VPAA Breakout by 2m3MTq1b

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									                                      Guiding (the TCSG/your college) through
                                            the Quarter to Semester transition

Quarter to Semester Conversion




               Quarter to Semester Conversion
                          Overview



TECHNICAL COLLEGE SYSTEM OF GEORGIA
                                 ADVISEMENT IMPLEMENTATION
Quarter to Semester Conversion




TECHNICAL COLLEGE SYSTEM OF GEORGIA
                                      Staff Development
Quarter to Semester Conversion




TECHNICAL COLLEGE SYSTEM OF GEORGIA
                                                  Banner Term Codes
Quarter to Semester Conversion




           Fiscal Year           Term Code   Term Description

              2011                201101     Summer Quarter 2010

              2011                201102     Fall Quarter 2010

              2011                201103     Winter Quarter 2011

              2011                201104     Spring Quarter 2011

           Fiscal Year           Term Code   Term Description

              2012                201201     Summer Transition Quarter 2011

              2012                201212     Fall Semester 2011

              2012                201214     Spring Semester 2012

              2012                201216     Summer Semester 2012



TECHNICAL COLLEGE SYSTEM OF GEORGIA
                                                 FINANCIAL AID
Quarter to Semester Conversion




      •    Q2S Transition Plan submitted to the United States Department of
           Education.

      •    Academic Year Consists of fall and spring semesters.
      •

      •    Summer Semester is not considered part of the standard academic year.
      •

      •    Pell awarded over fall and spring terms. Remaining eligibility will be
           calculated and awarded for summer semester.
      •

      •    Students may be eligible for Year-Round Pell.



TECHNICAL COLLEGE SYSTEM OF GEORGIA
                                      STUDENT AFFAIRS
Quarter to Semester Conversion




                                 QUESTIONS ??



TECHNICAL COLLEGE SYSTEM OF GEORGIA
                                 Advisement
Quarter to Semester Conversion




    • Training and development should be required of all advisors. The training
      should be comprehensive and carefully connected to the mission of the
      college, program of study, and the students’ needs. A successful
      training/development program must address the following three elements:
        – Conceptual elements-these elements include the definition and mission
          of academic advising and its goals, as well as connecting advising to
          retention and persistence
        – Informational elements-include institutional policies and procedures,
          programs of study, curriculum requirements, and campus resources
        – Relational elements-relationship building, communication skills,
          questioning skills, and mentoring skills are all a part of relational
          elements




TECHNICAL COLLEGE SYSTEM OF GEORGIA
                                      Advisement
Quarter to Semester Conversion




    • Avoid limiting advisor training to the informational elements. It is critical that
      advisors develop an appreciation of the meaning and value of advising as
      well as the relational skills that enable them to interact effectively with their
      students.
    • Another important factor in advisor development is providing the
      appropriate that advisors can refer to on an ongoing basis. Handbooks
      should include:
           –    the mission and goals of academic advising;
           –    the roles and responsibilities of advisors and advisees
           –    frequently asked questions concerning advising (FAQs)
           –    campus resources for proper referrals of students
           –    a list of important contacts, dates, and other pertinent information that advisors
                could be expected to need.



TECHNICAL COLLEGE SYSTEM OF GEORGIA
                                              Advisement
Quarter to Semester Conversion




                                       WHAT SHOULD YOU AND YOUR ADVISOR DO?

                          Advisee Should                                            Advisor Should

   Contact and keep in touch with your advisor.               Post and keep office hours

   Make and keep appointments or call if it is necessary to   Keep appointments or call if it is necessary to change or
   change or cancel an appointment.                           cancel an appointment.
   Come with specific questions in mind.                      Provide accurate and specific information.

   Come with necessary materials (pencil/ pen, class          Have resource material on hand. (Advising Handbook,
   schedule, catalog, etc.)                                   catalog, forms, etc.)
   Ask about other sources of information.                    Suggest other sources of information.

   Be open concerning school work, study habits, academic     Listen and help you solve problems.
   progress, etc.
   Build a schedule free of time conflicts.                   Check your schedule for appropriate selection of courses.

   Make decisions concerning careers, choice of majors, and   Suggest options concerning careers, choice of majors, and
   selection of courses.                                      selection of courses, or make appropriate referrals.




TECHNICAL COLLEGE SYSTEM OF GEORGIA
                                   Advisement
Quarter to Semester Conversion




    • Technology—Appropriate use of technology can be a major assistance in
      advising. Indeed the wise use of technology can free up the advisors’
      valuable time to spend with individual students’ needs as opposed to the
      more clerical aspects of advising.
    • Strategies for dealing with large numbers of students at peak times-
      There are a number of ways that colleges can deal with the issue of student
      volume coupled with limited advisor availability. Certainly technology can
      assist, but there are other “low tech” ways to deal with this problem such as:
           –  Both peer advising and group advising, for example, can work extremely well
             provided there is careful selection, training and evaluation of the peers. Group
             advising is especially helpful, particularly if the groups are made up of students
             with similar needs.
           – I would recommend Dr. Nancy King’s chapter on group advising in The Jossey-
             Bass Handbook on Academic Advising, 2nd edition for specific information about
             the structure, purpose, and advantages of group advising.

TECHNICAL COLLEGE SYSTEM OF GEORGIA
                                        Advisement
Quarter to Semester Conversion




    • Reward and Recognition for Advisors-Extrinsic
       – A reduction in non-instructional load (i.e., committee work)
       – An occasional course release in exchange for an exceptionally heavy
         advising load
       – The inclusion of advising in promotion or merit increase decisions.
       – All of these suggestions I am aware depend upon the availability of
                resources.
    • Reward and Recognition for Advisors-Intrinsic
       – Advisor awards both locally and nationally
                   • Establishing an “Advisor of the Year” award on the campuses would be a good
                     starting point. Nominating advisors for the National Academic Advising Association’s
                     international awards program is an excellent way of bringing visibility to the
                     campuses as well as offering outstanding recognition to the advisors.



TECHNICAL COLLEGE SYSTEM OF GEORGIA
                                 Advisement Tools
Quarter to Semester Conversion




    • Advising Report
    • Major Code Crosswalk by College
    • Pre- and Co- Requisite Listing by Course
    • Approved Programs by College with Links to
      Semester Curriculum
    • Course Crosswalk
    • New Course Listing by College (will need to be
      manually entered)
    • Discontinued Course List
TECHNICAL COLLEGE SYSTEM OF GEORGIA
                                                        Advisement Tool
Quarter to Semester Conversion




                                                        ~DRAFT~ Quarter To Semester Conversion Advisement Report ~ DRAFT ~
                                                                                As of: July 15, 2010                                                                      Advisor selects
                                                                                                                                                                     "Quarter" Major Code
                                                                                                                                                                         or Specialization
                                    Name: John Doe                                                     Old Program (Quarter): AC02 Accounting Diploma
                                                                                                                                                                        Major Code and a
                                Student ID: 999999999                                                New Program (Semester): AC12 Accounting Diploma                       report will be
                                                                                                                                                                     generated showing the
                           Student Progress Toward Semester Curriculum                                   Student Progress Toward Quarter Curriculum                     student's progress
                           New Semester                                    Met                                                                                        toward that program
                          Subject & Course       New Semester            Require-                          Old Quarter                                                    as well as their
                                                                                                                                                                       progress toward the
                Area          Number               Course Title       Hrs ment              Area     Subject & Course Number    Old Quarter Course Title Hrs Grade
                                                                                                                                                                      "Semester" version of
              Gen Core    EMPL 1000        Interpersonal Relations…      3    X          Gen Core    EMP 1000                  Interpersonal Relations…     5A             that program.
              Gen Core    ENGL 1010        Fundamentals of English I     3    X          Gen Core    ENG 1010                  Fundamentals of English I    5A
              Gen Core    ENGL 1012        Fundamentals of English II    3               Gen Core    ENG 1012                  Fundamentals of English II   5
              Gen Core    MATH 1011        Business Mathematics          3    X          Gen Core    MAT 1011                  Business Mathematics         5B
              Occup       ACCT xxxx        Accounting xxxx               3               Occup       ACC 1101                                               5
              Occup       ACCT xxxx        Accounting xxxx               3    X          Occup       ACC 1102                                               5
              Occup       ACCT xxxx        Accounting xxxx               3    X          Occup       ACC 1103                                               5
              Occup       ACCT xxxx        Accounting xxxx               3    X          Occup       ACC 1104                                               5
              Occup       ACCT xxxx        Accounting xxxx               3               Occup       ACC 1106                                               5
              Occup       ACCT xxxx        Accounting xxxx               3               Occup       ACC 1151                                               5
              Occup       ACCT xxxx        Accounting xxxx               3               Occup       ACC 1152                                               5
              Occup       ACCT xxxx        Accounting xxxx               3               Occup       BUS 1100                                               5
              Occup       ACCT xxxx        Accounting xxxx               3               Occup       BUS 1130                                               5
              Occup       COMP 1000        Intro to Computers            3    X          Occup       SCT 100                   Intro to Microcomputers      5A
              Occup       XXXX xxx         XXXX xxx Title                3               Occup       XXX XXX                                                5
              Special 1   XXXX xxx         XXXX xxx Title                3               Special 1   ACC 2105                                               5
              Special 1   XXXX xxx         XXXX xxx Title                3               Special 1   ACC 2167                                               5
              Special 1   XXXX xxx         XXXX xxx Title                3               Special 1   ACC 2168                                               5
              Special 1   XXXX xxx         XXXX xxx Title                3               Special 1   ACC 2120                                               5
              Special 1   XXXX xxx         XXXX xxx Title                3               Special 1   ACC 2122                                               5
              Special 1   XXXX xxx         XXXX xxx Title                3               Special 1   ACC 2150                                               5
              Special 1   XXXX xxx         XXXX xxx Title                3               Special 1   ACC 2154                                               5
              Special 1   XXXX xxx         XXXX xxx Title                3               Special 1   ACC 2155                                               5

              Additional Coursework from Transcript                     Hrs Grade
              AHS 1010 Intro to Anatomy and Physiology                  5 A
              AHS 1011 Anatomy and Physiology                           5 B
              BIO 1111 Biology I                                        5 A




TECHNICAL COLLEGE SYSTEM OF GEORGIA
                                          ADVISEMENT
Quarter to Semester Conversion




                                 QUESTIONS ??



TECHNICAL COLLEGE SYSTEM OF GEORGIA

								
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