Torbay Supporting People Core Strategy Group Terms of reference

							Torbay Physical Disability, Sensory Disability, Acquired Brain Injury and
   Long Term Conditions Housing and Support Strategy Sub Group

                             Terms of reference
Overview and Aims

The aims of the Housing Group are:
    For people with a Physical Disability, Sensory Disability, Acquired Brain
      Injury and Long Term Conditions to be offered a greater choice over
      where and how they live.
    To develop a local housing and support strategy for people with a
      Physical Disability, Sensory Disability, Acquired Brain Injury and Long
      Term Conditions.
    To ensure all other strategies and plans that will influence the future
      commissioning of care and support services are linked together.

Objectives
   To work closely with other services to use a co-ordinated approach to
      housing and support options for people with a physical disability,
      Sensory Disability, Acquired Brain Injury and Long Term Conditions.
   Maintain an oversight of how services are meeting the needs of people
      with Physical Disability, Sensory Disability, Acquired Brain Injury and
      Long Term Conditions.
   To work in partnership with stakeholders to develop opportunities for
      delivering joined up approaches for service delivery, commissioning
      and monitoring services.
   To work in partnership with strategic stakeholders to ensure housing
      and support strategies / plans are co-ordinated across Torbay and to
      ensure Supporting People services continue to contribute to other key
      strategies on social inclusion, health and social care.

Accountability
The Physical Disability, Sensory Disability, Acquired Brain Injury and Long
Term Conditions Housing and Support Strategy Group aims to meet the
requirements of the Supporting People Commissioning Body.

Role and responsibilities (of the group)
All Group members:
     To represent the views and experiences of the service user group /
       sector they work within.
     To ensure 2 way communication between the service user group /
       sector represented and other members of the group.
     To provide feedback on consultation / draft documents as required by
       the strategy group to ensure the aim of the group is achieved.
     To attend 75% of strategy group meetings. If the named person cannot
       come to the meeting, they should ask a representative from their
       organisation to come instead.


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Chair Person
The Chair Person of the Strategy Group will be elected annually. When the
Chair person is not at the meeting, the D eputy Chair Person will take on all
responsibilities for that meeting. The Chair person will write the Agenda in
consultation with members and will include any items agreed from the
previous meeting. The Chair Person will make sure everything on the Agenda
is talked about in the meeting. The Chair Person will make sure everyone has
a chance to say what they think about items on the agenda. The Chair Person
will attend the Supporting People Bi-annual Chairs Meeting.

Deputy Chair Person
The deputy chairperson will be elected annually and will undertake the duties
of the Chair Person when the Chair Person is not available.

Minute Taker
The minute taker will be elected annually. When the minute taker is not at the
meeting, the Chair will elect a minute taker for that meeting. The minute taker
will take notes of the main points of the meeting and write action points that
say who has responsibility for doing the piece of work. The minutes will be
written so they are easy to understand.

Service user involvement and representation
Meetings will be made accessible to people who represent Supporting People
service users. Accessibility will be considered when booking venues for
meetings & preparing any written information. Aids & adaptations will be made
available if required and service users representatives will be supported to
take part. Service User representatives will be supported before and after the
meetings by the Chair to prepare and de-brief and ensure active participation.

Guidance on making meetings easier to understand will be followed. (See
Appendix B)

Membership
Due to the size of the sector represented at the strategy group, membership
will be split between people who attend meetings, and people who are ‘virtual’
members and thus receive all paperwork but do not attend meetings.
Responsibilities of membership are the same as those listed above, excluding
attendance at meetings.

All members of the groups will receive minutes and papers relating to
meetings and the development of the strategy.


The overall membership of the Physical Disability, Sensory Disability,
Acquired Brain Injury and Long Term Conditions Strategy Sub Group
will include representatives of following bodies:
           Torbay Care Trust commissioning team


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               Specialist service team representatives
               Supporting People provider organisations
               Voluntary Sector Services
               Representatives of people who use Torbay services, including
                Supporting People services
               Carers of people who use local Supporting People services
               Torbay Council Supporting People Team
               Torbay Council Housing Services
               Representatives of Torbay Housing Provider
               Care Trust Zone Representatives

Organisation
The membership of the group will be reviewed annually.
The Group will be accountable to the Supporting People Commissioning
Body. Requests for work will be recorded in the meeting minutes of the
Commissioning Body and passed to the Chair of the Housing group.

Frequency and structure of meetings

Frequency
The frequency of meetings will be agreed by the Housing Group members
and will reflect the needs of the group. Meetings will be held at least every 12
weeks.

Conflict of interest
Strategy Sub Group members will be subject to Torbay Council’s code of
conduct and procedure for registering outside interests. Group members will
declare personal interest in any item under discussion and absent themselves
from the whole meeting or part of the meeting while the subject is being
discussed.

Structure
For the avoidance of conflict of interest, the meeting shall have a Part B
closed session involving strategic partners not directly involved in Service
Provision. Supporting People providers will not be admitted to the closed part
of the meeting where sensitive information, including individual service
reviews and tenders, will be discussed.

Agenda and Minutes
The Agenda will be sent by the Chair person. The Agenda will be sent to
members no less than 7 days before the meeting date.
The minutes will be sent by the minute taker. Minutes of the previous meeting
will be sent to members no more than 10 working days after the meeting is
held. The minutes will be sent electronically (where possible) or where not
possible, in the format preferable to individual members of the group.



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Appendix A

Physical Disability, Sensory Disability, Acquired Brain Injury and Long Term Conditions Housing Strategy Group
membership 2007/08
Group attendance membership details

Interest                Name           Title                 Organisation
Represented
Supporting People       SB             Service               Torbay Council
                                       Development Officer
Supporting People       AH             Service User          Supporting People
Service User Group                     Representative        Service User Group
Sensory Service         KH             Sensory Team          Torbay Care Trust
                                       Manager
CFS/ME                  LH             CFS/ME Service        Torbay Care Trust
                                       Manager/Lead
                                       Clinician
Supporting People       MH             Area Manager          Westcountry Housing
Provider                                                     Association
representative
Supporting People       JE             Manager               Riviera Support Ltd
Provider
representative
Disability sector       SG             Manager             Disability Information
                                                           Service
Acquired Brain Injury   JW             Manager             Acquired brain injury
Team                                                       team
Care Trust              LW             Development Officer Torbay Care Trust
Commissioning



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Care Trust Zone        DA              Social Care Lead     Torbay Care Trust
representative -
Paignton North and
South Zone Teams
Housing Services –     LM              Affordable Housing   Torbay Council
Affordable Housing                     Co-ordinator
Hospital Discharge     TG              Manager              Torbay Care Trust
Housing Services –     VS              Housing Needs        Torbay Council
Housing Needs                          Manager
Service
Voluntary Sector       RS              Housing co-          Action for blind
representative                         ordinator            people
Carer representative   Vacant
Housing Provider       Vacant
representative

Virtual Membership details

Interest               Name            Title                Organisation
Represented
Carer representative   JD                                   Torbay Care Trust
Supporting People      FK              Interim Hub          Torbay Council
referral Hub                           Manager
Care Trust Zone        AN              Paignton North and   Torbay Care Trust
Team                                   South Team
                                       Manager
Care Trust Zone        MS              Torquay South        Torbay Care Trust
Team                                   Team Manager
Care Trust Zone        JH              Brixham and BEST     Torbay Care Trust



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Team                                   Team Manager
Care Trust Zone       DC               Torquay North   Torbay Care Trust
Team                                   Team Manager




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Appendix 2

Supporting People Service User Group

Making Meetings easier to understand guidelines

    Papers for the meetings should be sent out in advance so people can
     read them before they come to the meeting. There are often too many
     papers given out at the actual meeting.
    Papers for meetings should be put into a summary with bullet points
    Papers at meetings needs to use easier words instead of long words
    Refreshments should be provided
    Regular breaks should be taken – about once an hour
    People should be given a time limit on how long they can talk on 1
     agenda item
    The Chair needs to keep everything concise
    The Chair should give a summary at the end of each item of what has
     been said and make sure everyone understands it and agrees with it
    A nice meeting room is important – enough space and a nice
     environment



                                                            February 2007




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