MINUTES OF AM EETING OF THE TOWN AND COMMUNITY COUNCIL FORUM by Ame17Vm8

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									TOWN AND COMMUNITY COUNCIL FORUM - 30 JUNE 2008



MINUTES OF A MEETING OF THE TOWN AND COMMUNITY COUNCIL FORUM
HELD IN THE COUNCIL CHAMBER, CIVIC OFFICES, BRIDGEND, ANGEL STREET,
BRIDGEND ON MONDAY, 30 JUNE 2008 AT 4.00PM

                                                Present:

                                 Councillor M E J Nott - Chairperson

                   Councillors            Councillors            Councillors

                   R D L Burns            C E Hughes             D A Unwin
                   M Gregory              K S Hunt               P J White
                   P A Hacking            R M James              R Williams
                   E M Hughes             M L Simmonds

Town and Community Councillors

Brackla                  -         D Davies
Coity Higher             -         A Wathan
Coychurch Higher         -         C Cunniffe
Coychurch Lower          -         R Powner
Laleston                 -         S Sloan
Llangynwyd Middle        -         D Clarke
Maesteg                  -         T Beedle
Newcastle Higher         -         A Marshall

Officer:

G Ennis         - Head of Central Administration
A Rees          - Senior Cabinet and Committee Officer

1          APOLOGIES FOR ABSENCE

           Apologies for absence were received from the following:-

           Councillor W H C Teesdale – Other Council Business (GEC Meeting)
           Councillor C J James - Other Council business
           Councillor R Jenkins - Other Council business
           Community Councillor B L Rose
           Community Councillor A Y Morgan

2          DECLARATIONS OF INTEREST

           None.

3          MINUTES OF THE PREVIOUS FORUM MEETING

           RESOLVED:               That the minutes of the meeting of the Town and
                                   Community Council Forum of the 14 April 2008, be
                                   approved as a true and accurate record, subject to the
                                   following amendments:-

                                   The name A Y Morgan being deleted from the list of Town
                                   and Community Councillors present and substituted by the
                                   name A Marshall.


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TOWN AND COMMUNITY COUNCIL FORUM - 30 JUNE 2008




                             The heading Town and Community Councillors being
                             deleted from minute number 87 - Apologies for Absence.

4     SCHEDULE OF AGENDA ITEMS

      The Senior Cabinet and Committee Officer presented the report of the Assistant
      Chief Executive Legal and Regulatory Services which advised the Forum of the
      status of items which had been submitted for consideration by Town and
      Community Councils. The items on the schedule, namely the lack of amenities in
      parks and public open spaces and tractors and trailers on highways which had
      been raised by Maesteg Town Council and Coychurch Higher Community
      Council respectively had been dealt with directly by correspondence as the topics
      related solely to those areas.

      Councillor Burns advised the Forum that a sum of £175,000 has been allocated
      in the Council’s budget for Capital Asset Renewal intended for partnering
      arrangements with Town and Community Councils. He suggested that a letter be
      sent to all Town and Community Councils to advise of the availability of this
      funding in the Council’s budget.

      RESOLVED:              That the Heads of Street Scene and Healthy Living present
                             short information reports on the lack of amenities in parks
                             and public open spaces and tractors and trailers on
                             highways which they had addressed directly to the Town
                             and Community Councils concerned to the next meeting of
                             the Forum.

5.    CCTV INITIATIVES

      The Head of Central Administration presented the report of the Corporate
      Director - Resources in response to a request from Porthcawl Town Council for a
      report on partnership arrangements with Bridgend County Borough Council
      regarding CCTV Initiatives.

      The CCTV service was undergoing a significant review and a report had recently
      been received from Consultants who were asked to look at a wide ranging remit
      including the future strategy, upgrading the CCTV control room equipment and
      software, transmission options and income sources. The outcomes of this report
      were currently being evaluated and scoped to put a plan of action together to
      take this forward.

      One of the key steps would be to hold a Strategy Day, likely to take place in early
      September with a wide range of partners and stakeholders. The Strategy Day
      will give representatives the opportunity of shaping the strategy and will look at a
      range of service options that could be delivered from within a new look CCTV
      service. How the Council develops its partnerships to deliver CCTV initiatives in
      the future would also flow from this strategy.

      Members raised the issue of whether Town and Community Councils could visit
      the CCTV control room which would assist in building an awareness of the
      Strategy. The Head of Central Administration confirmed that Town and
      Community Councils were welcome to visit the control room and visits had been
      made by Town and Community Councils previously.



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TOWN AND COMMUNITY COUNCIL FORUM - 30 JUNE 2008



      Members also commented that the Strategy should also cover businesses to
      establish their viewpoint as well as being potential partners to the Council.
      Members commented on the conditions at the CCTV control room and asked
      whether the review would encompass improvements to the control room. The
      Head of Central Administration reported that improvements would be made to the
      facilities for staff at the control room as well as upgrading the control room
      equipment and software. Funding was being looked at over a period of two years
      to include the better storage of data and the introduction of digital software.

      The Head of Central Administration confirmed that CCTV schemes identified by
      Town and Community Councils would need to be submitted to the Council. It
      was confirmed that funding was available to enable Town and Community
      Councils to make bids to the Capital Asset Renewal Fund which could be used to
      match fund Town and Community Councils projects.

      In response to a question from the Forum the Head of Central Administration
      confirmed that there were good working arrangements between the Police and
      the CCTV Control Room in place.

      The Chair informed the Forum that the Community Council in his area had raised
      the precept to provide CCTV.

      The Head of Central Administration reported on an initiative which had been used
      in Pontycymmer which had proven cost effective.

      RESOLVED:            That a letter be sent to all Town and Community Councils
                           to advise of the availability of the Capital Asset Renewal
                           budget which could be used as match funding for schemes
                           identified by Town and Community Councils.

      The meeting closed at 4.50pm.


      .




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