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BOARD OF EDUCATION CHILLICOTHE CITY SCHOOL DISTRICT Regular Meeting January 23, 2006 CHS Alumni Library 5:30 p.m. Members Present: Mr. Benson, Mr. Drewyor, Mr. Hartmus, Mrs. McCorkle, Mr. Mullins Staff Present: Miss Atwood, Mr. Crago, Mr. Rose Call to Order Mr. Benson called the meeting to order and Mr. Rose called the roll. Mr. Benson announced the meeting was being recorded by audio tape which will become a part of the minute record. Pledge of Allegiance and Invocation Mr. Benson led the Pledge of Allegiance. The Invocation was given by Pastor Obadiah Harris of the Lifting Up Jesus Church. 06-01-20 Approval of Board Agenda It was moved by Mr. Drewyor and seconded by Mr. Mullins to adopt the agenda for the January 23, 2006 Board of Education Regular Meeting with an amendment to add one name to the Personnel List for Supplemental Contracts. Roll call: Mr. Benson-yes, Mr. Drewyor-yes, Mr. Hartmus-yes, Mrs. McCorkle-yes, Mr. Mullins-yes. The motion carried. HS / MS Construction Project Update Prior to the meeting, the Board, Administration and media did a walk through of the construction site to view the progress of the project. Brian Grimes from Quandel gave a status update of the work completed and work scheduled to be done next. He said work is about three weeks behind on Phase I due to weather restrictions, however, he feels confident the time will be made up in other areas and the overall project is still on schedule for a move in date of August 10 th. Mr. Grimes also reviewed the change order approval process for the benefit of the new board members. He said bidding for Technology and Loose Furnishings would be done in February for both Phase I and Phase II to maintain uniformity of the equipment throughout the whole project. Public Hearing As a reminder, and in compliance with laws pertaining to the rehire of retirees, a public hearing was held at the November 28th regular meeting regarding the rehiring of a retired bus driver. Honors and Recognitions Mr. Benson and CHS Principal John Payne recognized the following individuals for their special achievements as listed: Assistant Principals Scott Lowe and Susen Cydrus were introduced and recognized for their contributions to the administration at the high school. CHS Art Teachers Sara Cory Jones and Susie Cunningham were honored along with the following students whose artwork is exhibited in the 2nd Annual Library Art Show. Brian Bowers — Best of Show for the 2nd year in a row Alex Elliott — First Place Winner Megan Gerber — Second Place Winner Melissa Braunlin — Third Place Winner Chris Kerr — Honorable Mention Audra Sabo — Honorable Mention Hannah Smeltzer — Honorable Mention Mr. Payne noted that many students choose to attend CHS through open enrollment because of the Art Program. With the help and planning of Miss Atwood, an Honors Level Art Class will be offered next year and an Advanced Placement Art Class the following year. Superintendent Crago thanked all the high school staff and students for attending the meeting to be recognized. Mr. Crago also offered congratulations to Bart Henshaw, Steve Mullins, Siri Bendtsen, and Judy Tanner for receiving the Annual Educator Emeritus Award from the Chillicothe Education Association at last Friday’s Inservice. Public Participation Mr. Benson welcomed all visitors to the meeting and opened the floor for public participation. There was none. Legislative Update Mrs. McCorkle said that OSBA has an updated presentation on their website discussing the many changes included in House Bill 66. The video clip is approximately a half hour long and can be viewed at www.osba-ohio.org. 06-01-21 Treasurer’s Report and Recommendations It was moved by Mr. Hartmus and seconded by Mr. Mullins to approve the following resolutions / recommendations as a group: A. MINUTES To approve the Board of Education minutes of the December 19, 2005 regular meeting and the January 4, 2006 organizational meeting as presented. Mr. Hartmus clarified that the minutes accurately reflect he abstained on the vote for election of Vice President of the Board as presented. B. FY2006 TEMPORARY APPROPRIATIONS To adopt the updated 2005-2006 Temporary Appropriation measure as presented. C. FINANCIAL REPORTS To approve the financial reports for the month of December, 2005 and the updated Five-Year Forecast as presented. Mr. Rose reported the auditor has provided the new tax figures for the year so he will be making the appropriation permanent at the February meeting. D. INTER-FUND TRANSFERS To approve the following transfers as recommended: $ 47,196.56 Transfer from the General Fund to the Non-Voted Permanent Improvement Fund $ 85,000.00 Transfer from the Non-Voted Permanent Improvement Fund to the General Fund the proceeds from the sale of the warehouse property. E. ACCEPTANCE OF GIFTS AND DONATIONS To accept the following gifts and donations as presented. $ 5,000.00 from Allen P.T.O. to Allen Elementary School to purchase scanners and books for the classrooms. $ 1,250.00 from Steve & Sheila Madru to Chillicothe High School’s Developmentally Handicapped Class – Nancy Hinty Roll call on above group of resolutions: Mr. Benson-yes, Mr. Drewyor-yes, Mr. Hartmus-yes, Mrs. McCorkle-yes, Mr. Mullins-yes. The motion carried. 06-01-22 Authorization to Advertise for Two School Buses It was moved by Mr. Mullins and seconded by Mr. Hartmus to authorize the Treasurer and Superintendent of the Chillicothe City School District to advertise for the purchase of two new conventional 72 passenger diesel school buses as per specifications. The Chillicothe City School District Board of Education reserves all rights to accept or reject any or all bids. Sealed bids are to be filed with the Treasurer. The Treasurer is authorized to publicly open and read the bids immediately after the time for filing bids has expired at 235 Cherry Street, Chillicothe, Ohio 45601-2350. A tabulation of all bids and reports thereof will be made to the Board of Education at its next regularly scheduled meeting following the expiration of the time of the filing of all bids. Transportation Supervisor Ruth Pinkerton was present to answer questions for new board members regarding the bus fleet, replacement cycle, and cost of new buses. Mr. Mullins suggested she could do a more detailed presentation at a future board meeting. Roll call: Mr. Benson-yes, Mr. Drewyor-yes, Mr. Hartmus-yes, Mrs. McCorkle-yes, Mr. Mullins-yes. The motion carried. 06-01-23 Approval of Agreement for Sale of McArthur Building It was moved by Mrs. McCorkle and seconded by Mr. Drewyor to approve the agreement with Life Emergency Medical Services, Inc. for the purchase of the former McArthur Elementary School property (1049 Columbus Street) in the amount of $450,000. NOTE: Payment will be reduced by the sum of lease payments if final payment is made by April 30, 2006. Roll call: Mr. Benson-yes, Mr. Drewyor-yes, Mr. Hartmus-yes, Mrs. McCorkle-yes, Mr. Mullins-yes. The motion carried. Treasurer’s Informational Items Mr. Rose reported total investment earnings for the month of December were $119,317 of which $107,940 was from construction fund monies. The fiscal year-to-date investment earnings are $539,835. Last year at this time investment earnings were $298,811. This time last year our weighted yield was 2.53% and this year it is 4.24%. 06-01-24 Approval of Board Representative to the Parks and Recreation Board It was moved by Mrs. McCorkle and seconded by Mr. Hartmus to appoint George Davis to serve as the Board representative to the Parks and Recreation Board. The Parks and Recreation Board normally meets on the third Wednesday of the month, at 5:00 p.m., at the City Administration Building in the back conference room. Mrs. McCorkle pointed out that the Bylaws of the Parks and Recreation Board state that initial appointments are for a term of five years and after that the appointments are annual. Mr. Davis has completed his initial five year appointment and this is an annual appointment for the term 01/01/06 to 12/31/06. Roll call: Mr. Benson-yes, Mr. Drewyor-yes, Mr. Hartmus-yes, Mrs. McCorkle-yes, Mr. Mullins-yes. The motion carried. Proposal to Increase Radio Duty Pay Mr. Crago asked the Board to consider approval of increasing the amount for Radio Duty for after hours bus trips for the Bus Mechanic and the Transportation Supervisor from $25 to $35 per occurrence. Discussion ensued regarding legalities of the situation in regards to the bargaining unit and labor laws regarding overtime. The Board decided to table any action on the issue until the February meeting to allow further research into the action. 06-01-25 Approval of Personnel Items It was moved by Mr. Mullins and seconded by Mr. Hartmus to approve the following personnel recommendations pursuant to the terms and conditions of the new employee’s individual contract and his/her job description. Said employment will be contingent upon receipt of a satisfactory criminal record check, plus verification of experience and training. A. RETIREMENTS Brent Anderson, Math Teacher, Smith Middle School, effective March 31, 2006. Brent has been with the Chillicothe City Schools 26 years with a total of 28 years in education. B. RESIGNATIONS 1. Non-Certificated Debra Lisath, Library Aide, Mt. Logan Elementary, last day of work is January 19, 2006. 2. Supplemental Contracts - Non-Certificated Robert Mischal, CHS, Girls Asst Basketball Coach, effective January 3, 2006 Gabriel Peecher, CHS, Asst Supervisor Cheerleaders - Winter, effective December 15, 2005 C. EMPLOYMENTS 1. Non-Certificated Susie Burke, Secretary, CHS Athletic Department effective January 6, 2006, $9.92 per hour. Tammy Magill, (retired bus driver) from sub bus driver to full-time bus driver, effective January 26, 2006 2. Supplemental Contracts - Certificated Becky McKeever, CHS, Asst Girls Basketball Coach, 3 yrs exp, $848.43 Susan Cunningham, CHS, Asst Supervisor Cheerleaders, 1 yr exp, $977 3. Substitute Teachers ($80.00 per day, substitutes used on an as needed basis) Brooklyn Betts – Short Term Michelle Duncan – Short Term; 4-9 Math Marta Hitchens – Short Term Sarah Kerry – Long Term; Pre K-3 Kit Kinnamon – Long Term; PS-3 Early Childhood David Raines – Long Term; Comp. Social Studies, OWA Reading, Vocational, Occupational Work Adj. Linda Sizemore – Long Term; Pre K-3 Tressa Strausbaugh – Short Term & Long Term; Integrated Business Liza Tackett – Long Term; Middle Grades - Science Melinda Wood – Long Term; Integrated Social Studies 7-12 4. Substitute Bus Drivers Kristine Gallaugher Marland Thomas 5. Acknowledgment of Volunteers Pat Bouillion, Smith M.S., Boys Basketball 6. Grant Funded Employments Helen Schumaker, Ohio Reads Volunteer Coordinator, Smith M.S., $1200 Ohio Literacy Grant Roll call on above group of resolutions: Mr. Benson-yes, Mr. Drewyor-yes, Mr. Hartmus-yes, Mrs. McCorkle-yes, Mr. Mullins-yes. The motion carried. 06-01-26 Approval of 2006 - 2007 School Calendar It was moved by Mr. Hartmus and seconded by Mrs. McCorkle to approve the 2006 - 2007 School Calendar as presented. Miss Atwood explained the school year will be opening as late as possible due to construction. She said there are classroom and teacher Inservice days on August 29, 30, and 31 to allow teachers to get set up and organized in the new high school addition. September 1st is an Inservice day for Technology Training in the new classrooms and on new computers. Students will start classes on the Tuesday after Labor Day, September 5, 2006. A special thanks was offered to the people who served on the calendar committee. Roll call: Mr. Benson-yes, Mr. Drewyor-yes, Mr. Hartmus-yes, Mrs. McCorkle-yes, Mr. Mullins-yes. The motion carried. 06-01-27 Resolutions Approved as a Group It was moved by Mr. Benson and seconded by Mr. Mullins to approve the following resolutions as a group: A. APPROVAL OF NEW AND REVISED JOB DESCRIPTIONS To approve the New and Revised Job Descriptions as presented for the following positions: Elementary Principal Middle School Assistant Principal / Federal Program Coordinator Elementary School Assistant Principal B. APPROVAL OF 2006 SUMMER SCHOOL PROGRAM To approve the course offerings with designated tuition for the Chillicothe City Schools’ 2006 Summer School Program as presented. Courses will be scheduled based on student enrollment, facility availability, and instructor availability. C. APPROVAL OF 2006 SPRING FIELD TRIPS To approve the revised field trip plan for the spring of 2006 as presented. Miss Atwood explained the revision includes a reduced trip to Woodland Altars Outdoor Education Camp for fifth grade students for a shared cost. Mr. Rose said he verified with the Department of Education representative that this revision does not represent a significant amount and would not require us to submit a revised Budget Recovery Plan for approval to the state. Roll call on above group of resolutions: Mr. Benson-yes, Mr. Drewyor-yes, Mr. Hartmus-yes, Mrs. McCorkle-yes, Mr. Mullins-yes. The motion carried. Board Policy Revisions for Considerations The following policies will be presented for approval at the February 2006 Board of Education meeting. These policies reflect the changes to bring District policies into compliance with the current laws and are recommended by the Ohio School Boards Association. File: BDDH Public Participation at Board Meetings Board discussion ensued regarding time limits per person and for the entire public participation segment. Assistant Superintendent’s Informational Items Miss Atwood reviewed the following informational items for the Board. $ The FY2006 School Facilities Eligibility Ranking List was distributed to the Board. Chillicothe ranks #486 and estimates funding sometime between 2009 - 20011. $ Goals for the Board for 2006 - 2007 must be included in the Continuous Improvement Plan. Miss Atwood distributed copies of last year’s goals, and that section of the CIP for the Board to review before the next meeting. Meeting Scheduled The Board scheduled a Work Session for Monday, February 13, 2006 at 5:30 p.m. at the Western Administration Building, Meeting Room 1. The purpose of the meeting is preliminary budget discussion for 2006-2007 and setting board goals for the new CIP. Board Discussion Mr. Benson said past board members were supplied laptop computers to improve communications between the Board and Administration. Since most people already have personal computers, it was decided the District would no longer provide laptops to board members. Mr. Benson directed Mr. Crago and the district technology staff to request laptops be returned and redistributed within the district. Mr. Mullins referred to a recent article in the Chillicothe Gazette on Bullying and suggested the Board take time to review District Policies and Procedures on the subject. Miss Atwood explained there was no separate or specific policy on bullying but was part of an overall Discipline Policy. Mr. Drewyor said he appreciated Mr. Crago’s appearance in the buildings and classrooms his first day on the job. He and Mr. Mullins recently attended OSBA’s New Board Member Workshop and said they were glad to learn the district is much better off than other districts that were represented. Mrs. McCorkle added her appreciation to the new superintendent and Mr. Hartmus encouraged the public to visit our schools and see how the construction project is coming along. 06-01-28 Adjournment It was moved by Mr. Mullins and seconded by Mr. Hartmus to adjourn. Roll call: Mr. Benson-yes, Mr. Drewyor-yes, Mr. Hartmus-yes, Mrs. McCorkle-yes, Mr. Mullins-yes. The motion carried. The meeting adjourned at 7:28 p.m.
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