JOB DESCRIPTION: Finance Manager

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JOB DESCRIPTION: Finance Manager Powered By Docstoc
					                              LIFE OPPORTUNITIES TRUST




JOB DESCRIPTION

Job title:                 Finance Manager

Responsible to:            The Chief Executive, or Director of Care Services in his
                           absence.

Main Objectives:           To provide an effective financial management service to LOT
                           and act as liaison between staff, management and trustees
                           on financial matters.


Main Duties:               Day to day operations
                            To be responsible for the maintenance and operation of
                              LOT’s financial systems (electronic and paper-based) on a
                              day to day basis;
                            To manage all transactions; specifically: fees and rent
                              invoices and reconciliations, and purchase orders;
                            To manage all LOT bank accounts, and to ensure
                              adequate cash flow;
                            To prepare accounts and reconcile balance sheets and
                              bank statements;
                            To match invoices for payment with purchase orders,
                              following appropriate procedure, and process payments
                              by cheque or BACS;
                            To ensure that cheques and cash are promptly paid into
                              LOT’s bank account;
                            To manage the credit control process and minimise
                              debtors and chase late payments regularly;
                            To manage the Finance Assistant ;
                            To oversee payroll, including liaison with the Human
                              Resources Department;
                            To liaise with the DWP where appropriate on service-
                              users’ benefits;
                            To liaise with HSBC to promote good operations and
                              relationships;
                            To keep abreast of legislation and implement any
                              changes as they are required.

                           Budgeting and management information
                            The preparation and discussion of monthly budget
                              reports for Senior Management and Home Managers,
                              and to deal with any queries that arise;
                            The preparation of accurate monthly management
                              information, together with variance analysis and
                              commentary, to senior management and Board of
Life Opportunities Trust                                                             1
                               Trustees;
                              To co-ordinate the planning of renewals,
                               refurbishments        and       reviewing   maintenance
                               contracts;
                              To take the lead on annual budget preparation,
                               including budgeted income and expenditure
                               accounts, re-forecasts, variations and cashflows, by
                               the end of each calendar year, so that they can be
                               approved by the F&GP and submitted to local
                               authorities by the beginning of February at the latest;
                              To assist the Chief Executive in presenting such budget
                               requirements to local authorities;
                              To attend Finance and General Purposes Committee
                               meetings, ensuring the timely preparation of management
                               accounts for these meetings;
                              To attend other meetings as appropriate.

                           Year end process
                            To draft the annual accounts for submission to the
                              auditors;
                            To manage the audit process in liaison with auditors,
                              reducing their input in order to minimise their fees.

                           Other
                            To maximise income through ensuring deposits and
                              funds are placed where they will earn maximum interest;
                            To examine fundraising and grant application potential
                              and follow these up where appropriate;
                            To review and evaluate means of cost-reduction;
                            To work effectively as part of the senior management
                              team to ensure the successful operation of the
                              organization;
                            To participate in strategic planning, and help formulate
                              long-term business plans, and to assess the financial
                              implications of new or existing ventures;
                            To participate in appropriate team meetings;
                            To carry out any other duties as may be reasonably
                              expected.




Life Opportunities Trust                                                              2
PERSON SPECIFICATION

                              Essential   Desirable
Skills/abilities
Preparation of budgets;       *
Preparation of
management information;       *
Preparation of year end
statutory accounts;           *
Liaison with all levels of
staff;                        *
Good interpersonal and
communication skills;         *
Team worker;                  *
Ability to manage workload;   *
Knowledge
Excel and Word;               *
SAGE (200);                   *
Voluntary and community                   *
sector (in particular, care
sector);
Qualifications, Education
& Training
Maths and English “O” level
or GSCE;                      *
Minimum part-qualified to
AAT, CIMA, ACCA, CIPFA;       *
Experience
3 years + of day-to-day       *
experience in finance;
Working with auditors;        *
Managing people.              *




Life Opportunities Trust                              3

				
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