PowerPoint Presentation

							                RIDE
           Adult Education



2012-2013 Funding Application
  Budget Roll-Out Webinar

        May 10, 2012
            Good morning!

Welcome to this our first RIDE Adult
Education webinar! This session is designed
to provide you with information to assist
you with preparing your 2012-2013
application for adult education funding!
  Agenda for Today’s Session
• Funding Update
• Application Timeline
• What’s new-what’s different for 2012-
  2013 funding applications?
• The top five budget submission issues
  and how to avoid them
          Funding Update
• Overall Money Picture
• Performance Based Funding
• The Allocation Notification
   Application Submission Timeline
• Different process from last year!
• One grant award versus split awards for
  summer and full-year
• When will applications be due?
  Substantial Approval Process
• Letters of substantial approval will be
  issued only for programs who need funds
  for programming and/or administrative
  expenses for July 1, 2012 starts.
• This is not a grant award but allows
  programs the ability to begin to obligate or
  spend funds for the summer.
• Programs will clearly identify their need for
  summer funding on the application.
     Questions and Answers
• Use the raise hand feature to ask your
  questions
• Type a question now if you have one
 What’s New – What’s Different for 2012-
      2013 Funding Applications?

 New features and enhanced documents
 Clearer instructions
 Required documents checklist
   Basic Program Information Guide

• Overall format is similar to last year
• LEP/ESL proficiency level form is revised
• Assurance of completion of ADA
  compliance checklist is required
• Agency referral section will include
  clarifying language
  Budget Summary and Detail Pages

• Budget detail and summary forms will be
  linked and auto-fill will be available for the
  budget summary page
• Separate tabs for each funding source
• A section to identify match source
  information
       Priority Area Narrative
• Formerly referred to as budget narrative
  pages
• Check boxes available to designate
  priority area
• Enhanced guidance related to benefits,
  allowable expenditures and line item
  distinctions
Administrative Costs Worksheet
• Administrative costs description is required
• Separate from an administrative costs
  waiver
• Must be reasonable and necessary
 New Documents for 2012-2013
• Basic Program Information Guide addendums:
   – Project Opportunity/RI Works
   – Distance Learning
   – EL Civics

•Will capture expanded detail for funding specific programs
including targets, assessment practice, etc.

•Templates will be provided
     Questions and Answers
• Use the raise hand feature to ask your
  questions
• Type a question now if you have one
        Top Submission Issues
    You can avoid them! Tips for developing an
                approvable budget;
• Align your budget detail and summary and priority
  narrative pages with your allocation! They must match.
• Clear and sufficient expenditure detail--Describe your
  administrative expenses!
• Submit required signatures
• Salary and Benefits must be aligned to FTE percentages
• Materials & supplies versus property/equipment
• Indirect within approved restricted rate (if applicable).
    Reimbursement Requests
     Submission to the RIDE
• Reimbursement requests must be
  forwarded to the RIDE, at a minimum, on
  a quarterly basis
• Submission may be forwarded more
  frequently
• Reimbursement request submission
  frequency will be reviewed as part of
  RIDE monitoring process
     Questions and Answers
• Use the raise hand feature to ask your
  questions
• Type a question now if you have one
 Some final points to consider as you begin
the process to build your 2012-2013 budget

Continuity of funding is maintained so that payroll, rent and other
fiscal obligations are met in a timely manner.

•The budget is developed with appropriate input from staff and
students.

•The budget is coordinated with planning and evaluation, and it
allocates resources to best meet the needs and goals of the program.

•Facilities are comfortable, safe, and adequately equipped. (Barrier
free, ADA compliant)

           •WIA, AEFLA, Section 231 (e), Considerations (3), (8)
Thank you for participating in
     today’s webinar!

  The information presented in this
session today will be available on the
   RIDE website and on the Adult
        Education Portal Site