks: Due date Person Responsible
1 Maintain library in user friendly manner. Ongoing Hamilton
2 Maintain and update the mailing list database for central use. Ongoing Parris
Maintain file plan for the energy drive and review the files to restore order,
3 archive records, and remove materials no longer needed. Quarterly Parris
Maintain on energy drive updated spreadsheets on status of ConserFund,
public building audits, industrial/commercial audits, Benefits Matrix, Utility
4 Direct, alternative fuel measures and Savings Matrix. Monthly Lockhart/Staff
Data collected / deliverables:
1 Spreadsheets updated. Monthly Lockhart/Staff
Key measures:
Energy saved/offset
n/a
Dollars saved/
economic impact n/a
Environmental benefits
n/a
Mandate/authority n/a
SCEO Operations Plan FY 2009 FINAL 6-26-08 62
Program Area VII: Office Finance and Administration
Goal: Provide for an efficient and effective work environment.
Strategy I: Coordinate computer and technology resources throughout the office.
Rationale: An efficient and effective work environment enables SCEO staff to accomplish its mission.
Point person: Parris/Hughes
Required tasks: Due date Person Responsible
1 Serve as an information resource for inquiries regarding computers, Ongoing Hughes
Serve as an information resource for inquiries regarding fax machines, copiers,
2 scanners, digital camera and projectors. Ongoing Parris
3 Recommend equipment and software upgrades or purchases to management. Ongoing Parris
Manage inventory list that includes the whereabouts and readiness of
4 electronic equipment. Ongoing Hughes
Data collected / deliverables:
1 Compile inventory list Annually Hughes
Key measures:
Energy saved/offset
n/a
Dollars saved/
economic impact n/a
Environmental benefits
n/a
Mandate/authority n/a
SCEO Operations Plan FY 2009 FINAL 6-26-08 63
