PRINCE GEORGE’S PHILHARMONIC
MINUTES OF THE ANNUAL MEETING OF THE MEMBERSHIP AND
BOARD OF DIRECTORS MEETING
OF AUGUST 29, 2006
The meeting was convened at 7:20 PM at 9400 Peppercorn Place, Largo, Maryland.
President Mary Ann White presided. Board members in attendance were Hazel Cheilek,
Elisa Hill, Blake Lorenz, Peter Mignerey and William Sniffin. Ex Officio Board members
in attendance were Brenton Benfield, Richard Dalton and Charles Ellis. Members of the
Prince George’s Philharmonic in attendance were Sally and Jim Bersbach.
Sally and Jim, long standing members, spoke briefly of the history of the Philharmonic.
Mary Ann announced that Cheryl Branham and Gary Hnath would not be attending the
meeting. Sandy Gordon would also not be attending due to illness.
Elisa presented the minutes. Blake moved, seconded by Hazel, to approve the minutes
as amended. The minutes were approved unanimously.
Music Director’s Annual Report (2005-2006)
Chuck reviewed his annual report of activities which is attached to these minutes.
Executive Director’s Annual Report
Brent reviewed his annual report which is attached to these minutes. He announced that
the deadline for ads for the concert programs is September 15 and urged the Board to
Vice President’s Annual Report
Blake gave the following report:
Flyers for the October 14 concert have been prepared.
A new Board of Directors list was distributed.
Blake has been trying to reach LaShawn re: fundraising.
The Rashes are willing to let us use their home for a fundraising effort. Michael
Rash volunteered to work on our website. Chuck noted that Mark Clinton, Brian
Ganz and Amy Beth Horman owe us concerts per their contracts. We need to
decide when and where.
Blake has been working on the history of the Philharmonic. He contacted Lloyd
Farrar, the first conductor. Emerson Head informed him that Kenneth Keisler
was the conductor for the 1979-80 season. He is now Director of Orchestral
Activities at the University of Michigan.
Blake requested guidance about which concerts should be reviewed this season.
Chuck noted that the October concert which features the Johansen competition
winner should definitely be reviewed.
Blake needs copies of biographies of new performers for flyers. Rick volunteered
to distribute flyers to Hyattsville libraries.
Mary Ann acknowledged Blake’s contribution to the Philharmonic by coordinating
refreshments at each concert. She noted that Blake donates the refreshments and the
Philharmonic receives the revenue. She thanked Blake on behalf of the Board and the
Annual Financial Report
Peter reviewed the annual financial report which is attached to these minutes.
Amendment of Bylaws
Peter read the report prepared by Sandy Gordon. She will be filing an amendment to
the Articles of Incorporation changing the name of the organization to the “Prince
George’s Philharmonic.” Peter read the proposed changes to the bylaws.
Peter moved, seconded by Hazel, to adopt the bylaws. The motion was approved
unanimously by all Board members and members of the Philharmonic in attendance.
Educational Outreach Annual Report
The annual report is attached to these minutes.
Blake indicated that the Philharmonic’s relationship with the Clarice Smith
Performing Arts Center had improved over the past year. Jim Bersbach asked
for clarification, as he could not understand why we would have any difficulty with
CSPAC. The County made a $10 million contribution to the construction of this
facility. Jim volunteered to find out what’s going on. Chuck noted that he did not
want all concerts to be held at CSPAC, just one or two a year.
Jim asked about what benefits we received as a member of the American
Symphony Orchestra Association. Brent responded that we get the magazine
and a listing in its directory. Jim asked whether the Association could help us to
improve membership. Peter indicated that we considered contacting them for
Jim asked for a summary of what has been done to achieve the goals of the
Philharmonic. Chuck responded that our levels of political support have
improved and that has translated to grant funds. We are in the best fiscal health
we have ever enjoyed. Blake confirmed that we now have better control of our
Blake distributed information on the new logo. He asked whether we want to do
surveys of our audiences. He suggested doing 2 surveys.
Mary Ann announced that we will get an additional $10,000 from the County
Council through M-NCPPC. Councilman Harrington presented this funding
proposal to the Council. He is also considering a contribution from his
Brent reviewed Exhibit A of the new M-NCPPC contract which details the
projected expenditures for the new year. Total grant is $80,000. Peter moved,
seconded by Bill, to approve Exhibit A with respect to the M-NCPPC contract.
The motion was approved unanimously.
Regarding the bequest, the estate of Marion Jenkins should be settled soon. Our
bequest is $18,000 and may be coming soon.
Treasurer’s Monthly Report
Rick reviewed his report which is attached to these minutes. Brent noted that the
Washington Post must be paid in advance. Also Fleischer wants advance payment for
Music Director’s Monthly Report
Chuck will explore the possibility of repeating the March 24 concert at Suitland
As noted previously, we are owed recitals by Clinton, Ganz and Horman.
He will present the proposed 2007-2008 season at the October meeting.
President’s Monthly Report
The report from Fred Wilcox has been received. The number of students in the
Symphony Kids program will be increased to 25.
Cheryl wants to try sending teachers into the schools to give their lessons.
Rick reminded the Board that the cello that had been loaned to a student several
years ago must be returned. Mary Ann will write to the student to remind him
that he must return it when he completes his college education.
Hazel wanted confirmation that Fred Wilcox had loaned a violin owned by the
Philharmonic to a Symphony Kid and not to one of his private students.
Mary Ann asked about whether anyone had approached any businesses about
ads. Mary Ann suggested that Jerry’s Seafood be given a free ad because of its
previous donation of its facility for our fundraising event. She also suggested that
Prince George’s Suites magazine be given a free ad as a thank you for its article
on the Philharmonic.
Mary Ann attended Bob Willing’s memorial service. She suggested that we
make a donation to the Humane Society of the Episcopal Church in his name.
Blake reiterated that he could not reach LaShawn re: fundraising. Mary Ann will
try to contact her.
Jim Bersbach had some additional comments:
1. He and Sally did not get notice of the Symphony Kids concert until 2 days
before the event. He suggested that we get notice out earlier.
2. He asked whether we have a program for other retirement complexes such
as Riderwood Village. Our response was that we have been unsuccessful to
date but will continue our efforts.
3. Jim suggested that we invite Harry Steinway to a concert at which we honor
Jordan Kitt’s Music.
4. He also asked about our relationship with music educators in the County and
suggested that we give an award. Chuck confirmed that we have a good
relationship with the Prince George’s County Department of Music.
A motion to adjourn was made. The meeting was adjourned at 9:50 PM.
Elisa Hill, Secretary