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									                   INVITATION FOR EXPRESSION OF INTEREST
DESCRIPTION:
Provision of Civil Works services to UNDP Southern Sudan

CLOSING DATE FOR SUBMISSION OF EOIs:
Monday, 14 May 2007

POSTING DATE:
Monday 16 April 2007

REFERENCE:
EOI/JUBA/001/2007


A. BACKGROUND

1. United Nations Development Programme

(a) UNDP
The United Nations Development Programme (“UNDP”) is the UN’s global development agency.
UNDP is an organization with a far-reaching advocacy and capacity-building impact. Further
information may be found at www.undp.org

B. PROCUREMENT OF CIVIL WORKS

1. Objective

UNDP Juba, Southern Sudan seeks to identify and pre-qualify a “pool” of contractors to carry out
civil works (such as office buildings, prisons, conference rooms, perimeter walls, schools, police
stations, etc) of various sizes and complexities at UNDP Southern Sudan’s project sites as follows:
.
     a) Vendors with capacity to carry out civil works for amounts of above US $500,000
     b) Vendors with capacity to carry out civil works for amounts of between US $100,000 and US
         $500,000
     c) Contractors with capacity to carry out civil works for amounts of between US $30,000 and
         US $100,000
     d) Contractors with capacity to carry out civil works for amounts of less than US $30,000
Contractors are requested to indicate in the attached form, the volume of work they can undertake.




2. Participants




  ______________________________________________________________________________
                          UNDP Invitation for Expression of Interest ● Page 1
Prospective local, regional and international Contractors who are legally registered in Sudan are
invited to participate/ in the Invitation for Expression of Interest (IEOI).


3. Evaluation and Eligibility

UNDP seeks to compile a pre-qualified shortlist of Contractors with demonstrable technical and
financial capabilities who will be invited to participate in the bidding process for future tenders to
carry out civil works.

The main evaluation (short listing) criteria is as follows:
                                                                     Benchmark
        Description
Years in existence              minimum 3 years
Relevant past experience        minimum 3 years in building construction
                                minimum 10 years experience in the relevant field for qualified Engineers
Qualification of Engineers
                                and technicians, provide CVs
Company structure and           Provide company profile with organigram, type of staff, list of equipment
organization/equipment          and any other relevant information, copies of log books.
                                Provide records of annual turnover for 2005 and 2006; provide value of 4
Financial Status:
                                contracts undertaken in the last 2 years; certified audit reports.




4. Process

Once the submission date of the IEOI has passed, UNDP will evaluate all submitted responses,
and only successful participants will be notified by email of the outcome of the evaluation.

On the basis of the EOI evaluation, qualified Contractors will be shortlisted and invited to
participate in future tenders for civil works.




  ______________________________________________________________________________
                           UNDP Invitation for Expression of Interest ● Page 2
C. SUBMISSION OF EOI

All documents should be presented in the English language and presented in an orderly manner
as per the guidelines below.

Incomplete submissions will not be considered.


1. Materials to be submitted

    (i)     a completed EOI Form (Annex 1)
    (ii)    past experience form – (Annex II)


In addition – although such materials will not be evaluated - the IEOI Participant may submit any
standard brochures/materials which it makes publicly available.

2. Closing date of submission and Contact Details

The EOI and any supplementary documentation must be received by UNDP no later than 5:00pm
Sudanese time on Monday 14 May 2007. Materials should be submitted by e-mail to
bids.juba@undp.org , by hand (in sealed envelope) or postal/courier service with a tracking
number to the designated contact person below. Please indicate Ref: EOI/SS/001/2007 on all
communications. All submissions will receive a receipt confirmation via email.

Contact Details of Designated UNDP Contact Person:

UNDP, Juba Office, Southern Sudan
Attn: Ms. Josephine Baruch-Tucker
E-mail: josephine.baruch-tucker@undp.org




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                         UNDP Invitation for Expression of Interest ● Page 3
It is requested that all communication with UNDP, including questions, is in writing and addressed
by email to the designated contact person. UNDP will seek to clarify all procedural questions.

4. Further information

This IEOI does not constitute a solicitation. UNDP reserves the right to change or cancel this
procurement process or any of its requirements at any time during the process; such actions by
UNDP will either be posted publicly or directly communicated to all participants, as appropriate.
Invitations to participate in Tenders and any subsequent contract will be issued in accordance
with the rules and procedures of UNDP.




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                          UNDP Invitation for Expression of Interest ● Page 4
Annex 1: EOI Form



                                                                                  UNDP Southern Sudan Office
                                CONTRACTOR FIRM REGISTRATION
                                     APPLICATION FORM

1    FIRM’S DETAILS
                 Item                                                        Details
       Legal Name of
       Firm/Organization and
       place of Registration:
                                     Registration           Date of
                                                                                              Remark
                                         No.              Registration
       Firm/Organization
                                                                             Please attach scanned copy of registration
       Business Registration:
                                                                             certificate. Failure will result in the
                                                                             application be rejected.
                                   Address:




       Address Details
                                   Tel Number:


                                   Fax Number:


                                   E-mail:
                                      Corporate/Limited                    Partnership              Other (specify)
       Type of Business



2    FIRM’S BACKGROUND
     In not more than eighty (80) words give the Firm’s Background
                                                        The Firm




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                            UNDP Invitation for Expression of Interest ● Page 5
     3     CONTACT DETAILS:

     3.1     Main Contact Person:

            Name:                                                      Telephone No.:

            Position:                                                  Mobile No.:

            Email Address:                                             Fax No.:


     3.2    Alternative Contact Person:

            Name:                                                      Telephone No.:

            Position:                                                  Mobile No.:

            Email Address:                                             Fax No.:



     4     FINANCIAL STATUS
          Provide details of the Company’s Financial Status
                                    Item                                                Value $US
Estimated Gross Turn Over (2006)
Gross Turn Over (2005)
Maximum ceiling of contract value which your Company can work:
USD 0 – 30,000
USD 30,000 – 100,000
USD 100,000 – 500,000
USD above USD 500,000
Maximum “Bank Guarantee” amount available to the Company from Bankers




         ______________________________________________________________________________
                                 UNDP Invitation for Expression of Interest ● Page 6
5    Volume of Works that can be undertaken:

     A   USD   0 – 30,000                              Yes               No                (pls tick one)
     B   USD   30,000 – 100,000                        Yes               No                (pls tick one)
     C   USD   100,000 – USD 500,000                   Yes               No                (pls. tick one)
     D   USD   above USD500,000                        Yes               No                (pls. tick one)


6    PREVIOUS EXPERIENCE

List of at least 4 projects in the last 2 years relevant to general civil construction works
(building construction).

  Starting            Completed           Project Title – Type of                                Client
                                                                         Total Value (USD $)
                                             Works Contract
(Month / Year)      (Month / Year)




Provide CVs of senior technical staff (no more than three)

        Attach extra sheets if required.
        Form can be sent via email to bids.juba@undp.org or,
        By hand to Josephine Baruch-Tucker, UNDP Procurement, Juba, Southern
         Sudan.

7    Signatory
     Company Name:

     Name:                                                       Designation:

     Signature:                                                  Date:




     Company Stamp:




    ______________________________________________________________________________
                           UNDP Invitation for Expression of Interest ● Page 7
 PAST EXPERIENCE FORM - EOI                                                      ANNEX II

Provide details of relevant project progress, or recently completed by this Office within the
last three years to support the project capabilities. Applicants should list each project once
only at the Office which had primary responsibility. However, this will not preclude the
project form consideration should another Office within the Applicant entity seek to use the
project in order to demonstrate its capacity to undertake a similar project. The projects may
include nongovernment building projects.


Copies of existing records in another format, providing the same information, may be
acceptable.
Make Additional copies as required.
Project Details copy and attach




1.____________________________                                   _____________________
Project Name                                                     $ Amount of Contract

________________________________________________________________

________________________________________________________________
Describe the work performed by your Company and the dates of the work.


Duration of Contract: ________________________

______________________________________
Owner of the Project

______________________________________
Name and Telephone Number of Referee




2.____________________________                                   _____________________
Project Name                                                     $ Amount of Contract

________________________________________________________________

________________________________________________________________
Describe the work performed by your Company and the dates of the work.


Duration of Contract:___________________________

______________________________________
Owner of the Project




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                           UNDP Invitation for Expression of Interest ● Page 8
______________________________________
Name and Telephone Number of Referee




3.____________________________                       _____________________
Project Name                                                $ Amount of Contract

________________________________________________________________

________________________________________________________________
Describe the work performed by your Company and the dates of the work.


Duration of Contract:_____________________

______________________________________
Owner of the Project

______________________________________
Name and Telephone Number of Referee




4.____________________________                       _____________________
Project Name                                                $ Amount of Contract

________________________________________________________________

________________________________________________________________
Describe the work performed by your Company and the dates of the work.


Duration of Contract:_____________________________


______________________________________
Owner of the Project

______________________________________
Name and Telephone Number of Referee




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                         UNDP Invitation for Expression of Interest ● Page 9
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                    UNDP Invitation for Expression of Interest ● Page 10

								
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