SUMMONS TO WROXHAM PARISH COUNCIL by 5uIp7t8

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									                                WROXHAM PARISH COUNCIL
 Minutes of the Parish Council meeting of 17th November 2011, held at the Church Hall, Norwich Road, Wroxham at
7.30pm.

Councillors Present:
Cllr. J.Halford (Chairman,) Cllr. M. Bugden (Vice-Chairman, Cllr.J.Townsend (Planning Chairman)
Cllr.C.Spelman (Finance Chairman) Cllr. Mrs. J. Benson, Cllr. Mrs. M. Flatman,Cllr. H. Caswell and Cllrs. P.
French.
Also in attendance, District Councillor, Steve Buckle, Tree Warden (Mrs. A. Bugden), Clerk Mrs.D.R.Wyatt and
seven residents.

1.      DECLARATIONS OF INTEREST- To receive declarations of interest under Procedural Rule No.8.
        There were no Declarations of Interest.
        Two members forwarded amended Declarations of Interest in reply to the request from Broadland District
        Council.

2.      APOLOGIES FOR ABSENCE
        No apologies received.

3       MINUTES OF THE LAST MEETING
        Small amendments were requested to the draft minutes of 13th October, which were then approved by Cllr.
        Spelman and seconded by Cllr. Bugden. and duly signed as a true record by the Chairman.

4       MATTERS ARISING from minutes (if any)
        To discuss any issues arising from the minutes of the last meeting (not covered by the following agenda)
        which have been notified to the Clerk prior to the start of the meeting.
        a) Land Registration/Valuations. – Clerk had been advised to find the value of the land to be registered to
            enable the correct fee to be forwarded. Agents had been contacted. Also advised to search the Land
            Registry again to confirm that this has not already been carried out by another body. During talks with
            Land Registry Clerk was advised that this matter was very complex and that it would be wise to arrange
            for a Solicitor to be involved. Clerk was requested to carry out the initial search.
        b) Homes for People. It has been arranged for Veronica Savage to attend our January meeting.
        c) Cllr. Benson requested letter to be forwarded to Circle Anglia regarding the untidy gardens
            of their properties.

6.      APPLICATION FOR CO-OPTION TO THE COUNCIL
        The meeting was closed to the public whilst the application from Mr. P.French was considered. It was
        agreed unanimously to co-opt Mr. P.French onto the Council with immediate effect.
        The public and Mr. French were invited back into the meeting and Mr. French was welcomed onto the
        Council. The Declaration of Acceptance of Office and agreement to abide by the Council’s Code of
        Conduct, were duly signed.


5.      CHAIRMANS REPORT
        Chairman thanked all for their work in collating facts and analysing the questionnaires returned by residents.
        Item 15 was brought forward. This was discussed at great length and a further meeting would be arranged to
        finalise details for the consultation reply.
        Item 13.After consideration, it was agreed that Wroxham P.C would not attend the meeting called by NNDC
        to discuss our reply.
        Reported that he had been requested to inform the Council that The Granary was to be sold in Hoveton.

7.0     PUBLIC PARTICIPATION (10 minutes) To include reports from District and County Councillors,
            Norfolk Constabulary and Broads Beat.
        Parishioners input is always very welcome.

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7.1.   District Councillor Steve Buckle, reported his discussion with our Chairman and Ben McGilvray, about
       the NNDC request for a meeting.
       Also his discussions with A. Proctor about the Joint Core Strategy on the 8/12/2011.
       He was able to report that the time for parishionersetc to talk at meetings had been extended and again
       reminded those present that Broadland had stated “No infrastructure no development”
       Confirmed that both he and Ben McGilvray supported Wroxham Football Club in their efforts to obtain
       larger premises.

       Mr. Chris Green, Football Club Secretary endorsed what Cllr. Buckle had said.

8      TREE WARDENS REPORT – read by Mrs. Ann Bugden.
       29.09.11 – Notification of works to trees from Broads Authority at Coots Corner, Beech Road, to pollard a
       Willow and reduce a hedge height to 12’ under power lines.
       19.10.11 – A TPO has been put on the Corsican Pine at The Grange, Norwich Rd side because it is a tree
       with ‘Public Visual Amenity’ and could be under threat due to development potential of the adjacent land.
       11.10.11 – Second application for works to trees at River House, Skinners Lane. We received the first one in
       January, which I reported.
       26.10.11. We have heard from TreeCare in respect of Oak No.1 in Caen Meadow, which is overdue for
       inspection. They carried out a Picus Sonic Tomography inspection in March 09, which showed 69%
       damaged wood with 15% solid wood, the remaining 16% being likely to be slightly modified wood. At that
       time they suggested 35-40% crown reduction to reduce the loading and annual monitoring.
       The Forestry Commission are in the process of making a “National Forest Inventory of G.B.” in the next 5
       years and will be inspecting Keys Wood during that time. Resume Standing Orders.

9.      AMENITIES REPORT
       M Bugden, tabled his report covering amenities maintenance list, St. Mary’s Church. Reports circulated to
       all councillors.
       Council were concerned about our hedge by the new build house “Hopscotch”,which had been hacked back
       without agreement. Cllr Spelman and myself met with the owner to explain our position and ask about his
       plans. The owner (Mr. Marcus Hall ) stated that he intended to erect a wooden fence and could not do so
       unless the hedge was removed. There are seven old sycamore stumps, some of which are growing through
       the fence which will have to be removed, but I think that the remaining hedge can be worked around from
       the house side. I recommend to the Council that the hedge be reduced now to the level of the railings and
       also cut back from the new house boundary. Then consider what action should be taken regarding the
       stumps and roots.
       We are still awaiting detailed drawings from the suppliers for the gates and fence at Caen Meadow, as
       requested by Broads Authority.
       War Memorial repairs were completed on Monday October 31st.
       Further quotations for repairs around the base of War memorial will be sought.
       Playground.
       All remedial works had been carried out today by Wicksteed Leisure (installers).
       Incorrect installation and adjustments made to satisfy ROSPA inspection.

       Life Saving Equipment – Caen Meadow. Downstream unit has been moved away from trees but the
       replacement cover is still awaited.

       Diamond Jubilee.
       Bulb Planting of four areas have been completed. These were Avenue/Norwich Rd junction,
       Church Lane/Nobel Crescent junction, Keys Drive/Preston Close, Salhouse Rd junction and Norwich Rd
       opposite the Petrol station.

       Voluntary work parties. It was agreed that as the turn out of volunteers was appalling (250 agreed to help in
       the Parish Plan questionnaire) it would be better to publicise provisional dates for the future. These were
       agreed as Saturdays |November 26th, December 10th ,January 7th and February 4th.It is hoped that by doing
       this in advance will result in more help being available.

10.    PLANNING REPORT
       To receive a report from Cllr.Townsend. on applications received and decisions made.
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         PA20111262, 4, Staitheway Road, Wroxham.
         For: Close boarded fence to front boundary (Retrospective)
         Objections.
         Also concerns about the Canoes allegedly being manufactured/stored at Broad House. No further
         information yet.

11.      FINANCE Prepared by the Responsible Finance Officer and read by the Finance Chairman Cllr. Spelman.

11.1    Cheques totalling £2017.05 requested for payment since the last meeting. Presented for approval.
         Accounts were proposed for payment by Cllr. Spelman and seconded by Cllr. Bugden.

11.2     Balances were agreed spread sheet circulated.

11.3     It was confirmed that the notice board for the Church Hall area had been ordered and on arrival would be
         erected near the gates of the Masonic Lodge.

11.4     Donation request from United Norwich Kidney Patients Association was agreed at £50. Unanimous
         decision.

11.5.    Minimum wage has been increased to £6.08pr/hr. Therefore our litter pickers rate will be increased from 1st
         October 2011.

12.      WROXHAM PARISH WEB SITE.
         Work continues on the Site which has undergone more changes and is indeed becoming more informative.

13.      MEETING REQUEST FROM NNDC.
         After much discussion it was agreed to decline the invitation of the “forum” and leave this for a later date if
         required.

14.      REQUEST FROM THE DIOCESAN
         Diocesan had requested confirmation from the Council that they agreed with a residents wishes being placed
         before them and to the Clerk supplying a Statement about previous undertakings.
         Clerk was instructed to carry out this task and confirm the willingness of the Council to comply.

15.      BDC - PLANNING FOR THE FUTURE.
         An excellent response was given by the residents of Wroxham, with well over 300 residents attending the
         exhibition held on October 20th, at the Church Hall, by Broadland District Council. Residents were very
         interested in the questionnaire that had been compiled by the Council and approximately 60 found their way
         back to the Council.
         These were analyised and proved extremely useful when the Council sat down to compile their reply to the
         consultation regarding Housing etc for the area.
         These consultation replies were forwarded to Broadland District Council, where they can be found on their
         website. Copies, if required are also available from the Clerk upon written request

16       CORRESPONDENCE
16.1     GREATER NORWICH DEVELOPMENT PARTNERSHIP -CIL (COMMUNITY
         INFRASTRUCTURE LEVY)
         Government seeking views on detailed implementation of the C.I.L.
         Much discussion took place about this item and it was concluded that we could not possibly answer these
         questions with conviction.

16.2     BOUNDARY COMMISSION FOR ENGLAND.
         Published proposals on line \www.gov.uk/boundarycommissionforengland.
         Copied to all councillors reminding them that the consultation closes on 5 th December.

16.3     NCC – DELIVERING LOCAL HIGHWAY IMPROVEMENTS.
         Copied to councillors as bids have to be in by December 20 th.

16.4     LAMP POSTS
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        Information only letter received (T.C.S Brooke) – copied to all.
        Clerk was asked to remind them.

16.5    N.A.L.C – Member required for the executive Committee – reply by 30th November.

16.6    N.A.L.C. – Training for new councillors and Clerks.
        Daytime session D – cost £40, Thursday 24th November 10am – 3pm.- noted.

16.7    N.A.L.C. – Invitation received for Autumn seminar, Thursday 17th November 10am – 3pm.
        Venue: Sandringham Visitor Centre, Sandringham, Nr. Kings Lynn, PE35 6EN.- noted

16.8    Thank you letter for donation from Norfolk Rescue and Accident Service.

17.     GRIT BIN – STAITHEWAY ROAD.
        Clerk to contact highways again as council would like to see this in place before the winter.
        Clerk also in discussions with Hoveton Parish Council re:- moving the grit bin to our side of the Bridge.

18.     COUNCILLORS INPUT & ITEMS FOR THE NEXT AGENDA
        Cllr. Benson asked for a letter to be forwarded to Wherry Association
        regarding the untidy gardens visible as you approach the village.
        Cllr Benson also offered her apologies for the next meeting.

19.     PUBLIC PARTICIPATION (5 minutes)
        None

20.    CONFIRM THE DATE TIME AND VENUE OF THE NEXT MEETING
       Date of next meeting was confirmed as 1st December, which would be a Finance Meeting.

23.     PARKED ITEMS.
        LDF – CONSULTATION DOCUMENTS –COMPLETION BY 19TH DECEMBER

       Chairman thanked all for coming and closed the meeting at 10.15 pm.




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