Montana State Genealogical Society
Board Meeting 9 April 2005
Lewis & Clark Library
President Bob Cummings called the meeting of the Montana State Genealogical Society
to order at 10:15a.m. at the Lewis & Clark Library in Helena. Roll call of officers was
called. Present were: Bob Cummings, Pres., Verba Valentine, 1st Vice Pres., Carol
Woodley, 2nd Vice Pres., Shirley Rogers, Sec., Nancy Alley, Treas., Betty Marshall,
Immediate Past Pres., Pat Ludwig and Terry Attwood, External Affairs Committee, Al
Stoner, First Families of Montana. Also present were Loretta Chapman, Chairperson for
2006 Conference, and Mardi Whitmore.
Shirley read the minutes from the 16 Oct 2004 Board meeting. Betty made a motion to
accept the minutes as read. Nancy seconded. Motion passed.
Nancy reported a Balance on Hand of $16,973.66 of which $8,709.97 is in the First
Families of Montana account.
Sales of the Death Index are going very well. Bob reported if people are having trouble
opening it in Access he has other versions available. If they contact him we can send it in
HTML or Excel. We need to make sure we place this information in our ads.
Terry Attwood has been appointed to the Records Committee. Pat reported they have a
new person, Connie Rigney, in the Records office. The Montana Legislature has a bill to
put aside $7.5 million for the Mt. Historical Society to purchase a new building. The
library would also be moving to the new building. This way they will be able to make
films and reference books more accessible to the patrons.
Registrar (Attach. 2)
Del reported that 4 societies have not paid their dues, as well as some individual
members. She will be sending out postcards to them to see if they are going to renew
their memberships. Betty reported that Lincoln Co. has 2 societies now. One is in
Eureaka and one in Libby. She will be meeting with both of them the first part of May.
State Genealogical Research Contacts (Attach3)
Betty reported she has been contacting people for the research contact list. She would
like to have at least 1 person in each county. For counties where no one has signed up
she will contact local libraries to see if they could help. So far we have people in the
following counties: Blaine, Custer, Jefferson, Lewis & Clark, Powder River, Rosebud,
Treasurer, and Yellowstone. If anyone is interested please contact Betty Marshall.
Nancy reported the project is still ongoing. She has received some completed ones and
still has others to be done.
First Families of Montana
Al reports that the work is progressing on Vol. 2. They are working on the stories,
pictures and layout. There are 400 people listed in Vol.2. They were hoping to have it
done by conference in Sept., but it doesn’t look possible. Publicity will be out as soon as
it is available.
Betty received 4 pictures from a lady in Washington who found them at a flea market.
They were all taken in Butte. She would like to have help in identifying them. Would
like to have a website we could post them to. We will try to find it and add to the
Conferences (Attach 4)
2005Theme of the conference is “Out on a Limb” and the logo shows a silhouette of a
tree with a person hanging from one of the limbs. The topics for J. Mark Lowe to speak
on have been picked. They are: Out on a Limb, Trapped by Bad Research; Locating
Civil War Ancestors; Using that Brick Wall as a Foundation; and Wonder What’s Over
the Mountain. Robert Cumming will have a session on computers. Dr. Swieck will speak
on the Flu Epidemic and Richard Frelheim on Norwegian research. The banquet theme
will be Stories and Stones. As soon as Mr. Lowe approves the topics we will be ready to
do the registration forms. Shirley made a motion that the MSGS pay all cost for the
speakers at the conference. Carol seconded. Motion passed. Cost for the conference will
be $55 members/$65 nonmembers.
2006 Loretta reported the conference will be held on Sept 16 & 17, 2006 at the Gardiner
Community Center in Gardiner. They are looking at a theme with Wanderland in it. Lee
Whittlesey, Yellowstone Historian will give a tour of the Heritage Research Center.
A suggestion was made at one of the conferences we should have someone came and talk
to us about how to get nonprofit status for the local societies.
Bob reported on the security in the Lewis & Clark Genealogical Library. The new gate
will cost $800. They have raised $400 so far. Betty made a motion to give the Library
$200 towards the gate. Verba seconded. Motion Passed. Keys to the gate will be given
to officers of the society and will be available at the main library’s front desk for
members to use when the library is not opened. He also reported that we can bar code the
books for pennies per book. This would make it available on the statewide database. It
would cost $500 to set up and volunteers to help do it. He needs to look further into the
cost of maintenance for the database and what our share of that cost would be. We will
discuss it further at the next meeting.
Carol discussed that we should have a pamphlet or something to give new societies for
their new members on genealogy etiquette. People should acknowledge for information
that has been given by others. Bob requested that we bring information on this to the
next board meeting.
Shirley has requested that all local societies contact her with what is happening within
their society. She will write something up for the newsletter.
Nancy and Shirley reported that the Jefferson Co. Genealogy Society will be holding
their first workshop in Boulder, April 30. Nancy passed out flyers about workshop. If
interested contact Nancy Alley.
Next meeting will be 9 July 2005 in Helena or Missoula.
Meeting adjourned at 12:40pm.