Beginning of the Year Procedures
Go to my website and get familiar with the contents
Contact me first when you have an issue with Plato or question about it.
Do NOT contact Plato until after we have communicated.
I need to keep abreast of and track all issues and their resolutions for the
Follow all instructions to make the use and implementation of Plato go more
smoothly across the District.
File Import of Student Data
Your students have been imported and will be ready for you to assign to classes.
1. The Plato and LCSD Courses that are available for assigning to students are on my
website under Beginning Documents. (LCSD and Plato courses as of 6-21-12.xlsx)
2. LCSD courses can be found under local content in Plato.
3. You should assign LCSD courses if they exist. They have been aligned for our county.
4. Plato Courses are only assigned if there is no LCSD course available.
1. You will only need to create new classes for any courses you do not have a class
created for already or for ones that have newer versions.
2. Classes are named by assignment **** not by teacher.
a. This allows you to create a class/assignment only once.
b. The assignment is then set to be assigned to all future members of the class
automatically when you add them to the class.
i. Do not set due dates.
c. This facilitates the transfer of students from one site to the other without
loss of valuable data and time.
d. Class and course names need to be standard across the district.
e. More than one teacher can be assigned to a class at a time.
i. It is a good practice to assign all teachers at time of class creation.
ii. Teachers need to be assigned to a class to “see” it.
3. You need to have at least one student in a class to create an assignment.
a. I will be uploading fake students for each site
b. I will send the information later
4. ****All classes need to be created following the naming convention for the county,
Naming Conventions for all classes in District.
1. Initials of your site (space) LCSD or PC (stands for Plato course) (space)
assignment name followed by version (ex.v3) and rev July 2011 if part of
assignment name etc.
1. NMS LCSD PreAlg 1st 9 wks
2. NMS LCSD Int Sci 6a 1st 9 wks rev July 2011
3. GHS PC Alg1 1stsem v2
2. You must put all information is to exactly identify the assignment.
3. Assignment names must match the class names exactly.
4. A list of how to name classes and assignments is on my site under Beginning
i. (LCSD and Plato course names as of 6-21-12.xlsx)
5. You need to clean up the classes on your site
a. Deactivate old ones
b. Remove students from classes that are no longer there AFTER you run and save a
Learner Progress Report
6. Please do not run amuck creating names willy nilly!
a. This poor practice has caused many problems :
i. Class names that did NOT match the assignments.
ii. Newest versions of courses not being used
iii. Student data not able to be transferred to new site and therefore lost
Student User Names and Passwords:
1. User names are: Lastnamefirstinitialmmdd (two digit month and day of birth)
2. Passwords are: student id numbers (sis id)
3. Do not ever create a student differently – contact Lee
Teacher User Names and Passwords:
1. Plato name: lastnamefirstinitial (email version ex: jonesd2)
2. Password: lastnamefirstinitial (email version ex: jonesd2
3. Account logon for both teacher and student is LCSD13
1. Students need headsets for Plato.
2. There is a Note Taking assignment under local content to give to all users.
3. Assignments are attached to the class not the student. ****
4. When creating an assignment make sure you:
a. Mark assign to users who are added to this class
b. Change number of tries for mastery tests to 2 or 3 (no more)
5. When a student completes one course and needs to complete another you:
a. Run and save on your U drive the Detailed Score Report
b. Then upload it to my site
c. Or you can wait and run, save and then upload the Learner Progress by Class
and Assignment each 9 weeks. This is required every 9 weeks anyways.
d. Then assign them to the other class to receive the new assignment.
e. Reports are required to be uploaded to my site on at least every 9 weeks.* See C
f. Number of 9 wk, sem, and year credits earned at your site per
subject/course are to be emailed to Lee or uploaded to my site
every 9 weeks.
Adding Students to a Class:
1. Adding them to the class will automatically give them the assignment, if the classes
have been set up properly.
2. If you assign more than one course at a time, they should finish one course first or
alternately only work on each course at a specific time.
Manual Enrollment of New Students:
1. *****You must add the student ID numbers to the sis id throughout the year
when you add a new student or if you see that the sis id is missing. ****
2. You must follow the naming conventions for new students to prevent the
student being in the system more than once****.
3. If when you are creating a new student following the naming convention and the
system will not let you,
4. Plato says they already exist:
5. Then you email Lee to have the student and their data transferred from the
other school to your site****.
2. *****DO NOT create the student a different way *****– this will cause them to
lose past data in the system.
When a student leaves your site or completes an assignment
1. Run the learner progress report and save on your computer
2. Remove the student from the class (they will not be able to access the
3. Uncheck your site in location in edit user section
4. Do not deactivate a student EVER
1. It is recommended that modules and post tests have equal weight
2. You do not have to use the grading templates to get grades.
1. Main district contact for site – forward information to teachers
2. Create groups and assign courses
3. Create new students to county after contacting Lee
4. Assign students to groups
5. Notify administration/registrar/Lee of credit retrieved/earned
6. Make sure teachers keep/create student portfolios
7. Keep records of credits retrieved and email to Lee each 9 weeks
8. Upload finished students reports and class reports at end of 9 wks to my site
9. Email Lee to transfer students
10. Email Lee list of credits earned each 9 weeks
a. If a student comes to your school from another school in Leon County, send me an
email and I will transfer them to your school so their data will not be lost.
2. You do not need to tell me about students that leave your school. That is the
responsibility of the receiving school.
3. Once they are transferred you need to add them to the class they need to be in.
4. If they participated in Plato at their other site:
a. Add them to your site’s equivalent class.
b. Open your site’s assignment for that class
c. Apply past credit and refresh your browser.
5. Students should not be allowed to take a Mastery Test more than three times.
a. This will require monitoring of students through reports – looking for inappropriate
log in times and excessive tries.
b. Students will need to be told that taking mastery tests more than three times will
be cause for removal.
c. If students log in to the tutorials this will unlock their tests and allow them to
retake them, therefore monitoring is extremely important.
d. If a student fails the mastery test, they are required to repeat the tutorials and
practice/application in their entirety – not simply log into the tutorial, do a few
questions and thereby unlock the mastery tests.
e. Do not unlock tests if they haven’t redone the tutorial and application.
6. Tests may not be taken outside of school hours and must be under the supervision of a
teacher. They should receive zeros if they do.
7. There is a learner orientation manual on the Plato support website and my site that is an
excellent thing to print and go over with the students and have them keep in their
8. One suggestion is to keep a spreadsheet to keep track of online activities and their
grades. There are spreadsheets to use for grades in the Instructor Manuals for each
Plato course on the Support Site and on my site.
9. Do not allow students to click the x to exit a course, it is not guaranteed the program will
save their work when exited in that manner.
10. Remember that tests will not bookmark where they stopped, they must be completed in
one session. Make sure they have time to complete them.
11. Mastery tests will allow only one try per question, they cannot go back.
12. End of semester tests will allow them to go back.
13. Something to consider: if offline activities are a module in a class with record completion
they are required. Some questions on the mastery tests may be related to them and if
students have not done the offline activities they may not be able to answer them.
14. Therefore those offline activities with Record Completion are required.
15. Again, if offline activities are their own module with record completion they are required
to be completed by all students; if they are supplemental it is up to each site to
determine if they are required.
16. You can view the tests by clicking on the arrow on the little gray box and then scrolling
17. If unable to launch appears, that means all licenses are being used, let me know if this
18. The Class Module Mastery report is useful to see how all students in a group are doing.
19. ***Encourage use of Plato in the classroom by ALL teachers at your site for whole group
20. If you haven’t used the Digital Dropbox – give it a try – it could save you paper.
21. Check out the reader support information in the files I send you and on my site.
22. Check teacher profiles – don’t check subjects and make sure they have K-12 marked.
Leon County Plato District Guidelines 1213
Instructional Procedures for Credit Retrieval
The following is an outline of the process and responsibilities of the credit retrieval instructor.
1. Instructor must be trained in the Plato procedures to include managing student
assignments and grading by a Plato consultant or Lee.
2. Instructor will maintain a library of textbooks that the students may use for reference.
3. Students will be required to sign a Credit Retrieval Contract. It is the instructor’s
responsibility to monitor each student’s adherence to this contract.
4. Instructor will monitor students to insure that the students are doing their own work.
5. Instructor will maintain a portfolio for each student that will include:
a. The Contract
b. Student notes
c. A record of the completed tasks and grades
d. Offline Activities
6. Instructor will maintain grades for each student. Upon completion of the course the
instructor will either enter the grades for the course or submit the grades to the
registrar. (The course grade will be entered for both 9 weeks and the final exam as
usual). Students have one calendar year to complete a Plato course. Instructor will upload
the student and class reports to the website.
7. Instructor will submit student portfolios to the AP for storage.
8. Instructor or site manager will upload reports every 9 weeks.
9. Instructor or site manager will send Lee credits earned per subject/course each 9 weeks.
LEON COUNTY COURSE REPAIR
Student Name: _______________________________________________
Course to be recovered: ______________________________ Date started: __________
This is to serve as a contract between the above named student and Leon County School
System. Students enrolled in classes for Course Recovery must abide by the following rules
established in this contract. Failure to adhere to these and other program guidelines will result
in removal from the Course Recovery Program.
1. Students may only log into the Course Recovery System to take tests during the assigned
period of time where there is supervision provided by a teacher in the program. Logging
on to the Plato program at any other time without supervision for the purpose of taking a
test (before school, during lunch, during class, etc.) is strictly prohibited. Your time
spent “logged on” will be monitored and any unauthorized time spent in the program taking
a test will result in removal from the program. __________________(student initials)
2. Students will be required to take notes while logged on to the program. This will
ensure that the students are actively engaged in the learning process. Notebooks must
be turned in prior to taking a mastery test to the designated instructor for grading;
therefore students will NOT use notebooks during mastery tests. _____________
3. Student will not be allowed to take mastery tests more than 3 times. Doing so will result
in removal from the credit recovery program. _________(student initials)
4. Before credit is awarded each student will complete all modules (tutorials, practice,
applications, and tests) in the course except for those tutorials exempted in the pretest
process available in some course modules. _________(student initials)
1. Email lists:
i. firstname.lastname@example.org – Principals and AP’s – list is for them to
communicate with each other and for me to communicate with them
ii. email@example.com – list is for them to communicate with each
other and for me to communicate with them
iii. firstname.lastname@example.org - list is for them to communicate with each
other and for me to communicate with them
iv. email@example.com - list is for them to communicate with each
other and for me to communicate with them