o Class times should be predetermined

							Hancock County Public Library – August 19, 2008
Special Board of Trustees Meeting

Board Present: Harlan Smith, Beverly Gard, Jane Pfaff, Joe Mohr, Peggy Pritzke, and Mark Copeland
Board Absent: Ted Gabrielsen
Staff: Dianne Osborne, Jason Fields, Jeanette Sherfield, Ginny Andis, and Mary Lynn Burrows
Others: Bob Burrows; Kathryn Paternoster; and Noelle Steele, the Daily Reporter

President Mark Copeland called the Special Board of Trustees meeting to order at 7:00 p.m.

There were no issues of public concern.

Dianne shared three e-mails she received in support of the library’s involvement with adult continuing
education.

The following documents were reviewed – The draft Memorandum of Agreement (MOA) between the
Hancock County Public Library and Vincennes University (VU), a letter from library attorney Tom Cone
listing his concerns after reviewing the MOA, and Dr. Ronald Davis’ e-mail response to Mr. Cone’s
letter.

Dianne met with Mayor Brad DeReamer today. She expressed her appreciation for his and Tom Miller’s
involvement that acted as a spring board to the Vincennes and Purdue meetings.

President Mark Copeland read the draft MOA. Discussion included –
    Enrollment would not be limited to Hancock County residents.
    Subsidies (Section I – A. 1.) should be more defined.
            o Room availability for each course should be subsequently agreed upon.
            o Class times should be predetermined.
    Economic Development Corporation (Section I. B. 3.) should be changed to Hancock Economic
       Development Council.
    Courses are accredited by North Central Association which affirms the quality of VU courses.
       The Board felt this fell within the library’s policies of propriety and decency.
    Workman’s Compensation for VU employees is required by the state and is part of VU’s
       business practices.
    VU included the indemnification clause to be consistent with one required by Purdue University
       in its MOA with VU. The Board said if Mr. Cone would like this removed they will leave it to his
       judgment.
    The three year time period of agreement is okay with the Board.
    Beverly Gard said she would like a clause that states the library would not be liable for any
       catastrophic event that closes the library during the three year period. The Board agreed.
    Beverly Gard felt there needs to be a verbal agreement that the library will not be buying
       equipment for the use of VU.
    VU does its own background checks.
    VU would like to have a clause that specifies VU as an independent contractor, not their
       instructors, as they are employees. The Board will leave this decision to Mr. Cone.
    By entering into an MOA with Vincennes, this does not rule out other universities that would like
       to do the same.
    Credited courses would not start until next year. Some workforce development classes could be
       offered yet this year but would not be credited courses.

Dianne will have Mr. Cone review the Boards decisions. After Mr. Cones review, Dr. Davis will be
notified of any changes or concerns.
The Board will meet Thursday, August 28th at 5:30 p.m. to vote on this agreement. Jane Pfaff indicated
she will be unable to attend this meeting.

Harlan Smith moved to adjourn the meeting at 7:45 p.m. This was seconded Jane Pfaff. Vote was
taken and the motion carried.

Respectfully submitted,
Mary Lynn Burrows, Recording Secretary


_____________________________                             ________________________
Mark Copeland, President                                  Joe Mohr, Secretary