Annual Report 07 08 by HC120831094521

VIEWS: 2 PAGES: 8

									  The Forty-First
Annual Report of the




Personnel Commission
 July 1, 2007 – June 30, 2008
       Personnel Commissioners
               Judy Willson
               Ron Lehman
               D. Val Rains

 Director of Classified Human Resources
             Cheryl J. Walpole
                 PLEASANT VALLEY SCHOOL DISTRICT
                                FORTY-FIRST ANNUAL
                           PERSONNEL COMMISSION REPORT
                                      July 1, 2007 - June 30, 2008

                                             The Merit System
Classified personnel services for the Pleasant Valley School District are administered under the Merit System,
which is a type of civil service. The Merit System became effective in the Pleasant Valley School District on
December 1, 1966, resulting from a vote of the district's employees.

The merit system is administered by the Director of Classified Human Resources, who is responsible to a
three-person Personnel Commission. The California Education Code empowers and sets forth the
responsibilities of the Personnel Commission as follows:

               45260. The commission shall prescribe and amend, subject to this article
               (commencing at section 45240), such rules as may be necessary to insure the
               efficiency of the service and the selection and retention of employees upon a
               basis of merit and fitness. The rules shall be binding upon the governing board.

               45261. The rules shall provide for the procedures to be followed by the
               governing board as they pertain to the classified service, regarding applications,
               examinations, eligibility, appointments, promotions, demotions, transfers,
               dismissals, resignations, layoffs, reemployment, vacations, leaves of absence,
               compensation within classification, job analysis and specifications, service
               ratings, public advertisement of examinations, rejection of unfit applicants, and
               any other matters necessary to administer the system.

The major specific functions of the Personnel Commission include:

   1. Maintaining a classification plan which groups different classifications based on assigned duties and
      responsibilities.
   2. Maintaining a pay plan based on the principle of “like pay for like service.”
   3. Formulating procedural rules and regulations to insure the efficiency of the service and the selection
      and retention of employees based on merit.
   4. Investigating and hearing appeals from disciplinary actions.
   5. Maintaining a plan for evaluating the performance of classified employees.

The Personnel Commission establishes employment rules and policies for non-teaching employees within the
framework of the California law. The commission meets monthly to discuss and recommend changes in policy
and to rule on various personnel matters brought to its attention.

The purpose of the merit system is to foster the unbiased selection of the best candidates available for
the classified service. Whenever possible, promotions are to be made from within the classified service.
Employment or promotion shall not be denied because of religious creed, race, color, national origin, ancestry,
sex, age, or handicap.

Positions are filled by giving a combination of examinations, including written, oral and/or performance tests.
Those candidates who successfully pass all testing requirements are then placed on an eligibility list, which is
ratified by the personnel commission. When a position becomes open in the district, the immediate supervisor
is given the names of the top three available ranks on the appropriate eligibility list from which a final selection
is made.
This report represents classified personnel activities for the year beginning July 1, 2007 to June 30, 2008. The
Personnel Commission recognizes and thanks the Board of Education and administrators of the Pleasant
Valley School District for their dedication to the purpose of public education.

                                     The Personnel Commission

The Personnel Commission of the Pleasant Valley School District is comprised of three commissioners. One
commissioner is appointed by the Board of Education, one is appointed by the district’s employees, and the
other two commissioners appoint the third. All commissioners appointed for three-year staggered terms. The
commissioners for 2007 – 2008 were:


                                                Judy Willson
                                    Appointed by other two Commissioners
                                      Term expires November 30, 2009


                                                Ron Lehman
                                     Appointed by the Board of Education
                                      Term expires November 30, 2011


                                                D. Val Rains
                                    Appointed by Classified Bargaining Unit
                                      Term expires November 30, 2010



                                      The Personnel Commission Staff


The Classified Personnel Office is comprised of a Director of Classified Human Resources, a Classified
Human Resources Specialist, and a Classified Human Resources Assistant. The Human Resources Director
and Staff shall be appointed by and responsible to the Personnel Commission. However, they shall be
considered part of the classified service and the rules, procedures, benefits, and burdens pertinent to the
classified service shall apply to commission employees, except as the commission may specifically direct.



Cheryl J. Walpole                    Vickie Bratcher                       Pilar Romero
Director of Classified Personnel     Classified Personnel Specialist       Classified Personnel Assistant
         PERSONNEL COMMISSION ACTIVITIES – 2007/08


Meetings held                                               13


             Appointments
Probationary                                                56
Promotional                                                  4
Substitute                                                 222
Exempt                                                      80
Summer School                                               36
Total                                                      398


              Separations
                                        Regular employees –39
Resignations
                                      Substitute employees –174
Retirements                                                   3
Complete Layoffs                                             32
Reduction in hours                                           52
Total                                                       300


   Other Personnel Transactions
Working out of class                                        33
Anniversary / Longevity Increments                         116
Completion of Probation                                     35
Transfers                                                   27
Reinstatements                                               2
Reemployment from Layoff                                    20
Restoration of Partial Hours Lost                            8
Increase in Hours                                           15
Voluntary Decrease in Hours                                  4
Leave of Absence                                             3
Return from Leave of Absence                                 2
Evaluations Processed                                      420
Total                                                      685

Aggregate Classified Personnel
                                                          1383
Transactions:
                                      EXAM STATISTICS 2007/2008
                                      DATE OF
                                                   APPLICATIONS   NUMBER TAKING      NUMBER TAKING
TITLE OF EXAMINATION                 ELIGIBILITY
                                                      FILED       WRITTEN EXAM         ORAL EXAM
                                        LIST
School Administrative Assistant       7-20-07          16                8                 7
Instructional Assistant Sp. Ed II      8-1-07          13                3                 9
Bus Driver                            8-10-07           6                2           2 performance
Accounting Assistant                  8-22-07          19               11                 6
Assistant Supt. of Finance            12-14-07         14         14- paper screen         6
Instructional Assistant Sp. Ed         8-2-07          24                4                13
Sr. Office Assistant                  8-23-07          26                9                 7
Bilingual Instr. Asst. Pre-School     10-5-07           9                3                 3
Health Tech                           8-29-07          17                3                 3
Bilingual Assistant Translator        8-23-07           6                4                 3
School O. T.                          10-10-07          3                3                 1
Tech Support Tech I                   10-16-07          9                6                 2
Food Service Assistant                8-22-07          21               11                 8
Food Service Assistant                10-2-07          16                7                 5
Bus Driver                            10-16-07          3                1           1 performance
Custodian                             10-19-07         38               21                15
Instructional Assistant Sp. Ed        10-11-07         24                2                12
School Administrative Assistant       10-26-07         19               11                 6
Senior Office Assistant               10-31-07         33               10                 8
Health Tech                           12-14-07         11                3                 3
Bus Driver                            12-4-07           2                2           2 performance
Bilingual Instr. Assit. Pre-School    12-19-07          8                2                 2
Bus Driver                            1-28-08           1                1           1 performance
School O. T.                          1-31-08           1         1 paper screen           1
Food Service Assistant                 2-6-08          13                8                 0
Instructional Assistant Sp. Ed II     2-13-08           5                2                 2
Senior Staff Secretary                2-14-08          11                4                 4
Instructional Assistant               2-12-08          33                7                16
Instructional Assistant Sp. Ed        2-13-08          29                5                10
Transportation Scheduler               3-6-08           3                3                 3
Bilingual Pre-School Specialist       4-11-08           9                2                 2
Food Service Worker                   5-22-08          19                9                 8
Instructional Assistant Sp. Ed        5-29-08          34                2                11
Staff Secretary                       6-11-08          33               21                12
TOTALS                                                 528              205               196
                           POSITIONS BY CLASSIFICATION 2007/2008
CLASSIFICATION                                           6/30/2006   6/30/2007   6/30/2008
Administration/Supervisory
Assistant Superintendent Business & Financial Services          1           1           1
Director of Facilities, Maintenance & Operations                1           1           1
Director of Human Resources                                     1           1           1
Director of Transportation Communication and Safety             1           1           1
Accounting Supervisor                                           1           1           1
Supervisor of Grounds                                           1           1           1
Supervisor of Maintenance and operations                        1           1           1
Supervisor of Purchasing                                        1           1           1
Accounting/Fiscal Related
Accounting Assistant                                            4           4           4
Accounting Tech                                                 1           1           1
Clerical/Secretarial
Administrative Assistant                                        3           3           3
Bilingual Assistant Translator                                  2           4           4
Executive Assistant to the Superintendent                       1           1           1
Office Assistant                                                1           1           1
School Administrative Assistant                                12          13          11
Senior Office Assistant                                        26          26          24
Senior Staff Secretary                                          7           8           7
Special Services Assistant                                      1           1           1
Staff Secretary                                                 3           1           2
Food Services
Food Services Coordinator                                       1           1           1
Food Services Worker                                           13          14          13
Food Services Assistant                                         6           7           8
Health
Health Technician                                              14          16          13
School Occupational Therapist                                   3           3           3
Personnel
Certificated HR Specialist                                      1           1           1
Classified HR Assistant                                         1           1           1
Classified HR Specialist                                        1           1           1
Employee Benefits Specialist                                    1           1           1
Information Technology/Library/Media
Computer Applications Technician                                9           9           8
Technology Support Technician I                                 3           4           4
Network Specialist                                              1           1           1
Library Media Tech                                             12          13          11
Lead Library Media Tech                                         1           1           0
Library Education Specialist                                    0           0           1
CLASSIFICATION                                 6/30/2006   6/30/2007   6/30/2008
Instructional
Bilingual Instructional Assistant Special Ed          3           4           4
Instructional Assistant                              11          17          13
Instructional Assistant Music                         3           3           2
Instructional Assistant Bilingual                     7           8           4
Instructional Assistant Special Education            56          64          70
Instructional Assistant Special Education II          8           9           6
Bilingual Instructional Assistant Preschool           2           4           2
Preschool Specialist                                  1           0           0
Bilingual Preschool Specialist                        1           1           1
Purchasing/Publications/Warehouse
Copy Services Tech                                    1           1           1
Purchasing Technician                                 1           1           1
Warehouse Worker                                      1           1           1
Warehouse Worker/Deliver Driver                       1           1           1
Transportation
Bus Driver                                            8           7           7
Lead Bus Driver                                       1           1           0
Bus Monitor                                           1           2           2
Crossing Guard                                        2           2           2
Mechanic                                              2           2           2
Transportation Driver                                 2           3           3
Transportation Scheduler                              0           0           1
Maintenance/Grounds
Custodian                                            33          36          32
Grounds Maintenance Worker/Custodian                  0           1           1
Grounds Equipment Operator                            2           2           2
Grounds Maintenance Worker                            5           5           5
HVAC/Electrician                                      2           2           2
Lead Custodian                                        1           1           1
Maintenance Locksmith/Carpenter                       2           2           2
Maintenance Painter                                   1           1           1
Maintenance Worker                                    1           2           2
Senior Maintenance Worker/Plumber                     2           2           2
Sub Total                                           297         329         307
+Campus Supervisor                                   70          59          57
Total                                               368         388         364
                                               Classified Staffing Statistics
                                               CLASSIFIED STAFFING BASED ON POSITIONS

          120

                                                                                                                102



          100




          80




                                          54                                                                                                                   57
          60
                                                                                                                                                      50




          40



                                                    22
                                                                16
          20                                                                                                                              17
                                                                                        13          12
                     8
                              5                                             4                                                4

           0
                                                                                  H
                                                            H
                          G




                                                                                                          AL
                                     AL




                                                                       EL




                                                                                                                                                  S
                                                                                              S




                                                                                                                                     N
                Y




                                               ES




                                                                                                                                                           S
                                                                                                                        SE




                                                                                                                                                 D
                                                                                             SV
              R




                                                                                 C
                                                         LT




                                                                                                                                                           R
                                                                                                                                   O
                         N


                                  IC




                                                                      N




                                                                                                        N
                                              C




                                                                                                                                                N
                                                                                                                       U
            SO




                                                                                TE




                                                                                                                                                         SO
                       TI




                                                                                                                                 TI
                                                      EA



                                                                     N




                                                                                                       O
                                            VI




                                                                                                                                              U
                                                                                                                      O
                                 R




                                                                                          Y
                      N




                                                                                                                               TA
                                                                SO




                                                                                                     TI




                                                                                                                                             O
          VI




                                                                                                                                                       VI
                                                                                                                 EH
                               LE




                                                                                        AR
                                           R
                     U




                                                     H




                                                                                                                                            R
                                                                                                    C




                                                                                                                              R
                                          SE
         R




                                                                                                                                                      R
                   O




                                                              R
                              C




                                                                                                              AR




                                                                                                                                          /G
                                                                                                   U
                                                                                       R




                                                                                                                             O
      PE




                                                                                                                                                    PE
                  C




                                                            PE




                                                                                                  R
                                                                                        B




                                                                                                                       SP
                AC




                                     D




                                                                                                                                       T.
                                                                                                           /W
                                                                                     LI



                                                                                               ST
      U




                                                                                                                                                  SU
                                    O




                                                                                                                                      N
                                                                                                                     AN
    /S




                                  FO




                                                                                                          G




                                                                                                                                    AI
                                                                                             IN
  IN




                                                                                                                                              S
                                                                                                         IN


                                                                                                                   TR



                                                                                                                                 M


                                                                                                                                            PU
  M




                                                                                                     AS
AD




                                                                                                                                           AM
                                                                                                    H
                                                                                                 C




                                                                                                                                          C
                                                                                                R
                                                                                              PU




      The above chart represents the number of positions per classification family


                    Total # of classified positions:                                                      307
                    Total # of Campus Supervisors:                                                         57

								
To top