Memorandum of Understanding
First Congregation Church of Hanover, United Church of Christ
RILEY HALL USAGE
1. EVENT INFORMATION
Date(s) of Event
Your Phone Number
Your e-mail address
Alternate Contact Ph#
Alternate Contact e-mail
Start Time of Event
End Time of Event
Est.# of Parking Spaces Needed
2. SET-UP INFORMATION
Set-up of tables and chairs and clean up is the responsibility of the group. (See #7 for list)
Set-Up Start Time
Set-Up End Time
3. BILLING INFORMATION
Billing City State Zip
Billing Phone Number
4. INSURANCE INFORMATION
Please attach a copy of your insurance policy (scan if sending an e-mail, make a copy if sending by U.S. Mail). By
signing this agreement, you agree to HOLD HARMLESS First Congregation Church of Hanover, MA for any
incident occurred during your event.
Insurance policy number
5. BUILDING ENTRY
Please verify your set-up and event start- and end-times above. If you need the building opened and closed,
those times will be communicated if someone from your group doesn’t have a key. The building may not be
accessible before or after those times because of other group usage. Our custodian, Ed Melchin will unlock and
lock the door for you. His number is on the last page of this document; we recommend bringing this document
to your event to contact him in an emergency situation.
Do you want Ed to unlock and lock the door or do you have a key?
6. SUGGESTED DONATION SCHEDULE
Meetings and Functions in the Main Hall
o Non-Church Member Rate and Non-Church Functions: $35/hour up to $300 max use per day
(includes set-up and clean-up time)
o Church Member rate (Does not include Non-Church Functions that church members administer):
$20/hour with a $50 minimum (includes set-up and clean-up time)
Kitchen Use in conjunction with Meeting and Functions in the Main Hall - $25 per hour (plus
$50 cleaning deposit to be returned if kitchen is left clean)
Kitchen Use Only - $25 per hour max $100 per day
Car Wash - $100 flat rate for parking lot use only. No building access. There is one spigot and you
must bring your own hoses. Contact the Department of Public Works for permission to have a car wash
during water rationing times.
Downstairs meeting rooms $20/hour
# OF HOURS DONATION RATE TOTAL
Set-Up Time Hours
Event Time Hours
Clean Up Time Hours
Please make checks payable to: First Congregational Church of Hanover
Send check to: 17 SILVER ST STE 201, Hanover MA 02339
Send check by: One week before your event
7. CUSTODIAL SERVICE CHARGE - $75 minimum. Clean up is the responsibility of the group. Note that
custodial service charge is not a donation, but a charge for services incurred if the Main Hall, kitchen, downstairs
bathrooms, or rooms are not cleaned, tables and chairs not put away or trash is not put in the dumpster behind
Riley Hall. You may be billed this additional fee after your event if rooms are not left in a satisfactory
manner. In addition to clean up of the Main Hall, kitchen or downstairs room, you will:
Supply your own trash bags AND take trash to the dumpster behind Riley Hall
Bring your own cleaning supplies, broom, dustpan and paper towels and cloth towels, etc.
Clean downstairs bathrooms
Put tables and chairs away
8. PROPPING OF DOORS: Please do NOT prop open any main entrance doors for the Riley Hall
building with sticks, shovels, yard tools, or any other holding method. Proppi ng open the doors
in such a way or pulling the doors back beyond their opening range damages the doors and
latches and creates great heat loss in the building. The best way to load and unload goods
through these doors is to have a person holding the door as people pass. If the doors are found
propped open additional charges will be incurred and damages to the doors will be paid by the
user of the building.
9. COMPLETE and RETURN this document in 5 business days from the date e-mailed to confirm your
event reservation. Contact the office (781-826-4762 or firstname.lastname@example.org) to extend the time to
return the document to maintain your reservation. Office hours are 8:30am-12:30pm, Monday – Friday.
10. ADDITIONAL NOTES:
Any group that is using the building for an open to the public function that includes teens needs to
arrange to have a police detail.
There is no smoking allowed in Riley Hall.
There is no alcohol allowed in Riley Hall.
There are NO “games of chance” allowed as stated in our Church By-Laws.
FOR OFFICE USE ONLY
Date confirmed Event ________ Date received Memo ________ Date CC’d to Sextant ________ Date payment Rec’d __________
Emergency Contact Information
In case of a fire or medical emergency, please call 911
In case of an emergency with the building other than a
fire or medical emergency please call:
1. Ed Melchin – Custodian. Call him at home at 781-826-
3201; if no answer call his cell at 781-724-6420. If no
2. Alice Lowe – Trustee, home: 781-871-1444, cell 781-718-
1320. If no answer, call:
3. Hal Thomas – 781-826-7952