Marathon County

							                                                 Marathon County
Position Description                                                                                Class Code 2602

Title:                      Employee Resources                    Department:                  Employee Resources
                            Specialist II                                                      Department
Covered By:                 Management Personnel                  Pay Grade: 9                            FLSA: E
                            Ordinance
Revised Date:               Revised: December 2003                Reports To:                  Employee Resources Director
______________________________________________________________________________

Purpose of Position
The purpose of this position is to process worker’s compensation claims for Marathon county employees in
accordance with State of Wisconsin Worker’s Compensation Act, to prepare and monitor the Employee Resources
Department budget, and to assist in administering safety, collective bargaining and labor relations. The work is
performed under the direction of the Employee Resources Director.



Essential Duties and Responsibilities

The following duties are normal for this position. These are not to be construed as exclusive or all-
inclusive. Other duties may be required and assigned.

Processes workers compensation (WC) claims for County employees; determines need for Independent Medical
    Evaluation (IME); prepares IME letter for director’s signature; discusses strategy with and obtains direction and final
    decisions from Employee Resources Director, Deputy Corporation Counsel and Risk Manager; drafts
    correspondence including denials.

Investigates cases; questions medical providers, obtains medical records; reviews medical bills for approval; applies
    North Central Healthcare Alliance discounts as appropriate; calculates benefits; prepares files and case summaries
    for attorney and calculates county’s possible exposure; notifies Risk Manager and District Attorney of needed
    restitution activity.

Prepares and distributes state, county and other required reports; responds to state inquiries; runs quarterly loss reports,
    OSHA log; coordinates health insurance carrier payments.

Coordinates employment physicals; determines need for post-offer employment physicals; schedules, sends notices and
   evaluates results from medical and psychological exams; discusses needed follow-up exams with Director; informs
   departments of applicant pass/fail status on medical exams.

Develops annual budget for Employee Resources Director’s review; monitors department purchasing, billing and cash
   accounting functions; reconciles budget and maintains financial accounting records; prepares transfer request;
   prepares annual reports for auditors for cost allocation.

Assists with the administration of collective bargaining and labor relations; collects and complies wage, benefit and
    contract language data for collective bargaining purposes; conducts surveys; prepares interest arbitration exhibits and
    costings; prepares salary schedules; maintains list of changes to union contracts/ordinances and management
    Personnel ordinances and provides recommended changes to Director.

Administers safety programs including Bloodborne Pathogens Program, Confined Space, Asbestos, Respiratory, First
   Aid/CPR, Dive Team, Hazardous Materials Team, Hearing Conservation Program, Safety Video and Return to
   Work Program; schedules and coordinates mandatory physicals, blood tests, hearing testing; coordinates training
   sessions; provides information; maintains records.

Assists in coordinating the Critical Incident Stress (CIS) Services of Wausau; receives calls every third month from 24-
    hour hotline; assesses need for services and determines appropriate referrals; coordinates arrangements with CIS
    team; meets with team on quarterly basis; prepares and sends agendas and minutes.

Assigns, directs and monitors the work of support staff involving projects under areas of responsibility.
Employee Resources Specialist II                                                                                  2602


Organizes and plans the County’s Annual Retirement and Recognition Banquet; determines who will be recognizes;
    notifies employees.

Assists in administering the Payroll/Human Resources System (SFG); assists financial systems specialists in questions
    regarding payroll processing; interprets union contract/ordinance language and County policies and procedures;
    develops and maintains allocation list; updates organizational charts for annual budget booklet; develops related
    computerize reports; assists with end of year process and leave accruals; maintains leave policy tables; assists with
    testing of new releases and fixes; develops tables to track personnel changes and maintain personnel system.

Advises department in interpreting and applying labor agreement/ordinance language and County Policies and
   Procedures Manual language; answers questions regarding personnel, workers’ compensation and safety related
   issues.


Additional Tasks and Responsibilities

While the following tasks are necessary for the work of the unit, they are not an essential part of the
purpose of this position and may also be performed by other unit members.

Costs out new positions and reclassification requests; prepares Personnel Report for Human Resources Committee
    monthly review; prepares articles for employee newsletter; updates databases for Commercial Drivers License
    random testing on quarterly basis.

Performs clerical and reception functions as needed.

Performs other related functions as required.


Minimum Training and Experience Required to Perform Essential Job
Functions

Bachelor’s degree from an approved college/university in Human Resources, Personnel Administration or Labor
Relations with three years of related experience or any combination of education and experience that provides
equivalent knowledge, skills and abilities.

Physical and Mental Abilities Required to Perform Essential Job
Functions
Language Ability and Interpersonal Communication

Requires the ability to perform mid-level data analysis including the ability to audit, deduce, assess, conclude and
   appraise. Requires discretion in determining and referencing such to established criteria to define consequences
   and develop alternatives.

Requires the ability to persuade, convince, influence, train and monitor, in favor of a desired outcome. Requires the
   ability to provide assistance, guidance and direction to clerical support staff on how to apply procedures and
   standards to specific situations.

Requires the ability to utilize a variety of design data and information such as Workers’ Compensation Act, forms
   and documentation, class specifications and job descriptions, medical reports, salary and benefit surveys, case
   summaries, arbitration exhibits, allocation list, organization charts, union contracts, ordinances, policies,
   professional literature, statutes, procedures, guidelines and non-routine correspondence.

Requires the ability to communicate orally and in writing with workers compensation employees and association, medical
   and psychological personnel, Employee Resources Director, Deputy Corporation Counsel, Risk Manager, attorneys

                                                        Page 2
Employee Resources Specialist II                                                                                  2602

    and co-workers.

Mathematical Ability

Requires the ability to perform addition, subtraction, multiplication and division; calculate percentages, and
   decimals; may require the ability to utilize and compute descriptive statistics.

Judgment and Situational Reasoning Ability

Requires the ability to apply principles of influence systems, such as leading, planning, and coordinating. Requires
   the ability to exercise independent judgement to apply facts and principles for developing approaches and
   techniques to problem resolution.

Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving the
        evaluation of information against sensory, judgmental and/or subjective criteria, as opposed to criteria that
        are clearly measurable or verifiable.

Physical Requirements

Requires the ability to operate, maneuver and/or provide simple but continuous adjustment on equipment, machinery
   and tools such as a computer and other office machines, and/or materials used in performing essential functions.

Requires the ability to coordinate eyes, hands, feet and limbs in performing coordinated movements such as typing.

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting,
    carrying, pushing and pulling of objects weighing five to ten pounds. Tasks may involve extended periods of
    time at a keyboard or workstation.

Requires the ability to recognize and identify similarities or differences between characteristics of colors, shapes and
   sounds associated with job-related objects, materials and tasks.

Environmental Adaptability

Tasks are regularly performed in generally safe and comfortable surroundings with some exposure to adverse
    environmental conditions, such as irate individuals.




Marathon County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the
County will provide reasonable accommodations to qualified individuals with disabilities and encourages both
prospective and current employees to discuss potential accommodations with the employer.




                                                        Page 3